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Home My WebLink About04/09/07 Board of Public Works Regular Meeting Agenda1. REVIEW OF MINUTES A. Agenda Session: March 22, 2007 B. Regular Meeting: March 26, 2007 C. Special Meeting: April 2, 2007 2. OPENING OF PRE-QUALIFICATIONS A. Exterior Facade Rehabilitation to the 101 North Michigan Street Building -Project No.107-031 1. Funding: Downtown TIF 3. OPENING OF QUOTATIONS A. Yard Lamppost Program 2007 -Project No. 107-034 1. Funding: General Fund B. Edison Well #3 Replacement Drive 1. Funding: Water Works Capitol C. South Well Field & Cleveland Well Field Communications Equipment -Project Nos. 107-021 & 107-023 1. Water Works Bond 4. AWARD BIDS A. Infrared Pavement Patching 2007 -Project No. 107-026 1. Company: Asphalt Restoration Services 2. Amount: $159.93/patch 3. Funding: LRSA B. Abandoned Vehicles 5. AWARD QUOTATION A. Water Works Security Upgrades 1. Company: Trans Tech Electric, L.P. 2. Amount: $4,254.00 3. Funding: Water Works Bond 6. REQUEST TO REJECT BIDS A. Engman Natatorium Renovation and Addition Phase 3-A -Project No. 107-029 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Granular Activated Carbon and Absorption/Filtration Services -Project No. 107-037 1. Funding: Capitol Improvements B. Printing Services -Various 1. Funding: Departmental C. Street Materials 2007 1. LRSA D. Portage Road Sanitary Sewer Extension to Brick Road -Project No. 106-080 1. 2006 Sewer Bond E. Engman Natatorium Additions and Renovation, 3A -Project No.107-029 1. West Washington TIF 8. CHANGE ORDERS A. Traffic Signal Communication Improvements 2006 -Project No. 106-060 - To Complete the Redundant Conduit Line 1. Company: Trans Tech Electric, L.P. 2. Change Order No.: Final 3. Increase Amount: $16,300.00 4. Percent of Increase: 5.65% 5. New Contract Amount: $304,610.00 6. Purpose: Increase in Conduit and Handhole Materials 7. Funding: TIF B. Studebaker National Museum Archives Building - Project No. 103-072A 1. Company: Kaser-Spraker Construction, Inc. 2. Funding:INDOT/FHWA 3. Change Orders No.: 1 through 6 Original Contract Amount $1,3 71,450.00 Change Order No. Increase/Decrease Amount 1 Decrease ($29,625.90) Purpose: Pay Items for Revised Storm Sewer System 2 Increase $14,140.00 Purpose: Roof Reinforcement 3 Increase $7,227.00 Purpose: Underground Tank Removal 4 Increase $4,850.91 Purpose: Electric Service Upgrade 5 Increase $10,573.00 Purpose: Security & Fire Monitoring System 6 Increase $2,347.80 Purpose: Chain Link Fence Enclosure Net Percent Increase .69% Net Increase Amount $9,512.81 New Contract Amount $1,380,962.81 Page 2 of 7 9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. St. Joseph River Crossing -Project No. 103-045 1. Company: Selge Construction Co., Inc. 2. Change Order No.: l Final 3. Increase Amount: $12,572.43 4. Percent of Increase: 6.04% 5. Total Percent of Increase: 6.04% 6. New Contract Amount: $220,612.18 10. RESCIND PROJECT COMPLETION AFFIDAVIT/SUBMITTAL OF NEW PROJECT COMPLETION AFFIDAVIT A. Parking Garage No. 1 Phase 3 -Project No. 105-076 1. Company: Kaser-Spraker Construction, Inc. 2. Rescind Project Completion Affidavit Approved February 12, 2007 a) Amount: $1,033,767.00 3. Resubmittal of Project Completion Affidavit a) Amount: $1,031,084.10 b) Resubmittal Difference: $2,682.90 c) Funding: COIT/Bond Issue 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Addendum -Institute for Public Safety Personnel, Inc. 1. Company: Promotion Testing for Captaincy 2. Increase Amount: $1,700.00 3 . New Contract Amount: $10,400.00 B. Agreement -South Bend Redevelopment Commission 1. Service: Brownfields Cleanup Revolving Loan Fund Agreement and Grant Agreement for Remediation of Brownfield at Fredrickson Park North Extension 2. Amount: $176,000.00 Loan - 28 month term and 1 % Interest - $100,000.00 Grant 3. Funding: Brownfields Revolving Loan Fund 4. Start/End Dates: April 5, 2007 to July 31, 2009 C. Agreement -Peerless Midwest 1. Service: Angela Boulevard Siphon Monitoring Project - to Assess Potential Impact of Dewatering on Angela Boulevard upon North Station Well Field 2. Amount: $2,500.00 3. Funding: Professional Services 4. Start/End Dates: April 9, 2007 to May 9, 2007 D. Agreement -DLZ Indiana 1. Service: Olive/Pine/Lincolnway Widening & Reconstruction 2. Amount: $1,149,650.00 3 . Funding : Fund 3 24 E. Agreement -DLZ Indiana 1. Service: Olive/Pine area Water and Sanitary Sewer Service Evaluation 2. Amount: $12,900.00 Page 3 of 7 3 . Funding : Fund 3 24 F. Agreement - Bonestroo, Inc. 1. Service: Professional Services -South Pressure Zone Analysis -Design of Water Main Extension on Juniper Road 2. Amount: $25,000.00 3. Funding: G. Amendment No. 3 - Symbiont 1. Service: Angela River Crossing #5 -Project No. 105-017 -Final Design/Bidding/Construction Related Services 2. Increase Amount: $127,450.00 with Additional Services 3. Funding: 2006 Sewer Bond 4. Start