HomeMy WebLinkAbout2018-08 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 City Debt Service Funds
66 City Capital Funds
81 Enterprise Funds
104 Internal Service Funds
112 Trust Funds
115 Tax Increment Financing Funds
123 Redevelopmemt Commission Funds
128 Redevelopmemt Debt Service Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
August 31, 2018
Controller
1
Page # General Fund Page # Enterprise Funds
8 101 General Fund 81 287 Emergency Medical Services Capital
82 288 Emergency Medical Services Operating
General Fund Departments 83 600 Consolidated Building Fund
9 101-0101 Mayor 84 601 Parking Garages
10 101-0201 City Clerk 85 610 Solid Waste Operations
11 101-0301 Common Council 86 611 Solid Waste Capital
12 101-0302 WNIT Contract 87 620 Water Works Operations
13 101-0401 Administration & Finance 88 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 89 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 90 625 Water Works Sinking
16 101-0501 Legal Department 91 626 Water Works Bond Reserve
17 101-0602 Engineering 92 629 Water Works Reserve Operations & Maintenance
18 101-0628 AmeriCorps Grant Program 93 640 Sewer Repair Insurance
19 101-0801 Police Department 94 641 Sewage Works Operations
20 101-0901 Fire Department 95 642 Sewage Works Capital
21 101-1008 Human Rights 96 643 Sewage Works Reserve Operations & Maint.
97 649 Sewage Sinking
Special Revenue Funds 98 653 Sewage Debt Service Reserve
22 102 Rainy Day 99 659 Sewer Bond 2011
23 201 Parks & Recreation 100 661 Sewer Bond 2012
24 202 Motor Vehicle Highway 101 670 Century Center
25 203 Recreation Nonreverting 102 671 Century Center Capital
26 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc
27 210 Economic Development State Grants
28 211 Department of Community Investment (DCI)Internal Service Funds
29 212 Dept of Community Investment Grants 104 222 Central Services
30 216 Police State Seizures 105 224 Central Services Capital
31 217 Gift, Donation, Bequest 106 226 Liability Insurance
32 218 Police Curfew Violations 107 278 Take Home Vehicle Police
33 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center
34 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits
35 221 Landlord Registration 110 713 Unemployment Compensation
36 227 Loss Recovery 111 714 Parental Leave
37 244 Emergency Phone System
38 249 Public Safety LOIT Trust Funds
39 251 Local Roads & Streets 112 701 Firefighters Pension
40 252 Excess Welfare Distribution 113 702 Police Pension
41 257 LOIT Special Distribution 114 730 City Cemetery
42 258 Human Rights Federal Grant
43 265 Local Road & Bridge Grant Tax Increment Financing Funds
44 271 Eastrace Waterway 115 324 TIF - River West Development Area (Airport)
45 273 Morris PAC / Palais Royale Marketing 116 422 TIF - West Washington
46 274 Morris PAC / Self-Promotion 117 425 TIF - Leighton Plaza (Redevelop Retail)
47 280 Police Block Grants 118 429 TIF - River East Development Area (NE Dev)
48 281 Economic Develop Commission-Revenue Bonds 119 430 TIF - Southside Development #1
49 289 HAZMAT 120 432 TIF - Southside Development #3
50 291 Indiana River Rescue 121 435 TIF - Douglas Road
51 292 Police Grants 122 436 TIF - River East Residential (NE Res)
52 294 Regional Police Academy
53 295 COPS MORE Grant Redevelopmemt Commission Funds
54 299 Police Federal Drug Enforcement 123 433 Redevelopment General
55 404 County Option Income Tax 124 439 Certified Technology Park
56 408 Economic Development Income Tax 125 452 2018 TIF Park Bond Capital
57 410 Urban Development Action Grant 126 454 Airport Urban Enterprise Zone
58 655 Project Releaf 127 754 Industrial Revolving Fund
59 705 Police K-9 Unit
Redevelopmemt Debt Service Funds
City Debt Service Funds 128 315 Redevelopment Bond - Airport Taxable
60 312 2017 Parks Bond Debt Service 129 317 Coveleski Debt Service Reserve
61 313 Football Hall of Fame Debt Service 130 328 Redevelopment Bond - Palais Royale
62 755 South Bend Building Corp 131 351 2018 TIF Park Bond Debt Service Reserve
63 757 2015 Parks Bond Debt Service 132 752 South Bend Redevelopment Authority
64 377 Professional Sports Development 133 756 Smart Streets Debt Service
65 760 Eddy Street Commons Debt Service 134 758 Erskine Village Debt Service
City Capital Funds
66 401 Coveleski Stadium Capital
67 403 Zoo Endowment
68 405 Park Nonreverting Capital
69 406 Cumulative Capital Development
70 407 Cumulative Capital Improvement
71 412 Major Moves Construction
72 416 Morris Performing Arts Center Capital
73 450 Palais Royale Historic Preservation
74 451 2018 Fire Station #9 Capital
75 471 2017 Parks Bond Capital
76 677 Football Hall of Fame Capital
77 750 Equipment/Vehicle Leasing
78 751 2015 Parks Bond Capital
79 753 Smart Streets Bond Capital
80 759 Eddy Street Commons Capital
2
August 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of August 31, 2018, total revenue for the year was $234,034,474, 64% of estimated revenue. As of
August 31, 2017, total revenue received was $203,413,953. Revenue is higher than this time last year due
to the issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received
in June and December each year and are budgeted at $78 million in 2018. Local income tax (LOIT, COIT
and EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44
million.
As of August 31, 2018, total expenditures were $216,757,558 and outstanding encumbrances were
$62,798,435, a total of $279,555,992 which represents 58% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 45% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $207,354,095 as of August 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
August 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 61,535,227 1,959,243 35,661,544 33,623,516 25,873,683 58%
Special Revenue
102 Rainy Day 160,000 17,840 113,429 71,353 46,571 71%
201 Parks & Recreation 16,694,220 324,458 8,377,896 7,852,166 8,316,324 50%
202 Motor Vehicle Highway 11,391,485 518,673 6,869,463 6,095,075 4,522,022 60%
203 Recreation Nonreverting 1,651,205 79,583 791,194 778,001 860,011 48%
209 Studebaker-Oliver Revitalizing Grants 213,014 1,545 149,839 287,629 63,175 70%
210 Economic Development State Grants 752,744 611 42,691 41,146 710,053 6%
211 Department of Community Investment (DCI)2,659,181 103,912 1,319,849 932,667 1,339,332 50%
212 Dept of Community Investment Grants 6,905,528 654,279 2,010,481 1,451,585 4,895,047 29%
216 Police State Seizures 32,100 3,699 13,041 16,609 19,059 41%
217 Gift, Donation, Bequest 57,250 1,667 55,146 181,146 2,104 96%
218 Police Curfew Violations 360 822 1,017 226 (657) 282%
219 Unsafe Building 918,523 28,325 440,268 422,700 478,255 48%
220 Law Enforcement Continuing Education 285,280 19,672 161,014 193,723 124,266 56%
221 Landlord Registration 6,070 17 379 4,040 5,691 6%
227 Loss Recovery 8,000 1,202 8,184 6,730 (184) 102%
249 Public Safety LOIT 7,641,439 638,586 5,955,302 4,985,309 1,686,137 78%
251 Local Roads & Streets 2,300,960 91,759 1,897,880 804,931 403,080 82%
257 LOIT Special Distribution 1,164,687 4,304 752,897 329,805 411,790 65%
258 Human Rights Federal Grant 169,400 966 72,324 146,281 97,076 43%
265 Local Road & Bridge Grant 1,345,000 101 4,077 2,000,000 1,340,923 0%
271 Eastrace Waterway - - - 9 - 0%
273 Morris PAC / Palais Royale Marketing 20,750 2,906 9,595 7,340 11,155 46%
274 Morris PAC / Self-Promotion 131,000 2,075 68,517 - 62,483 52%
280 Police Block Grants 35 7 43 27 (8) 124%
281 Economic Develop Commission-Revenue Bonds 425 - 259 193 166 61%
289 HAZMAT 10,280 46 300 3,230 9,980 3%
291 Indiana River Rescue 78,500 8,084 85,366 68,860 (6,866) 109%
294 Regional Police Academy 28,000 371 22,207 15,913 5,793 79%
295 COPS MORE Grant 118,923 1,496 49,551 52,795 69,372 42%
299 Police Federal Drug Enforcement 51,700 6,923 14,480 24,337 37,220 28%
404 County Option Income Tax 11,826,998 1,077,869 9,396,724 7,438,681 2,430,274 79%
408 Economic Development Income Tax 11,958,596 935,451 9,417,068 8,290,048 2,541,528 79%
410 Urban Development Action Grant 43,618 10,100 33,028 3,790 10,590 76%
655 Project Releaf 453,259 38,688 307,017 301,787 146,242 68%
705 Police K-9 Unit 2,035 5 32 20 2,003 2%
Special Revenue Total 79,080,565 4,576,043 48,440,557 42,808,151 30,640,008 61%
City Debt Service
312 2017 Parks Bond Debt Service 705,751 663 405,306 - 300,445 57%
313 Football Hall of Fame Debt Service 726,667 248,724 497,409 474,901 229,258 68%
755 South Bend Building Corp 2,641,925 1,323,011 2,650,703 2,651,530 (8,778) 100%
757 2015 Parks Bond Debt Service 381,107 303 220,851 226,979 160,256 58%
760 Eddy Street Commons Debt Service 1,283,972 515 631,688 - 652,284 49%
City Debt Service Total 5,739,422 1,573,216 4,405,957 3,353,411 1,333,465 77%
Capital Project
377 Professional Sports Development 620,000 - 7,468 258,581 612,532 1%
401 Coveleski Stadium Capital 44,250 95 602 586 43,648 1%
403 Zoo Endowment - - - 151 - 0%
405 Park Nonreverting Capital 145,600 612 4,990 60,358 140,610 3%
406 Cumulative Capital Development 479,130 1,108 264,282 262,247 214,848 55%
407 Cumulative Capital Improvement 278,500 515 140,138 294,409 138,362 50%
412 Major Moves Construction 518,178 (56,049) 524,828 861,962 (6,650) 101%
416 Morris Performing Arts Center Capital 131,000 2,651 73,128 55,531 57,872 56%
450 Palais Royale Historic Preservation 18,000 2,321 14,078 10,702 3,922 78%
451 2018 Fire Station #9 Capital 5,025,758 8,310 5,032,108 - (6,350) 100%
471 2017 Parks Bond Capital 110,000 23,301 95,000 - 15,000 86%
677 Football Hall of Fame Capital 5,000 735 4,805 3,348 195 96%
750 Equipment/Vehicle Leasing 10,821,960 7,253 6,228,472 2,919,666 4,593,488 58%
751 2015 Parks Bond Capital 4,500 350 3,001 3,817 1,499 67%
753 Smart Streets Bond Capital 1,500 36 972 45,828 528 65%
759 Eddy Street Commons Capital 2,000 21 78 - 1,922 4%
Capital Project Total 18,205,376 (8,742) 12,393,948 4,777,186 5,811,428 68%
Enterprise
287 Emergency Medical Services Capital 1,761,008 8,180 1,693,303 3,238,944 67,705 96%
288 Emergency Medical Services Operating 5,196,584 735,530 4,155,392 3,598,813 1,041,192 80%
600 Consolidated Building Fund 2,968,544 228,057 1,883,412 2,331,178 1,085,133 63%
601 Parking Garages 1,271,842 100,964 883,426 879,196 388,416 69%
610 Solid Waste Operations 5,543,849 489,246 3,671,095 3,596,050 1,872,754 66%
611 Solid Waste Capital 1,077,506 148,311 730,680 694,502 346,826 68%
620 Water Works Operations 17,155,047 1,862,139 10,804,469 10,021,693 6,350,578 63%
622 Water Works Capital 380,000 21,200 238,831 16,501 141,169 63%
624 Water Works Customer Deposit 15,000 2,609 16,687 10,641 (1,687) 111%
625 Water Works Sinking 2,009,217 167,131 1,331,342 1,330,027 677,875 66%
626 Water Works Bond Reserve 16,000 2,461 15,619 9,955 381 98%
629 Water Works Reserve Operations & Maintenance 75,250 4,597 81,379 169,328 (6,129) 108%
640 Sewer Repair Insurance 636,535 56,371 447,516 438,641 189,019 70%
641 Sewage Works Operations 37,987,089 3,345,281 26,018,470 25,614,740 11,968,619 68%
642 Sewage Works Capital 10,658,000 63,092 3,940,192 2,886,368 6,717,808 37%
643 Sewage Works Reserve Operations & Maint.315,226 9,296 296,393 551,400 18,833 94%
649 Sewage Sinking 9,232,029 773,265 6,919,210 6,124,650 2,312,819 75%
653 Sewage Debt Service Reserve 51,700 5,648 32,882 11,374 18,818 64%
659 Sewer Bond 2011 5 - 1 154 4 27%
661 Sewer Bond 2012 10,000 - 3,229 17,134 6,771 32%
670 Century Center 4,557,114 828,967 2,927,802 2,814,772 1,629,312 64%
671 Century Center Capital 900 73 573 577 327 64%
672 Century Center Energy Conservation Debt Svc 420,124 4 276,539 137,717 143,585 66%
Enterprise Total 101,338,569 8,852,421 66,368,441 64,494,355 34,970,128 65%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
August 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,739,573 763,041 5,664,004 5,090,233 3,075,569 65%
224 Central Services Capital 79,000 195 1,668 610 77,332 2%
226 Liability Insurance 2,753,356 183,004 1,444,690 2,014,264 1,308,666 52%
278 Take Home Vehicle Police 12,500 1,588 10,430 6,147 2,070 83%
279 IT / Innovation / 311 Call Center 6,988,576 581,344 4,678,474 3,444,968 2,310,102 67%
711 Self-Funded Employee Benefits 18,611,602 1,587,730 12,364,794 12,030,730 6,246,808 66%
713 Unemployment Compensation 2,000 359 2,409 1,868 (409) 120%
714 Parental Leave 155,854 12,379 108,925 - 46,929 70%
Internal Service Total 37,342,461 3,129,641 24,275,394 22,588,820 13,067,067 65%
Trust & Agency
701 Firefighters Pension 5,222,552 2,410 2,249,318 2,462,567 2,973,234 43%
702 Police Pension 6,005,500 1,608 3,120,221 3,120,636 2,885,279 52%
730 City Cemetery 250 49 314 202 (64) 126%
Trust & Agency Total 11,228,302 4,067 5,369,853 5,583,405 5,858,449 48%
City Funds Total 314,469,922 20,085,888 196,915,695 177,228,844 117,554,227 63%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,050,503 62,890 15,669,920 10,108,171 7,380,583 68%
422 TIF - West Washington 454,000 3,972 198,076 212,154 255,924 44%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 34,373 74,810 81,008 122,204 38%
429 TIF - River East Development Area (NE Dev)2,506,556 16,613 1,608,774 1,639,926 897,782 64%
430 TIF - Southside Development #1 2,425,549 15,433 1,346,124 2,722,427 1,079,425 55%
432 TIF - Southside Development #3 - - - 8,519 - 0%
435 TIF - Douglas Road 3,150 348 2,102 218,975 1,048 67%
436 TIF - River East Residential (NE Res)4,423,294 - 2,621,588 2,320,763 1,801,706 59%
Tax Increment Financing Total 33,060,066 133,629 21,521,394 17,311,943 11,538,672 65%
Redevelopment
433 Redevelopment General 28,261 60 28,255 55 6 100%
439 Certified Technology Park 10,000 1,064 6,766 261,453 3,234 68%
452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100%
454 Airport Urban Enterprise Zone 3,900 671 4,267 2,684 (367) 109%
754 Industrial Revolving Fund 230,000 15,441 120,905 73,738 109,095 53%
Redevelopment Total 11,279,943 17,236 11,167,974 337,930 111,969 99%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,791 11,429 7,252 2,571 82%
317 Coveleski Debt Service Reserve 5,000 898 5,708 3,590 (708) 114%
328 Redevelopment Bond - Palais Royale 20,000 2,995 19,108 12,131 892 96%
351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100%
752 South Bend Redevelopment Authority 3,370,000 66 1,683,384 3,692,275 1,686,616 50%
756 Smart Streets Debt Service 1,716,500 857,854 1,716,287 858,207 213 100%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 6,118,995 863,604 4,429,412 8,535,237 1,689,583 72%
Redevelopment Commission Controlled Funds Total 50,459,004 1,014,469 37,118,779 26,185,110 13,340,224 74%
Grand Total 364,928,926 21,100,357 234,034,474 203,413,953 130,894,452 64%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
August 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 68,807 577,615 516,869 970 329,558 64%
101-0201 City Clerk 573,553 40,976 342,547 301,746 24,619 206,387 64%
101-0301 Common Council 670,013 42,919 371,222 296,321 42,783 256,008 62%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,639,826 190,135 1,582,082 1,599,413 35,886 1,021,858 61%
101-0404 Morris Performing Arts Center 1,320,791 76,958 622,437 518,306 33,794 664,559 50%
