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Home My WebLink AboutAward Bid - VPA Maintenance Storage Building Project No 118-046R - The Robert Henry Corporation13 16 Cotim Y-Cn'y Bknu)iw, 227 W. JEFFERSON Botil,EVARD SOU H BFND. NDIANA 4660 1 - 1830 C1TY0FS0U'1'14BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 11, 2018 Stephen Henry The Robert Henry Corporation 404 S Frances Street South Bend, IN 46617 NIONF.' 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Venues, Parks, and Arts Maintenance Storage Building — Project No. 118- 046R Dear Mr. Henry: The Board of Public Works, at its meeting held on September 11, 2018, awarded the above refercriccd project to you in the amount of $330,174 for the Base Bid plus Alternate Nos. 1, 2, and 3 (Alternate No, I = Unit Price $4,421 x 3). Enclosed please find a signed Bid/Proposal form, Please forward the following documents in one submittal by September 25, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, 44 Linda M. Martin, Clerk Enclosures GARY A. Giwi' SUZANNA M, FRITZBERG DAZABE"Hi A, MARADIK Amiis A. Mui�tt,i-'R THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Alicia Czarnecki, Project Engineer SUBJECT: VPA Maintenance Storage Building Project 118-046R DATE: September 4, 2018 On August 28, 2018 the Board of Public Works opened and read bids for the above project. All bids were found to be correct. The bids ranked as follows: Bidder Base Bid Alt. #1** Alt. #2 Alt. #3 Total 1. The Robert Henry Corporation $ 299,364.00 $13,263.00 $2,695.00 $14,852.00 $330,174.00 2. Brown & Brown General $ 313,250.00 $3,348.00 $2,785.00 $15,347.00 $334,730.00 Contractors, Inc. 3. R. Yoder Construction, Inc. $424,389.00 $4,500.00 $3,060.00 $16,870.00 $448,819.00 "The prices on the bid for Alternate #1 are the unit price (each) for one to three concrete aprons. Three concrete aprons are being awarded, so the Alt. #1 total shows the unit price multiplied by three on the bid tab. The Division of Engineering and the Venues, Parks, and Arts Department have reviewed all of the bids and recommend award of a contract for VPA Maintenance Storage Building to the lowest responsive I responsible bidder The Robert Henry Corporation for the Base Bid and alternates in the amount of $330,174.00. Sufficient funds have been has appropriated from Park Bond Series 1 1471-1138-452.42-01. Please call if you have any questions. Enclosure: Quote Tabulation Page 1 of 1 me We z4":11 il] ZIU11111:11 14 Leally 0 ffim Project Name VPA Maintenance Storage Building Project No. 118-046R For Bids Due August 28, 2018 PART I (Must be completed for all bids. Pllease type or print) Date: Tke- oenkq V CD -Do rrji, ala Bidder (Firm): [Lbea Address: A S . E�&"es City/State/Zip: sl�Akl, & Telephone Number: Agent of Bidder (if Applicable): to [A NO 1 11 Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordant with plans and jspecifications prepared by: Y%i I and dated c3C) for the sum of (enter the Total Bid as shown on the Proposal) S, (s (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Mmedcal) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are shown in the original contract if accepted by the City.ol basis, the itemization of the units shall be showp.,ottia p, -2 1, the cost of units must be the same as that Bend. If the bid is to be awarded on a unit attachment. e. (Printed ACCEPTANCE The above bid is accepted this day of Subject to the following conditions: 'k B04RD OF PUBLI WOR, A- 4�6_� Gary A. CAilot, T -Presid t Ut L, P Elizabeth A.Maradik, Member James A. Mueller, Member Version 10/17/2017 Contractor's Bid for Public Works - 2 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this I Ith day of September, 2018, by and between, The Robert Henry Corporation, 404 S. Frances Street, South Bend, IN 46617, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 11 8-046R DESCRIPTION: VENUES, PARKS, AND ARTS MAINTENANCE STORAGE BUILDING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $330,174; BASE BID PLUS ALTERNATE NOS. 1, 2, & 3 (ALTERNATE NO. I = UNIT PRICE $4,421 X3) FUNDING: PARK BOND SERIES I The total bid for this improvement were those prices as received and accepted by the Board on the August 28,2018 The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien, BOARD OF PUBLIC WORKS Gary,, Gi ot, President 1, /( /"4 Al _Suzan' Fri &bcj''V -Manilk, Member Elizabeth A. Member.. , - /I , 11 THE ROBERT HENRY CORPORATION Printed Name A. Mueller, Member Signature Therese J. Dorak Member --Attest: Linda M. CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, .and is within the scope of its corporate powers. Secretary Corporate Seal BID/PROPOSAL (Revised