HomeMy WebLinkAbout08/13/07 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Monday, August 13, 2007 - 9:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1.
2. REVIEW OF MINUTES
A. Agenda Session: July 19, 2007
B. Regular Meeting: July 23, 2007
3. PUBLIC HEARING
A. Transient Merchant License
1. Pangani Foundation, Inc.
a) South Bend Annual Reggae Festival
(1) South Bend Regional Airport Festival Site
(2) August 25, 2007 - 3:00 p.m. - 3:00 a.m.
4. OPENING OF QUOTES
A. Century Center Roof Plenum Repairs -Project No. 107-050
5. BID AWARD
A. Huey/Adams Storm Sewer Extension -Project No. 106-058
1. Company: Reith Riley Construction Company
2. Amount: $551,991.00
3. Funding: 2007 Sewer Bond
B. South Well #5 -Project No. 107-021A
1. Company: Peerless Midwest
2. Amount: $147, 832.00
3. Funding: 2007 Water Works Bond
C. Abandoned Vehicles
6. AWARD QUOTATION
A. Worthing Drive Sewer Manhole Installation -Project No. 107-058
1. Company: Niezgodski Plumbing, Inc.
2. Amount: $11,300.00
3. Funding: 2007 Sewer Bond
B. Portage Road Widening at Clocktower Lane -Project No. 107-043
1. Company: Walsh & Kelly, Inc.
2. Amount: $41897.85
3. Funding: AEDA TIF
7. REQUEST TO ADVERTISE
A. Abandoned Vehicles
8. CHANGE ORDER
A. Cleveland Road Median Relocation -Project No. 106-058
1. Company: Selge Construction Company, Inc.
2. Change Order Number: One
3. Increase Amount: $2,904.00
4. Percent of Increase: 1.47%
5. New Contract Amount: $200,406.00
6. Funding: TIF
B. Juniper Road Water Main Extension -Project No. 107-056
1. Company: Selge Construction
2. Change Order Number: One
3. Increase Amount: $7,500.00
4. Percent of Increase: 3.3%
5. New Contract Amount: $232,930.40
6. Funding: Bond
C. South Bend Clay Sanitary Sewer -Project No. 106-013B
1. Company: Oselka Construction Co.
2. Change Order Number: One
3. Increase Amount: $39,306.40
4. Percent of Increase: 1.5%
5. New Contract Amount: $2,653,091.65
6. Funding: Sewer Bond
9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Cleveland Road Median Relocation -Project No. 106-058
1. Company: Selge Construction Company, Inc.
2. Change Order Number: Final
3. Decrease Amount: $23,770.55
4. Total Percent of Decrease: 11.86%
5. Final Contract Amount: $176,635.45
6. Funding: TIF
B. Bartle tt Street Lighting Project -Project No. 106-082
1. Company: Trans Tech Electric, L.P.
2. Change Order Number: Final
3. Increase Amount: $3,354.50
4. Percent of Increase: 8.13%
5. Final Contract Amount: $44,609.50
6. Funding: Medical TIF
C. South Bend Clay Sanitary Sewer -Project No. 106-013B
1. Company: Oselka Construction Co.
2. Change Order Number: Final
3. Decrease Amount: $123,685.83
4. Percent of Decrease: 3.23%
5. Final Contract Amount: $2,529,405.82
6. Funding: Sewer Bond
D. 2007 Signal Communications Improvements -Project No. 107-030
1. Company: Trans Tech Electric, L.P.
2. Change Order Number: Final
3. Decrease Amount: $822.50
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4. Percent of Decrease: (2.72%)
