HomeMy WebLinkAboutNo. 2937 approving/authorizing the execution of an addendum to the Master Agency Agreement (Demolition of 622 and 718 E. Sample St.)RESOLUTION NO. 2937
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF
AN ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Demolition of 622 and 718 East Sample Street)
WHEREAS, effective January 1, 2011, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Demolition of 622 and 718 East Sample Street project to the Master Agency
Agreement by way of this Addendum.
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qw� NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Addendum to Master
Agency Agreement (Demolition of 622 and 718 East Sample Street) and hereby
authorizes its execution in substantially the form attached hereto with such changes as the
Commission may deem necessary or appropriate upon the advice of counsel, said
execution thereof to be conclusive evidence of the Commission's approval of such
changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
IL� the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
September 13, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend,
Indiana 46601.
ATTEST•
Nancy N. King, ecretary
South Bend Redevelopment Jommission
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CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMEN
Marcia I. Jones, esident
South Bend Redevelopment Commission
ADDENDUM TO
ILI MASTER AGENCY AGREEMENT
(Demolition of 622 and 718 East Sample Street)
2937 -11
This Addendum to Master Agency Agreement (this "Addendum "), made and
entered into as of the 26th day of September, by and between the South Bend Department
of Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the City of South Bend, Indiana, a municipal corporation duly
organized and existing pursuant to the laws of the State of Indiana, acting by and through
its Board of Public Works (the "BPW ") for purposes of the Commission designating the
BPW to act as the Commission's agent to undertake the Demolition of 622 and 718 East
Sample Street (the "Project ").
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Demolition of 622 and 718 East Sample Street to the Master Agency
Agreement by way of this Addendum.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
ILbeing more specifically described in "Exhibit A ", attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
ATTEST:
Linda Martin, Clerk
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Project Name:
Project No.
For Quotes Due:
PROJECT DESCRIPTION
SCOPE OF WORK
CITY OF SOUTH BEND
Demolition of 622 and 718 East Sample Street
111 -063
Seotember 12.2011
I . The project includes the furnishing of all equipment, material, and labor for the demolition of two
buildings located at 622 and 718 East Sample Street within the City of South Bend. Work to be
performed shall include the removal of multiple structures, and all other appurtent work on the site
as specified in these documents.
2. Compact fills and subbase materials to 100% standard proctor maximum dry density. Testing
will be done by nuclear gauge. Testing will be completed by an independent testing agency. All
costs associated with material testing will be considered incidental to the project. Testing
locations shall be chosen by the owner or owner's representative. The number of tests will be at
the discretion of the owner based upon compaction methods and fill material.
II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS
The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
Each bidder is specifically instructed to become completely familiar with the PREVAILING
SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS prior to submitting a bid.
These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
III. INSURANCE
A. Prevailing Specifications: 2010, INDOT Standard Specifications Section 103
B. Additions:
All Contractors and subcontractors doing business with the City of South Bend shall
present a Certificate of Insurance showing coverage in the following minimum amount:
General Liability: Premises - Completed Operations or Products, Bodily Injury and
Property Damage Combined Single Limit - $5,000,000 or $750,000 per person.
There shall be no exclusion for explosion, collapse or underground hazard.
Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000
City of South Bend shall be named as additional insured on the Certificate.
the date of final completion as set forth in the final completion affidavit.
IV. WAGE RATES
A. Prevailing Specifications: 2010, INDOT Standard Specifications Section 103
B. Additions:
1. The attached wage rates are applicable to this project. The successful Bidder is required
to submit Form 347, Weekly Payroll form, to the EEO Compliance Officer within two (2)
weeks of the applicable payroll date.
2. The Contractor shall post at the job site any and all information required to comply with
EEO guidelines.
3. The Contractor, and any sub - contractors, shall submit a schedule of wages to be paid on
the project prior to beginning work on the site.
V. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions:
Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana
Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor
upon award.
VI. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2010, INDOT Standard Specifications Section 108
B. Additions:
1. The completion time for this project is thirty (30) calendar days from Notice to Proceed.
2. The Contractor will send the Notice of Demolition to IDEM and EPA upon the Owner's
notice of award. Notice to Proceed will be effective upon the end of the ten working day
notification period for the notice of demolition. The IDEM notification form shall be
provided as included in these specifications.
3. Contractor shall provide a schedule of demolition prior to beginning any work on the site.
VII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2010, INDOT Standard Specifications Section 109
B. Additions:
1. Payments may be requested once every calendar month.
2. There will be a five percent (5 %) retainage.
3. Before final payment is released, the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
C. One (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien are
submitted to the City of South Bend, Department of Public Works.
VIII. CONCRETE APPROACH, SIDEWALK, AND CURB REMOVAL
A. Prevailing Specifications: 2010, INDOT, Standard Specifications Section 202
B. Additions:
1. All curb, sidewalk, and approaches surrounding the site is to REMAIN. Any damage by
the contractor to the existing curb, sidewalk, or approaches shall be replaced at the
owner's discretion at no additional cost to the owner or increase in contract amount.