101-0405 Palais Royale 541,428 27,863 248,685 160,578 25,425 267,318 51%
101-0501 Legal Department 1,200,973 84,683 694,524 740,451 400 506,049 58%
101-0602 Engineering 1,750,084 119,099 972,623 768,142 136,702 640,759 63%
101-0628 AmeriCorps Grant Program 366,188 - - - - 366,188 0%
101-0801 Police Department 29,626,242 2,017,841 18,992,761 17,724,897 143,921 10,489,560 65%
101-0901 Fire Department 21,743,343 1,713,506 14,112,657 13,022,698 197,530 7,433,156 66%
101-1008 Human Rights 447,133 35,179 267,229 278,817 3,855 176,050 61%
General Fund Total 61,830,716 4,417,966 38,827,381 35,971,237 645,886 22,357,449 64%
Special Revenue
201 Parks & Recreation 16,282,061 1,421,942 9,171,857 8,713,540 640,580 6,469,624 60%
202 Motor Vehicle Highway 12,393,981 571,632 5,971,480 5,848,871 890,722 5,531,778 55%
203 Recreation Nonreverting 1,740,403 108,341 698,387 718,231 103,302 938,715 46%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 10,852 61,945 238,962 76,653 940,000 13%
210 Economic Development State Grants 257,133 - 91,667 36,005 81,000 84,466 67%
211 Department of Community Investment (DCI)3,077,096 230,249 1,893,481 1,503,011 135,778 1,047,837 66%
212 Dept of Community Investment Grants 5,874,598 130,656 2,067,205 1,376,399 2,047,875 1,759,518 70%
216 Police State Seizures 32,000 - - - 1,977 30,023 6%
217 Gift, Donation, Bequest 43,428 3,055 13,333 191,856 20,803 9,292 79%
218 Police Curfew Violations 1,000 250 250 - 604 146 85%
219 Unsafe Building 972,413 36,357 380,674 544,736 348,790 242,949 75%
220 Law Enforcement Continuing Education 594,624 27,152 174,414 390,852 42,653 377,557 37%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 - 154,559 121,212 110,764 250,000 51%
244 Emergency Phone System - - - 33,671 - - 0%
249 Public Safety LOIT 7,622,970 566,790 5,145,119 4,944,915 - 2,477,851 67%
251 Local Roads & Streets 3,418,508 303,111 1,212,316 899,259 720,723 1,485,469 57%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,213,349 44,882 617,543 1,349,371 1,080,613 2,515,193 40%
258 Human Rights Federal Grant 163,234 16,673 100,351 96,828 10,840 52,043 68%
265 Local Road & Bridge Grant 2,437,632 731,912 1,706,289 64 424,053 307,290 87%
271 Eastrace Waterway - - - 1,353 - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - 2,858 5,673 3,831 11,311 37%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
281 Economic Develop Commission-Revenue Bonds - - 28,126 - - (28,126) 0%
289 HAZMAT 10,000 1,776 3,636 4,942 401 5,963 40%
291 Indiana River Rescue 101,800 15,732 36,268 82,104 6,093 59,438 42%
292 Police Grants - 21,735 21,735 27,322 - (21,735) 0%
294 Regional Police Academy 22,500 - 9,981 6,765 - 12,519 44%
295 COPS MORE Grant 112,785 - 63,948 136,165 2,850 45,987 59%
299 Police Federal Drug Enforcement 51,000 - - 50,710 - 51,000 0%
404 County Option Income Tax 12,001,673 469,106 6,302,117 6,745,804 1,064,291 4,635,265 61%
408 Economic Development Income Tax 12,214,594 152,385 5,558,415 5,790,192 499,848 6,156,330 50%
410 Urban Development Action Grant 610,131 - 99,017 94,329 - 511,114 16%
655 Project Releaf 702,042 2,589 324,017 249,711 - 378,025 46%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 86,615,896 4,867,176 41,910,993 40,202,862 8,315,045 36,389,859 58%
City Debt Service
312 2017 Parks Bond Debt Service 595,304 - 593,304 - - 2,000 100%
313 Football Hall of Fame Debt Service 632,315 - 631,315 1,264,735 - 1,000 100%
755 South Bend Building Corp 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
757 2015 Parks Bond Debt Service 380,107 - 190,341 198,566 - 189,766 50%
760 Eddy Street Commons Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
City Debt Service Total 8,023,223 - 3,477,563 2,901,771 2,500,000 2,045,660 75%
Capital Project
377 Professional Sports Development 814,870 - 814,870 827,955 - - 100%
401 Coveleski Stadium Capital 90,000 - - 16,025 - 90,000 0%
403 Zoo Endowment - - - 50,049 - - 0%
405 Park Nonreverting Capital 277,872 3,516 74,084 298,375 15,554 188,233 32%
406 Cumulative Capital Development 459,200 27,896 456,964 430,173 - 2,236 100%
407 Cumulative Capital Improvement 278,500 - 249,500 372,250 - 29,000 90%
412 Major Moves Construction 2,573,799 3,339 596,094 417,732 689,028 1,288,678 50%
416 Morris Performing Arts Center Capital 184,100 - 88,059 7,054 49,600 46,441 75%
450 Palais Royale Historic Preservation 45,000 - - 627 31,537 13,463 70%
451 2018 Fire Station #9 Capital - 91,166 339,420 - 3,451,655 (3,791,075) 0%
453 2018 Zoo Bond Capital - - - - 105,000 (105,000) 0%
471 2017 Parks Bond Capital 10,309,100 34,588 462,344 - 52,595 9,794,161 5%
677 Football Hall of Fame Capital 129,227 1,192 26,575 35,797 4,056 98,596 24%
750 Equipment/Vehicle Leasing 9,457,649 2,213,536 5,513,738 2,303,739 1,821,298 2,122,614 78%
751 2015 Parks Bond Capital 3,136,530 269 1,583,187 837,080 1,373,654 179,689 94%
753 Smart Streets Bond Capital 2,101,500 - 970,862 4,480,777 - 1,130,638 46%
759 Eddy Street Commons Capital 39,103,750 1,388,743 3,671,382 - 16,103,750 19,328,618 51%
Capital Project Total 68,961,097 3,764,244 14,847,078 10,077,634 23,697,727 30,416,292 56%
Enterprise
287 Emergency Medical Services Capital 3,389,730 83,745 1,881,928 2,179,226 169,321 1,338,482 61%
288 Emergency Medical Services Operating 6,431,746 400,550 3,688,349 3,512,386 43,960 2,699,436 58%
600 Consolidated Building Fund 4,643,250 302,122 2,683,748 2,307,253 79,577 1,879,926 60%
601 Parking Garages 1,252,344 14,438 751,386 507,583 34,577 466,381 63%
610 Solid Waste Operations 5,496,049 610,607 3,887,192 3,599,202 183,686 1,425,171 74%
611 Solid Waste Capital 1,076,706 146,646 767,710 971,611 - 308,996 71%
620 Water Works Operations 18,070,280 1,401,058 10,696,639 10,238,457 648,186 6,725,455 63%
622 Water Works Capital 1,578,570 - 415,833 404,549 289,579 873,158 45%
624 Water Works Customer Deposit 15,000 2,609 14,345 10,356 - 655 96%
625 Water Works Sinking 2,009,217 2,036 291,505 310,687 - 1,717,712 15%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
August 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
626 Water Works Bond Reserve 16,000 - - 10,000 - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 4,597 25,093 17,602 - (2,093) 109%
640 Sewer Repair Insurance 632,224 32,046 373,240 367,185 108,392 150,592 76%
641 Sewage Works Operations 50,120,338 2,658,949 27,223,732 24,947,578 2,965,602 19,931,004 60%
642 Sewage Works Capital 12,314,553 282,101 1,361,983 3,261,109 2,080,983 8,871,587 28%
643 Sewage Works Reserve Operations & Maint.35,000 9,296 50,209 33,790 - (15,209) 143%
649 Sewage Sinking 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
659 Sewer Bond 2011 150 - 146 51,687 - 4 98%
661 Sewer Bond 2012 649,686 - 645,350 1,837,393 - 4,336 99%
670 Century Center 4,557,114 357,248 2,723,382 2,729,906 29,196 1,804,536 60%
671 Century Center Capital 20,000 - 10,016 - - 9,984 50%
672 Century Center Energy Conservation Debt Svc 306,737 - 95,748 95,128 - 210,989 31%
Enterprise Total 121,794,073 6,308,048 58,590,686 58,474,314 6,633,058 56,570,329 54%
Internal Service
222 Central Services 8,807,688 666,271 5,571,969 5,058,027 255,725 2,979,994 66%
224 Central Services Capital 155,036 - 82,521 59,932 1 72,514 53%
226 Liability Insurance 3,692,541 278,664 2,954,694 2,308,159 236,848 500,998 86%
278 Take Home Vehicle Police 10,000 - - 972 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 381,156 3,624,267 2,204,882 998,333 2,532,512 65%
711 Self-Funded Employee Benefits 18,145,518 1,393,010 10,308,797 10,267,091 710,889 7,125,833 61%
713 Unemployment Compensation 80,000 - 19,886 44,214 - 60,114 25%
714 Parental Leave 155,694 12,983 72,609 - - 83,085 47%
Internal Service Total 38,201,589 2,732,084 22,634,743 19,943,277 2,201,795 13,365,051 65%
Trust & Agency
701 Firefighters Pension 5,112,457 366,395 3,159,197 3,105,430 - 1,953,260 62%
702 Police Pension 6,583,452 498,715 4,154,837 4,106,291 - 2,428,615 63%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 865,109 7,314,034 7,211,721 - 4,406,875 62%
City Funds Total 397,147,503 22,954,627 187,602,478 174,782,816 43,993,510 165,551,514 58%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)46,356,182 4,148,666 20,206,821 12,694,382 10,233,837 15,915,523 66%
422 TIF - West Washington 1,885,916 - 184,329 2,805 1,268,426 433,161 77%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 73,528 110,430 89,134 - 47,736 70%
429 TIF - River East Development Area (NE Dev)7,587,691 156,775 775,909 1,401,182 4,193,544 2,618,238 65%
430 TIF - Southside Development #1 7,556,026 68,603 283,403 318,981 2,579,724 4,692,899 38%
432 TIF - Southside Development #3 - - - 4,866,784 - - 0%
435 TIF - Douglas Road 144,650 - - 335,608 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 1,886,000 4,242,300 2,978,035 - 77,700 98%
Tax Increment Financing Total 68,008,631 6,333,572 25,803,192 22,686,911 18,279,731 23,925,708 65%
Redevelopment
433 Redevelopment General 4,500 - 1,894 1,133 - 2,606 42%
439 Certified Technology Park - - - 1,800,000 - - 0%
452 2018 TIF Park Bond Capital 10,932,782 41,250 255,246 - 525,193 10,152,343 7%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 8,726 55,883 61,033 - 101,117 36%
Redevelopment Total 11,144,282 49,976 313,022 1,862,166 525,193 10,306,066 8%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,791 9,825 7,060 - 4,175 70%
328 Redevelopment Bond - Palais Royale 20,000 2,995 16,426 11,811 - 3,574 82%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 - 2,158,080 3,085,650 - 1,207,749 64%
756 Smart Streets Debt Service 1,709,794 - 854,534 394,784 - 855,260 50%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,109,623 4,786 3,038,865 8,022,202 - 2,070,758 59%
Redevelopment Commission Controlled Funds Total 84,262,536 6,388,334 29,155,079 32,571,279 18,804,924 36,302,532 57%
Grand Total 481,410,039 29,342,961 216,757,558 207,354,095 62,798,435 201,854,047 58%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 40,735,612 3,020 22,407,607 21,820,143 - 18,328,005 55%
Local Income Taxes - - - - - - 0%
Other Taxes 4,237,259 599,027 2,624,231 1,928,934 - 1,613,028 62%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 235,586 20,715 197,831 188,117 - 37,755 84%
Charges for Services 941,358 36,835 556,315 509,715 - 385,043 59%
Fines, Forfeitures, and Fees 8,920 1,240 10,909 6,345 - (1,989) 122%
Interest Earnings 240,000 64,255 283,218 188,121 - (43,218) 118%
Bond Proceeds - - - - - - 0%
Donations 337,500 - 330,000 330,000 - 7,500 98%
Other Income 8,785,939 781,743 5,632,169 5,334,157 - 3,153,770 64%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 56,080,502 1,506,835 32,042,280 30,305,532 - 24,038,222 57%
Expenditures by Dept
101-0101 Mayor's Office 908,142 68,807 577,615 516,869 970 329,558 64%
101-0201 City Clerk 573,553 40,976 342,547 301,746 24,619 206,387 64%
101-0301 Common Council 670,013 42,919 371,222 296,321 42,783 256,008 62%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,639,826 190,135 1,582,082 1,599,413 35,886 1,021,858 61%
101-0404 Morris PAC 1,320,791 76,958 622,437 518,306 33,794 664,559 50%
101-0405 Palais Royale 541,428 27,863 248,685 160,578 25,425 267,318 51%
101-0501 Legal Dept 1,200,973 84,683 694,524 740,451 400 506,049 58%
101-0602 Engineering Dept 1,750,084 119,099 972,623 768,142 136,702 640,759 63%
101-0801 Police Dept 29,626,242 2,017,841 18,992,761 17,724,897 143,921 10,489,560 65%
101-0901 Fire Dept 21,743,343 1,713,506 14,112,657 13,022,698 197,530 7,433,156 66%
101-1008 Human Rights 447,133 35,179 267,229 278,817 3,855 176,050 61%
Total Expenditures by Dept 61,464,528 4,417,966 38,827,381 35,971,237 645,886 21,991,261 64%
Expenditures by Type
Personnel 49,158,667 3,567,209 31,095,207 29,048,060 376 18,063,085 63%
Supplies 1,604,238 37,208 994,706 374,381 185,297 424,235 74%
Services 10,589,544 812,795 6,570,127 6,373,517 441,242 3,578,176 66%
Debt Service 445,739 754 166,842 175,280 1,944 276,953 38%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out 500 - 500 - - - 100%
Total Expenditures by Type 61,830,716 4,417,966 38,827,381 35,971,237 645,886 22,357,449 64%
Net (5,750,214) (2,911,131) (6,785,101) (5,665,705) 1,680,773
Cash Balance 33,143,826 32,089,732
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 2
101-0201 City Clerk 5 5 101-0201 City Clerk 4
101-0301 Common Council 9 9 101-0301 Common Council -
101-0401 Admin & Finance 24 23 101-0401 Admin & Finance 3
101-0404 Morris PAC 7 7 101-0404 Morris PAC 4
101-0405 Palais Royale 2 2 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 1
101-0602 Engineering Dept 21 22 101-0602 Engineering Dept 8
101-0801 Police Dept 248 243 101-0801 Police Dept 20
101-0901 Fire Dept 178 183 101-0901 Fire Dept -
101-1008 Human Rights 3 4 101-1008 Human Rights -
Total 514 515 Total 42
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 68,807 577,615 516,799 - 330,427 64%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - 70 - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 68,807 577,615 516,869 - 330,527 64%
Expenditures
Personnel 736,276 55,826 451,274 409,776 - 285,002 61%
Supplies 1,002 11 531 757 328 143 86%
Services 169,555 12,861 124,937 105,450 642 43,976 74%
Debt Service 1,309 109 872 885 - 437 67%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 68,807 577,615 516,869 970 329,558 64%
Net - - - - 970
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 2
Total 7 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Mayor's Office
City Funds
General Fund
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 40,976 342,547 301,746 - 231,006 60%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 40,976 342,547 301,746 - 231,006 60%
Expenditures
Personnel 374,014 28,527 230,618 212,336 - 143,396 62%
Supplies 9,407 - 2,692 2,389 1,489 5,226 44%
Services 190,132 12,448 109,236 87,022 23,130 57,765 70%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 40,976 342,547 301,746 24,619 206,387 64%
Net - - - - 24,619
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 4
Total 5 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents
fostering relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017 : $9000 for new lighting
Encumbrances for 2018 : law books, legal counsel, Cintas rug cleaning, Municode, Ricoh copier maintenance, agenda translations, AT&T iPad data
plans, legal notices published in the South Bend Tribune and Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
City Clerk
General Fund
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 42,919 371,222 296,321 - 298,791 55%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 42,919 371,222 296,321 - 298,791 55%
Expenditures
Personnel 366,291 26,841 202,512 189,001 - 163,779 55%
Supplies 11,707 63 6,520 1,858 858 4,329 63%
Services 292,015 16,016 162,189 105,462 41,925 87,901 70%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 42,919 371,222 296,321 42,783 256,008 62%
Net - - - - 42,783
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: office supplies, water cooler, legal counsel, additional legal services, and copier maintenance.