5. Final Contract Amount: $29,405.00
6. Funding: Medical TIF
E. Exterior Masonry Restoration and Repair at the Engman Natatorium -Project No.
106-067A
1. Company: Atlas Building Services, Inc.
2. Change Order Number: Final
3. Decrease Amount: $2,556.00
4. Percent of Decrease: (6.40%)
5. Final Contract Amount: $37,362.00
6. Funding: WWCDA TIF
F. Lafayette Blvd. & Bartlett Street Sewer and Road Reconstruction -Project No. 105-
015
1. Company: HRP Construction, Inc.
2. Change Order Number: One
3. Increase Amount: $147,295.89
4. Percent of Increase: 5.55%
5. Final Contract Amount: $2,801,096.80
6. Funding: Sewer Bond/TIF
10. PROJECT COMPLETION AFFIDAVITS
A. Demolition of 52097 Olive Road. -Project No. 107-OOlA
1. Company: J & L Management
2. Final Contract Amount: $14, 500.00
3. Funding: AEDA TIF
B. Studebaker Demolition Area "A" -Phase 1 -Project No. 104-030
1. Company: J&L Management
2. Final Contract Amount: $7,418,000.00
11. RESOLUTIONS
A. No. 29-2007 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS
REGARDING THE RETIREMENT OF "GRETA", A K-9 DOG.
B. No. 30-2007 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS
REGARDING THE RETIREMENT OF "ROCCO", A K-9 DOG.
C. No. 31-2007 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS, SOUTH
BEND, INDIANA AUTHORIZING THE PURCHASE OF REAL PROPERTY FOR
THE DOLLAR HOME PROGRAM
12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Construction Contract - Selge Construction Company, Inc.
1. Service: Juniper Road Water Main Extension -Project No. 107-056 -
Installation of Water Main and Appurtenances, Pavement Replacing, and Site
Restoration
2. Amount: $225,430.40
3. Funding: Water Works Bond
B. Construction Contract - Selge Construction Company, Inc.
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1. Service: River Park NPC Public Works (500-700 South Blocks of 34th
Street) -Project No. 107-006 -Removal and Replacement of Concrete
Sidewalks, Driveways, Driveway Approaches, Curb, Curb Ramps, Trees, and
All Restoration.
2. Amount: $184,650.50
3. Funding: CDBG
C. Construction Contract -McIntyre Jones, Inc.
1. Service: Quimby Street Sidewalk Replacement (From Frances Street to First
Alley East) -Project No. 107-055 -Removal and Replacement of Sidewalks,
Curb Ramps, and Landscaping.
2. Funding: Good Neighbors/Good Neighborhoods
D. Construction Contract - Oselka Construction Company
1. Service: Embedded Sensor CSO Monitoring Project Phase I -Project No.
107-036 -Install Monitoring Equipment of CSO Structures, Trunkline
Manholes and selected Stormwater Basins
2. Amount: $1,290,920.00
3. Funding: 2007 Sewer Bond
E. Emergency Repair Contract -Youngs Excavating
1. Service: Lombardy Drive Sewer Extension from Concord to 300' North -
Project No. 107-072 -Emergency Replacement of Collapsed Sewer
2. Funding: 2007 Sewer Bond
F. Proposal - M/E Design Services
1. Service: Electrical Engineering Services to Inspect the Installation of New
Carbon Monoxide Sensing System for Leighton Plaza Parking Garage
2. Amount: $3,000.00
3. Funding: General Fund/Capital
G. Agreement -Aids Ministries
1. Service: Shelter Plus Care -Housing and Services Program
2. Amount: $40,896.00
3. Term: August 29, 2007 -August 28, 2008
4. Funding: HUD Grant
H. Agreement -Madison Center
1. Service: Shelter Plus Care -Housing and Services Program
2. Amount: $126,156.00
3. Term: August 1, 2007 -July 31, 2008
4. Funding: HUD Grant
I. Access Agreement -Michigan Street, LLC
1. Service: All American Plaza Building (101 North Michigan Street) -Access
Agreement to Allow City Contractors Property to Conduct Asbestos Removal
Activities with an IFA Grant
J. Agreement - GVW Tire Incorporated
1. Service: 4411 Quality Drive -Site Development and Access Issues
K. Agreement -Confidential Settlement with an Insurance Carrier of the White Farm
Equipment Company
L. Addendum - Greta's Bridal
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1. Service: Miami Street Commercial Corridor Facade Improvement Matching
Grant -Canopy and Fence Improvements at 1130 Lincolnway East
2. Change: Time Extension to December 31, 2007
M Proposal -Christopher B. Burke Engineering, Ltd.