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IX. DEMOLITION AND CLEARING
A. Prevailing Specifications: None
B. Additions:
Demolition Procedure
a. All demolition procedures shall be conducted in such a way that non - regulated
asbestos - containing materials on or within the structures shall remain non - friable.
b. The Contractor will be required to arrange and pay for disconnection of any utilities
remaining in place.
c. The use of explosives on the site will not be permitted. No open fires or burning will
be permitted.
d. Use water sprinkling, temporary enclosures, and other suitable methods to limit the
amount of dust and dirt rising and scattering into the air. Do not use water when it
may create hazardous or objectionable conditions such as ice, flooding, and
pollution.
e. The Contractor shall remove all the structures and their contents and all walkways,
driveways, steps, slabs, pavements whether concrete or asphalt, fences, retaining
walls, signs and foundations, bushes, shrubs, trees including stumps, and any other
such items from the property. The contractor shall protect all existing sidewalk and
curb.
f. In all cases where it is necessary to work on the public right of way, including the
sidewalks and alleys, the Contractor shall submit a traffic control plan to the Engineer
for approval prior to beginning the work at that structure. The Contractor will provide
all barricades, warning signs and lights, flaggers, or other methods in compliance
with the Indiana Manual for Uniform Traffic Control Devices to control traffic. Alleys
shall be used wherever possible for truck and equipment access to the structures.
No tracked vehicles shall be operated on public streets or public sidewalks. Loading
of debris into trucks located within the right of way will not be approved without proof
that there is no other way to accomplish the work without damage to private property.
g. All existing sewer and water mains on the site will be capped at the property line and
removed. The Contractor shall coordinate the termination and removal of the sewer
and water mains with the Owner. Documentation in the form of an as -built sketch is
to be provided where the sewer and water lines were capped at the ROW line. Photo
documentation is also required.
h. All concrete generated from the demolition of the structures and appurtenances shall
be removed from the site and disposed of as provided in these Specifications.
i. All demolition debris, rubbish, and all other material removed from the site as part of
the work shall be transported in a lawful manner to landfill(s) or other disposal
facilities licensed to receive such material. The Contractor shall inform the Owner in
writing of the identity of those facilities, the nature of materials disposed there, and a
statement from the facility that it is licensed to receive such material prior to any work
starting on site. Trucks leaving the work area shall be adequately covered, protected
and secured to prevent debris from spilling or blowing from the trucks during
transport.
j. Foundation walls of the buildings are to be removed to their full depth. Underfloor
water pipe, sewer pipe, electric wire and conduit, ducts, valves, tunnels, and all other
constructed appurtenances shall be completely removed. Crushed in place will not
be permitted.
k. Backfill shall be clean sand or sand and gravel free of roots, clay, or other deleterious
materials meeting INDOT's borrow specification. Backfill shall be compacted in thin
lifts with a vibratory roller compactor using the number of passes recommended by
the manufacturer to compact that thickness of lift to one hundred (100) percent of
standard proctor maximum dry density, ASTM D698. Backfill shall be approved by
the owner prior to placement. The owner may disapprove backfill deemed unsuitable
at the owner's discretion. Any unsuitable backfill delivered or placed on the site prior
to approval shall be removed at no additional cost to the owner.
I. After backfilling the ground shall be graded with a 0.5' to 1' depression sloping
towards the middle of the site. The grading shall remove any ruts or hole caused by
demolition equipment or procedures on the site. The site shall receive 4 inches of
rich topsoil and hydroseed upon completion of grading. The topsoil shall be free of
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any debris and a sample must be approved prior to placement.
m. The site shall be secured by the Contractor with a temporary 6' tall chain link fence.
n. Any Dewatering required in order to properly remove underground utilities will be
considered incidental to the project. All costs associated with dewatering shall be
included in the demolition cost of the project.
o. Payment for all items under Demolition and Clearing shall be included in the Lump
Sum price in the proposal.
X. TOPSOIL AND SEED
A. Prevailing Specifications: 2010, INDOT Standard Specification Section 621
B. Additions:
1. The entire project site shall receive four (4) inches of rich topsoil (from an offsite source,
approved by the Owner) and be graded prior to the placement of seed.
2. The Contractor is responsible for watering for thirty (30) calendar days after placement of
the seed per the schedule set forth in the Prevailing Specifications.
3. Hydroseed shall be utilized for this project.
4. Payment for the Seeding and Topsoil shall be included in the Lump Sum Price for Site
Restoration as set forth in the proposal.
XI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2010, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the "Indiana Manual on
Uniform Traffic Control Devices" and the City of South Bend Design and Construction
Standards.
2. The Contractor shall arrange and prosecute the work specified for this contract in such a
manner that traffic on existing streets is unrestricted throughout the project. The
Engineer shall approve the method of traffic control. No construction equipment,
vehicles, materials, supplies or temporary facilities shall be left unattended in the right -of-
way of any street or left parked overnight without proper marking and lighting.
3. After the award of the contract and before beginning the work, the Contractor shall submit
his proposed schedule of operations for the review of the Engineer. The schedule of
operations as reviewed by the Engineer shall be maintained at all times.
4. There will be no direct payment for this work.
XII. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana 811 at 1 -800-
382 -5544 at least two (2) working days, not counting Saturdays, Sundays or federal and
state holidays before proceeding with construction. It is also the Contractors responsibility
to contact any other utility that is not contacted by Indiana 811 and verify the utility
locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric,
telephone, etc. in order to assure that all utilities that need to be replaced or relocated
can be done with a minimum disturbance to service. The contractor shall also be
responsible for coordinating schedules with the various utilities such that they can
proceed with their relocation work as efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work,
the Contractor shall immediately notify NIPSCO at 1- 800 - 634 -3524. The Contractor shall
also immediately notify the residents of adjacent properties. The Contractor shall advise
the residents to evacuate their homes immediately if the odor is present within the
dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations will be repaired
by the Contractor at no additional cost to the City or the Owner of the system.
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INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions:
Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers and employees, from all costs, losses, claims and suits, including court
costs, attorney fees, and other expenses, arising from or out of the negligent
performance of this Contract by Contractor, or because or arising out of any defect in the
goods, materials or equipment supplied by the Bidder.
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit