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Home My WebLink About12/12/11 Board of Public Works MinutesPUBLIC AGENDA SESSION DECEMBER 8 2011 391 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on Thursday, December 8, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Special Purchase of chairs for Century Center, a Title Sheet for the design of the Chapin Street Pedestrian Bridge, and an agreement with the Historic Preservation Society. OPENING OF BIDS -- IGNITION PARK PHASE IA — PROJECT NO. 111 -073 AEDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment EIigibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted Base Bid $1,880,184.22 Alternate 1 $105,000.00 Alternate 2 $210,000.00 NIBLOCK EXCAVATING INC. PO Box 211 Bristol, Indiana 46507 Bid was signed by: Mr. Gary Niblock 1. Contractor's Non - Collusion Affidavit, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted Base Bid $2,105,098.08 Alternate 1 $386,000.00 Alternate 2 $458,000.00 „G.E. MARSHALL, ,. INC. .,. 1351 Joliet Road PO Box 242 Valparaiso, Indiana 46384 Bid was signed by: Mr. Frank Marshall 1. Contractor's Non - Collusion Affidavit, Non- Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5 %) Bid Bond was submitted :f Base Bid $2,271,975.54 Alternate 1 $373,770.00 Alternate 2 $474,680.00 PUBLIC AGENDA SESSION DECEMBER 8, 2011 392 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by: Mr. Robert Loudin 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (S%) Bid Bond was submitted BID: Base Bid $2,774,237.41 Alternate 1 $343,324.00 Alternate 2 $431,356.00 RIETH-RILEY CONSTRUCTION 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Chris WeiDkauf 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5%) Bid Bond was submitted BID: Base Bid $1,978,069.76 Alternate 1 $299,700.00 Alternate 2 $373,600.00 HRP CONSTRUCTION CO., INC. 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon I. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5%) Bid Bond was submitted BID: Base Bid $1,924,000.00 Alternate 1 $295,000.00 Alternate 2 $550,000.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Paul Fallon 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5%) Bid Bond was submitted PUL' S'OIZ)UJIUGD JOJ WOUITIUITUOD UOIJVU ILUTIOSI(I-LION 'uo4e09IJOA ,,'j!jjqj5ijj luotuSolduia 'ItA-Rp9jv iuOuuuqo(j-uoN 'ijABpUjV uoisnjjo'D-Uox s,.Tojoe4uo. D -1 diuN jo50-d uW :Xq pOuBis sm pq t,19917 Bum .pul 'puog qjnoS Ez PLION 31VIS 89RIZ ,aNi 'Allriax T Hsrlvm felol t'1'69L'9t,$ V 01'euloltv Pig OSUR :aiu POII!Luqns SvM PU09 Pig luOojodQAIj poll!-LuqnS QOUOJOYaJd Oz)'.Id JO LuIVID Pau snimS ssOuisnq -eumpuI Inoo-I jo luau U Ol IS Z -e Sum slonP0.1d kipuno pojj!uuqTiS j JO SMPOd 1331S sOWIS POljufj jo Osfj jo uofj-e3gpjoD .1 . 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OlOPU31 )IJOID 3-41 it, jo 5uiuz)do PUL' SUTAIO0Q.T JOJ JOS allep 0111 SLIM SITII N—FIAOW NONW) 600-601 -ON IDM-id– SINWIAMId.Wl M09HOIAN A-1,DXV1211 – S(Ilg U 30 DNiNF(dO 's1013UIluoo P)umoKijjouiw ).ioLu Cq uoilediolind olulooAde p1nom �IID oql pajou g H ojqeidOoo, oq p1nom sisoo oqj fe-ijop dloq of sdjqsiOupud Ouluuoi puv p!q of sQiu-edwoo ICJ!SJQAIP OJOW SPO@U �JID all pal-els OH -plq of Moq uo 2ululeil P,3p!Ao.id puu sjoumo ssOuisnq �jpouiw jo dnoi2 n ql!m lOtu 3A-eil sj@qtuow pjBog ILIMAOS PUU.3q Palls aH -RunOD uoLuwoD Qqi Xq pjeog UOIIBZIIIlfl �J!SJOAI(j v jo ivaLujuiod& 3qj p3ounome 10110 'JJN UoITupUaWLUo3;Dj PUL, M;31AOJ JOJ 