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Common Council
General Fund
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
WNIT Contract
General Fund
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 190,135 1,569,281 1,587,151 - 1,058,495 60%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 190,135 1,582,082 1,599,413 - 1,057,744 60%
Expenditures
Personnel 2,280,450 169,234 1,373,603 1,297,825 - 906,847 60%
Supplies 23,530 777 8,079 19,543 7,194 8,257 65%
Services 332,197 19,915 196,944 278,446 28,692 106,561 68%
Debt Service 3,149 209 2,956 3,599 - 193 94%
Capital - - - - - - 0%
Transfers Out 500 - 500 - - - 100%
Total Expenditures 2,639,826 190,135 1,582,082 1,599,413 35,886 1,021,858 61%
Net - - - - 35,886
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A 3
Total 24 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Other income is procurement-card commissions.
Encumbrances: office supplies, outstanding contract for diversity consulting
Personnel is currently at 36% of budget due two open positions for the first two months of the year, partially offset by vacation pay outs as a result of employees leaving
the workforce or changing employee status. The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of
2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
There are no capital expenditures at this time.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Administration & Finance
General Fund
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 195,791 64,183 (151,078) (48,381) - 346,869 -77%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 547,500 10,093 374,472 293,390 - 173,028 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 577,500 2,682 399,044 273,297 - 178,456 69%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 76,958 622,437 518,306 - 698,354 47%
Expenditures
Personnel 693,005 41,935 362,499 289,089 - 330,506 52%
Supplies 29,796 1,259 12,670 3,417 12,795 4,331 85%
Services 597,990 33,764 247,268 225,799 20,999 329,723 45%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 76,958 622,437 518,306 33,794 664,559 50%
Net - - - - 33,794
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 4
Total 7 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Morris Performing Arts Center
General Fund
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 312 63,165 (62,739) - 79,291 44%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 25,517 170,337 206,803 - 204,235 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 2,034 15,183 16,514 - 9,217 62%
Transfers In - - - - - - 0%
Total Revenue 541,428 27,863 248,685 160,578 - 292,743 46%
Expenditures
Personnel 235,818 15,982 134,474 73,173 - 101,344 57%
Supplies 23,014 435 5,006 794 9,535 8,473 63%
Services 267,596 11,446 109,206 86,611 15,890 142,501 47%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 27,863 248,685 160,578 25,425 267,318 51%
Net - - - - 25,425
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to fund 101.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Palais Royale
General Fund
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 84,673 656,386 684,226 - 467,702 58%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 10 38,138 56,225 - 38,748 50%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 84,683 694,524 740,451 - 506,449 58%
Expenditures
Personnel 1,082,003 76,108 620,730 604,097 - 461,273 57%
Supplies 3,626 560 1,811 3,184 400 1,415 61%
Services 114,072 8,016 71,983 132,217 - 42,089 63%
Debt Service 1,272 - - 953 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 84,683 694,524 740,451 400 506,049 58%
Net - - - - 400
Staffing Budget Actual
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Legal Department
General Fund
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 107,259 859,971 687,855 - 537,946 62%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 10,666 82,463 73,250 - 37,537 69%
Charges for Services 12,000 925 8,025 6,252 - 3,975 67%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 250 22,164 786 - 198,003 10%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 119,099 972,623 768,142 - 777,461 56%
Expenditures
Personnel 971,784 77,189 588,913 484,289 130 382,741 61%
Supplies 23,630 1,343 10,875 13,087 2,391 10,363 56%
Services 726,661 40,567 356,234 247,523 132,237 238,190 67%
Debt Service 28,009 - 16,601 23,243 1,944 9,464 66%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 119,099 972,623 768,142 136,702 640,759 63%
Net - - - - 136,702
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 8
Total 21 30
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances: various contractors for a variety of projects, such as; Northshore Trails, East Race repairs, water system evaluation, West
Race Gate repair, among others.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Engineering
General Fund
17
Department Name Fund/Dept No.101-0628
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 366,188 - - - - 366,188 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 366,188 - - - - 366,188 0%
Expenditures
Personnel 85,175 - - - - 85,175 0%
Supplies 72,420 - - - - 72,420 0%
Services 208,593 - - - - 208,593 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 366,188 - - - - 366,188 0%
Net - - - - -
Staffing Budget Actual
Full Time 2 -
Part-Time /Seasonal/Temporary N/A -
Total 2 -
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
AmeriCorps Grant Program
General Fund
City Funds
18
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,064,442 1,950,940 18,821,860 17,480,365 - 10,242,582 65%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 554,300 66,901 170,901 244,532 - 383,399 31%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,017,841 18,992,761 17,724,897 - 10,633,481 64%
Expenditures
Personnel 23,872,149 1,692,869 15,331,655 14,404,986 - 8,540,494 64%
Supplies 821,557 15,294 581,082 147,050 74,203 166,272 80%
Services 4,503,508 309,242 2,933,610 3,026,262 52,690 1,517,207 66%
Debt Service 412,000 436 146,413 146,600 - 265,587 36%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,017,841 18,992,761 17,724,897 143,921 10,489,560 65%
Net - - - - 143,921
Staffing Budget Actual
Full Time 248 243
Part-Time /Seasonal/Temporary N/A 20
Total 248 263
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Police cars are lease-purchased out of COIT Fund #404.
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment
for 215K for body cameras running through supplies
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Department
General Fund
19
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,596,379 1,713,241 14,110,644 12,980,316 - 7,485,735 65%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,850 265 2,013 42,382 - (163) 109%
Transfers In - - - - - - 0%
Total Revenue 21,743,343 1,713,506 14,112,657 13,022,698 - 7,630,686 65%
Expenditures
Personnel 18,150,662 1,362,412 11,618,993 10,890,262 246 6,531,424 64%
Supplies 583,512 17,330 364,618 181,954 76,103 142,791 76%
Services 3,009,169 333,763 2,129,046 1,950,482 121,182 758,941 75%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,743,343 1,713,506 14,112,657 13,022,698 197,530 7,433,156 66%
Net - - - - 197,530
Staffing Budget Actual
Full Time 178 183
Part-Time /Seasonal/Temporary N/A -
Total 178 183
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
January spent almost 25% of the annual budget. A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. There was also 3
retirements in January. In February, there were an additional 2 retirements and the recruit class was sworn in. March had additional R&M vehicles expenses with 2
additional engine rebuilds for $93K total expenditures.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Fire Department
General Fund
20
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 35,179 245,494 278,817 - 201,639 55%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 21,734 - - (21,734) 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 35,179 267,229 278,817 - 179,904 60%
Expenditures
Personnel 311,040 20,285 179,935 193,226 - 131,105 58%
Supplies 1,037 135 821 348 - 216 79%
Services 135,056 14,758 86,472 85,243 3,855 44,729 67%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 35,179 267,229 278,817 3,855 176,050 61%
Net - - - - 3,855
Staffing Budget Actual
Full Time 3 4
Part-Time /Seasonal/Temporary N/A -
Total 3 4
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing,
since such segregation is an impediment to equal opportunity.
There are no capital projects at this time.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Human Rights
General Fund
21
Fund Name Fund Number 102
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160,000 17,840 113,429 71,353 - 46,571 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 160,000 17,840 113,429 71,353 - 46,571 71%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 160,000 17,840 113,429 71,353 46,571
Cash Balance 10,391,693 10,255,726
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Rainy Day
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
Special Revenue Funds
City Funds
22
Fund Name Fund Number 201
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 9,584,472 - 5,271,460 4,976,456 - 4,313,012 55%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - 410,872 379,124 - 259,128 61%
Grants/Intergovernmental 2,050,000 - 458,708 - - 1,591,292 22%
Licenses & Permits - - - - - - 0%
Charges for Services 2,718,847 269,388 1,322,403 1,393,070 - 1,396,444 49%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 12,205 50,816 20,486 - 9,184 85%
Bond Proceeds - - - - - - 0%
Donations 20,000 - 1,500 1,500 - 18,500 8%
Other Income 303,301 42,865 218,337 881,529 - 84,964 72%
Transfers In 1,287,600 - 643,800 200,000 - 643,800 50%
Total Revenue 16,694,220 324,458 8,377,896 7,852,166 - 8,316,324 50%
Expenditures by Dept
201-1100 Administration 1,227,968 102,046 866,438 929,438 3,217 358,314 71%
201-1101 Maintenance 7,184,730 566,141 4,066,375 4,107,671 279,206 2,839,149 60%
201-1102 Golf Courses 1,588,326 140,771 1,001,035 987,160 99,716 487,575 69%
201-1103 Recreation 2,181,005 213,430 1,308,968 1,433,012 37,176 834,861 62%
201-1104 Potawatomi Zoo 700,000 326,696 712,660 689,456 - (12,660) 102%
201-1106 Potawatomi Greenhouse 46,602 419 35,031 32,274 - 11,571 75%
201-1108 Graffiti Removal 106,459 8,289 64,010 82,293 1,879 40,571 62%
201-1110 Marketing & Events 1,133,376 64,149 566,299 452,236 40,052 527,025 53%
201-1111 Regional Cities Grant 2,113,595 - 551,041 - 179,335 1,383,219 35%
Total Expenditures by Dept 16,282,061 1,421,942 9,171,857 8,713,540 640,580 6,469,624 60%
Expenditures by Type
Personnel 8,350,126 715,750 5,189,950 5,190,558 229 3,159,947 62%
Supplies 1,347,672 114,012 714,812 642,021 241,711 391,148 71%
Services 4,533,114 590,696 2,873,692 2,709,663 245,790 1,413,632 69%
Debt Service 346,299 1,483 169,580 171,298 - 176,719 49%
Capital 1,600,000 - 223,823 - 152,850 1,223,327 24%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,282,061 1,421,942 9,171,857 8,713,540 640,580 6,469,624 60%
Net 412,159 (1,097,485) (793,961) (861,375) 1,846,700
Cash Balance 5,419,736 3,659,132
Staffing Budget Actual
Full Time 95 95
Part-Time /Seasonal/Temporary N/A 221
Total 95 316
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Parks & Recreation
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Special Revenue Funds
City Funds
23
Fund Name Fund Number 202
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 388,771 4,690,050 3,908,590 - 2,529,950 65%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 81,899 146,424 114,139 - 76,941 66%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 116,213 14,533 82,263 46,804 - 33,950 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 44,157 33,470 56,850 43,054 - (12,693) 129%
Transfers In 3,787,750 - 1,893,875 1,982,487 - 1,893,875 50%
Total Revenue 11,391,485 518,673 6,869,463 6,095,075 - 4,522,022 60%
Expenditures by Dept
202-0607 Street Department 10,789,090 509,338 5,512,540 4,994,773 208,220 5,068,330 53%
202-0619 Curb & Sidewalk Program 1,604,891 62,295 458,940 854,098 682,502 463,449 71%
Total Expenditures by Dept 12,393,981 571,632 5,971,480 5,848,871 890,722 5,531,778 55%
Expenditures by Type
Personnel 4,747,217 309,831 2,753,549 2,497,357 - 1,993,669 58%
Supplies 2,659,954 54,329 1,024,693 966,803 198,760 1,436,502 46%
Services 4,095,983 207,472 1,639,029 1,776,366 691,963 1,764,991 57%
Debt Service 874,829 - 538,212 592,350 - 336,617 62%
Capital 15,998 - 15,998 15,995 - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,393,981 571,632 5,971,480 5,848,871 890,722 5,531,778 55%
Net (1,002,496) (52,959) 897,982 246,204 (1,009,756)
Cash Balance 8,022,705 6,390,035
Staffing Budget Actual
Full Time 56 52
Part-Time /Seasonal/Temporary N/A 9
Total 56 61
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$20,000 is budgeted for a new printer for the sign shop.
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
The Street Department has started on the 2018 paving schedule. With the warmer weather, alley grading and pothole patching crews are out in full force.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Motor Vehicle Highway
Special Revenue Funds
24
Fund Name Fund Number 203
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 78,059 777,324 727,821 - 738,881 51%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,524 9,496 6,561 - 504 95%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - 43,500 - 120,000 0%
Other Income 5,000 - 4,374 119 - 626 87%
Transfers In - - - - - - 0%
Total Revenue 1,651,205 79,583 791,194 778,001 - 860,011 48%
Expenditures by Dept
203-1103 Recreation 1,435,893 91,065 583,347 675,467 81,744 770,801 46%
203-1110 Marketing & Events 304,510 17,276 115,039 42,764 21,557 167,914 45%
Total Expenditures by Dept 1,740,403 108,341 698,387 718,231 103,302 938,715 46%
Expenditures by Type
Personnel 516,417 39,587 242,126 249,479 - 274,291 47%
Supplies 294,708 13,959 84,154 110,526 50,856 159,699 46%
Services 804,278 51,703 368,235 302,176 48,107 387,936 52%
Debt Service - - - - - - 0%
Capital 125,000 3,092 3,873 56,050 4,338 116,789 7%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,740,403 108,341 698,387 718,231 103,302 938,715 46%
Net (89,198) (28,758) 92,808 59,769 (78,704)
Cash Balance 880,031 872,177
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 47
Total 1 48
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
Charges for Services are down year over year. With better weather approaching, there is an expectation that these accounts will see an increase in the upcoming
months.
Supplies and Services have increased due to the summer programs and events.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
May 2018 - $20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior
room.
City Funds
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Recreation Nonreverting
Special Revenue Funds
25
Fund Name Fund Number 209
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 181,939 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 1,545 9,785 5,689 - 2,215 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 213,014 1,545 149,839 287,629 - 63,175 70%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,078,598 10,852 61,945 238,962 76,653 940,000 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,078,598 10,852 61,945 238,962 76,653 940,000 13%
Net (865,584) (9,307) 87,894 48,667 (876,825)
Cash Balance 962,957 903,752
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City Funds
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant : Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund gran t: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant : Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
26
Fund Name Fund Number 210
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 675,232 - 2,375 2,696 - 672,857 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,919 611 7,765 6,857 - 4,154 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - 32,551 31,592 - 33,042 50%
Transfers In - - - - - - 0%
Total Revenue 752,744 611 42,691 41,146 - 710,053 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - 55,662 - 81,000 48,458 74%
Debt Service 72,013 - 36,005 36,005 - 36,008 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 - 91,667 36,005 81,000 84,466 67%
Net 495,611 611 (48,976) 5,140 625,587
Cash Balance 361,142 356,135
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City Funds
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Economic Development State Grants
Special Revenue Funds
27
Fund Name Fund Number 211
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 336,000 101,584 213,331 162,021 - 122,669 63%
Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0%
Interest Earnings 10,000 1,376 10,068 8,722 - (68) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,525 952 3,243 118 - 1,282 72%
Transfers In 1,866,020 - 933,010 761,337 - 933,010 50%
Total Revenue 2,659,181 103,912 1,319,849 932,667 - 1,339,332 50%
Expenditures
Personnel 2,175,705 173,220 1,403,727 1,122,806 - 771,978 65%
Supplies 24,968 2,159 15,335 7,553 1,432 8,201 67%
Services 876,423 54,870 474,419 372,652 134,346 267,658 69%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 230,249 1,893,481 1,503,011 135,778 1,047,837 66%
Net (417,915) (126,336) (573,632) (570,344) 291,495
Cash Balance 539,274 792,205
Staffing Budget Actual
Full Time 25 26
Part-Time /Seasonal/Temporary N/A -
Total 25 26
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City Funds
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
28
Fund Name Fund Number 212
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 6,687,141 652,025 1,916,693 1,069,485 - 4,770,448 29%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 40 - 1,000 0%
Interest Earnings 2,000 8 762 535 - 1,238 38%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 2,247 93,025 381,525 - 122,362 43%
Transfers In - - - - - - 0%
Total Revenue 6,905,528 654,279 2,010,481 1,451,585 - 4,895,047 29%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 130,656 2,067,205 1,376,399 2,047,875 1,759,518 70%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 130,656 2,067,205 1,376,399 2,047,875 1,759,518 70%
Net 1,030,930 523,623 (56,725) 75,186 3,135,530
Cash Balance 392,537 316,494
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
Special Revenue Funds
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Dept of Community Investment Grants
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
29
Fund Name Fund Number 216
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 3,349 10,738 15,003 - 19,262 36%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 350 2,204 1,606 - (204) 110%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - 100 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 32,100 3,699 13,041 16,609 - 19,059 41%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - 1,977 30,023 6%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - 1,977 30,023 6%
Net 100 3,699 13,041 16,609 (10,964)
Cash Balance 207,208 234,215
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
City Funds
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police State Seizures
Special Revenue Funds
30
Fund Name Fund Number 217
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 20,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 249 1,433 993 - 167 90%
Bond Proceeds - - - - - - 0%
Donations 55,650 1,419 53,713 160,153 - 1,937 97%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 57,250 1,667 55,146 181,146 - 2,104 96%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 322 322 - - 2,178 13%
Services 40,928 2,733 13,011 191,856 20,803 7,114 83%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,428 3,055 13,333 191,856 20,803 9,292 79%
Net 13,822 (1,388) 41,814 (10,710) (7,188)
Cash Balance 142,401 106,064
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veterinarian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City Funds
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
31
Fund Name Fund Number 218
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 50 125 138 - 75 63%
Interest Earnings 160 22 142 88 - 18 89%
Bond Proceeds - - - - - - 0%
Donations - 750 750 - - (750) 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 360 822 1,017 226 - (657) 282%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 250 250 - 604 146 85%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 250 250 - 604 146 85%
Net (640) 572 767 226 (802)
Cash Balance 13,607 12,789
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Curfew Violations
Special Revenue Funds
32
Fund Name Fund Number 219
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 12,935 74,920 88,535 - 124,580 38%
Fines, Forfeitures, and Fees 68,250 14,569 38,478 44,286 - 29,772 56%
Interest Earnings 2,500 821 2,732 - - (232) 109%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - 324,137 289,879 - 324,137 50%
Total Revenue 918,523 28,325 440,268 422,700 - 478,255 48%
Expenditures
Personnel 294,907 14,970 166,276 176,409 - 128,631 56%
Supplies 26,650 7,036 18,666 11,380 1,043 6,941 74%
Services 650,856 14,350 195,732 356,947 347,747 107,377 84%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 36,357 380,674 544,736 348,790 242,949 75%
Net (53,890) (8,032) 59,594 (122,036) 235,306
Cash Balance 443,741 249,959
Staffing Budget Actual
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide
graffiti removal program through VPA, landfill dumping fees and tire disposal.
City Funds
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Unsafe Building
Special Revenue Funds
33
Fund Name Fund Number 220
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 9,919 86,349 82,699 - 53,651 62%
Fines, Forfeitures, and Fees 106,886 7,956 54,716 87,551 - 52,170 51%
Interest Earnings 6,000 986 6,267 4,794 - (267) 104%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - 1,125 - 2,000 0%
Other Income 30,394 811 13,682 17,554 - 16,712 45%
Transfers In - - - - - - 0%
Total Revenue 285,280 19,672 161,014 193,723 - 124,266 56%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 10,984 85,394 74,220 34,620 202,077 37%
Services 272,533 16,168 89,019 316,632 8,033 175,481 36%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 27,152 174,414 390,852 42,653 377,557 37%
Net (309,344) (7,480) (13,400) (197,129) (253,291)
Cash Balance 569,750 604,495
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City Funds
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise
fines.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
34
Fund Name Fund Number 221
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 - 310 4,040 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 70 17 69 - - 1 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,070 17 379 4,040 - 5,691 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - 5 10 - 995 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,070 17 374 4,030 4,696
Cash Balance 10,059 5,255
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City Funds
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Landlord Registration
Special Revenue Funds
35
Fund Name Fund Number 227
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,000 1,202 8,184 6,730 - (184) 102%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,000 1,202 8,184 6,730 - (184) 102%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 - 136,460 108,352 102,181 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 - 18,099 12,860 8,583 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 - 154,559 121,212 110,764 250,000 51%
Net (507,323) 1,202 (146,375) (114,481) (250,184)
Cash Balance 700,243 856,084
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City Funds
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Loss Recovery
Special Revenue Funds
36
Fund Name Fund Number 244
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 33,671 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 33,671 - - 0%
Net - - - (33,671) -
Cash Balance - (0)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City Funds
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Emergency Phone System
Special Revenue Funds
37
Fund Name Fund Number 249
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 5,944,156 4,978,412 - 1,685,383 78%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,900 2,791 11,146 6,897 - 754 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,641,439 638,586 5,955,302 4,985,309 - 1,686,137 78%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 321,216 2,985,067 2,883,320 - 1,283,624 70%
249-0905 Fire PS LOIT 3,354,279 245,574 2,160,052 2,061,595 - 1,194,227 64%
Total Expenditures by Dept 7,622,970 566,790 5,145,119 4,944,915 - 2,477,851 67%
Expenditures by Type
Personnel 7,622,970 566,790 5,145,119 4,944,915 - 2,477,851 67%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 566,790 5,145,119 4,944,915 - 2,477,851 67%
Net 18,469 71,796 810,183 40,395 (791,714)
Cash Balance 1,797,563 980,843
Staffing Budget Actual
Full Time 78 73
Part-Time /Seasonal/Temporary N/A N/A
Total 78 73
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Not applicable to this fund
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Public Safety LOIT
Special Revenue Funds
38
Fund Name Fund Number 251
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 57,078 1,175,020 685,951 - 394,980 75%
Grants/Intergovernmental 280,000 27,372 276,978 89,299 - 3,022 99%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 7,309 42,719 20,685 - 5,281 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 402,960 - 403,163 8,996 - (203) 100%
Transfers In - - - - - - 0%
Total Revenue 2,300,960 91,759 1,897,880 804,931 - 403,080 82%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 86,855 304,105 449,636 251,295 114,964 83%
Services 1,689,606 161,941 566,324 118,842 246,716 876,566 48%
Debt Service - - - - - - 0%
Capital 1,058,538 54,314 341,887 330,781 222,711 493,939 53%
Transfers Out - - - - - - 0%
Total Expenditures 3,418,508 303,111 1,212,316 899,259 720,723 1,485,469 57%
Net (1,117,548) (211,351) 685,564 (94,327) (1,082,389)
Cash Balance 4,023,488 2,735,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop
to I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair, $14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City Funds
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Local Roads & Streets
Special Revenue Funds
39
Fund Name Fund Number 252
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2017.
City Funds
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Excess Welfare Distribution
Special Revenue Funds
40
Fund Name Fund Number 257
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,070,000 - 670,000 - - 400,000 63%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 4,304 28,211 24,408 - 11,789 71%
Bond Proceeds - - - - - - 0%
Donations - - - 100,000 - - 0%
Other Income 54,687 - 54,687 205,397 - 0 100%
Transfers In - - - - - - 0%
Total Revenue 1,164,687 4,304 752,897 329,805 - 411,790 65%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 648,058 5,647 347,162 128,423 219,395 81,500 87%
Debt Service - - - - - - 0%
Capital 1,565,291 39,235 270,381 220,948 861,217 433,693 72%
Transfers Out 2,000,000 - - 1,000,000 - 2,000,000 0%
Total Expenditures 4,213,349 44,882 617,543 1,349,371 1,080,613 2,515,193 40%
Net (3,048,662) (40,578) 135,354 (1,019,566) (2,103,404)
Cash Balance 2,429,230 3,005,500
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette,
and Ironwood: SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City Funds
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
LOIT Special Distribution
Special Revenue Funds
41
Fund Name Fund Number 258
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 49,150 130,390 - 95,850 34%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 893 5,367 3,149 - (1,367) 134%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 72 17,806 12,742 - 2,594 87%
Transfers In - - - - - - 0%
Total Revenue 169,400 966 72,324 146,281 - 97,076 43%
Expenditures
Personnel 80,013 6,153 51,607 52,738 - 28,406 64%
Supplies 2,000 - 798 6,020 1,002 200 90%
Services 81,221 10,519 47,946 38,070 9,838 23,437 71%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 16,673 100,351 96,828 10,840 52,043 68%
Net 6,166 (15,707) (28,027) 49,453 45,033
Cash Balance 543,952 529,518
Staffing Budget Actual
Full Time 2 1
Part-Time /Seasonal/Temporary N/A -
Total 2 1
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This year the Human Rights Commission promoted the Investigator VI, to the Housing Manager (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts.
City Funds
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Human Rights Federal Grant
Special Revenue Funds
42
Fund Name Fund Number 265
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 101 4,077 - - 923 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,340,000 - - 1,000,000 - 1,340,000 0%
Total Revenue 1,345,000 101 4,077 2,000,000 - 1,340,923 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,437,632 731,912 1,706,289 64 424,053 307,290 87%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,437,632 731,912 1,706,289 64 424,053 307,290 87%
Net (1,092,632) (731,810) (1,702,212) 1,999,936 1,033,633
Cash Balance (709,269) 1,999,936
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $1.28M Ironwood Drive Pavement Reahab. and Intersection; $27k Ravina Park
City Funds
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
43
Fund Name Fund Number 271
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 9 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 9 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 1,353 - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 1,353 - - 0%
Net - - - (1,344) -
Cash Balance - 3
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2017.
City Funds
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Eastrace Waterway
Special Revenue Funds
44
Fund Name Fund Number 273
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 2,805 8,977 7,021 - 11,023 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 101 618 319 - 132 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,750 2,906 9,595 7,340 - 11,155 46%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - 2,858 5,673 3,831 11,311 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - 2,858 5,673 3,831 11,311 37%
Net 2,750 2,906 6,737 1,667 (156)
Cash Balance 61,892 48,754
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are for advertisements and promotional services.
City Funds
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
45
Fund Name Fund Number 274
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 130,000 1,965 68,206 - - 61,794 52%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 110 311 - - 689 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 2,075 68,517 - - 62,483 52%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 81,000 2,075 68,517 - 12,483
Cash Balance 68,517 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
46
Fund Name Fund Number 280
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 7 43 27 - (8) 124%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 7 43 27 - (8) 124%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 7 43 27 (8)
Cash Balance 3,964 3,913
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City Funds
This fund has been used to account for certain Police grants. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Block Grants
Special Revenue Funds
47
Fund Name Fund Number 281
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 425 - 259 193 - 166 61%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425 - 259 193 - 166 61%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - 28,126 - - (28,126) 0%
Total Expenditures - - 28,126 - - (28,126) 0%
Net 425 - (27,867) 193 28,292
Cash Balance - 27,806
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
48
Fund Name Fund Number 289
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - 3,060 - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 280 46 300 170 - (20) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,280 46 300 3,230 - 9,980 3%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 1,776 3,636 4,942 401 5,963 40%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 1,776 3,636 4,942 401 5,963 40%
Net 280 (1,730) (3,336) (1,713) 4,017
Cash Balance 24,127 25,061
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees
collected in this fund are used to replace equipment and gear used in responses.
City Funds
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
HAZMAT
Special Revenue Funds
49
Fund Name Fund Number 291
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 77,000 7,800 83,820 67,800 - (6,820) 109%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 284 1,546 1,060 - (46) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 78,500 8,084 85,366 68,860 - (6,866) 109%
Expenditures
Personnel 15,500 231 1,962 2,739 - 13,538 13%
Supplies 17,800 331 8,771 8,759 5,878 3,151 82%
Services 68,500 15,170 25,536 70,607 216 42,748 38%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 15,732 36,268 82,104 6,093 59,438 42%
Net (23,300) (7,648) 49,097 (13,244) (66,304)
Cash Balance 172,766 128,776
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City Funds
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures
are for the maintenance and repair of rescue equipment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Indiana River Rescue
Special Revenue Funds
50
Fund Name Fund Number 292
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - 21,735 21,735 27,322 - (21,735) 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - 21,735 21,735 27,322 - (21,735) 0%
Net - (21,735) (21,735) (27,322) 21,735
Cash Balance 26,716 49,306
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City did not received any grants during 2016 and 2017.
City Funds
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Grants
Special Revenue Funds
51
Fund Name Fund Number 294
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 25,000 200 21,167 15,275 - 3,833 85%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 171 1,040 588 - (40) 104%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 28,000 371 22,207 15,913 - 5,793 79%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 190 574 - 1,310 13%
Services 21,000 - 9,791 6,191 - 11,209 47%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 - 9,981 6,765 - 12,519 44%
Net 5,500 371 12,226 9,148 (6,726)
Cash Balance 99,565 85,223
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Regional Police Academy
Special Revenue Funds
52
Fund Name Fund Number 295
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 79,173 - 25,422 - - 53,751 32%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 203 1,430 1,256 - 570 71%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 1,292 22,699 51,539 - 11,801 66%
Transfers In - - - - - - 0%
Total Revenue 118,923 1,496 49,551 52,795 - 69,372 42%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 - 19,215 23,860 1,570 47,000 31%
Services 45,000 - 44,733 112,305 1,280 (1,013) 102%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 - 63,948 136,165 2,850 45,987 59%
Net 6,138 1,496 (14,397) (83,370) 23,385
Cash Balance 120,759 154,054
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies.
City Funds
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
COPS MORE Grant
Special Revenue Funds
53
Fund Name Fund Number 299
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,700 246 1,602 1,337 - 98 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 6,677 6,677 23,000 - (6,677) 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 6,923 14,480 24,337 - 37,220 28%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - 16,372 - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 50,710 - 51,000 0%
Net 700 6,923 14,480 (26,373) (13,780)
Cash Balance 145,209 199,685
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
54
Fund Name Fund Number 404
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 908,858 8,704,303 6,972,843 - 2,201,990 80%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 19,100 103,869 62,159 - (8,869) 109%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 501,534 149,912 264,381 403,678 - 237,153 53%
Transfers In 324,171 - 324,171 - - 0 100%
Total Revenue 11,826,998 1,077,869 9,396,724 7,438,681 - 2,430,274 79%
Expenditures by Dept
(0101) Mayor's Office 150,000 - 130,000 - - 20,000 87%
(0401) Admin & Finance 1,644,112 180,935 1,024,267 842,148 224,975 394,870 76%
(0408) South Bend Art Museum 65,000 - 65,000 - - - 100%
(0409) Studebaker Museum 277,864 573 185,245 182,009 - 92,619 67%
(0602) Engineering 234,202 847 10,134 39,691 59,888 164,180 30%
(0608) Local Roads & Streets 13,353 - 12,755 291,639 598 1 100%
(0617) Utilities & Services 2,525,800 144,124 1,824,648 1,959,446 17,954 683,198 73%
(0619) Curb & Sidewalk 1,500,000 - 750,000 838,612 - 750,000 50%
(0672) Information Technology 614,958 - 2,874 516,466 12,117 599,967 2%
(0801) Police Department 1,229,400 116,492 916,225 876,172 - 313,175 75%
(0901) Fire Department 277,855 20,934 126,337 137,241 - 151,518 45%
(1001) Neighborhood Engage.1,512,429 5,201 374,050 195,776 719,659 418,720 72%
(1050) Community Investment 1,650 - - - 1,650 - 100%
(1100) Parks Administration 1,287,600 - 643,800 707,504 - 643,800 50%
(1101) Parks Maintenance 140,000 - 236,783 143,902 - (96,783) 169%
(1201) Code Enforcement 527,450 - - 15,200 27,450 500,000 5%
Total Expenditures by Dept 12,001,673 469,106 6,302,117 6,745,804 1,064,291 4,635,265 61%
Expenditures by Type
Personnel - - - - - - 0%
Supplies 827,697 75,100 527,792 550,637 16,528 283,377 66%
Services 6,897,919 219,092 3,449,257 3,545,205 909,077 2,539,585 63%
Debt Service 1,054,612 174,435 919,616 1,042,588 - 134,996 87%
Capital 433,845 480 11,653 61,258 138,686 283,507 35%
Transfers Out 2,787,600 - 1,393,800 1,546,116 - 1,393,800 50%
Total Expenditures by Type 12,001,673 469,106 6,302,117 6,745,804 1,064,291 4,635,265 61%
Net (174,675) 608,763 3,094,607 692,877 (2,204,991)
Cash Balance 11,695,900 9,605,302
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and
traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 408
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 8,311,836 6,966,692 - 2,409,129 78%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 150,000 26,827 152,389 82,319 - (2,389) 102%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 582,971 15,211 598,182 1,137 - (15,211) 103%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,958,596 935,451 9,417,068 8,290,048 - 2,541,529 79%
Expenditures by Dept
(0401) Admin & Finance 2,567,127 63,493 1,199,173 1,328,076 - 1,367,954 47%
(0607) Street Department 1,937,750 - 968,875 968,875 - 968,875 50%
(0802) PSAP 2,545,506 - 1,397,249 1,335,745 - 1,148,257 55%
(1001) Neighborhood Engage.2,623,669 84,192 560,978 388,115 302,859 1,759,831 33%
(1050) Community Investment 297,371 4,700 122,139 108,323 82,732 92,501 69%
(1100) Parks Administration 21,094 - - 1,468 21,094 - 100%
(1101) Parks Maintenance - - - 57,617 - - 0%
(1104) Potawatomi Zoo 100,000 - 100,000 100,000 - - 100%
(1201) Code Enforcement 1,301,415 - 799,670 1,137,540 93,163 408,582 69%
(1207) Animal Care & Control 820,662 - 410,331 364,433 - 410,331 50%
Total Expenditures by Dept 12,214,594 152,385 5,558,415 5,790,192 499,848 6,156,331 50%
Expenditures by Type
Personnel - - - - - - 0%
Supplies 83 - - - 83 - 100%
Services 6,196,808 88,892 2,586,454 2,135,462 499,765 3,110,588 50%
Debt Service 2,000 (31,461) - 290,665 - 2,000 0%
Capital 190,000 - - 60,317 - 190,000 0%
Transfers Out 5,825,703 94,954 2,971,961 3,303,748 - 2,853,742 51%
Total Expenditures by Type 12,214,594 152,385 5,558,415 5,790,192 499,848 6,156,330 50%
Net (255,998) 783,066 3,858,652 2,499,856 (3,614,801)
Cash Balance 16,609,202 13,660,642
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
56
Fund Name Fund Number 410
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 723 4,897 3,790 - 1,213 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 37,508 9,377 28,131 - - 9,377 75%
Transfers In - - - - - - 0%
Total Revenue 43,618 10,100 33,028 3,790 - 10,590 76%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 - 99,017 94,329 - 511,114 16%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 - 99,017 94,329 - 511,114 16%
Net (566,513) 10,100 (65,988) (90,538) (500,525)
Cash Balance 405,223 501,938
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City Funds
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Urban Development Action Grant
Special Revenue Funds
57
Fund Name Fund Number 655
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,386 297,903 295,747 - 141,777 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,579 1,301 9,114 6,040 - 4,465 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 453,259 38,688 307,017 301,787 - 146,242 68%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - 876 - 4,344 0%
Services 47,987 2,589 24,527 26,107 - 23,460 51%
Debt Service 48,982 - 24,490 47,728 - 24,492 50%
Capital - - - - - - 0%
Transfers Out 550,000 - 275,000 175,000 - 275,000 50%
Total Expenditures 702,042 2,589 324,017 249,711 - 378,025 46%
Net (248,783) 36,099 (17,000) 52,076 (231,783)
Cash Balance 809,554 928,038
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic yards.
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Project ReLeaf
Special Revenue Funds
58
Fund Name Fund Number 705
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 5 32 20 - 3 91%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,035 5 32 20 - 2,003 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net 15 5 32 20 (17)
Cash Balance 2,916 2,878
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police K-9 Unit
Special Revenue Funds
59
Fund Name Fund Number 312
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 669,551 - 386,442 - - 283,109 58%
Local Income Taxes - - - - - - 0%
Other Taxes 36,200 - 18,100 - - 18,100 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 663 763 - - (763) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 705,751 663 405,306 - - 300,445 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 595,304 - 593,304 - - 2,000 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 595,304 - 593,304 - - 2,000 100%
Net 110,447 663 (187,998) - 298,445
Cash Balance (187,998) -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Source of Revenue: This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the
College Football Hall of Fame debt service (final payment February 1, 2018).
Expenditures: Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15,
2033.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
60
Fund Name Fund Number 313
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 406,758 - 234,467 451,820 - 172,291 58%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - 14,078 22,945 - 30,922 31%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 141 - 141 136 - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 274,768 248,724 248,724 - - 26,044 91%
Transfers In - - - - - - 0%
Total Revenue 726,667 248,724 497,409 474,901 - 229,258 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 632,315 - 631,315 1,264,735 - 1,000 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,315 - 631,315 1,264,735 - 1,000 100%
Net 94,352 248,724 (133,906) (789,834) 228,258
Cash Balance (109,688) (497,040)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving property tax revenue in June.
City Funds
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance
until the property tax distributions are received.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Football Hall of Fame Debt Service
City Debt Service
61
Fund Name Fund Number 755
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,900 761 4,703 1,030 - 2,197 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 1,322,250 2,646,000 2,650,500 - (10,975) 100%
Total Revenue 2,641,925 1,323,011 2,650,703 2,651,530 - (8,778) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
Net 5,900 1,323,011 1,216,572 1,213,060 (1,210,672)
Cash Balance 1,988,158 1,975,149
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
South Bend Building Corp
City Debt Service
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
62
Fund Name Fund Number 757
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 303 1,457 761 - 543 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 - 219,394 226,218 - 159,713 58%
Total Revenue 381,107 303 220,851 226,979 - 160,256 58%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - 190,341 198,566 - 189,766 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - 190,341 198,566 - 189,766 50%
Net 1,000 303 30,510 28,414 (29,510)
Cash Balance 588,279 590,357
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond (debt schedule #141).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
63
Fund Name Fund Number 760
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 515 3,216 - - 1,284 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - 628,472 - - 651,000 49%
Total Revenue 1,283,972 515 631,688 - - 652,284 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - 628,472 - 2,500,000 651,000 83%
Net (2,495,500) 515 3,216 - 1,284
Cash Balance 2,504,696 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037.
This fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is
due on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
64
Fund Name Fund Number 377
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 224,912 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 1,345 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - 7,431 32,324 - 10,569 41%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 7,468 258,581 - 612,532 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 - 814,870 827,955 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 - 814,870 827,955 - - 100%
Net (194,870) - (807,402) (569,374) 612,532
Cash Balance (783,696) (172,096)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City Funds
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Professional Sports Development
Capital Project
65
Fund Name Fund Number 401
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 95 602 586 - 148 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 95 602 586 - 43,648 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 35,000 - - 16,025 - 35,000 0%
Debt Service - - - - - - 0%
Capital 55,000 - - - - 55,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 90,000 - - 16,025 - 90,000 0%
Net (45,750) 95 602 (15,438) (46,352)
Cash Balance 55,129 75,096
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City Funds
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Coveleski Stadium Capital
Capital Project
66
Fund Name Fund Number 403
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 151 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 151 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 50,049 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 50,049 - - 0%
Net - - - (49,898) -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City Funds
This fund accounts for donations dedicated to Potawatomi Zoo.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Zoo Endowment
Capital Project
67
Fund Name Fund Number 405
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 526 4,212 5,226 - 12,888 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 86 778 1,132 - 722 52%
Bond Proceeds - - - - - - 0%
Donations 25,000 - - 50,000 - 25,000 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 145,600 612 4,990 60,358 - 140,610 3%
Expenditures
Personnel - - - - - - 0%
Supplies 86,372 864 31,992 48,713 10,279 44,101 49%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 137,500 2,652 42,092 244,708 5,276 90,132 34%
Transfers Out - - - - - - 0%
Total Expenditures 277,872 3,516 74,084 298,375 15,554 188,233 32%
Net (132,272) (2,903) (69,095) (238,017) (47,623)
Cash Balance 107,610 86,472
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City Funds
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Park Non-Reverting Capital
Capital Project
68
Fund Name Fund Number 406
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 436,330 - 239,982 240,635 - 196,348 55%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - 18,718 18,332 - 18,382 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,700 1,108 5,583 3,280 - 117 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 479,130 1,108 264,282 262,247 - 214,848 55%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 27,896 456,964 430,173 - 2,236 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 27,896 456,964 430,173 - 2,236 100%
Net 19,930 (26,788) (192,682) (167,926) 212,612
Cash Balance 428,376 412,388
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Cumulative Capital Development
Capital Project
69
Fund Name Fund Number 407
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - 111,715 266,697 - 138,785 45%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 515 3,423 2,712 - (423) 114%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 278,500 515 140,138 294,409 - 138,362 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,000 (249,500) - 372,250 - 1,000 0%
Capital 28,000 - - - - 28,000 0%
Transfers Out 249,500 249,500 249,500 - - - 100%
Total Expenditures 278,500 - 249,500 372,250 - 29,000 90%
Net - 515 (109,362) (77,841) 109,362
Cash Balance 320,921 300,404
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Cumulative Capital Improvement
Capital Project
70
Fund Name Fund Number 412
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 4,676 31,500 19,319 - (6,500) 126%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 (60,725) 493,328 842,643 - (150) 100%
Transfers In - - - - - - 0%
Total Revenue 518,178 (56,049) 524,828 861,962 - (6,650) 101%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 3,339 596,094 396,032 421,157 576,631 64%
Debt Service - - - - - - 0%
Capital 979,918 - - 21,700 267,871 712,047 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 3,339 596,094 417,732 689,028 1,288,678 50%
Net (2,055,621) (59,387) (71,266) 444,231 (1,295,327)
Cash Balance 2,835,126 2,808,320
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of
the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City Funds
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital
improvements projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in
connection with the City's Smart Streets program.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Major Moves Construction
Capital Project
71
Fund Name Fund Number 416
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 1,965 68,525 51,256 - 56,475 55%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 686 4,603 4,275 - 1,397 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 2,651 73,128 55,531 - 57,872 56%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 - 6,690 3,603 - 18,310 27%
Services 81,400 - 53,678 3,451 2,800 24,923 69%
Debt Service - - - - - - 0%
Capital 77,700 - 27,692 - 46,800 3,208 96%
Transfers Out - - - - - - 0%
Total Expenditures 184,100 - 88,059 7,054 49,600 46,441 75%
Net (53,100) 2,651 (14,932) 48,477 11,431
Cash Balance 400,641 638,310
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City Funds
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Morris Performing Arts Center Capital
Capital Project
72
Fund Name Fund Number 450
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 206 1,265 672 - 235 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 2,116 12,814 10,030 - 3,686 78%
Transfers In - - - - - - 0%
Total Revenue 18,000 2,321 14,078 10,702 - 3,922 78%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - 627 31,537 13,463 70%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - 627 31,537 13,463 70%
Net (27,000) 2,321 14,078 10,075 (9,541)
Cash Balance 123,680 102,985
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
There are no capital projects budgeted at this time.
