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HomeMy WebLinkAboutUPS Agreement - Graybar Electric - Replacement and Addition of UPS Batteries1316 COUNTY-Crry BUILDING 227 W.JEFFERSON Bouu,.VARD SOUTH 141M). INDIANA 46601-1930 CITYOF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 11, 2018 Mandy Han-u-n Graybar Electric 6879 Enterprise Drive, Suite 3 O�O South Bend, IN 46628 RE: UPS Agreement Dear Ms. Hamm: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on September 11, 2018, approved the above referenced agreement for the replacement and addition of uninterruptible power supply (UPS) batteries, in the amount of $9,381.19. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Gii,o'r SUZANNA M. RzITZBER(j ELIZAm'ni A. MARANK JAMizs A. MUELUR THERI-SE J. DORAU INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 246-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor FROM: Michael E. Sniadecki, Director of Infrastructure SUBJECT: City of South Bend UPS Addition/Replacement - Graybar DATE: 8/30/18 Linda, Sandra, Clara, Jennifer & Michael, With this being over $5,000, please see the attached quote regarding purchasing UPS (Uninterruptible Power Supply) Batteries. UPS is an electrical apparatus that provides emergency power to a load when the input power source or main power fails. We are requesting to purchase 5 UPS devices to replace bad UPS or add to new locations with the 4 going to Morris, Fire Station #3, Colfax Garage and Wayne Street Garage with a fifth one being a spare. The Office of Innovation and Technology team reviewed the quote and give favorable recommendation. The cost is $9,381.19 which include UPS and other accessories including network cards and warranties. We received two quotes and we will be purchasing from Graybar of South Bend. Thank you, Michael E. Sniadecki City of South Bend UPS Upgrade - Graybar - City of South Bend - South Bend - Graybar Schneider Quote Number: 2018-386578-1 a E I e C t r i C Products and Services (All Prices in 'USD) Item No. Qty. Product Description Price Extended Price WBEXTWAR3YR-SP-0 Service Pack 3 Year Warranty 1 2 2 Extension (for new product purchases) $77.00 $154.00 APC Smart -UPS SRT 48V 1 kVA 2 2 SRT48RMBP 1.5kVA RM Battery Pack $597.67 $1,195.34 WBEXTWAR3YR-SP-0 Service Pack 3, Year Warranty 3 2 2 Extension (for new product purchases) $77,00 $154.00 UPS Network Management Card with 4 2 AP9630 PowerChute Network Shutdown $262.07 $524.14 APC Smart -UPS SRT 1500VA RM 5 2 SRT1500RMXLA 120V $1,015.00 $2,030.00 WBEXTVVAR3YR-SP-0 Service Pack 3 Year Warranty 6 3 2 Extension (for new product purchases) $77.00 $231.00 APC Smart -UPS SRT 48V 1kVA 7 3 SRT48RMBP 1.5kVA RM Battery Pack $597.67 $1 ,793,01 WBEXTWAR3YR-SP-0 'Service Pack 3 Year Warranty 8 3 1 Extension (for new product purchases) $60.92 $182.76 UPS Network Management Card with 9 3 AP9630 PowerChute Network Shutdown $262.07 $78611 APC Smart -UPS SRT 1000VA RM 10 3 SRT1000RMXLA 120V $776.91 $2,330.73 Sub Total $9,381.19 Prices do not include freight/delivery costs unless otherwise specified. QUOTE TOTAL (USD) $9,381.19 1011,40VIM floard of Powie works Prepared For: City of South Bend Indiana Prepared By: Mandy Hamm Graybar Electric 6879 Enterprise Drive, Suite 300 South Bend, IN 46628 260-433-9814 Amanda.hamm@graybar.com Schneider V Electric City of South Bend UPS Upgrade Quote Number: 2018-386578-1 Quote Date: 7/24/2018 Expiration Date: 10/8/2018 Opportunity Number: City of South Bend UPS Upgrade - Graybar - City of South Bend - South Schneider - Graybar Quote Number: 2018-386578-1 O E l e c t r i c Important Quotation Information: Quote Status: Approved (Expiration Date: 101812018) Total Weight: 605.0 LBS 1274,42 KGS Any potential discount, as given in the Products section of this Quotation, Is granted exclusively for the Products and Quantity that are intended forthe desTgnated end user forits own use, and notfor resale. Schneider Blectdc IT reserves the right tovalidate/verifyfhe, requested quantty of goods to be sup oiled to the end user. Schnelder Electric IT may exerdse Ihis right either before releasing the goods for saleto direct partner or after such sale. As such, partner is responsible for ensuring appropriate documanlationfdatarinformation is obtained from end -user and retained to enable validagonkeriffcal on by Schneider Electric IT. Schneider Electric IT Is entiged to request back, and therefore invoice partner, the amount of discount provided to paftnes for any oolstanding SKl1IQly daimed by partner hot not received by end user. 