3oliltuu-10o juoTmdojaAOP Nmd uo'lITUBI Oqj of pau3pj o.mm sp!q OAoqv Oqj 'POT-utlz) Pu-e slui uw Xq popu000s -.Tw Xq Op"em uoiiow r -uodfl 09'LEC98-V$ Z 31-em101Iv 09•E68`I8£$ _T 31-euiOJIV Lf999'9Zj,z_$__ P!g Osua :C[Is Eft I IN 8 WagWiDga NOISSgS VCINIDV DI'Tgfld PUBLIC AGENDA SESSION DECEMBER 8, 2011 394 Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 3. Five percent (5%) Bid Bond was submitted BID: Base Bid $1,720,125.74 Alternate A $46,597.24 Total $1,766,722.98 SELGE CONSTRUCTION CO. INC. 2833 South I1t Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted BID: Base Bid $1,840,996.27 Alternate A $56,228.50 Total $1,897,224.77 BEER& SLABAUGH INC. 23965 U.S. 6 Nappanee, Indiana 46550 Bid was signed by: Mr. Rodney Beer 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted BID: Base Bid $2,073,334.75 Alternate A $58,297.05 Total $12,131,631.80 NIBLOCK EXCAVATING,.INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by: Mr. Gary Niblock 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted .....:......... BID: Base Bid $1,990,268.50 Alternate A $69,144.00 Total $2,059,412.50 C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger 1. 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Littrell, congratulate him upon his retirement from his years of distinguished leadership and many years of public service, and extend warmest wishes for his enjoyment and continued prosperity in his years of relaxation that lie ahead. BE IT FURTHER RESOLVED that a certified copy of this Resolution be maintained in the official records of the South Bend Board of Public Works, and that a copy of this Resolution ......:._.. be furnished to Carl P. Littrell, the City of South Bend, and representatives of the media. Dated this 8th day of December 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Resolution was adopted by the Board of Public Works. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second License Fraternal Order Use of Property at $15,151.25/ Inks/Littrell Agreement of Police Lodge 23527 SR 23 —Four- Year (Net after No. 36 Year Agreement Credit Back); $60,605/Four Years Grant of 1St Source Right of Way at 4105 NIA Gilot/Littrell Permanent Leasing, Inc. 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Mr. Phil Trent, Police Department, stated the Police Department uses these trucks for investigations and are needed for hauling shovels and picks and other equipment. -Professional Services Agreement Supplement No. I —DLZ Indiana, LLC Mr, Jitin Kain, Community and Economic Development, stated that this increase is due to the contractor working extended hours, seven days a week to get the project done before winter. DLZ, as the construction Engineer, is needed to oversee the work and thus needs to increase their schedules also. - Auction of City Property at 717 E. LaSalle Ave. Mr. Larry Metieiver, Legal, stated the Board approved the auctioneer for hire today and the auction will be held Monday. The winning bidder will be required to sign a purchase agreement that will have to be approved by the Common Council that night. Mr. Gilot requested that at the beginning of the auction, time limits be set for questions. Mr. Zientara noted the bidder needs to be present in order to bid. Mr. Gilot questioned if they will be allowed to leave the room during the auction. Mr. Meteiver stated he would check with the auctioneer on the rules of the auction. Ms. Greene stated the winning bid