HomeMy WebLinkAboutNo. 2943 approving/authorizing the execution of an addendum to the Master Agency Agreement (EMI Demolition Project)RESOLUTION NO. 2943
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF
AN ADDENDUM TO THE MASTER AGENCY AGREEMENT
(EMI Demolition Project)
WHEREAS, effective January 1, 2011, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the EMI Demolition Project to the Master Agency Agreement by way of this
Addendum.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Addendum to Master
Agency Agreement (EMI Demolition Project) and hereby authorizes its execution in
substantially the form attached hereto with such changes as the Commission may deem
necessary or appropriate upon the advice of counsel, said execution thereof to be
conclusive evidence of the Commission's approval of such changes. The Clerk is hereby
directed to file a copy of the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
C, the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
September 27, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend,
Indiana 46601.
ATTEST:
A. Varner, ice President
South Bend Redevelopment Commission
14
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMEN
1
Marcia I. Jones, esident
South Bend Redevelopment Commission
ADDENDUM TO
MASTER AGENCY AGREEMENT
(EMI Demolition Project)
2943 -11
This Addendum to Master Agency Agreement (this "Addendum "), made and
entered into as of the 10th day of October, 2011, by and between the South Bend
Department of Redevelopment, acting by and through its Redevelopment Commission
(the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly
organized and existing pursuant to the laws of the State of Indiana, acting by and through
its Board of Public Works (the "BPW ") for purposes of the Commission designating the
BPW to act as the Commission's agent to undertake the EMI Demolition Project (the
"Project ").
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
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into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the EMI Demolition Project to the Master Agency Agreement by way of this
Addendum.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being more specifically described in "Exhibit A ", attached hereto and made a part hereof.
A
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
ATTEST:
Linda Martin, Clerk
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
Exhibit "A"
EMI Demolition Project
Demolition Budget for EMI Project
$225,000.00
On September 13, 2010, the Board of Public Works opened bids for the demolition of the
EMI site. The scope of work is essentially the same as the current proposed scope of
work and the bids ranged in price from $136,500 to $217,000.
G
Exhibit "B"
EMI Demolition Project
See attached proposal from Wightman Petrie dated August 17, 2011
14
WJ
11
August 17, 2011
City of South Bend
Community and Economic Development
1200 County -City Building
227 W. Jefferson Blvd.
South Bend, IN 46601
Attention: Mr. Bill Schalliol
AUG 16 2011
RE: PROPOSAL FOR REVIEW /REVISION OF DEMOLITION PLANS AND
SPECIFICATIONS, DEMOLITION AND ENVIRONMENTAL INSPECTION,
FORMER EMI BUILDING, 2020 S. MAIN STREET, SOUTH BEND, INDIANA,
PROPOSAL WP11 -037
Dear Mr. Schalliol:
As you are aware, Wightman Petrie, Inc. has previously provided support to the City of South
Bend with respect to the former EMI Building, an approximate 16,000 sq. ft. structure with 45-
foot ceilings and adjoining paved parking /storage lots, located at 2020 S. Main Street, in South
Bend. Our services have included a boundary survey, asbestos inspection, material
characterization and subsequent disposal of waste materials left on site, and preparation of a
set of Demolition Specifications. Such Plans and Specifications were used as a basis for
solicitation of quotes from contractors in late 2010; however about that same time, a potential
investor was identified and all demolition /improvement activities were postponed. Such capital
investment was never secured and the site never addressed.
Therefore, the City of South Bend has requested that Wightman Petrie provide this proposal for
performing a review and update, as necessary, of the existing Plans and Specifications. Other
services requested by the City of South Bend include attendance at a Pre -bid Meeting, bidding
assistance to address bidder's questions /comments, and attendance at the Bid Opening.
It should also be noted that the demolition of the subject site, with the addition of alternate lots
to the north, will require a Rule 5 Permit to address erosion and stormwater runoff requirements
(site greater than 1 -acre of disturbance). Given that the period for the original Rule 5 Permit
approval (two years) would expire prior to the start-up of any of the currently proposed
demolition activity; the City of South Bend is also in need of services related to "re- issuance" of
a valid Rule 5 Permit for the subject site.
SURVEYING ENGINEERING ENVIRONMENTAL LANDSCAPE ARCHITECTURE
City of South Bend
August 17, 2011
Page 2 of 3
Finally, the City of South Bend is also requesting Site Inspection Services for the oversight and
documentation of demolition activities. We note that there are requirements in the Plans and
Specifications for the abatement of friable asbestos, as well as the "potential" for the presence
of additional environmental conditions (inclusion of a $20,000 "Environmental Allowance" by the
demolition contractor). It is anticipated that the demolition activities will be completed within a
45 -day time period (estimate 32 working days) from the date of award and submittal of the 10-
day Notification to the Indiana Department of Environmental Management, Office of Air Quality
for abatement of the identified friable asbestos containing materials.
The following presents a summary of the Estimated Costs for completion of the requested
services by the City of South Bend. We would anticipate the initiation of services immediately
upon receipt of Authorization by the City of South Bend (review and finalization of Plans and
Specifications).
Review and Finalization of Plans and Specifications $880
Attendance at Pre -Bid Meeting $220
Bidding Assistance to address contractor questions: $880
Attendance at Bid Opening: $220
Rule 5 Permit Support: $1,000
Inspection:
Field Inspection: 4 hours /day x 32 days =128 hours @ $65 /hour $8,320
Design Engineer: 2 visits /week x 2 hours /visit x 7 weeks x $110 /hour $3,080
Environmental: 2 visits /week x 2 hours /visit x 7 weeks x $110 /hour $3,080
TOTAL ESTIMATED PROJECT COST $17,680
AUTHORIZATION
Please acknowledge your acceptance of this proposal by signature, where indicated, on the
attached page. Receipt of acceptance will serve as Wightman Petrie's authorization to proceed.
Wightman Petrie, Inc. appreciates the opportunity to be of service to you on this project. Should
you have any questions or require additional information regarding this proposal, please contact
me at (574) 232 -4388.
Sincerely,
Conley B. Phifer, CHMM
Environmental Department Manager
(:\Proposals \City of South Bend \Former EMI Bldg \EMI Building
Demolition-8-17-1 1.docx
City of South Bend
August 17, 2011
Page 3 of 3
PROPOSAL ACCEPTANCE
This proposal (FOR REVIEW /REVISION OF DEMOLITION PLANS AND SPECIFICATIONS,
DEMOLITION AND ENVIRONMENTAL INSPECTION, FORMER EMI BUILDING, 2020 S.
MAIN STREET, SOUTH BEND, INDIANA) is hereby accepted and authorization to proceed
hereby granted:
Accepted By:
Printed name and title:
Business name:
Billing address:
Billing /account manager:
Phone No.:
E -mail:
Fax No.:
Date:
lAProposals \City of South Bend \Former EMI Bldg \EMI Building Demolition_8- 17- 11.docx