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Home My WebLink About04/23/07 Board of Public Works Regular Meeting Agenda1. REVIEW OF MINUTES A. Agenda Session: April 5, 2007 B. Regular Meeting: April 9, 2007 C. Special Meeting: April 12, 2007 2. CORRECTION TO MINUTES OF FEBRUARY 26, 2007 A. "APPROVED TITLE SHEET -PORTAGE AVENUE RECONSTRUCTION - PROJECT N0. 1 O l -002" 1. Correct to "PROJECT N0.98-074" 3. OPENING OF BIDS A. Janitorial Supplies 2007 1. Funding: Departmental B. Good Neighbors/Good Neighborhood Public Works Improvements Program 2007 - Project No.107-003 1. Funding: General Fund 4. OPENING OF QUOTATIONS A. Mowing Services for Redevelopment Properties - 2007 5. AWARD QUOTATION A. LaSalle Park Shelter and Concrete Base -Project No. 107-035 1. Company: Kaser-Spraker Construction Company 2. Amount: $73,890.00 3. Funding: General Fund/Good Neighbors/Weed and Seed Neighborhoods B. 2007 Yard Lamppost Program -Project No. 107-034 1. Company: Trans Tech Electric, L.P. 2. Amount: Unit Price $332.30 3. Funding: General Fund 6. ACCEPT RECOMMENDATION FROM ENGINEERING OF PRE-QUALIFIERS A. 101 North Michigan Street Building Facade Improvements -Project No. 107-031 1. Funding: Fund 420 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 101 North Michigan Street Building Facade Improvements -Project No. 107-031 1. Pre-Qualifiers Eligible 2. Funding: Fund 420 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. WS NPC/Oliver Gateway, Walnut Street, Western Avenue to Dunham Street - Project No. 107-010 1. Funding: CDBG 2. Title Sheet B. Stockpile Processing and Site Grading -Douglas Road Extension -Project No. 107- 002A 1. Funding: Douglas Road TIF C. Railroad Bridge Aesthetic Enhancements Phase II -Project No. 106-033A 1. Funding: Transpo 9. CHANGE ORDER A. Electric Golf Carts -Park Department 1. Company: Professional Golf Car 2. Increase Amount: $17,125.00 (Five Carts at $3,425.00 each) 3. New Contract Amount: $73,150.00 4. Funding: Park/Golf Nnn-Reverting Fund B. Dewatering Building Polymer Feed System -Project No. 106-057 -Environmental Services 1. Company: Bowen Engineering 2. Change: Time Extension of Sixty-Four (64) Calendar Days, New Completion Date August 17, 2007 3. Funding: Capital C. Raw Sewage Pump Drive Replacement -Project No. 106-003 -Environmental Services 1. Company: Underground Pipe and Valve 2. Increase Amount: $43,727.13 3. Percent of Increase: 6.7% 4. New Contract Amount $698,537.13 5. Funding: Water Works Capital 10. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Monroe Street Light Upgrades -Project No. 106-012 1. Company: Trans Tech Electric, L.P. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,252.60) 4. Percent of Decrease: (3.53%) 5. Total Percent of Decrease: (3.53%) 6. New Contract Amount: $61,632.40 (Original $63,885.00) 7. Funding: General Fund B. West Washington Street Improvements, 3100-3500 Blocks -Project No. 105-020 1. Company: Trans Tech Electric, L.P. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($11,327.20) 4. Percent of Decrease: (6.83%) Page 2 of 7 5. Total Percent of Decrease: (6.83%) 6. New Contract Amount: $154,462.80 (Original $165,790.00) 7. Funding: CDBG 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Escrow Agreement -Henry CAP Construction, Inc. 1. National City Bank a) Service: South Well Field Treatment Plant Upgrade, Bid Package 1 B - Project No. 107-021 B. Addendum -South Bend Home Improvement Program 1. Community and Economic Development a) Service: Time Extension to June 30, 2007 b) Funding: CDBG C. Addendum -West Side Residential Enhancement Matching Grant Program 1. Community and Economic Development a) Service: Time Extension to July 1, 2007 for West Side REP Matching Grant Agreement for Siding, Soffit, Fascia, Gutter, and Porch Improvements at 420 South Warren Street. b) Funding: General Fund/GN/GN D. Amendment - CSO Long Term Control Plan and Operational Plan Update - Environmental Services 1. Greeley and Hansen a) Service: Engineering Services in Connection to Gantt Chart Tasks Required to Develop CSP Long Term Control Plan b) Amount: $158,000.00 c) Funding: Sewage Works O&M d) January 1, 2007 -December 31, 2007 E. Contract -Special Purchase -Badger Positive Displacement Water Meters -Water Works 1. Midwest Meters -Sole Source Provider (See Legal Memo) a) Service: Water Meters - To Measure Usage for Billing Purposes b) Amount: $128,546.78 c) Funding: Water Works Capital F. Contract -Rebuilding Together 1. Rebuilding Together of St. Joseph County a) Service: Rehab of Owner Occupied Homes. b) Amount: $80,000.00 c) Funding: CDBG G. Contract -Guaranteed Energy Savings for Traffic Signal Improvements -Project No. 104-059 1. Company to Be Determined a) Service: To Recommend a Provider for LED Upgrades for Traffic Signals Throughout the City. Contract Negotiations Will Start After Formal Council Approval of Recommended Provider. b) Amount: To Be Determined Page 3 of 7 H. Contract -Portage Road Widening at Clocktower Lane -Project No. 107-043 1. Ken Herceg & Associates a) Service: Consulting Service to