Aug 22,2018) CITY OF SOUTH BEND Project Name VPA Maintenance Storage Building Project No. 118-046R For Bids Due August 28, 201:8 RAAF kin Item No. Description Quantity Unit Unit Price Total Amount Building Addition: pre-engineered metal 1 building addition delivered to site, erection, roof panels, wall panels, 1 LS insulation (superstructure) 2 Sectional OH Doors, operators, service 1 LS doors 3 Excavation, Concrete foundation, and 1 LS concrete floor slab (substructure) 4 Site work: Excavation, drywelis, crushed I LS stone 6 Electrical Power and Lighting 1 LS Lqgo6; 505-;�-j BASE BID TOTAL# ALTERNATE Item Description Quantity Unit Unit Price Total Amount Unit price for from one to three concrete �, e I aprons, as shown on G1.1 (alternates ea LS Vz/ 1 a, 1b, 1c). All to be 19'x 6x 6". '? ALTERNATE #1 EACH Z t ALTERNATE #2 Item Description Quantity Unit Unit Price Total Amount 1 20' x 8' high gate with chain and pad lock. LS q67, !- &,-0- ALTERNATE #2TOTALe2(o IS. Item Description Quantity Unit Unit Price Total Amount 470 LF x 6' high chain link fencing with 1 one 16'x 6' high double gate on west 470 LF side, at curb cut near Sample Street. ALTERNATE #3 TOTAL Bidder (Firm): ly, onv-DomAim Address: C---b City/State/Zip: M Telephone Number: By Signature) n . 111 h6k LI (Printed Name of Person Signing} 08-22-2018 Contractor's Bid for Public Works - 1 Address: A04--L City/State/Zip: �MPM�Wj� I -Tif Telephone NumbE%L 4(ob 1'7 re) (Printed Name of Person Signing) Version 10/1712017 Contractor's Bid for Public Works - 8 1316 COUNTY -CITY BUILDING 227 W.JEFFERsoN BOULEVARD SOUTH BEND. 1 NDIANA 46601-1 83 0 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD of PUBLIC WORKS September 5, 2018 Mr. Stephen Henry The Robert Henry Corporation 404 S. Frances Street South Bend, IN 46617 RE: Pre -Qualification Verification Dear Mr. Henry: PHONE 574/235-9251 FAX 574/ 235-9171 This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re -submit a complete application for continuation of pre -qualification status prior.to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GARY A. GIGOT DAVID P. REIAS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DoRAU BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/4/2018 Purchasing ® Michael Schmidt ❑ Agreement ❑ Contract LI Proposal L] Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name The Robert Henry Corporation New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing MBENVBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name VPA Maintenance Storage Building Project Number 118-046R Funding Source Park Bond Series l Account No. 471-1138-452.42-01 Amount $330,174,00 Terms of Contract Lump sum base bid with alternates Purpose/Description Storage building extension at Maintenance Division Campus ® Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ El Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ❑ ❑ ❑ ❑ R Dispersal After Approval 13 16 COUNTY-Crry BUILDIM., 227 W. JITH, 'ON Bou 16u-VARD sol J-1-1 1111N. D. INDIANA 4660 1 - 1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 11, 2019 Eric Brown Brown & Brown General Contractors, Inc. 124 S. Elkhatt St., PO Box 487 Wakarusa, IN 46573 P110NI" 574/235-9251 FAX 574/ 235-9171 RE: Bid Award — Venues, Parks, and Arts Maintenance Storage Building — Project No. I I 8-046R Dear Mr. Brown: The Board of Public Works, at its meeting held on September 11, 2018, awarded the above referenced project to The Robert Henry Corporation, in the amount of $330,174 1"or the Base Bid plus Alternate Nos. 1, 2, and 3 (Alternate No. I = Unit Price $4,421 x 3). Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this officeat (574) 235-9251. Sincerely, L11ncla M. Martin, Clerk Enclosure GARY A. Giw'r SUZANNA M. EuZABETH A. MARAI),IK JAMI'I's A, Mul-�1,1'1',R TiIERESE'J. DORAU 1316 C'.01JN'ry-Cn'y BUILDING 227 WAEFFERSON BOULEVARD SounT 131,M). INMANA 4660W930 CITY OF SOU'1'1-1 BEND PETS BUTUGIEG, MAYOR BOARD OF PUBLIC WORKS September 11, 2018 Randall Yoder R. Yoder Construction, Inc. PO Box 69 Nappanee, IN 46550 11wNF, 574/235-9251 FAX 574/ 2359171 RE: Bid Award — Venues, Parks, and Arts Maintenance Storage Building — P'rojectNo. 118-046R Dear Mr. Yoder: The Board of Public Works, at its meeting held on September 11, 2018, awarded the above referenced project to The Robert Henry Corporation, in the amount of $330,174 for the Base Bid plus Alternate Nos. 1, 2, and 3 (Alternate No. I = Unit Price $4,421 x 3), Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (5,74) 235-9251. Sincerely, Y Linda M. Martin, Clerk Enclosure GARY A. Gii,o'r SUZANNA M. FRITZ131'.Ro ELIZABETI i A. MARADIK JAWs A. MUNAIR THERFSE,.'J. DoRAU