is contingent upon the bid bond being received within twenty-four hours of the bid and the Council's approval of the award. Mr. Meteiver stated that if the lowest bidder doesn't come through with the check, the bid automatically goes to the next low bidder at the original bid. - Title Sheet—Deed of Dedication Plat for Douglas Road Added Travel Lanes Mr, Meteiver, Legal, stated that this was approved prior but the City just received the actual deed, so he is asking that the Board ratify their previous approval. - Special Purchase - Motorola Mr. Phil Trent, Police Department, stated the Council did an appropriation for the 2012 budget for Police radios, but this Special Purchase offered to the Police Department saves $250,000.00. Mr. Greg Zientara, Controller, noted the Council has to approve the expenditure first to give the Police Department the appropriation. Mr. Zientara noted the approval by the Board should be conditional upon council approval. Mr. Todd Bell, Motorola, stated the savings comes from a promotion in September that they extended for the City to take advantage of. Mr. Zientara added we are not trading in any radios, they are allowing us to hand down the old equipment to other users. - Change Orders — Diamond Avenue Trunk Storm Sewer and River Commons Lift Station Replacement Mr. Toy Villa, Engineering, stated Change Order No. 1 for Diamond Avenue is for relocation of an antenna, and Change Order No. 2 is for additional medallions for each column to meet the standard uniform design. Change Order No. I for River Commons Lift Station Replacement is for upsizing a meter pit that was found to be too small for maneuverability when the pumps were changed. - Award Quotations — Pinhook Filter Blower Replacement and Pinhook Well No. 4 Reconditioning and Pump Assembly Mr. Dave Tungate, Water Works, stated both of these awards are to the lowest responsive and responsible bidders, and both are one part bids, not two phase bids. - Professional Services Proposal, Ken Herceg & Associates, Inc.; Professional Services Agreement, Development Strategies Group; Professional Services Agreement, RW Armstrong Mr. Gregg Zientara, Controller, stated the City does not have any approval to go forward on this project for the Fire Training Center Site development yet. He noted the Council has to approve an agreement on December 12, 2011 and then the Interlocal Agreement has to go forward. Mr. Gilot noted the Mayor was hoping to get these projects initiated before he left office, but now there is no rush. Mr. Zientara and Mr. Gilot requested they all be removed from the agenda. No other business came before the Board. The meeting adjourned at 12:17 p.m. BOARD OF PUBLIC WORKS J Gary A. 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NOISSgS VCI.NRDV OI T9fld REGULAR MEETING DECEMBER 12, 2011 400 1. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 1 Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted PROPOSAL FOR SECTION B: $16,185.00 TRI-M CONSTRUCTION 1632 West Indiana Avenue South Bend, Indiana 46613 Proposal was submitted by Mr. Marty Mersich I. Statement of Local Indiana Business Status and Claim of Price Preference Submitted 2. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted PROPOSAL FOR SECTION A: $0.75/LF Ms. Greene noted that both bidders submitted a Local Preference Claim Certification. Upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the above Proposals were referred to Community and Economic Development for review and recommendation. APPROVE BID AWARD EXTENSION — TWO (2) .2011 OR NEWER FRONT-WHEEL DRIVE POLICE PATROL VEHICLES THIRD-PARTY INSURANCE CARRIER REIMBURSEMENT5) Chief Gary Horvath, Police Department, advised the Board that on March 14, 2011, the above referenced bid was awarded to the lowest responsible, responsive bidder, Arnell Chevrolet, Inc., 239 Melton Road, Burns Harbor, Indiana 46304, Arnell Chevrolet, Inc. has agreed to extend the unit prices to include two additional vehicles. Chief Horvath recommended that the Board approve the bid award extension in the amount of $21,604.81 per vehicle with options at $1,025.00 for a total $45,259.62 for two vehicles. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid award extension be approved subject to the third party insurance funding approval. Mr. Price seconded the motion, which carried. AWARD QUOTATION AND APPROVE CONSTRUCTION_ CONTRACT — PINHOOK FILTER BLOWER REPLACEMENT - PROJECT NO. 111-077 (WATER WORKS CAPITAL) Mr. John Wiltrout, Water Works, advised the Board that on November 21, 2011, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Wiltrout recommended that the Board award the contract to the lowest responsive and responsible bidder, Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend, Indiana 46601, in the amount of $19,798.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Price seconded the motion, which carried. AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT — PINHOOK WELL NO. 4 RECONDITIONING AND PUMP ASSEMBLY - PROJECT NO. 111-076 WATER WORKS CAPITAL Mr, John Wiltrout, Water Works, advised the Board that on November 21, 2011, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Wiltrout recommended that the Board award the contract to the lowest responsive and responsible bidder for the above referenced project, Peerless Midwest, 55860 Russell Industrial Parkway, Mishawaka, Indiana 46545 in the amount of $62,229.06. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Price seconded the motion, which carried. 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Additionally submitted was the Project Completion Affidavit indicating this new final cost of$349,582.75. Upon a motion made by Mr. Inks, seconded by Mr. Price and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — COVELESKI STADIUM FIELD LIGHTING—PROJECT NO. 110-008D (SBCDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of MUSCO Lighting, 100 1" Avenue, Oskaloosa, Iowa 52577, for the above referenced project, indicating a final cost of $421,500.00. Upon a motion made by Mr. Price, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IGNITION PARK DEMOLITIONS PHASE I—PROJECT NO. 111-035 AEDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Jackson Demolition Services, 1674 North 750 West, Rochester, Indiana 46975, for the above referenced project, indicating a final cost of$279,000.00. Upon a motion made by Mr. Price, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — COVELESKI STADIUM IMPROVEMENTS — MAIN CONCOURSE RENOVATION -- PROJECT NO. 111-005C (COVELESKI BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Larson-Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, Indiana 46305, for the above referenced project, indicating a final cost of$2,813,214.17. Upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT --- OLIVER PLOW LOT 8 LANDSCAPE IMPROVEMENTS —PROJECT NO. 111-028A (AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Fuerbringer Landscaping and Design, 22530 Brick Road, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $71,490.00. Upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IRELAND ROAD BOOSTER STATION---PROJECT NO. 109-054 (WATER WORKS REVENUE BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of John Boettcher Sewer and Excavating, Ltd., 3305 North Home Street, Mishawaka, Indiana, for the above referenced project, indicating a final cost of $358,766.32. Upon a motion made by Mr. Price, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the following projects: 1. 2012 Street Materials—Project No. 112-001 Funding: MVH 2. 2012 Manhole and Sewer Rehabilitation—Project No. 112-002 Funding: Sewers 3. 2012 Infrared Pavement Patching—Project No. 112-003 Funding: MVH Therefore, upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the above requests were approved. u_avjoijnb pins jo Suipjooz)j ;x1l osnvo of pap;mip puu poz'jo-qj-nu {qamq St XIID oqj fIID oqj Xq powdaid Sv N�&,Id fe� Oql 01 (s)poop lUjuj:)jjnb pojnx)xo XjInj jo jdtaooj uodfl -Z ,uoiln IOSOJsltl101su011!PuOOPuLSuuollloqiuilL,-3iiuop! �11eilu-nisqnspue 1 loz '81 _ioqLUaAON P31Up 'vHfl olqj �q poldopt, Z-I loz pun t-I IOZ: oN Suolinjoso-d of lu,ens.indp;)Idino-e 'siXqQ.ioqpu-e 'oqtl,eT4s 'L,u-eipul ,pu;)UqlnoSjo ,�llooqloI ' varl m4l Sq paqatilt, Vl!q!qxV a_,S :smolloj st p3qljosop �IIV.Mu@S PUB tu-0 ipul 'XlunoD qdosof -is ui pajvnj!s �jjodOld lb,;DW olqi jo mjsuaij olql ,I :SA 0_1_1Od SV 'VNVI(IN1 'CINFIg HLflOS 30 kilD HHL JO SXHOAk Dl'lgfld JO (RIV09 JHL Ag CITIA'IOSHNLl Hg 'HNOMAHI 'AWK '�Tjluo qmo jo suoilnlosoi juoijuap! 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This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on December 12, 2011, at 227 West Jefferson Boulevard, Room 1308, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/Donald Inks s/Thomas Price ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 85-2011 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Price, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 85-2011 A RESOLUTION OF THE CITY OF SOUTH.BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL CHARLES FLANAGAN retired on December 6, 2011, from the South Bend Police Department after more than twenty-two (22) years of service, and the Board of Public Safety of the City of South Bend has determined that he will retire in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50287, Model No. P229, a 40-caliber Sig-Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500,00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory, ADOPTED this 12TH DAY of DECEMBER 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/Donald Inks s/Thomas Price ATTEST: s/Linda Martin, Clerk ( lid xlunoD gdoso f of olgv,�td 'lS Jo xatlla001 aaixd/slul 000`9Z$ ZIOZ xoJ poddnS.IpiS OuiplingaN luauzaax2y (Itslld�� xalua� xaluQD kiniuoD oql xoj sjonij XxnivaD) pueH £ put; sxitgo ianbut?g oa as-egaxnd s)TUI/aaixd 00•98t`b£Is 000`Z,Io as-etlaxnd VSO OutlalxtW Ipq ImodS (pund luouag saaxolduug of Ifuigat?05 pub, aaSoldutg) luaWQOPMW ast'D `u U.TOOJd DZZ `suoilnlos svl/aaixd 00000`09$ ssaullam axt?aglPaH Z-1 OZ qlivaH OTIS u0 to-exluoD —(p—unj lgauag s2utuaax0S gTluaH aaXolduzg) ails-u0 aa,�oldutg 'um.120xd Dg-I `suoiinloS aalxd/sslul 00000`8 $ ssaullam axt?agllvaH Z I OZ qll'eaH alts u0 lat'xiuo� (pun3 Itgauag 0111 aa,�olduzg) uotiUxlsiuluzpy Itlauag S10JLxlstututpV s)lul/aaixd 00'000`S I$ g1lL`3H algtxa13 aaXoldwg a-eaixauzy glxoN lo�xluo� (pund lUauag aaXolduxg) saotnxaS DZg `aattPxnsul aatxd/sl 00'000`OL$ /xostnpy itdauag aaXoldtug uosgiO luatuaaxy ulpu-eIs.tapuH 3N-Pa-1 I-Ruos.tadPIaiS t9£ 'oN uoiun jo aotxd/s)lul :y uollaaS `LZ aTatlxy puauxy lL1ao-1 sxaisu uol utnpu-exotuoIN saainxaS m02I xo3 luatupuauxy (I�xauarJ suotldixosaQ lu2a-1 xoj ospaxoul luauxaaxoy w vsx-1) —Z80-60I 'ON laafoxd— •oul `salt?toossy saotnxaS aaixd/sNul 00'008`L$ uoilanxisu000W anuany ouimg �g aaxall ua�l leuoissaJoxd uoiluluatualduxl Put sivautaxinba,d aaxoaQ (ouixaaum2ug luasuoD giim aautrlsissy psodoxd x3lt'm2lst?m) —saoinxaS ftnouisug uasMH saatnxaS aaixd/s'�uI 00'000`OL£$ Ueld IoxiuOD tunj Ouorl ZTOZ ag f1alaaxO FuoissaJoxd (siu auxasxngutind 'Butatxd uotltxistuttupy xatxxt D saatnxaS lt?xauaD Ilexapa3 oout?xnsul IV lay uoilpzixotliny osuopCl 2uipun j 4mi lruoReN 1,661 oql gfnoxgZ snldmS of loafgnS pxiq L) oml --sNow L dCl Maid Vxt OOS I lt'xapo j puu osutlom l a01-Id/sal /8£'£00`LV$ axle-1 aOpoQ Z T OZ (Z) omZ 31PIS bueipul jmoadS ddb ailpIS tl2noxgl lauuosxad luotuixudaQ ooilod xoj as-egaxnd (olgt?ixod (QdgS) pu-P aligoW) xagixosgnS asvgoxnd s'IuI/ OUCI tl'898`£9t14I$ oipe2l'zgW-008 (OIS) t'loxolow I-ioodS uotstnxadnS uoililouzaQ I 'ON jo sxnoll Inuoilippy—Z£0 luauzalddnS -60I 'ON laafoxd— g o2vIO-ed luautaax2y (3I L V(Iav) pig `Al ast'gd `uotlilOwQCl DZZ saatnxaS aaixd/s�I 00.0IZ`ZI I$ y-Caxy JojegapnlS `t'uvtpuI ZZQ 1b'uorssaJoxd (3I L) uotssi UU10D luauzdolanapaW womixedoCl saainxaS xoJ aaixd/sNul 00'09£`0L$ xoJ saainxaS 10 -1 Z10Z Ie a luauzaax2y lu=puauzy aliS kxpunod xaNvgopniS psodox(j 011 VaAV) .tauuo j—artuany aixiPxd 0011 slut?llnsuoo saotnxaS aaixd/s)IttI 00000`00I$ lu SuiisaZ pun 2uttduz-es uo song xant?am l�uoYSSa oxd Fuoaas /uailoLll lunauuy uoildu3saq ssauisng adXZ :l�noxdd� xoi p rog oqi of pailiutgns axam -epuappy/sl-esodoxd/slo-cxluoD/sluauzaaIBV �uimollo3 aqj vQNgQQV/SZ ySOd02Id/SiDv-2iZNOo/S,LNawgg2IJy i AOXddy SOt' 110 Z ZI 2IggMDRG ONJITMIN 2 vlflDn REGULAR MEETING DECEMBER 12 2011 406 Contract Urban Staff Support for 2011 $50,000 Price/Inks Enterprise Payable to Association City (UEA Funds) Contract Urban Staff Support for 2012 $50,000 Price/Inks Enterprise Payable to Association City (UEA Funds) Agreement Community 2012 Staff Services $15,000 Inks/Price Homebuyer's (Payable to Corporation City) Agreement Historic Defines Process of Review for NIA Inks/Price Preservation Historic Preservation Services Commission for CDBG and HOME Funding Agreement Historic Conduct Various Historic EDIT Gilot/Inks Preservation Preservation Services and Commission Programs Contract South Bend Owner Occupied Home CDBG Gilot/Inks Amendment Home Repairs Improvement Plan Contract LaCasa de Restroom Rehabilitation— CDBG Gilot/Inks Amendment Amistad Extension to December 31, 2012 —No Cost Change Contract REAL Services Care Giver Connection CDBG Gilot/Inks Amendment Extension to December 31, 2012---No Cost Change Contract South Bend 2011 Neighborhood Action CDBG Gilot/Inks Amendment Police Reclamation Patrols/foot Department Patrols—Extension to December 31, 2012—No Cost Change Contract Code 2009 Neighborhood CDBG Gilot/Inks Amendment Enforcement Revitalization Strategy Area— Extension to December 31, 2012—No Cost Change Contract Code 2009 Slum and Blight CDBG Gilot/Inks Amendment Enforcement Demolition—Extension to December 31, 2012 —No Cost Change Contract