1. Service: Demolition of property owned by Redevelopment Commission at
705 E. Sample Street (Grace Church)
2. Amount: NTE $2,000.00
3. Term: Two Weeks
N. Adden dums - DLZ
1. Service: Engineering work in addition to scope of project for:
a) South Well Field Treatment Plant Upgrade -Project No. 107-021
(1) $41,500.00
b) Cleveland Road Well Field -Project No. 107-023
(1) $28,600.00
c) Juniper Road Water Main Extension -Project No. 107-056
(1) $5,160.00
2. Terms: 90 Days
3. Funding: Water Works Bond
O. Contract -Personnel Partner's, Inc.
1. Service: Temporary Employee Services
2. Amount: $10,000.00 (Estimated)
3. Funding: Department Budgets
P. Contract - EnterMission, Inc.
1. Service: Monroe Circle Project Acquisition and Rehabilitation
2. Amount: $50,000.00
3. Funding: CDBG
Q. Contract -Department of Code Enforcement
1. Service: Vacant and Abandoned Building Program -Demolition
2. Amount: $450,000.00
3. Funding: CDBG
R. Contract -Near Northwest Neighborhood, Inc.
1. Service: Community Space Program -Rehabilitation
2. Amount: $50,000.00
3. Funding: CDBG
S. Lease -Ikon Office Solutions, Inc.
1. Service: Canon Image Runner 5075 for Print Shop Operation - 36 Month
Lease
2. Amount: $21,258.36
3. Funding: Operating Budget
T. Agreement -Bolt Document Management
1. Service: Document Management
2. Amount: $37,593.00
U. Contract -The Troyer Group
1. Service: Design and Engineering Services for Western Avenue and Walnut
Street Intersection Improvements -Project No. 107-074
2. Amount: $165,000.00
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3. Terms: Monthly Billing Against Progress
4. Funding: EDIT
V. Assignment of Interest in Purchase Agreement and Warranty Deed -Northwest
Neighborhood, Inc.
1. Amount: $1,000.00
2. Funding: 404 Vacant Housing Initiative
W. Agreement -Northwest Neighborhood, Inc.
1. Service: Programs and Services
2. Amount: $30,000.00
3. Term: January 1, 2007 to December 1, 2007
X. Agreement -Purchase of K-9 Unit "Rocco"
1. Amount: $1.00
Y. Agreement -Purchase of K-9 Unit "Greta"
1. Amount: $1.00
Z. Agreement -Encroachment at 3722 Foundation Court
13. RECOMMENDATIONS
A. Use of City Property -Annual Family Fun Day -Carriage Hills Homeowners
Asso ciation
1 . Location: Shenandoah Drive Well Site, Carriage Hills Subdivision
2 . Date: August 25, 2007 - 3:00 p.m. - 7:00 p.m.
3 . Favorable Recommendations
B. Stree t Closure -Transpo Annual Bus Rodeo -Transpo
1 . Location: Notre Dame from Northside to Wayne; Frances from Western to
Northside
2 . Date: August 19, 2007 - 7:00 a.m. - 1:00 p.m.
3 . Favorable Recommendations
C. Stree t Closure - Summerfest -Chapin Park Neighborhood
1 . Location: Ashland from Rex to Leland
2 . Date: August 19, 2007 - 12:00 p.m. - 7:00 p.m.
3 . Favorable Recommendations
D. Stree t Closure - 33rd Street Block Party
1 . Location: 33rd Street from Mishawaka to Wall
2 . Date: August 25, 2007 - 8:00 a.m. - 8:00 p.m.
3 . Favorable Recommendations
E. Stree t Closure -Block Party
1 . Location: 21st Street from Mishawaka to Northside
2 . Date: August 18, 2007 - 3:00 p.m. - 8:00 p.m.
