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Home My WebLink About12/22/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: December 8, 2011 B. Regular Meeting: December 12, 2011 C. Claims Review: December 19, 2011 2. OPENING OF QUOTATIONS A. East Bank Walkway Piling Repairs -Project No. 111-050 1. Funding: Parks (201.1101.452.43.09) B. 2011 Lincoln Way West Streetscape Improvements—Project No. 111-080 1. Funding: COIT (404.1001.460.44.05) 3. AWARD BIDS A. Three(3) 2011 or Newer Snow Plow Equipment for Tandem Axle Trucks 1. Company: W.A. Jones Equipment Company, Inc. 2. Amount: $99,864; $28,788 each; $4,500 each Installation 3. Funding: 2011 Street Department Capital (202.0607.431.43.04) 4. Comment: Low Bid Rejected—Non-Responsive to Bid Specs B. The Triangle Neighborhood Infrastructure Improvements—Project No. 109-009 1. Company: HRP Construction 2. Amount: $1,701,134.33; Base Bid plus Alternate A 3. Funding: Major Moves/EDIT 4. Contract C. Ignition Park Phase I Utilities—Project No. 111-073 1. Company: Selge Construction Co. 2. Amount: $2,090,184.22 3. Funding: AEDA TIF (324.1050.460.42.03) 4. Contract 4. REQUEST FOR SPECIAL PURCHASES A. One(1) 2012 or Newer Heavy Duty 134,500 lb GVWR Truck and Multi- Conductor TV/Lateral Inspection System— Compatibility of Equipment Purchase, Pursuant to IC 5-22-10-8 1. Company: Brown Equipment Company 2. Amount: NTE $275,000 3. Funding: 2012 Sewer Department Capital Lease (640.0620.811.37.02) B. Replacement Light Poles for Knocked Down Poles— Sole Source Purchase, Pursuant to IC 5-22-10-13 1. Company: Techlite 2. Amount: $28,650 3. Funding: Signal/Lights (101.0607.431.22.40) Page 1 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. CHANGE ORDERS A. Mayflower Road Construction-Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No.: 4 3. Decrease Amount: ($9.76) 4. Percent of Decrease: (0.00%) 5. Revised Contract Amount: $2,584,938.95 6. Funding: AEDA TIF (324.1050.460.31.02) B. Mayflower Road Sanitary Sewer Extension Phase I-Project No. 109-055 1. Company: C&E Excavating, Inc. 2. Change Order No.: 3 3. Decrease Amount: ($1,073.50) 4. Percent of Decrease: (0.06%) 5. Revised Contract Amount: $1,887,931.50 6. Funding: TIF/Sewer Bond(404.0672.415.43.08) C. Morris Performing Arts Center Entry Doors, Windows and Restroom Renovation Project No. 111-024 1. Company: Brown & Brown General Contractors, Inc. 2. Change Order No. 1 3. Increase Amount: $18,672 4. Percent of Increase: 3.07% 5. Revised Contract Amount: $626,564 6. Funding: CED and MPAC (420.105.460.42.02/416.0404.901.42.02) D. East Bank Sewer Separation-Project No. 109-070A 1. Company: Woodruff& Sons, Inc. 2. Change Order No.: 2 a) Increase Amount: $52,236.89 b) Percent of Increase: 2.74% c) Revised Contract Amount: $2,072,570.77 d) Funding: EDIT (642.0658.415.42.05) 3. Change Order No.: 3 a) Decrease Amount: ($10,455.08) b) Percent of Decrease: ($0.55%) c) Revised Contract Amount: $2,062,115.69 d) Funding: EDIT (642.0658.415.42.05) E. East Bank Storm Sewer Separation Phase 1B -Project No. 109-070B 1. Company: Selge Construction Co., Inc. 2. Change Order No. 4 3. Decrease Amount: ($207,773.06); Time Extension to December 12, 2011 4. Percent of Decrease: (11.02%) 5. Revised Contract Amount: $2,005,710.51 Page 2 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6. Funding: Sewer Capital/EDIT (642.0658.415.42.05) F. Diamond Avenue Trunk Storm Sewer—Project No. 109-033 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No. 3 3. Increase Amount: $63,565.48 4. Percent of Increase: 2.0% 5. Revised Contract Amount: $3,214,614.55 6. Funding: 2010 Sewer Bond (658.0621.415.42.05) 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Western Avenue and Chapin Street Intersection Improvements—Project No. 110- 086 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $33,141.72 4. Percent of Increase: 6.43% 5. Total Percent of Change: 8.77% 6. Revised Contract Amount: $548,356.75 7. Funding: LRSA (251.0608.431.42.96) B. Large Diameter Interceptor Sewer Cleaning—Project No. 111-018 1. Company: National Power Rodding 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($1,435) 4. Percent of Decrease: (0.46%) 5. Total Percent of Change: 2.46% 6. Revised Contract Amount: $308,728.50 7. Funding: Wastewater O&M (641.0630.793.63.35) 7. PROJECT