Date: April 9, 2007 H. Construction Contract -Underground Services 1. Service: Edison Well #3A Replacement - Project No.107-027 2. Amount: $6,030.00 3. Funding: Water Works Fund I. Construction Contract -Walsh & Kelly, Inc. 1. Service: 2007 Concrete Patches for Utility Cuts -Project No.107-005 2. Amount: $642,500.00 3. Funding: Departments J. Construction Contract -Henry-CAP Construction 1. Service: South Well Field Treatment Plant Upgrade -Bid Package 1 B - Project No.107-021 2. Amount: $1,064,000.00 3. Funding: Water Works Revenue Bond K. Construction Contract - J&L Management 1. Services: Demolition of 52097 Olive Road - Project No. 107-OOIA 2. Amount: $14,500.00 3. Funding: AEDA TIF L. Agreement -Ken Herceg & Associates 1. Service: Extension of Commerce Drive into Sheridan Avenue/Extension of Voorde Drive to Airport/Sheridan Avenue Improvements from Lincoln Way West to Progress Drive & Drainage Improvements on Lincoln Way West from Maplewood to Sheridan Avenue 2. Amount: $183,211.00 3 . Funding : Fund 3 24 M. Professional Services Contract - DLZ Indiana, LLC 1. Service: North Distribution System Improvements -Design of Water Main Extension on Juniper Road 2. Amount: $43,100.00 3. Funding:623-0640-661.46-04 12. RESOLUTION A. No. 12-2007 - A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer of Real Property from South Bend Redevelopment Commission Page 4 of 7 B. No. 13-2007 - A Resolution of the City of South Bend, Board of Public Works Approving a Transfer of Real Property to the South Bend Redevelopment Commission C. No. 14-2007 A Resolution of the City of South Bend, Board of Public Works Approving the Charge of Late Payment Fees for the Organic Resources Facility 13. RECOMMENDATIONS A. Licens e Application Renewal -Massage Establishment -The Spa at Colfax 1. Location: 224 West Colfax Avenue 2. Recommendations: Favorable B. Licens e Application Renewal -Open-Air Business -Employee Holiday Party 1. Location: 1045 West Sample Street (Division of Central Services Garage) 2. Date: June 14, 2007 3. Recommendations: Favorable C. Procession -River Park Day Parade 1. Sponsor: River Park Business Association 2. Date: May 19, 2007 3. Recommendations: Favorable D. Procession -Walk America 2007 1. Sponsor: March of Dimes 2. Date: April 28, 2007 3. Recommendations: Favorable E. Procession -Walk to Cure Diabetes 1. Sponsor: Juvenile Diabetes Research Foundation 2. Date: September 23, 2007 3. Recommendations: See Comment F. Procession -Night Moves 5K & 1 Miles Kids Run 1. Sponsor: Michiana YMCA 2. Date: July 13, 2007 3. Recommendations: Favorable G. Procession -Annual Riverside 4 Larry Morningstar Run 1. Sponsor: South Bend Parks & Recreation Department 2. Date: July 7, 2007 3. Recommendations: Favorable H. Sidewalk Cafe Permit -Jimmy John's Gourmet Sandwiches 1. Location: 138 South Michigan 2. Recommendations: See Comment I. Sidewalk Cafe Permit - Club NoMa 1. Location: 119 North Michigan Street 2. Recommendations: See Comments J. Street Closure -Fridays by the Fountain 1. Sponsor: Morris Performing Arts Center 2. Location: Michigan from LaSalle to Colfax 3. Dates: June 8 & 22, 2007, July 6 & 20, 2007, August 3 & 17, 2007 4. Recommendations: Favorable Page 5 of 7 K. Street Closure -Birthday Party 1. Sponsor: 808 West LaSalle 2. Location: West LaSalle from Cushing to Seebert 3. Date: April 14, 2007 4. Recommendations: See Comment L. Procession -Chet Waggoner Little League Opening Day Parade 1. Sponsor: Chet Waggoner Little League 2. Date: April 28, 2007 3. Recommendations: See Comment 14. CONSENT TO ANNEXATION, WAIVER OF RIGHT TO REMONSTRATE AND ACKNOWLEDGMENT OF CITY COMPACT FEES A. Location: 53141 Olive Road i . Utlllty: Water 15. SAFETY REPORTS -MARCH 2007 A. Department of Public Works 1. Street/Sewer/Traffic & Lighting 2. Water Works 3. Environmental Services 4. Engineering 16. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS -MARCH 2007 A. Environmental Services B. Water Works 17. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign - 1641 North Adams B. New Installation -Handicapped Accessible Parking Space Sign - 1212 Humboldt 18. CERTIFICATES OF INSURANCE A. J&L Management Corporation B. Knapick Enterprises, LLC d/b/a Jimmy John's C. Air Comfort Corporation 19. BONDS A. Contractor Bond - Mitschelen & Associates -For Release Effective April 27, 2007 B. Contractor Bond -Brooks Construction Company, Inc. -For Release Effective April 23, 2007 C. Contractor Bond -Willy J. Clark -For Release Effective June 16, 2007 D. Contractor Bond - B&T Excavating, LLC -For Release May 20, 2007 E. Excavation Bond -Mac Trench Services, LLC -Approved Pursuant to Resolution 100-2000 March 28, 2007 F. Excavation Bond -Brooks Construction Company, Inc. -For Release Effective April 23, 2007 Page 6 of 7 G. Excavation Bond -Earth Exploration, Inc. -For Release Effective May 29, 2007 20. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT Page 7 of 7