Design Portage Road Widening b) Amount: $23,806.00 c) Funding: Airport TIF d) March 23, 2007 -June 7, 2007 I. Proposal -Leak Survey for South Bend Water Works 1. M.E. Simpson Company a) Service: Professional Service Agreement for a Leak Survey of the Entire South Bend Water Works Distribution System b) Amount: $69,500.00 c) Funding: Water Works Operating Fund d) April 23, 2007 -September 1, 2007 J. Contract -One Medium Duty Type Ambulance 1. Medtec Ambulance Corporation of Goshen, Inc. a) Amount: $170,764.00 b) Funding: 2007 EMSCIP Fund 288 K. Construction Contract -Railroad Bridge Aesthetic Enhancements & Parking Lot Improvements - Phase I -Painting and Concrete Stain & Seal -Project No. 106-033 1. N.I. Spanos Painting, Inc. a) Amount: $370,455.00 L. Contract - 2007 Health Screenings for City Employees 1. On-Site Health Solutions a) Amount: $17,570.00 b) Funding: 711-Health Ins. c) April 16, 2007 to December 31, 2007 M. Addendum - In-Situ Chemical Oxidation -Former South Bend Stamping Plant - Project No. 105-044 1. Weaver Boos Consultants, LLC a) Amount: Decrease ($750.00) b) Purpose: Changes to Scope of Work of Task 6 from Quarterly Groundwater Monitoring to a One-Time Sampling Event of 36 Monitoring Wells/Borings Due to Results of Remediation Work and Discussions with US EPA/IDEM c) Funding: EPA Grant N. Professional Services Agreement -Studebaker Area A Demolition Phase I -Project No. 104-030 1. DLZ Indiana, Inc. a) Service: Concrete Quantification, SASCO Electric Service Design, Bid Protest Review, and Four (4) Extra Hours per Week. b) Amount: Increase $43,200.00 c) Funding: Fund 209 O. Contract - "Know Your Nutrition" Seminars for City Employees 1. On-Site Health Solutions a) Service: Wellness Program b) Amount: $750.00 Page 4 of 7 c) Funding: 711- Health Insurance Fund d) April 16, 2007 -December 31, 2007 P. Contract -Case Management Follow-Up to Initial 2006 Health Screening for City Employees 1. On-Site Health Solutions a) Amount: $7,000.00 b) Funding: 711 -Health Insurance Fund c) April 16, 2007 -December 31, 2007 Q. Quotation -Personal Mobility Vehicles -Police Department 1. T3 Motion a) Service: Proprietary Purchase of Two (More of Less) Vehicles b) Amount: $20,234.00 c) Funding: Police Traffic Fund R. Proposal -Cotter Street Improvements -Prairie Avenue (State Road 23) to 310 Ft. East of Kendall Street -Project No. 106-061 1. Weaver Boos Consultants LLC a) Service: Professional Service Agreement to Perform a Geotechnical Exploratory Program b) Amount: Not To Exceed $6,075.00 c) Funding: HUD Section 108 Loan S. Amendment -Sale of Land -Legal 1. AJW Realty Corp & TJX Companies 2. Purpose: Amendment to Development Agreement to Reflect Changed Conditions and Project Schedule 12. RECOMMENDATIONS A. Matthy's Opening Day Parade 1. Sponsor - Matthy's Baseball & Softball a) Location -See Map (1) May 5, 2007 - 8:OOa.m. - 10:00 a.m. (2) Favorable Recommendations B. Annual Ice Cream Social -Street Closure 1. Sponsor -South Bend Community School Corporation -James Madison Primary Center a) Location -Park Lane from Lafayette to Main (1) May 4, 2007 - 4:00 p.m. - 8:00 p.m. (2) Favorable Recommendations C. Street Vacation a) Location - Peashway Street between Michigan Street and Leeper Avenue (1) Favorable Recommendations Page 5 of 7 13. RESOLUTION N0.15-2007 A. A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing A Policy for the Provision of Services to an Annexation Area in Clay Township. (Douglas Road Annexation Area) 14. APPOINTMENT OF AGENT A. Project: North Falls Church Court Drainage Improvement Project -Project No. 106- 087 1. Purpose: To Act as Agent of the Board of Public Works to Negotiate with Three Property Owners for a Storm Sewer Easement for the Above-Listed Project 15. SAFETY REPORTS -MARCH 2007 A. Central Services 16. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS -MARCH 2007 A. Central Services 17. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53771 Whitesell Drive -Sewer 18. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign - 2118 S. Warren St. B. New Installation -Handicapped Accessible Parking Space Sign - 432 Sunnyside C. New Installation - No Parking This Side -Tow Zone - 1500 & 1600 Blocks of Riverside. North Side of the Street along the Property of Riverside North Apartments. 1. Cars Parking in Grass Causing a Maintenance Problem. 19. CERTIFICATES OF INSURANCE A. N.I. Spanos Painting, Inc. 20. BONDS A. Contractor Bond -Terry Horeine Builders, Inc. -For Release Effective May 5, 2007 B. Contractor Bond -Brooks Construction Company, Inc. -Approved April 23, 2007, Pursuant to Resolution 100-2000 C. Contractor Bond - A-1 Air Inc./BL Equipment -Approved April 16, 2007, Pursuant to Resolution 100-2000 D. Contractor Bond -Francisco Navarro -Approved April 16, 2007, Pursuant to Resolution 100-2000 E. Excavation Bond -Brooks Construction Company, Inc. -Approved April 23, 2007, Pursuant to Resolution 100-2000 21. CLAIMS A. City of South Bend Page 6 of 7 B. St. Joseph County Housing Consortium 22. PRIVILEGE OF THE FLOOR 23. ADJOURNMENT Page 7 of 7