COMPLETION AFFIDAVIT A. Jefferson Blvd. and Main Street Streetscapes Improvements (Pavers)—Project No. 111-047C 1. Company: Wausau Tile 2. Final Contract Amount: $5,418 3. Funding: SBCDA TIF (420.1050.460.31.06) 8. RESOLUTIONS A. No. 86-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer of Real Property from the Housing Development Corporation of St. Joseph County, Inc. 1. Description: Vacant Lot#3, LaSalle Court; 1047 LaSalle Court; 208 Johnson Street; 1721 Prairie Avenue Page 3 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. No. 87-2011 —A Resolution Amending Contracts for Emergency Towing from the Public Right of Way C. No. 88-2011 —A Resolution Establishing Fees for Towing Companies Contracting with the South Bend Police Department D. No. 89-2011-A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer of Real Property from the South Bend Department of Redevelopment and Authorizing Transfer to Non-Profit Corporation 1. Location: 755 S. Michigan St. E. No. 90-2011 —A Resolution of the Board of Public Works of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Police Officer, Disposal of Gun 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendments to Contracts— Community Homebuyer's Corporation 1. Description: 2010 Forgivable Second Mortgage Program—Extension through 12/31/12—No Cost Change a) Funding: CDBG (212.1021.460.81.04) 2. Description: 2011 Forgivable Second Mortgage Program—Extension through 12/31/12—No Cost Change a) Funding: CDBG (212.1022.460.81.04) B. Agency Agreement—Redevelopment Commission 1. Description: 2012 Agency Agreement Authorizing Redevelopment Commission to Oversee and Award Parking Management Services for Garages and On-Street Enforcement through January 31, 2013 C. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Eddy Street Corridor Conceptual Streetscape Study—Project No. 112-004 2. Funding: NNDA TIF (429.1050.460.31.02) D. Professional Services Proposal—DLZ Indiana, LLC 1. Description: Eddy Street Corridor Conceptual Streetscape Study—Project No. 112-004 2. Amount: $21,375 3. Funding: NNDA TIF (429.1050.460.31.02) E. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Ignition Park Infrastructure Design Phase 1B—Project No. 112- 005 2. Funding: AEDA TIF (324.1050.460.31.02) F. Professional Services Proposal—BSA LifeStructures 1. Description: Ignition Park Infrastructure Design, Phase 1B—Project No. 112- 005 Page 4 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $335,000 3. Funding: EDIT (642.0658.415.42.05) G. Professional Services Agreement—Donohue &Associates 1. Description: Kennedy Park/North Bendix Storm Sewer Separation, Phase I— Project No. 107-042 2. Amount: $38,100 3. Funding: EDIT (642.0658.415.42.05) H. Petitions to Release Accrued Tax and Remove Property from Tax Rolls 1. Description: Seventeen Properties Within Ignition Park South Area, Municipally Owned 2. Key Nos.: 018-8053-2129, 018-8024-0973, 018-8024-0968, 018-8024-0993, 018-8024-0988, 018-8024-0987, 018-8024-0985, 018-08024-0985, 018-8025- 0997, 018-8025-1003, 018-8025-1002, 018-8025-1001, 018-8026-1050, 018- 8026-1152, 018-8026-106502, 018-8026-1060, 018-8026-1057 L Professional Services Proposal—American Structurepoint 1. Description: Drainage Studies at 1805 Riverside and 5901 Harrow 2. Amount: $27,800 3. Funding: EDIT (642.0658.415.42.05) J. Release of Drainage Easement Agreement—Hamstra Builders, Inc., Memorial Hospital, and Heritage Place at LaSalle Square, LP 1. Description: Release of Drainage Easement for Relocation and Development at 1033 North Bendix Drive K. Amendment to Development Block Grant Contract— South Bend Heritage Foundation, Inc. 1. Description: Hansel Center—Extend Contract to December 31, 2012; No Cost Change 2. Funding: CDBG L. Professional Services Addendum—EmNet 1. Description: Sewer Overflow Sensory Control—Project No. 110-091 —Partial Replacement of Rescinded Federal Earmark Funding 2. Amount: $51,785.79 3. Funding: EDIT (642.0658.415.42.05) M. Professional Services Addendum—DLZ Indiana, LLC 1. Description: East Bank Sewer Separation Construction Services—Project No. 109-070 2. Amount: $24,400 3. Funding: EDIT (642.0658.415.42.05) N. Professional Services Agreement—DLZ Indiana, LLC 1. Description: Ignition Park Survey, Phase IA 2. Amount: $64,800 3. Funding: AEDA TIF (324.1050.460.42.03) Page 5 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 O. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Mayflower Road Sanitary Sewer and Road Relocation—Project No. 110-036 2. Funding: AEDA TIF (324.1050.460.31.06) P. Professional Services Agreement Amendment—Abonmarche Consultants 1. Description: Inspection Services for Mayflower Road Sanitary Sewer and Road Relocation—Project No. 110-036 2. Amount: $9,000 3. Funding: AEDA TIF (324.1050.460.31.06) Q. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Fellows Street Corridor Improvement, Phase 2—Project No. 112- 006 2. Funding: SSDA TIF (430.1050.460.31.06) R. Professional Services Proposal—Christopher B. Burke Engineering, Ltd. 1. Description: Fellows Street Corridor Improvement, Phase 2—Project No. 112- 006 2. Amount: $185,000 3. Funding: SSDA TIF (430.1050.460.31.06) S. Master Agency Agreement for 2012 —Redevelopment Commission 1. Description: Commission Designating the Board of Public Works as the Commission's Agent to Undertake Various Projects in 2012 (Projects to be Added by Addendum) T. Professional Services Agreement—J&K Communications 1. Description: SCADA/Radio Telemetry System Propagation Study 2. Amount: $10,102.24 3. Funding: Water Works Capital(622.0640.415.43.08) U. Contract Amendment— South Bend Code Enforcement 1. Description: Extend Demolition Contract through December 31, 2012; No Change in Amount 2. Funding: CDBG (212.1034.460.81.14) V. Contract Amendment— South Bend Heritage Foundation, Inc. 1. Description: Extend Demolition Contract through December 31, 2012; No Change in Amount 2. Funding: CDBG (212.1021.460.81.27) W. Memorandum of Understanding—Michiana Lutheran Education Association, Inc. 1. Description: Excess Olive Road Property Exchange in Accordance with Resolution No. 67-2011 2. Amount: $9,925 3. Funding: TIF Page 6 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 X. Amendment to Professional Services Proposal—Keller Engineering 1. Description: Chapin Street Pedestrian Bridge Renovation—Project No. 110- 025 —Additional Work for Asbestos Testing, 2. Amount: $385 for Asbestos Testing; $1,000 for Additional Construction Management 3. Funding: COIT 10. RECOMMENDATIONS A. Release of All Easements 1. Applicant: Danch Harner &Associates, Inc., on behalf of The City of South Bend and the South Bend Redevelopment Commission a) Location: Triangle Neighborhood, Bound on the East by the North-South Alley East of Duey St.; on the North by Napoleon St.; on the South by State Road 23; and on the West by the North-South Alley west of Georgianna Street b) Purpose: Development of New Triangle Neighborhood c) Favorable Recommendations 2. Applicant: Danch Harner &Associates, Inc., on behalf of the Diocese of Fort Wayne-South Bend, Inc. a) Location: The Area Bound on the East by Notre Dame Avenue; on the North by Cedar Street; on the South by LaSalle Street; and on the West by St. Louis Boulevard b) Purpose: Development of St. Joseph High School Athletic Fields c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 3206 Revere Place 2. All criteria has been met B. Extension—Reserved Handicapped Accessible Parking Space Sign 1. Applicant: Thomas Stewart 2. Location: East Side of Lafayette Blvd., Third Space North of Jefferson Blvd. 3. All criteria has been met C. New Installation—No Parking Sign 1. Applicant: Kroc Center 2. Location: West Side of Laurel St. — 110 Feet from West Laurel Ct. to Kroc Center Drive off Laurel 3. Purpose: To Accommodate Trucks Turning into Kroc Center Parking Lot for Deliveries Page 7 of 8 BOARD OF PUBLIC WORKS AGENDA December 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12. QUARTERLY REPORT—DIVISION OF PUBLIC CONSTRUCTION A. October through December 2011 13. MONTHLY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services 14. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services B. Engineering 15. INDUSTRIAL WASTEWATER DISCHARGE PERMIT EXTENSION A. Company: Royal Adhesives and Sealants, LLC 1. Location: 2001 West Washington Street 2. Extension to January 5, 2017 16. RATIFY BONDS A. Contractor Bonds 1. Beachy& Son Concrete & Construction, Inc. —For Release Effective December 1, 2011 B. ALCO —Approved Effective December 15, 2011 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8