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Home My WebLink AboutNo. 2970 approving/authorizing the execution of an addendum to the Master Agency Agreement (Ignition Park Phase 1B Infrastructure)RESOLUTION NO. 2970 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Ignition Park Phase 1B Infrastructure) WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Ignition Park Phase 1 B Infrastructure to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Ignition Park Phase 113 Infrastructure) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of ILthe Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on ILDecember 13, 2011, at 4:00 P .m., in Room 1308, County-City Building, South Bend Indiana 46601. ATTEST: r Nancy N. Kin(), gec7retady South Bend Redevelopment Commission LIM CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPME a cia on , esi ent South Bend Redevelopment Commission ADDENDUM TO IL MASTER AGENCY AGREEMENT (Ignition Park Phase III Infrastructure) 2970 -11 This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 13th day of December, 2011, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Ignition Park Phase 1B Infrastructure (the "Project "). WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Ignition Park Phase 1 B Infrastructure to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project Lbeing more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall ILcontrol this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" Ignition Park Phase 1B Proposal by BSA LifeStructures 14 04 October 2011 Geri Hathaway c/o Innovation Park at Notre Dame 1400 E. Angela Blvd. South Bend, IN 46697 Re: Ignition Park- Infrastructure Design Phase 1B (Design Development) South Bend, IN Dear Geri: BSA LifeStructures is pleased to submit a proposal for the site infrastructure design services required to develop Phase 1B of Ignition Park. This specific proposal is for Design Development drawings only. However, a breakdown of the fees for the entire project is included in a table below. As is standard practice, these fees also include construction supervision throughout the duration of the construction for this scope of work. It is our understanding that the preferred process for design of Phase 1B would be for BSA LifeStructures to complete Design Development drawings of the site (approximately 306 complete drawings) and then have the cost evaluated by a third party prior to completing Construction Documents and taking the project out for bid. If the City decides the cost of the project is not viable at the Design Development review, or that the scope of work needs to be reduced due to budgetary concerns, the remainder of the fees noted in the table below would need to be modified prior to extending BSA LifeStructures' contract beyond the Design Development level covered under this proposal. Based on the Master Plan, the following scope will be necessary for the design: • New roadways connecting from the 4 sides of the site to the center round -about will be constructed along with their associated pedestrian walks, rain gardens, street lighting and signage. • The two pedestrian green boulevards heading out form the center of the site to the northeast and northwest will be developed. • The remainder of the site will be graded and seeded with prairie grasses. • A storm water management system, including a series of rain gardens, canals and a retention basin will be installed as well as the wells and pumping facilities required to properly control the system. • Design of the utility infrastructure including looping of the primary systems around the center round - about: power, communications, water, sewer and storm water. • The center plaza, green space and minimal parking will be designed as well. G G Geri Hathaway 04 October 2011 Page 2 of 3 This work will be performed both by civil engineers from BSA LifeStructures as well as local consultants. The timeline required for this design is as follows: Signed Agreement by the City of South Bend November 1 Issue Design Development Documents January 30, 2012 Cost Received from 3'd Party Estimate February 20, 2012 Begin Construction Documents March 1, 2012 Complete Construction Documents June 1, 2012 Begin Construction July 1, 2012 The probable construction cost for the Phase 1B infrastructure is currently estimated at approximately $9,230,000. For the infrastructure design outlined above, BSA LifeStructures would propose the following fees in addition to the construction cost noted above (only the Design Development fees are covered via authorization of this proposal): Design Phase Base Design fee Reimbursab /es Total Fee /Phase Design Development $270,000 $65,000 $335,000 Construction Documents $390,000 $25,000 $415,000 Bidding $40,000 $5,000 $45,000 Construction Administration $115,000 $20,000 $135,000 Total fees 1 $815,000 $115,000* $930,000 ** *Reimbursables will be billed as part of the base fee up to the $115, 000 maximum and include permitting, surveys, travel, printing, electronic communications * *The fees noted in this table include overall project management as well as the site design fees noted in the attached Scope Document. If the above - referenced fee is acceptable for the work outlined (Design Development Only), BSA LifeStructures will require an executed letter agreement, which will be sent after all parties agree to the scope and fee, prior to commencement of work. We would like to thank you for this opportunity to assist your organization in igniting life sciences growth in downtown South Bend and look forward to working with you in the future. Thanks again. Sincerely, CO— Chris W. Lake, AIA, LEED AP Principal -in- Charge 14 Geri Hathaway 04 October 2011 Page 3 of 3 PROJECT AUTHORIZATION: Ignition Park - Phase 1B Infrastructure Design (Design Development Only) Contract Amount: $335,000 (Lump Sum for Design Development + Reimbursables) Client's Authorizing Signature: Signature Name (Printed) Organization /Company Date lam_ tv.,' � ®, _) CITY OF SOUTH BEND ECONOMIC DEVELOPMENT 04 October 2011 South Bend, Indiana Ignition Park Master Planning BSA LifeStructures #15350001 Page 1 IGNITION PARK Phase 1 B — Scope of Work: Intent of this work is to provide the basic site infrastructure to establish Ignition Park access for vehicles, pedestrians and other transients, establish easements and accesses to develop the future image of Ignition Park and prepare the site for the first accelerator building development. SITE IMPROVEMENTS A. Sample Street boulevard extension to Circle Drive. This will include all improvements, landscaping, lighting, storm drainage and rain gardens B. Extend the Stull Street boulevard south lane. This will include all improvements, landscaping, lighting, storm drainage and rain gardens C. Complete Circle Drive with canal, walk and center park area. D. Construct the East and West Greenways with all improvements, landscaping, lighting, canal and walks E. Grade and install native plantings throughout undeveloped parcels. APT-1 SITE UTILITIES • Electric: Power for parcels will be distributed by local utility company. Common area power will be central metered. • Communication conduit system. • Rain Water Harvesting: Install rain water harvesting system throughout the campus which includes canals, underground box storage culverts, collection pond, and pumping system. • Sanitary: Install sanitary system along roadways to adequate city sewer. • Storm: Install storm sewer collection system to rain water harvesting system. • Water: Water main to be extended to include adequate fire protection and hydrant locations for public safety. O 1 7 'j oc �4 R 9 66 mw �wv is: L, Ldl �a " ga„ f t c r a _ - -- MICHIGAN ST. Ell EJ a ITT-_ -- uV F -wn. 1 I EP \ ° 8 om (. - DOm C1, -- i I O g ^� (YCp0 o o -E❑ d . ii o ;moo 0 Ll ow 000 IDE 13 c`6 min 3�3�'S NmwE`o =gip —O ° rn ai m a ow m 3cn m R - c L m y� +• r p N ._ V A N — rn a p x v B 3 a`� E p � c c a c0�p npQ3oco'p'v�a° Q `�RCm�cama° —'mmm� xmyYQd mL cE W> O O m L D p C x c w m m aEQ- o'5 . o m p �- N Q T + im g Nd f�0 Vi N 4 N m Q O� m w o N .O C p C N m L d C 0 2 O L 1 c.NO ❑.$5 m§.n Y _ O 3 o O C Q L c; rn .y r IL w r: Li� kw �P ,' o� w U a �E]= dN ❑ oq ° ❑ d ❑ Q❑ °00 ❑ �► ❑ fl El ° O O� �o o 0 y y N N c 3 E d o m m O L d E dv d 0 m _ c N Q t a L s L y N m d N l N DO - O O O 6 ry N 'y0 O ON m 0 C . U N � -E N 3 m U c n o g ea❑ .d ODI ul Asa °o 8, E1 o O [D O I O - - -- ' 00 0 o g� ❑ m ---- - - - --� o ❑ a oom ° E g 0 0004 ' �2n 00 0 o p 0 000❑ 0 0 0 ; mo md]0 4 1 O floo 0000, �J ❑D 6 kFV � A C N A L a u u Dill Q °QD ° d E) "o V' W ElO �o 0 p O L 0 0 0 p N C 3 0 N .7 �'s d ✓' O C (0 U G H Y ` � d 7 R O O F C U CIa G W H 3 c o d c d N v 3 E S u E- Q mEm vE mo �a °��' a_�uf0p -3r°L m �aa�;�o mQONON°, A mrnE'°o > °'°> aao LL N N O O Yt d O N 7 0 .L... Q'O .L. O 'p n v M- I �C 0 q D ' G Oj ' 0 CDC __— ❑ $ 800 � - - of v O 1 � of OoOa Q 84 U 0 3 00 0l as o oa ° 0 03 a 00 0 0 mID o q m0EP oom 0 Q U s o 13110 dao o0p 0 J. o o Od, ❑ md10 0 am 000 E3 " E)IMCII �.n n0 CI ° El a' ILSouth City of South Bend Bend, Indiana Material Cost Ignition Park Total 15350001 900 10.04.11 $0.00 PREDESIGN PPC LF Component PHASED $290.00 Improvements $290,000.00 Stull Street Blvd Extension 1600 Sample Street Blvd $0.00 Circle Drive LF West Greenway System $1,100.00 East Greenway System $880,000.00 Center Canal 750 Collection Pond $0.00 Native Grass Zones LF Landscaping $250.00 Utilities $150,000.00 Storm Drainage 100,000 Rain Water Harvesting System $0.00 Water Main SF Sanitary Sewer $0.25 Electric Service $630,748.75 Site Lighting 1 Misc. Conduit for future $0.00 Communication LS PHASE IB Subtotal $350,000.00 Contingency $350,000.00 PHASE IB Construction Cost 4100 $500.00 Project Design Fees $2,050,000.00 Reimburables 2600 Permit /Legal Fees $0.00 Surveys /Plats /Studies Phase IB Project Cost Unit Quantity Material Cost Labor Total LF 900 $190.00 $0.00 $171,000.00 LF 1000 $290.00 $0.00 $290,000.00 LF 1600 $295.00 $0.00 $472,000.00 LF 800 $1,100.00 $0.00 $880,000.00 LF 750 $1,100.00 $0.00 $825,000.00 LF 600 $250.00 $0.00 $150,000.00 5F 100,000 $5.00 $0.00 $500,000.00 SF 2,522,995 $0.25 $0.D0 $630,748.75 LS 1 $250,000.00 $0.00 $250,000.00 LS 1 $350,000.00 $0.00 $350,000.00 LF 4100 $500.00 $0.00 $2,050,000.00 LF 2600 $300.00 $0.00 $260,000.00 LF 3000 $50.00 $0.00 $150,000.00 LS 1 $200,00.00 $0.00 5200,000.00 EA 175 $2,500.00 $0.00 $437,500.00 EA 6000 $30.00 $0.00 $180,000.00 LF 4600 $50.00 $0.00 $230,000.00 $8,026,248.75 $1,203,937.00 $9,230,185.75 LS 1 $0.00 $738,415.00 $738,415.00 LS 1 $0.00 $8,000.00 $8,000.00 LS 1 $0.00 $7,000.00 $7,000.00 LS 1 $0.00 $100,000.00 $100,000.00 $10,083,600.75