City Funds
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Palais Royale Historic Preservation
Capital Project
73
Fund Name Fund Number 451
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 8,310 26,350 - - (6,350) 132%
Bond Proceeds 5,005,758 - 5,005,758 - - (0) 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,025,758 8,310 5,032,108 - - (6,350) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - 138,575 - - (138,575) 0%
Capital - 91,166 200,845 - 3,451,655 (3,652,500) 0%
Transfers Out - - - - - - 0%
Total Expenditures - 91,166 339,420 - 3,451,655 (3,791,075) 0%
Net 5,025,758 (82,856) 4,692,688 - 3,784,725
Cash Balance 4,692,688 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved
capital projects.
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000
square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed
on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with
the capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
74
Fund Name Fund Number 471
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 23,301 95,000 - - 15,000 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 110,000 23,301 95,000 - - 15,000 86%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 129,892 - - (129,892) 0%
Debt Service - - 17,750 - - (17,750) 0%
Capital 10,309,100 34,588 314,701 - 52,595 9,941,803 4%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 34,588 462,344 - 52,595 9,794,161 5%
Net (10,199,100) (11,287) (367,344) - (9,779,161)
Cash Balance 13,521,615 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2017 Parks Bond Capital
Capital Project
75
Fund Name Fund Number 677
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 735 4,805 3,348 - 195 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 735 4,805 3,348 - 195 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 1,192 26,575 35,797 4,056 98,596 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 1,192 26,575 35,797 4,056 98,596 24%
Net (124,227) (457) (21,770) (32,449) (98,401)
Cash Balance 425,845 462,990
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City Funds
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Football Hall of Fame Capital
Capital Project
76
Fund Name Fund Number 750
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 7,253 11,262 3,166 - (8,262) 375%
Bond Proceeds 10,717,184 - 6,115,434 2,916,500 - 4,601,750 57%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 101,776 - 101,776 - - - 100%
Total Revenue 10,821,960 7,253 6,228,472 2,919,666 - 4,593,488 58%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 186 - - 0%
Capital 9,296,495 2,213,536 5,352,584 2,303,553 1,821,298 2,122,613 77%
Transfers Out 161,154 - 161,154 - - - 100%
Total Expenditures 9,457,649 2,213,536 5,513,738 2,303,739 1,821,298 2,122,613 78%
Net 1,364,311 (2,206,283) 714,734 615,927 2,470,875
Cash Balance 4,313,358 3,793,820
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Solid Waste - 4 trash trucks | tote washer 1,432,467$
Water Works - water meters 448,156
IT - laptops 83,919
Police Dept - police cars & equipment 1,098,714
Fire Dept - fire truck down payment 581,547
Fire Dept - turnout gear 483,106
Parks Dept - experiential vehicle | trucks 475,422
Animal Control - pickup truck with animal box 72,627
Street Dept - pickup trucks | asphalt milling machine 610,956
Bldg Dept - 3 passenger vehicles 65,670
2018 capital expenditures YTD 5,352,584$
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund.
77
Fund Name Fund Number 751
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 350 3,001 3,817 - 1,499 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 350 3,001 3,817 - 1,499 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 3,590 29,283 (29,283) 0%
Services 72,663 269 87,101 157,961 130,225 (144,664) 299%
Debt Service - - - - - - 0%
Capital 3,063,867 - 1,496,085 675,530 1,214,145 353,636 88%
Transfers Out - - - - - - 0%
Total Expenditures 3,136,530 269 1,583,187 837,080 1,373,654 179,689 94%
Net (3,132,030) 80 (1,580,186) (833,263) (178,191)
Cash Balance 1,691,038 3,503,935
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrance: $3.0 mil was encumbered for the construction costs for the renovations to the Charles Black Center. Of that encumbrance, $1,466,010 has been spent.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2015 Parks Bond Capital
Capital Project
City Funds
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Repairs including trails, Morris water fountain, A/C, and electrical. Services including landscaping and design/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
78
Fund Name Fund Number 753
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 36 972 3,948 - 528 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 41,879 - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 36 972 45,828 - 528 65%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,500 - - 1,500 - 1,500 0%
Capital 2,100,000 - 970,862 4,479,277 - 1,129,138 46%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 - 970,862 4,480,777 - 1,130,638 46%
Net (2,100,000) 36 (969,890) (4,434,950) (1,130,110)
Cash Balance 70,266 1,494,504
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Smart Streets Bond Capital
Capital Project
City Funds
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
79
Fund Name Fund Number 759
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 21 78 - - 1,922 4%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 21 78 - - 1,922 4%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 1,388,743 3,671,382 - 16,103,750 19,328,618 51%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 1,388,743 3,671,382 - 16,103,750 19,328,618 51%
Net (39,101,750) (1,388,722) (3,671,304) - (19,326,696)
Cash Balance 12,458,010 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Eddy Street Commons Capital
Capital Project
City Funds
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
80
Fund Name Fund Number 287
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,616,583 - 1,616,582 3,210,349 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 8,180 51,295 28,596 - (7,295) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 25,425 - 25,425 - - - 100%
Total Revenue 1,761,008 8,180 1,693,303 3,238,944 - 67,706 96%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services 521,653 1,688 282,091 604,118 149,168 90,394 83%
Debt Service 428,328 126 204,509 530,148 - 223,819 48%
Capital 1,883,993 81,932 850,102 1,044,959 1,353 1,032,538 45%
Transfers Out 497,006 - 505,276 - - (8,270) 102%
Total Expenditures 3,389,730 83,745 1,881,928 2,179,226 169,321 1,338,482 61%
Net (1,628,722) (75,565) (188,625) 1,059,719 (1,270,776)
Cash Balance 4,118,845 4,689,253
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
March $497K was spent on the final payment for 2 Pumper trucks. $55K was encumbered for 2 new pickups.
City Funds
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Emergency Medical Services Capital
Enterprise Funds
81
Fund Name Fund Number 288
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 707,645 4,100,043 3,569,104 - 1,063,841 79%
Fines, Forfeitures, and Fees 2,500 - 225 1,200 - 2,275 9%
Interest Earnings 25,000 4,146 28,613 14,817 - (3,613) 114%
Bond Proceeds - - - - - - 0%
Donations 200 - 200 750 - - 100%
Other Income 5,000 23,739 26,311 12,942 - (21,311) 526%
Transfers In - - - - - - 0%
Total Revenue 5,196,584 735,530 4,155,392 3,598,813 - 1,041,192 80%
Expenditures
Personnel 5,284,333 359,915 3,160,289 3,002,661 - 2,124,044 60%
Supplies 395,167 12,395 191,091 193,416 37,443 166,632 58%
Services 731,342 28,240 317,157 315,991 5,424 408,761 44%
Debt Service 1,093 - - 318 1,093 - 100%
Capital 19,811 - 19,811 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 400,550 3,688,349 3,512,386 43,960 2,699,437 58%
Net (1,235,162) 334,980 467,043 86,426 (1,658,245)
Cash Balance 2,390,237 1,855,691
Staffing Budget Actual
Full Time 51 48
Part-Time /Seasonal/Temporary N/A 1
Total 51 49
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
City Funds
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the
South Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Emergency Medical Services Operating
Enterprise Funds
82
Fund Name Fund Number 600
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 91,850 7,316 65,081 59,624 - 26,769 71%
Charges for Services 1,551,365 203,701 1,194,199 1,096,722 - 357,166 77%
Fines, Forfeitures, and Fees 286,900 3,893 87,850 65,656 - 199,050 31%
Interest Earnings 35,000 4,464 30,997 19,569 - 4,003 89%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 10,376 8,682 10,507 5,949 - (131) 101%
Transfers In 989,553 - 494,777 1,083,658 - 494,777 50%
Total Revenue 2,968,544 228,057 1,883,412 2,331,178 - 1,085,133 63%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 122,829 1,129,689 931,400 38,639 667,499 64%
600-1207 Animal Care & Control 968,596 63,259 548,266 526,977 24,273 396,057 59%
600-1208 Rental Unit Inspection 180,000 6,725 18,812 - 5,269 155,919 13%
600-1306 Building Department 1,658,827 109,309 986,980 848,877 11,396 660,450 60%
Total Expenditures by Dept 4,643,250 302,122 2,683,748 2,307,253 79,577 1,879,926 60%
Expenditures by Type
Personnel 2,996,448 208,386 1,716,263 1,666,584 - 1,280,185 57%
Supplies 156,031 10,093 82,571 70,576 29,184 44,277 72%
Services 1,264,785 83,462 789,502 519,172 49,720 425,563 66%
Debt Service 145,986 181 95,412 50,922 673 49,901 66%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 302,122 2,683,748 2,307,253 79,577 1,879,926 60%
Net (1,674,706) (74,065) (800,336) 23,924 (794,793)
Cash Balance 2,337,016 2,643,088
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 25 15 14
Part-Time /Seasonal/Temporary N/A 6 N/A -
Total 26 31 15 14
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Consolidated Building Fund
Enterprise Funds
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- Primarily set up for vendors providing
recurring monthy operational services. Animal Care & Control- various
institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off
over a period of 5 years.
City Funds
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Total
Code Enforcement (600-1201)/Animal Control (600-1207)
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building
codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City
of South Bend and all properties with a 5 digit address within St. Joseph County.
83
Fund Name Fund Number 601
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,165,035 93,637 816,952 829,956 - 348,083 70%
Fines, Forfeitures, and Fees 89,717 4,885 50,584 41,208 - 39,133 56%
Interest Earnings 15,890 2,284 14,342 7,736 - 1,548 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 158 1,548 296 - (348) 129%
Transfers In - - - - - - 0%
Total Revenue 1,271,842 100,964 883,426 879,196 - 388,416 69%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,092,344 75,163 751,386 507,583 34,577 306,381 72%
Debt Service - (60,725) - - - - 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,344 14,438 751,386 507,583 34,577 466,381 63%
Net 19,498 86,526 132,040 371,613 (77,965)
Cash Balance 1,355,463 1,347,176
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
March 2018 - Charges for Services is up PYTD due to a significant increase in monthly parking for all parking garages. However, daily and special events parking
show a slight decrease PYTD. Services expenditures are higher YTD this year. Utilities were paid out of 601 starting September 2017. As a result, Services 2018
numbers will show higher year over year going forward.
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Parking Garages
Enterprise Funds
84
Fund Name Fund Number 610
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,365,291 461,990 3,588,750 3,541,928 - 1,776,541 67%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,800 944 6,831 3,122 - (31) 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 171,758 26,312 75,513 51,000 - 96,245 44%
Transfers In - - - - - - 0%
Total Revenue 5,543,849 489,246 3,671,095 3,596,050 - 1,872,754 66%
Expenditures
Personnel 1,721,069 109,997 1,037,013 1,068,932 - 684,056 60%
Supplies 374,159 30,213 210,683 158,278 88,474 75,002 80%
Services 2,324,115 322,397 1,909,346 1,678,393 95,212 319,557 86%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 148,000 730,150 693,600 - 346,556 68%
Total Expenditures 5,496,049 610,607 3,887,192 3,599,202 183,686 1,425,171 74%
Net 47,800 (121,361) (216,097) (3,153) 447,584
Cash Balance 398,438 230,385
Staffing Budget Actual
Full Time 24 21
Part-Time /Seasonal/Temporary N/A -
Total 24 21
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees
so that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: landfill fees
Supplies: CNG and yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City Funds
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Solid Waste Operations
Enterprise Funds
85
Fund Name Fund Number 611
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 311 530 902 - 270 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 148,000 730,150 693,600 - 346,556 68%
Total Revenue 1,077,506 148,311 730,680 694,502 - 346,826 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 146,646 767,710 971,611 - 308,996 71%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 146,646 767,710 971,611 - 308,996 71%
Net 800 1,664 (37,030) (277,109) 37,830
Cash Balance 2,904 59,338
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City Funds
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Solid Waste Capital
Enterprise Funds
86
Fund Name Fund Number 620
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,978,666 1,844,628 10,700,343 9,905,451 - 6,278,323 63%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,235 30,198 19,436 - 4,802 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,381 4,534 27,951 53,581 - 50,430 36%
Transfers In 63,000 8,742 45,977 43,226 - 17,023 73%
Total Revenue 17,155,047 1,862,139 10,804,469 10,021,693 - 6,350,578 63%
Expenditures
Personnel 5,714,576 395,668 3,403,021 3,369,980 - 2,311,555 60%
Supplies 1,680,924 138,325 891,914 806,212 229,624 559,386 67%
Services 6,457,556 455,451 3,437,844 3,187,399 416,750 2,602,961 60%
Debt Service 433,926 101,782 424,909 220,978 1,811 7,205 98%
Capital - - - - - - 0%
Transfers Out 3,783,298 309,831 2,538,950 2,653,888 - 1,244,349 67%
Total Expenditures 18,070,280 1,401,058 10,696,639 10,238,457 648,186 6,725,455 63%
Net (915,233) 461,082 107,830 (216,763) (374,877)
Cash Balance 3,323,592 3,226,137
Staffing Budget Actual
Full Time 67 62
Part-Time /Seasonal/Temporary N/A 6
Total 67 68
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The lower percentage of revenue budget YTD was foreseeable. The Indiana Utility Regulatory Commission approved a new tariff order on March 7, 2018. April
revenues were pro-rated using the new rates and charges. Annual budget includes nine months of additional revenues.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City Funds
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Operations
Enterprise Funds
87
Fund Name Fund Number 622
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 195,000 17,955 208,288 - - (13,288) 107%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 3,245 22,491 16,501 - 2,509 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 160,000 - 8,053 - - 151,948 5%
Total Revenue 380,000 21,200 238,831 16,501 - 141,169 63%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 - 415,833 404,549 289,579 873,158 45%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 - 415,833 404,549 289,579 873,158 45%
Net (1,198,570) 21,200 (177,002) (388,048) (731,989)
Cash Balance 1,967,975 2,199,467
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumb:
Truck 3/4 Ton Ext Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Capital
Enterprise Funds
88
Fund Name Fund Number 624
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 2,609 16,687 10,641 - (1,687) 111%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 2,609 16,687 10,641 - (1,687) 111%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 2,609 14,345 10,356 - 655 96%
Total Expenditures 15,000 2,609 14,345 10,356 - 655 96%
Net - - 2,342 285 (2,342)
Cash Balance 1,510,447 1,502,534
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue and expenditures are tied to the enrollment and termination of service.
City Funds
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Customer Deposit
Enterprise Funds
89
Fund Name Fund Number 625
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,536 6,582 5,277 - 2,418 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 12,750 - - 0%
Transfers In 2,000,217 165,595 1,324,760 1,312,000 - 675,457 66%
Total Revenue 2,009,217 167,131 1,331,342 1,330,027 - 677,875 66%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 500 284,967 305,419 - 1,715,250 14%
Capital - - - - - - 0%
Transfers Out 9,000 1,536 6,538 5,268 - 2,462 73%
Total Expenditures 2,009,217 2,036 291,505 310,687 - 1,717,712 15%
Net - 165,095 1,039,837 1,019,340 (1,039,837)
Cash Balance 1,067,899 1,069,498
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City Funds
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
90
Fund Name Fund Number 626
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 2,461 15,619 9,955 - 381 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 2,461 15,619 9,955 - 381 98%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - 10,000 - 16,000 0%
Total Expenditures 16,000 - - 10,000 - 16,000 0%
Net - 2,461 15,619 (45) (15,619)
Cash Balance 1,440,127 1,427,319
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Interest earnings from cash investment is greater than anticipated. Surplus cash will be transferred out to the Water Works Operating Fund #620 at a later date.
City Funds
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Bond Reserve
Enterprise Funds
91
Fund Name Fund Number 629
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 4,597 29,130 18,056 - (6,130) 127%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 4,597 81,379 169,328 - (6,129) 108%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 4,597 25,093 17,602 - (2,093) 109%
Total Expenditures 23,000 4,597 25,093 17,602 - (2,093) 109%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
Interest earnings from cash investment is greater than anticipated.
City Funds
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
92
Fund Name Fund Number 640
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 53,070 426,654 426,087 - 189,031 69%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,850 3,301 20,862 12,553 - (12) 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 636,535 56,371 447,516 438,641 - 189,019 70%
Expenditures
Personnel 226,098 18,272 146,004 137,652 - 80,094 65%
Supplies 46,948 368 27,255 12,198 9,831 9,862 79%
Services 359,178 13,405 199,981 203,117 98,560 60,637 83%
Debt Service - - - 14,218 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 32,046 373,240 367,185 108,392 150,592 76%
Net 4,311 24,325 74,275 71,455 38,427
Cash Balance 1,947,046 1,830,603
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials.
2018 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 43; "Unsuccessful" Second Opinions - 15; "Digs" - 16. Total program expense $130,951.24.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewer Repair Insurance
Enterprise Funds
93
Fund Name Fund Number 641
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,342,110 3,287,867 25,492,450 25,358,332 - 11,849,660 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 186,000 19,673 146,395 100,155 - 39,605 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 67,825 28,446 68,264 122,464 - (439) 101%
Transfers In 391,154 9,296 311,363 33,790 - 79,792 80%
Total Revenue 37,987,089 3,345,281 26,018,470 25,614,740 - 11,968,619 68%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 409,577 4,423,147 3,584,117 955,350 4,496,194 54%
641-0625 Concrete Crew 484,265 26,758 255,634 214,938 19,809 208,823 57%
641-0630 Wastewater Department 38,090,598 2,064,014 21,404,930 20,207,165 1,937,590 14,748,078 61%
641-0631 Organic Resources 1,670,534 158,599 1,139,253 940,592 52,853 478,429 71%
641-0650 Clay Sewage 250 - 769 766 - (519) 307%
Total Expenditures by Dept 50,120,338 2,658,949 27,223,732 24,947,578 2,965,602 19,931,004 60%
Expenditures by Type
Personnel 8,060,686 544,189 4,875,543 4,663,009 - 3,185,143 60%
Supplies 2,556,060 163,748 1,178,142 896,146 305,568 1,072,350 58%
Services 16,449,205 730,303 7,106,030 6,737,167 2,660,034 6,683,141 59%
Debt Service 637,397 74,207 587,785 641,849 - 49,612 92%
Capital - - - - - - 0%
Transfers Out 22,416,990 1,146,503 13,476,233 12,009,407 - 8,940,757 60%
Total Expenditures by Type 50,120,338 2,658,949 27,223,732 24,947,578 2,965,602 19,931,004 60%
Net (12,133,249) 686,331 (1,205,261) 667,163 (7,962,386)
Cash Balance 12,183,534 14,336,171
Staffing Budget Actual
Full Time 90 86
Part-Time /Seasonal/Temporary N/A 3
Total 90 89
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Misc Supply orders and chemicals. Open services orders for the some of the following: engineering (multiple projects including LTCP renegotiation,
electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout program, CSO metering
service), repairs for wall leaks at pipe penetration, and waste hauling.
Organic Resources – trucking of biosolids
Sewers – Supply orders: street materials, sewer construction materials. Open services orders: sewer manhole lining, old clay utility sewer lining, LTCP green storm
water infrastructure master plan development, and hazardous waste disposal.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewage Works Operations
Enterprise Funds
94
Fund Name Fund Number 642
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 688,000 45,616 635,422 - - 52,578 92%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115,000 17,476 84,840 44,368 - 30,160 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 - 3,219,930 2,442,000 - 6,635,070 33%
Total Revenue 10,658,000 63,092 3,940,192 2,886,368 - 6,717,808 37%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 282,101 1,361,983 3,261,109 2,080,983 8,871,587 28%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 282,101 1,361,983 3,261,109 2,080,983 8,871,587 28%
Net (1,656,553) (219,010) 2,578,210 (374,741) (2,153,780)
Cash Balance 9,922,349 6,842,272
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Sewer Dept - Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $1.4 million: $967k for Headworks Influent Gate Improvements, $361k Farmington lift station rehab project, $21k for Secondary Treatment
Improvements.
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewage Works Capital
Enterprise Funds
95
Fund Name Fund Number 643
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 77,000 9,296 58,167 34,645 - 18,833 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 315,226 9,296 296,393 551,400 - 18,833 94%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 9,296 50,209 33,790 - (15,209) 143%
Total Expenditures 35,000 9,296 50,209 33,790 - (15,209) 143%
Net 280,226 - 246,184 517,611 34,042
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement.
Not applicable to this fund.
City Funds
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
96
Fund Name Fund Number 649
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 58,000 10,233 34,644 22,270 - 23,356 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,174,029 763,032 6,884,566 6,102,380 - 2,289,463 75%
Total Revenue 9,232,029 773,265 6,919,210 6,124,650 - 2,312,819 75%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Net 75,650 773,265 5,916,059 5,043,024 (5,840,409)
Cash Balance 6,772,620 5,858,686
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City Funds
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
97
Fund Name Fund Number 653
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 51,700 5,648 32,882 11,374 - 18,818 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 5,648 32,882 11,374 - 18,818 64%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 51,700 5,648 32,882 11,374 18,818
Cash Balance 4,171,231 4,123,007
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City Funds
This fund accounts for required debt service reserves as required by bond documents.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
98
Fund Name Fund Number 659
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5 - 1 154 - 4 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5 - 1 154 - 4 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 51,687 - - 0%
Transfers Out 150 - 146 - - 4 98%
Total Expenditures 150 - 146 51,687 - 4 98%
Net (145) - (145) (51,533) 0
Cash Balance - 145
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
This fund accounts for expenditures of bond proceeds.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewer Bond 2011
Enterprise Funds
99
Fund Name Fund Number 661
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 - 3,229 17,134 - 6,771 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 - 3,229 17,134 - 6,771 32%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 - 628,214 1,837,393 - 3,972 99%
Transfers Out 17,500 - 17,136 - - 364 98%
Total Expenditures 649,686 - 645,350 1,837,393 - 4,336 99%
Net (639,686) - (642,121) (1,820,259) 2,435
Cash Balance - 1,066,097
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund
649 to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
The remaining cash balance will be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Sewer Bond 2012
Enterprise Funds
100
Fund Name Fund Number 670
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 531,250 850,000 850,000 - 425,000 67%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 296,262 2,070,502 1,963,772 - 1,199,096 63%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 1,455 7,299 1,000 - 5,217 58%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 828,967 2,927,802 2,814,772 - 1,629,312 64%
Expenditures
Personnel 2,397,782 175,866 1,449,324 1,498,965 - 948,458 60%
Supplies 799,598 79,260 584,950 387,158 10,388 204,260 74%
Services 1,077,725 102,123 689,108 721,857 18,808 369,809 66%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - 82,167 - 89,175 0%
Total Expenditures 4,557,114 357,248 2,723,382 2,690,147 29,196 1,804,536 60%
Net - 471,719 204,419 124,625 (175,224)
Cash Balance 1,822,020 1,778,041
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 8
Total 7 15
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Century Center
Enterprise Funds
City Funds
101
Fund Name Fund Number 671
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 73 573 577 - 327 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 73 573 577 - 327 64%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 4,800 - - (4,800) 0%
Debt Service - - - - - - 0%
Capital 20,000 - 5,216 - - 14,784 26%
Transfers Out - - - - - - 0%
Total Expenditures 20,000 - 10,016 - - 9,984 50%
Net (19,100) 73 (9,443) 577 (9,657)
Cash Balance 855,909 866,563
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Century Center Capital
Enterprise Funds
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City Funds
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
102
Fund Name Fund Number 672
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 55,102 55,550 - 54,410 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - 82,167 - 89,175 0%
Total Revenue 420,124 4 276,539 137,717 - 143,585 66%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - 95,748 95,128 - 210,989 31%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - 95,748 95,128 - 210,989 31%
Net 113,387 4 180,790 42,589 (67,403)
Cash Balance 239,672 99,642
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final
payment is due on May 1, 2031.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
103
Fund Name Fund Number 222
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 97 764 1,435 - 10,636 7%
Charges for Services 3,539,580 265,402 1,977,059 1,897,049 - 1,562,521 56%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,098 6,670 7,174 - 2,330 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,787,216 463,746 3,410,018 2,998,375 - 1,377,198 71%
Transfers In - - - - - - 0%
Total Revenue 8,347,196 730,343 5,394,510 4,904,033 - 2,952,686 65%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 169,284 1,713,808 1,657,856 18,177 1,340,627 56%
222-0606 Building Maintenance 213,832 18,790 141,495 130,080 20 72,317 66%
222-0612 Central Stores 236,428 19,089 161,367 60,976 28 75,033 68%
222-0613 Print Shop 192,329 9,030 92,395 81,487 557 99,377 48%
222-0614 Radio Shop 336,927 20,945 182,060 177,326 654 154,213 54%
222-0616 Energy/Sustainability 380,560 23,319 198,949 165,090 13,505 168,105 56%
222-0617 Electric & Gas Utilities 4,375,000 405,813 3,081,895 2,785,213 222,783 1,070,322 76%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,807,688 666,271 5,571,969 5,058,027 255,725 2,979,994 66%
Expenditures by Type
Personnel 3,459,613 235,227 1,999,031 1,872,488 - 1,460,582 58%
Supplies 166,144 (20,934) 93,657 80,590 18,425 54,062 67%
Services 5,088,972 451,143 3,468,770 3,094,088 237,300 1,382,902 73%
Debt Service 15,959 835 10,511 10,860 - 5,449 66%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,807,688 666,271 5,571,969 5,058,027 255,725 2,979,994 66%
Net (460,492) 64,072 (177,459) (153,994) (27,308)
Cash Balance 1,179,338 1,406,121
Staffing Budget Actual
Full Time 43 39
Part-Time /Seasonal/Temporary N/A 4
Total 43 43
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing
and contracting initiatives, also establish Centralized building and grounds programs.
Goals: Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to help pay for CNG powered vehicles.
Encumbrances: Repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine
leases.
City Funds
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central
Services consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Central Services
Internal Service Funds
104
Fund Name Fund Number 224
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 195 1,668 610 - 332 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 79,000 195 1,668 610 - 77,332 2%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 23,273 - 12,000 0%
Services 55,000 - 4,650 36,659 - 50,350 8%
Debt Service - - - - - - 0%
Capital 88,036 - 77,871 - 1 10,164 88%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 - 82,521 59,932 1 72,514 53%
Net (76,036) 195 (80,853) (59,322) 4,818
Cash Balance 113,446 52,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City Funds
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Central Services Capital
Internal Service Funds
105
Fund Name Fund Number 226
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 6,132 46,823 32,276 - (6,823) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 652,097 - 20,096 36,642 - 632,001 3%
Transfers In - - - - - - 0%
Total Revenue 692,097 6,132 66,919 68,919 - 625,178 10%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 20,793 147,276 143,494 7,162 108,286 59%
226-0412 Liability Insurance 2,058,406 81,441 1,061,547 933,537 - 996,859 52%
226-0417 Business Insurance 690,694 29,822 693,736 501,007 16,966 (20,008) 103%
226-0418 Workers' Compensation 680,717 143,812 1,039,671 730,122 25,574 (384,528) 156%
Total Expenditures by Dept 3,692,541 275,868 2,942,230 2,308,159 49,702 700,609 81%
Expenditures by Type
Personnel 277,445 21,352 178,889 178,798 - 98,556 64%
Supplies 26,982 109 3,696 8,824 3,096 20,190 25%
Services 3,362,689 254,408 2,743,888 2,120,537 46,605 572,195 83%
Debt Service - - - - - - 0%
Capital - 2,796 2,796 - 187,146 (189,942) 0%
Transfers Out 25,425 - 25,425 - - - 100%
Total Expenditures by Type 3,692,541 278,664 2,954,694 2,308,159 236,848 500,999 86%
Net (3,000,444) (272,532) (2,887,775) (2,239,241) 124,179
Cash Balance 3,172,390 4,313,399
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,152,820 in 2018 for expected liability claims. At the end of August, $495,600 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of August, workers compensation activities totaled $971,554. Year-to-date
activity exceeds prior year to date activity due to several large claims. Currently, workers comp is over budget. An additonal appropriation is requested to increase the
budget to cover expenses.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety
& Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Liability Insurance
Internal Service Funds
106
Fund Name Fund Number 278
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,308 8,306 5,267 - 1,695 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,500 280 2,124 880 - 376 85%
Transfers In - - - - - - 0%
Total Revenue 12,500 1,588 10,430 6,147 - 2,070 83%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 972 - 10,000 0%
Net 2,500 1,588 10,430 5,176 (7,930)
Cash Balance 762,194 758,027
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City Funds
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Take Home Vehicle Police
Internal Service Funds
107
Fund Name Fund Number 279
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,645 3,718 13,887 - - (6,242) 182%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 100,000 - - - 100%
Other Income 30,000 11,880 38,619 - - (8,619) 129%
Transfers In - - - - - - 0%
Total Revenue 137,645 15,598 152,506 - - (14,861) 111%
Expenditures by Dept
279-0104 311 Call Center 595,066 41,558 347,559 330,826 1,582 245,925 59%
279-0672 Information Technology 6,430,317 339,598 3,171,976 1,665,312 971,755 2,286,587 64%
279-0673 Innovation 129,729 - 104,733 208,744 24,996 - 100%
Total Expenditures by Dept 7,155,112 381,156 3,624,267 2,204,882 998,333 2,532,512 65%
Expenditures by Type
Personnel 2,373,819 171,939 1,400,179 1,212,370 - 973,640 59%
Supplies 107,877 8,538 53,213 41,988 99,965 (45,300) 142%
Services 4,443,113 195,449 2,092,355 863,417 870,563 1,480,195 67%
Debt Service 230,303 5,229 78,520 87,107 27,805 123,978 46%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 381,156 3,624,267 2,204,882 998,333 2,532,512 65%
Net (7,017,467) (365,558) (3,471,761) (2,204,882) (2,547,373)
Cash Balance 2,669,212 1,240,086
Staffing Budget Actual
Full Time 27 26
Part-Time /Seasonal/Temporary N/A 1
Total 27 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
IT's capital projects are paid out of COIT Fund 404.
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are
set at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services
hosting, VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 19 full-time employees.
City Funds
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
108
Fund Name Fund Number 711
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,491,596 1,497,834 12,116,643 11,872,206 - 6,374,953 66%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 20,996 124,685 59,196 - (14,685) 113%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,006 68,899 123,467 99,327 - (113,461) 1234%
Transfers In - - - - - - 0%
Total Revenue 18,611,602 1,587,730 12,364,794 12,030,730 - 6,246,808 66%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 1,260 62,101 77,781 17,257 83,643 49%
Services 1,363,360 34,965 718,547 843,847 634,872 9,941 99%
Insurance 16,205,444 1,356,785 9,528,149 9,345,462 58,759 6,618,535 59%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,393,010 10,308,797 10,267,091 710,889 7,125,833 61%
Net 466,084 194,720 2,055,997 1,763,639 (879,025)
Cash Balance 11,984,649 8,494,454
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Self-Funded Employee Benefits
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
Internal Service Funds
City Funds
109
Fund Name Fund Number 713
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 359 2,409 1,868 - (409) 120%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 359 2,409 1,868 - (409) 120%
Expenditures
Personnel 60,000 - 19,886 39,542 - 40,114 33%
Supplies - - - - - - 0%
Services 20,000 - - 4,672 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 - 19,886 44,214 - 60,114 25%
Net (78,000) 359 (17,477) (42,346) (60,523)
Cash Balance 208,152 244,207
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and
will resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services. In 2018, nothing has been paid so far for outplacement services.
City Funds
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Unemployment Compensation
Internal Service Funds
110
Fund Name Fund Number 714
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,315 108,734 - - 46,960 70%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160 64 191 - - (31) 119%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,854 12,379 108,925 - - 46,929 70%
Expenditures
Personnel 155,694 12,983 72,609 - - 83,085 47%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 12,983 72,609 - - 83,085 47%
Net 160 (603) 36,316 - (36,156)
Cash Balance 36,316 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a
child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during
2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
111
Fund Name Fund Number 701
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - 2,239,434 2,461,856 - 2,973,204 43%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 479 2,539 711 - 1,961 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,414 1,932 7,345 - - (1,931) 136%
Transfers In - - - - - - 0%
Total Revenue 5,222,552 2,410 2,249,318 2,462,567 - 2,973,234 43%
Expenditures
Personnel 5,105,307 366,328 3,155,206 3,101,840 - 1,950,101 62%
Supplies 200 - 67 10 - 133 34%
Services 6,950 67 3,924 3,580 - 3,026 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 366,395 3,159,197 3,105,430 - 1,953,260 62%
Net 110,095 (363,984) (909,879) (642,863) 1,019,974
Cash Balance (445,850) (475,291)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City Funds
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and
December.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Fire Pension
Trust Funds
112
Fund Name Fund Number 702
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - 3,113,529 3,103,590 - 2,879,471 52%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,412 5,386 2,557 - (886) 120%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 196 1,306 14,489 - 6,694 16%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 1,608 3,120,221 3,120,636 - 2,885,279 52%
Expenditures
Personnel 6,575,252 498,627 4,150,920 4,102,650 - 2,424,332 63%
Supplies 800 - - - - 800 0%
Services 7,400 88 3,917 3,641 - 3,483 53%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 498,715 4,154,837 4,106,291 - 2,428,615 63%
Net (577,952) (497,107) (1,034,616) (985,655) 456,664
Cash Balance (149,617) (193,102)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City Funds
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Police Pension
Trust Funds
113
Fund Name Fund Number 730
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 49 314 202 - (64) 126%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 49 314 202 - (64) 126%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 49 314 202 (25,064)
Cash Balance 28,784 29,005
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City Funds
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
City Cemetery Trust
Trust Funds
114
Fund Name Fund Number 324
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 17,289,104 - 10,603,198 8,932,881 - 6,685,906 61%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - 196,500 197,500 - 198,500 50%
Grants/Intergovernmental 365,000 - 22,988 176,700 - 342,012 6%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 - 1,060 - - 3,260 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 450,000 57,503 315,970 197,062 - 134,030 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,513,079 600 4,503,953 585,157 - 9,126 100%
Transfers In 34,000 4,786 26,251 18,870 - 7,749 77%
Total Revenue 23,050,503 62,890 15,669,920 10,108,171 - 7,380,583 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,662,281 112,988 2,728,771 853,834 1,884,006 1,049,504 81%
Debt Service 3,794,198 2,000,858 3,732,091 7,421,516 - 62,107 98%
Capital 32,634,556 2,034,820 9,676,484 4,419,032 8,349,832 14,608,240 55%
Transfers Out 4,265,147 - 4,069,475 - - 195,672 95%
Total Expenditures 46,356,182 4,148,666 20,206,821 12,694,382 10,233,837 15,915,523 66%
Net (23,305,679) (4,085,776) (4,536,901) (2,586,210) (8,534,941)
Cash Balance 28,985,853 29,938,411
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements;
Fire Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $431K for Berlin Place; $1.136M for Fire Station #4; $1.85M for Renaissance District Phase III; and $247K for
Western Avenue Streetscape.
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
115
Fund Name Fund Number 422
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - 173,583 198,152 - 246,417 41%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 34,000 3,972 24,493 14,003 - 9,507 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 454,000 3,972 198,076 212,154 - 255,924 44%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 687 - - 2,805 479 208 70%
Debt Service - - - - - - 0%
Capital 1,885,229 - 184,329 - 1,267,948 432,953 77%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 - 184,329 2,805 1,268,426 433,161 77%
Net (1,431,916) 3,972 13,747 209,349 (177,237)
Cash Balance 2,290,171 2,170,408
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks
throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United
States.
Redevelopment Commission Controlled Funds
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds
in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - West Washington
Tax Increment Financing Funds
116
Fund Name Fund Number 425
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 274 1,721 1,166 - (15) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 34,098 73,089 79,842 - 122,219 37%
Transfers In - - - - - - 0%
Total Revenue 197,014 34,373 74,810 81,008 - 122,204 38%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 617 2,289 5,196 - 8,053 22%
Services 147,824 72,911 108,140 83,938 - 39,684 73%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 73,528 110,430 89,134 - 47,736 70%
Net 38,848 (39,156) (35,620) (8,126) 74,468
Cash Balance 141,115 178,684
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund is used for South Bend downtown retail space property management.
117
Fund Name Fund Number 429
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - 1,442,090 1,428,046 - 857,910 63%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 2,450 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 132,000 16,613 94,580 53,364 - 37,420 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 74,556 - 72,104 156,065 - 2,452 97%
Transfers In - - - - - - 0%
Total Revenue 2,506,556 16,613 1,608,774 1,639,926 - 897,782 64%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 346,336 156,775 300,481 209,781 105,764 (59,909) 117%
Debt Service - - - - - - 0%
Capital 7,241,355 - 475,429 1,191,402 4,087,780 2,678,147 63%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 156,775 775,909 1,401,182 4,193,544 2,618,238 65%
Net (5,081,135) (140,162) 832,865 238,743 (1,720,456)
Cash Balance 9,512,757 8,114,393
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of
South Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
Redevelopment Commission Controlled Funds
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
118
Fund Name Fund Number 430
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,549 - 1,258,579 1,216,824 - 1,041,970 55%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 125,000 15,433 87,545 39,255 - 37,455 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,466,348 - - 0%
Total Revenue 2,425,549 15,433 1,346,124 2,722,427 - 1,079,425 55%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 468,283 43,155 192,991 49,117 264,010 11,282 98%
Debt Service - - - - - - 0%
Capital 7,087,743 25,448 90,413 269,864 2,315,713 4,681,617 34%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 68,603 283,403 318,981 2,579,724 4,692,899 38%
Net (5,130,477) (53,170) 1,062,721 2,403,446 (3,613,474)
Cash Balance 8,899,304 7,025,333
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
Redevelopment Commission Controlled Funds
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds
in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
119
Fund Name Fund Number 432
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,519 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,519 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 905,117 - - 0%
Total Expenditures - - - 4,866,784 - - 0%
Net - - - (4,858,265) -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
Redevelopment Commission Controlled Funds
This fund was used to pay debt service.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
120
Fund Name Fund Number 435
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 218,280 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,150 348 2,102 695 - 1,048 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,150 348 2,102 218,975 - 1,048 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 335,608 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 335,608 4,200 140,450 3%
Net (141,500) 348 2,102 (116,633) (139,402)
Cash Balance 202,900 40,100
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed.
Redevelopment Commission Controlled Funds
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
121
Fund Name Fund Number 436
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,413,977 - 2,616,136 2,320,321 - 1,797,841 59%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,250 - 5,385 442 - 3,865 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 67 - 67 - - - 100%
Total Revenue 4,423,294 - 2,621,588 2,320,763 - 1,801,706 59%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 494,331 - 493,328 2,978,035 - 1,003 100%
Capital - - - - - - 0%
Transfers Out 3,748,972 1,886,000 3,748,972 - - (0) 100%
Total Expenditures 4,320,000 1,886,000 4,242,300 2,978,035 - 77,700 98%
Net 103,294 (1,886,000) (1,620,712) (657,272) 1,724,006
Cash Balance 1,866,531 1,739,081
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds began in February 2018.
Redevelopment Commission Controlled Funds
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is
used to pay debt service payments on redevelopment bonds.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
122
Fund Name Fund Number 433
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 60 129 55 - 6 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 28,126 - 28,126 - - (0) 100%
Total Revenue 28,261 60 28,255 55 - 6 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - 1,894 1,133 - 2,606 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - 1,894 1,133 - 2,606 42%
Net 23,761 60 26,361 (1,077) (2,600)
Cash Balance 35,086 7,376
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expect to spend down and eventually close this fund.
Redevelopment Commission Controlled Funds
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Redevelopment General
Redevelopment Funds
123
Fund Name Fund Number 439
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 252,625 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,064 6,766 8,828 - 3,234 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 1,064 6,766 261,453 - 3,234 68%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 1,800,000 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 1,800,000 - - 0%
Net 10,000 1,064 6,766 (1,538,547) 3,234
Cash Balance 619,831 611,875
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
Redevelopment Commission Controlled Funds
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Certified Technology Park
Redevelopment Funds
124
Fund Name Fund Number 452
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 11,007,782 - 11,007,782 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,007,782 - 11,007,782 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,347,628 41,250 85,299 - 525,193 737,136 45%
Debt Service 182,782 - 169,947 - - 12,835 93%
Capital 9,402,372 - - - - 9,402,372 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,932,782 41,250 255,246 - 525,193 10,152,343 7%
Net 75,000 (41,250) 10,752,536 - (10,152,343)
Cash Balance 10,752,536 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2018 TIF Park Bond Capital
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 454
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 671 4,267 2,684 - (367) 109%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 671 4,267 2,684 - (367) 109%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 671 4,267 2,684 (50,367)
Cash Balance 390,894 385,779
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$50,000 budgeted for urban enterprise area job training for 2018.
Redevelopment Commission Controlled Funds
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
126
Fund Name Fund Number 754
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 203,000 15,441 109,149 68,914 - 93,851 54%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 - 11,756 4,824 - 15,244 44%
Transfers In - - - - - - 0%
Total Revenue 230,000 15,441 120,905 73,738 - 109,095 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,450 7,871 49,921 55,606 - 92,529 35%
Debt Service 14,550 855 5,962 5,427 - 8,588 41%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 8,726 55,883 61,033 - 101,117 36%
Net 73,000 6,715 65,022 12,705 7,978
Cash Balance 2,780,571 2,812,585
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by US bank.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 315
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 1,791 11,429 7,252 - 2,571 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 1,791 11,429 7,252 - 2,571 82%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 1,791 9,825 7,060 - 4,175 70%
Total Expenditures 14,000 1,791 9,825 7,060 - 4,175 70%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
Redevelopment Commission Controlled Funds
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
128
Fund Name Fund Number 317
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 898 5,708 3,590 - (708) 114%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 898 5,708 3,590 - (708) 114%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 898 5,708 3,590 (708)
Cash Balance 522,899 516,057
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
Redevelopment Commission Controlled Funds
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
129
Fund Name Fund Number 328
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 2,995 19,108 12,131 - 892 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 2,995 19,108 12,131 - 892 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 2,995 16,426 11,811 - 3,574 82%
Total Expenditures 20,000 2,995 16,426 11,811 - 3,574 82%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
Redevelopment Commission Controlled Funds
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
130
Fund Name Fund Number 351
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 993,495 - 993,495 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 993,495 - 993,495 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 993,495 - 993,495 - -
Cash Balance 993,495 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
Source of Revenue: At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 752
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 66 2,884 1,775 - 2,616 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 - 1,680,500 3,690,500 - 1,684,000 50%
Total Revenue 3,370,000 66 1,683,384 3,692,275 - 1,686,616 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - 1,833,859 2,350,409 - 1,271,970 59%
Capital - - - - - - 0%
Transfers Out 260,000 - 324,220 735,240 - (64,220) 125%
Total Expenditures 3,365,829 - 2,158,080 3,085,650 - 1,207,749 64%
Net 4,171 66 (474,695) 606,625 478,866
Cash Balance 47,536 1,839,395
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017
The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank
($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
132
Fund Name Fund Number 756
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 354 2,287 1,707 - 213 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 857,500 1,714,000 856,500 - - 100%
Total Revenue 1,716,500 857,854 1,716,287 858,207 - 213 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - 854,534 394,784 - 855,260 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - 854,534 394,784 - 855,260 50%
Net 6,706 857,854 861,753 463,423 (855,047)
Cash Balance 2,580,399 2,571,863
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment
is due February 1, 2037 (debt schedule #135).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
133
Fund Name Fund Number 758
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,668 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
August 31, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt was paid off in early 2017 and the fund was closed.
134