Neighborhood 2011 Neighborhood CDBG Gilot/Inks Amendment Resources Corp. Organization and Leadership and Technical Extension to December 31, Services Corp. 2012—No Cost Change Contract Neighborhood 2012 Neighborhood CDBG Gilot/Inks Amendment Resources Corp. Organization and Leadership -- and Technical Extension to December 31, Services Corp. 2012—No Cost Change Contract South Bend 2011 Near West Side CDBG Gilot/Inks Amendment Heritage Revitalization—Extension to Foundation December 31, 2012--No Cost Change Contract South Bend 2011 Colfax Cultural Center CDBG Gilot/Inks Amendment Heritage Repair Foundation Contract South Bend 2011 Robertson's Apartments CDBG Gilot/Inks Amendment Heritage Rehabilitation Foundation Contract South Bend 2011 Administration CDBG Gilot/Inks �agl3 'at t 0-60 t paaaoxd of 'ON jaa foxd----juauzdolOAaQ Iesodwj joN/pa.unouj olis xajuaD OuiuiVII aald SMAxaS S3IuI/10119 sli!g aAOZdd-V zoj suoiluotlioadS pug sue Id 2uoajsuzaV Tuoissado d .zagpnd VI I0-60t 'ON jaa foxd paaaoxd of ---juomdopAo(j ajiS njuaa dnoxg lu3ura3x2v joN/paunouj 2ururP11 a.zi,d aoi su011-cogloodS saarAJOS s)lul/101!0 slug anoxddV pun suuId oxedw(j juauxdolaAaQ IPuofssadOad �agjmd paaaoid of VI TO-601 'ON jaafoxd Iesodor d joN/pa.unouj —.zajua0 2uiumj-j aai l `aaiAJ;)S •auI `sajLliaossV SOOTAaaS s�lul/IOIIJ Sllig aAozddV xajPrn We aamOS XxPljuuS �g 0331aH uax IeuOlssaJO'd IBaddV sszuusiQ of pooiSV kunD 'JW —juauxdolaAaQ OJOUBUZ JOd O NNN gl!m jau4uoo I-eaddV aaixd/s'tul V/N al'eAiad Xq parinbad Xj-iadOld ICu D auXlern do PssiuuslQ a�?uuga js03 ON —ZtOZ 'oul `T£ xagwooaQ of suoisuojxg `poogaogg2pN luauzpu,3wV s>IuI/IOIIJ DWID —Ouipjmg ,�jiunwtuoD 80OZ IsamgpoN xpom jo-eguoD a'Ru,0gD jsoJ ON—ZIOZ .oul `t£iaquzaoaQ of uoisualxg 'poogioggj3ioN juauzpuawV sluIIIOIirJ JSQD — ui Pling �IiunuzMOD 60OZ lsamgPON zeaN 10-p.zluoD o2mgD IsoD ON—Z 10Z •oul `T£ aaquuaaaQ of uoisualxg `poogaogq&oN juauzpuatuV nui/Ioug um —i�-TOAFIaQ XIIAIJOV I IOZ IsomgpoN NON lanxjuoD aSuug0 Is 00 ON_..ZIOZ 'aul `T£ iaguzaaaQ Ol uoisualxg `poogxogg0pN juauspuoTmV S'PI/101D gCID —uollealsluluzpv I I OZ IsamglaoN XeaN japaluOD OSUL,u jsoD ON--- Z I OZ `I£ xaguuao(j of uoisualxg •aul —uiujz z j uoij-ezit-ejina2l `poogzogqfIoN juauzpu=V S)Iul/loliD 9CD poogjogg2i3N I IOZ IsomglzON noN laUJluOD a'3u,egD Iso0 ON—ZIOZ 'oul `t£ jaquzaoaQ of uoisualxg 4poogxogq�3taN luouzpuomV s}Iul/IolirJ rDRUD —Ouipling Xjiunuzuuoa 01 OZ Isamt lioN xeaN jou:4UOD IsOD ON—Z I OZ `T£-iz)gwaoa(j 'oul of uoisualxg—uotj-PzilUIiAald `poogxogg2TON luauzp OW s�IUIPOUD JSQD poogiogg2iaN 60OZ IsamgIJON IeON IORJIUOD a�u-ego u0rjvztue&T0 IsOD ON— Z T OZ `I£ iaq=oo(I uO1jezilUjiAa-d of uoisualxg— UOIIUZij'ejinaX pooyoggdpN jumpuomV sal/loIio gCID poogzogq�?pN jsuogpoN 0 OZ jspag),zON 13-eaju00 au�g� jso� uOaleziu-010 ON— Z to `I£ nctmoaaQ of uotlezflejjAa-d uoisualxg-- saijiAljOV �uisnOH p0ogzogg2ioN juauzpuau V s)IUI/I0Ii9 JSQD aoj ,CXDAitaQ urejooj(l 0 OZ Is-eagTJON lopzjuoD uoil-epunod u0rlPz1lPjin02l OfnlixaH IuauTu3MV S)TUPOHD 09CID OPIS IsaAk MON OTOZ puog glnoS lowTUOD uoilupunO,d -is uojSuigsbrn o glnos 32MiJ H juauzpu=V Rful/101D 99(to uorjanajsuoaa,l ,�ajlV OtOZ puag glnoS jarxluoD uoilnpuno j iaaH juauzpuaur� LOb HO ZT 2lggWFj3HQ JNIZggY�T?i`d IflJg2l REGULAR MEETING DECEMBER 12 2011 408 APPROVAL OF PROCESSIONS . The following processions were presented for approval: Applicant Description Date/Titre Location Motion Carried South Bend Procession — January 16, County-City Building to Inks/Price Heritage Martin Luther 2012; 12:45 to St. Joseph St. to Century Foundation King Day 1:30 p.m. Center March Chapin Park Procession — December 18, Park Ave. to LaMonte to Inks/Price Neighborhood Candlelight 2011; 5:00 p.m. Riverside. West on Association Walk to 8:00 p.m. No Riverside to Forest; Police South on Forest to Involvement LaMonte; East on LaMonte to Park Ave. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 119 East Haney Street 1937 Bowman Street 919 East Calvert Street REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE— 17917 STATE ROAD 23 — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by James. W. Clark Trust and Leora J. Clark Trust. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 17917 SR 23, South Bend, Indiana 46637 (Key # 002-2074-3443 & 002-2074-3444), the Trust waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Price seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMIT REVISIONS In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, stated that all existing permits should be revised to include arsenic and pH limits approved June 2011 through the South Bend Municipal Code. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Price and carried, the permit revisions were approved and the Board signed all existing discharge permits with the new wording. RATIFY APPROVAL CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 as follows: A. Contractor Bonds 1. Marvin A. Crayton Construction Co., Inc. —Approved November 17, 2011 2. Richards & Sons Concrete—Approved November 29, 2011 ._:._........ B. Excavation Bonds 1. Paradise Island Development—Approved November 18, 2011 Mr. Inks made a motion that the Bond's approval as outlined above be ratified. Mr. Price seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. ................... :IsIIIV ioqm;m 's�l -3 pleay(j IuQpIsQjd ,joj![) -V si-po SXNOrn D119f1d d0 UNVOU -w-L, St,:Oj it, pujnqp'e 2u,PoLu oiji 'pi=o pu-e s3fuj -:iVq Xq popuoz);Ds lopq jW Xq apLLu uoilow L, uodn 'pmog 3q1 ;vopq owoo of ssouisnq :toqvnj ou 2upq o.ToqL INEWN--doof(IV -OSIL, Ojoqj oq of poou , oqj os `�JIOM Oql OUIOaS.I;)AO si z-jcj -pui oq Lu;Dql Ind s�ujop all u loofold aqj ololdwon of jooA,, ,e sXtp (L) U*A;DS 2U01,10M, ST Joloujitloo a4i poupejdxo lol!D -jIN -sinoq 1-cuoil!ppu 2uippr s-em uoill,oLuoCt V uo-tv jqeqopnjS 0111 Joi TKI Tim t 'oM iuoLu3jddnS Itlow3aif V '31AJOS IuuOfss3JOJd ap Xqm pouollsQnb jojjjW ,jW -pjq Xiviopdold v jou sum siqj 'ou 'joilddns ouo 11118aw z)q JI powis iopl) uW -Xwedwoo ouo jo Dsn oqj 2upinbai oq p1nom pjq Nlaotpqm inoqe p1su j;)IIIW -jw oinjonjis oloqu-ew ipBo ftuij aq 111m f�ajj 'p!q u ;Dq 111m 1T p3juls jotID -.iW -ajonbio pIq-e oq If!m loofaid uop-ejjjjqu1p2I lam'3s' PuP OlOquvW ZIOZ aqi ij pouoilsonb :iojj!W '.'W 'suoiveis ojiA tlloq jo suoil-vol oqj L[jjm sonssi oqj 1l2noup Isom of popo3u s I ;)Lull QJOw PlOu OH 's Luolqoid ajjs ol onp oxe Xaqj mouioj pol-v IOJID 'JW 'Ploq uo o-iom sioofwd uOTIMS 0-IT-4 mou O-ql ij poNsu 'gi7g -oN 1'e00-l 'ia111w �ujinW -.iW NOOIJ FIHI JO ADTIIAR]d 'Poll-luo LJOI-4m 'uoi ou.T oqj pp000s ooi.1 .1 . cl jW 'palipps se POAo.Tddb, oq stumlo o-qj 'samjjpuodxa o1qj to m;)ua.iiojjr Imp not ow L, opetu s)tul JW 0jojoiaL11 t IOZ/ZI/Zt puag qlno s jo xl!D I IOZ/ZI/Zl 19'198L90'E$ puag qjnoS jo 1410 I—OZ/60/Z I -- ---9-6-'-8-90LE['t,$ puag qlnoS jo �IID alu(I tulvja JO Junowv 3muNI 60-V 1 10 'ZIUE[qWHDjG 9NI'LaFfw—2Ivqfloa-d