'Partner refers to fired Pert-(. Reseller or NshiWov City of South Bend UPS Upgrade - Graybar - City of South Bend - South isl��d�r' Bend - Graybar Quote Number : 2018-386578-1 V E l e c t r i c Terms and Conditions ANY ORDER PLACED PURSUANT TO THIS QUOTATION SHALL BE GOVERNED SOLELY BY THE TERMS AND CONDITIONS SET FORTH AT http://www.apc.com/corporate/legal/legal order.cfm From: CDW <cdwsales@cdwemail.com> Sent- Tuesday, July 31, 2018 10:46 AM To: Todd Dutoi Subject: CDW-G Quote Confirmation: Quote #113VY3XG/P.0Ref. UPS Quote View in a browser 'PEOPLE L 17-4 GET IT DEAR TODD DUTOI, Thank you for your onfine quote request. Please contact Jennifer Lagoni should you have any questions regarding configuration, pricing or contract verification. 57N/3.1/E2018 IBV3X-WG—F--d-0R—QE-Fu-Eo-Rte, N CE 5453 qR&1014k � T eili APC Smart-UIPS SRT 3 4628349 G91M 1000VA RM - UPS - 900Walt.- 100Q,VA Mfg. Part# . SRTIDOORMXLA UNSPSC: 39121011 APC UPS Network 5 1730635 Management Card 2 for Smart -UPS 1000 Mfg. Part#: AP9630 LJNSPSC: 43201404 APC Extended 3 1381223 Warranty Service Pack - technical support - 3 years Mfg, Part# WBFXTWAR3YR-SP-01 UNSPSC: 81111811 APC Smart -UPS SRT 5 4683510 00111M 48V 1kVA and 1.51(VA RM BatterV Pack - battery enclosure - Mfg, Part#: SRT48RMBP UNSPSC: 26111723 r PRICE EXT. PRICE $867.61 $2,602.83 $279.43 $1,397.15 $67.79 $203.37 $696.63 $3,483.15 0 APC Extended 7 1381227 Warranty Service PacMM k - technical support - 3 year Mfg. Part#: WBEXTWAR3YR-SP-02 UNSPSC:81111811 APC Smart -UPS SRT 2 1500VA RM - UPS - 1.35 kW - 1500 VA Mfg. Part#: SRT150ORMXLA UNSPSC;39121011 DELIVER TO Shipping Address: City of South Bend Todd Dutoi 120 S Dr Martin L King Ir Blvd South Bend, IN 46601 Phone: (574) 250-9112 Shipping Method: CEVA Deferred, 3-5 days 4628362 $ 85.47 $1,211.53 SUBTOTAL SHIPPING GRAND TOTAL Convert• 1 Order Jennifer Lagoni 1 (312) 705- 9093 1 jennandmeagan@cdwg.com $598.29 $2,423.06 Customer's use of iClaud, the Products or either of their incumbent software or functionality is subject to compliance with all end user licenses agreements ("EULAs"), Product terms and conditions, and !Cloud terms and conditions (available at https://www.apple.com/legalinternet-services/icioud/en/terms.html) and any other terms and conditions provided by Apple. Help and Information: Support I About Us I Privacy Policy I Terms and Conditions This email was sent to tdutoi c�li southbendin.gov. Please add cdwsales@cdwemail.com to your address book. © 2018 CDW LLC, 200 N. Milwaukee Avenue, Vernon Hills, 1L 60061 1 800.B08.4239 OUC:001 1 WEB 012 1 Customer#: 5874535 1 WEBa065eeD3-775c-4430-a6de-526dll9Ob229 707.85 $0.00 707. 3 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/30/18 Y Name Michael E. Sniadecki Department Innovation & Tech BPW Date 9/11/18 Phone Extension 6004 Company or Vendor Name Graybar New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEMIBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name City of South Bend UPS Addition/Replacement - Graybar Project Number nla Funding Source IT Supplies/Purchases Account No. 279-0672-415-21-05 (IT Supplies/Purchases) Amount $9,381.19 Terms of Contract Quote Purpose/Description Repiacing /q Adding 5 UPS Batteries, ❑ Required Contractor's Certification Form Attached (Non - Collusion, Nan -Discrimination, Non -Debarment, E-Verify, Iran, etc. '' � , � sA,_Re oared �ot-`Chan e Orders Onl " ❑ Increase $ Amount of ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Michael Sniadecki ❑ ❑ ❑ ❑