3 . Favorable Recommendations
F. Procession -Alzheimer's Walk 2007 -Alzheimer's Services of Northern Indiana, Inc.
1 . Location: Potawatomi Park Bandshell to Mishawaka Avenue to Longfellow
Street to Beyer Avenue to Northside Blvd. to Mishawaka Avenue to
Potawatomi Park
2 . Date: September 15, 2007 - 8:30 a.m. - 12:00 p.m.
3 . Favorable Recommendations
G. Procession -M.D.A. Ride - A.B.A.T.E. of Indiana
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1. Location: See Request
2. Date: September 2, 2007 - 12:00 p.m. - 2:00 p.m.
3. Favorable Recommendations
H. Sign Encroachment -Miami Convenient Store
1. Location: 1600 Miami Street
2. See Police Comment
I. Sign Encroachment -Trio's Restaurant and Jazz Club
1. Location: 129 North Michigan Street
2. Favorable Recommendations
J. Temporary Use of City-Owned Property -Community Garden
1. Location: 2501 and 1905 West Orange Street
2. Favorable Recommendations
K. Alley Vacation
1. Location: South Half of First Alley West of Dale between Dubail and Dayton
2. See Engineering Comment
L. Alley Vacation
1. Location: West Half of East/West Alley North of Poland Street and West of
Harris Street
2. See Engineering Comment
M Street Closure -Block Party - 600/700 Blocks of Coquillard
1. Location: Cherry Tree Lane from Rockne Drive to Coquillard Drive
2. Date: August 26, 2007 - 1:00 p.m. - 3:00 p.m.
3. Favorable Recommendations
N. Street Closure -Neighborhood Hog Roast -Near Northwest Neighborhood, Inc.
1. Location: Blaine from California to Vassar
2. Date: August 25, 2007 - 2:00 p.m. to 6:00 p.m.
3. Favorable Recommendations
O. Street Closure -Block Party - 1600 Scott Street
1. Location: Scott Street from Dubail to Indiana
2. Date: August 18, 2007 - 3:00 p.m. to 8:00 p.m.
3. Favorable Recommendations
14. TRAFFIC CONTROL DEVICES
A. New Installation -Handicapped Accessible Parking Space Sign
1. 3009 Prast Boulevard
2. All Criteria has been Met
B. New Installation - No Parking Any Time
1. 2900 Block West Humboldt
2. See Traffic and Lighting Comments
C. New Installation -Handicapped Accessible Parking Space Sign
1. 2717 Fredrickson Street
2. All Criteria has been Met
15. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS
A. Environmental Services
B. Water Works
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C. Street Department
D. Engineering
16. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF
PUBLIC WORKS
A. Environmental Services
B. Water Works
17. QUARTERLY CONSTRUCTION REPORT -DIVISION OF ENGINEERING -
APRIL-JUNE 2007
18. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
A. 21641 Ireland Road - Heavner Ireland Road Minor -North Side of Ireland Road,
West of Locust Road
1. Water
B. 24460 Adams Road -South Side of Adams Road at Orange Road -Carriage House
Restaurant
1. Sewer
19. SUBDIVISION PERFORMANCE BOND
A. Lafayette Falls, Section Six
20. CERTIFICATES OF INSURANCE
A. Carriage Hills Homeowners Association
B. St. Joseph County 4-H Fair, Inc.
21. BONDS
A. Contractor Bond Vincente Cevantes DBA Magic Construction -Approved July
30, 2007 - Pursuant to Resolution 100-2000
B. Contractor Bond -Terry Wheeler -Approved July 30, 2007, Pursuant to Resolution
100-2000
C. Contractor Bond -Marvin A. Crayton Construction Co., Inc. -Approved August 3,
2007, Pursuant to Resolution 100-2000
D. Occupancy Bond -Kite Realty Construction, LLC -Approved July 27, 2007,
Pursuant to Resolution 100-2000
22. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
C. Youngs Excavating, Inc. -Emergency Sewer Repair at 2546 Lombardy Street -
Project No. 107-071
1. $24,429.75
2. 2007 Sewer Bond
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23. PRIVILEGE OF THE FLOOR
24. ADJOURNMENT
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