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Home My WebLink AboutSession VI - 2019 Budget - Code Enforcement2019 Budget Presentation Department of Code Enforcement September 5, 2018 TABLE OF CONTENTS POWERPOINT PRESENTATION .................................................................................. 2-28 SUMMARIES .............................................................................................................. 29-30 CODE ENFORCEMENT BUDGET SUMMARY – ALL FUNDS ....................................................... 29 CODE ENFORCEMENT FIVE-YEAR CAPITAL PLAN ................................................................... 30 FUND 600 .................................................................................................................. 31-61 600-1201 CODE ENFORCEMENT ............................................................................................ 31-43 600-1207 ANIMAL CARE & CONTROL ................................................................................... 44-55 600-1208 RENTAL UNIT INSPECTION .................................................................................... 56-61 OTHER FUNDS ......................................................................................................... 62-76 219 UNSAFE BUILDING ............................................................................................................ 62-72 221 LANDLORD REGISTRATION ............................................................................................. 73-76 1 Department of Code Enforcement 2019 Budget Presentation Pete Buttigieg, Mayor of South Bend Tracy Skibins, Interim Director of Code Enforcement Department of Code Enforcement Mission & Vision Statements The mission of the Department of Code Enforcement is to ensure a safe and clean environment by upholding and enforcing the ordinances of the City of South Bend through education and communication. Our vision is to be one of the premier code enforcement departments in the nation as a result of our core values and commitment to innovation. Our core values are: Pride Adaptability Service Integrity 2 Department of Code Enforcement Department of Code Enforcement The Department of Code Enforcement encompasses: 1. Neighborhood Code Enforcement (NCE) 2. Rental Unit Inspections / Healthy Occupancy Maintenance Enforcement (RUI / HOME) 3. Neighborhood Enforcement Action Team (NEAT Group) 4. South Bend Animal Care & Control (SBACC) Department of Code Enforcement Department of Code Enforcement 3 Department of Code Enforcement Key Points •RUI/HOME Program •Restructuring •Neighborhood Cleanups/Outreach •Uncontrolled Dumping •SBACC – Ordinance & FT Position Department of Code Enforcement RUI/HOME Program •Quality of Life •Provide List of Resources to Residents 4 Department of Code Enforcement Restructuring •Personnel Changes/Reorganization •2 Part-time to 2 Full-time •Financial Specialist III •Animal Control Assistant •Specialization of Code Inspectors •Housing •Environmental •Floaters Department of Code Enforcement Neighborhood Cleanups / Outreach •10 Cleanups Completed (16,834 pounds of debris removed) •3 Additional Cleanups Anticipated 5 Department of Code Enforcement Neighborhood Cleanups / Outreach Department of Code Enforcement Uncontrolled Dumping Prevention •Sign Posting •Investigating 6 Department of Code Enforcement Neighborhood Code Enforcement 2018 Accomplishments •Installed “No Dumping” signs in areas frequently dumped upon. •Coordinated with local businesses to fence off a dangerous makeshift trail near the Ironwood Bridge. •Implemented an electronic document storage system and began scanning files. •H.O.M.E. program & added 2 new inspectors. •Transitioned to 311. •Knowledge based articles created and made accessible to citizens and 311. •Demolished 37 unsafe properties. 27 V&A properties. 10 Garages and/or sheds. Department of Code Enforcement •Added two new full-time inspectors and one part-time HPC inspector to the team. •Regularly attended neighborhood and community meetings. •Purge closed housing files and sent to archives for storage. •Continued to update our aging car fleet with pickup trucks to increase functionality of vehicles for inspectors. •Continued to cross train staff. •Training provided to staff on: asbestos testing, diversity & inclusion, customer service (stellar and government), NIMS training, project management, active shooter Neighborhood Code Enforcement 2018 Accomplishments 7 Department of Code Enforcement Neighborhood Code Enforcement 2019 Goals & Challenges •Divide inspectors into two focus groups; housing and environmental. •Increase special assessment processing for civil penalties and demolition invoices. •Continue to build community outreach programs. Meet our goal of two outreach, community contacts, or meetings per month. •Continue to translate current brochures to Spanish. •Create database of resources available to people in need to help resolve Code Enforcement issues. •Continue providing additional training and employee development to staff to improve efficiency. Department of Code Enforcement Neighborhood Code Enforcement 2019 Changes/Opportunities •Resume Vacant & Abandoned Property Registration. •Restructuring environmental inspections to be on a 10-day cycle immediately followed by abatement crews. This will increase efficiency and reduce costs of abatement crews. •Increase revenue through HOME program penalties and fines in pursuit of improving housing stock quality. •Make HOME program self-sustaining. •HOME program will provide opportunity to identify owners of rental units in the City. 8 Department of Code Enforcement Fund Overview Department of Code Enforcement Department Revenues 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change Abandoned Vehicles 24,443 20,500 27,000 32% Civil Penalties 137,435 206,050 117,000 -43% Demolitions and Board-ups 107,844 131,111 179,500 37% Environmental Cleanups 188,209 187,374 126,500 -32% Landlord Registration 8,475 6,070 - -100% RUI / HOME - 30,000 100,000 100% Miscellaneous 34,332 42,376 10,500 -75% Ordinance Violations 68,927 98,000 84,250 -14% V&A Registration 18,950 18,700 9,200 -51% Animal Care & Control 75,968 84,500 89,675 6% Totals 664,583$ 824,681$ 743,625$ -10% 9 Department of Code Enforcement Department Revenues Department of Code Enforcement Department Expenditures 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change, 2017 to 2018 Personnel NCE 1,028,629$ 1,127,313$ 1,199,794$ 6% ACC 546,040 591,641 535,271 -10% NEAT 273,514 294,907 271,510 -8% RUI/HOME - 132,938 121,656 -8% 1,848,183$ 2,146,799$ 2,128,231$ -1% Supplies NCE 30,690 60,984$ 54,200 -11% ACC 54,674 60,196 52,650 -13% NEAT 16,846 26,650 26,450 -1% RUI/HOME - 3,825 8,960 134% 102,210$ 151,655$ 142,260$ -6% Services NCE 423,350 647,530 799,910 24% ACC 202,161 236,759 302,595 28% NEAT 498,720 650,856 564,394 -13% RUI/HOME - 43,237 45,102 4% 1,124,231$ 1,578,382$ 1,712,001$ 8% Capital ACC - 80,000 45,000 -44% -$ 80,000$ 45,000$ -44% GRAND TOTAL 3,074,624$ 3,956,836$ 4,027,492$ 2% Total Services Total Supplies Total Personnel Total Capital 10 Department of Code Enforcement 2018 Environmental Tickets Issued (through 7/31/2018) Code Enforcement Ticket Type Count Total Average Failure to Clean 40 6,475$ 162$ Grass $250 752 188,000$ 250$ Grass - CE* $250 492 123,000$ 250$ Grass - CE* $500 188 94,000$ 500$ Litter - CE* $250 155 38,750$ 250$ Litter - CE* $500 103 51,500$ 500$ Miscellaneous 18 1,100$ 61$ Illegal Dumping 12 3,750$ 313$ Vegetation - CE* $250 24 6,000$ 250$ Vegetation - CE* $500 11 5,500$ 500$ Yard Parking 19 3,200$ 168$ Subtotal Code Enforcement Tickets 1,814 521,275$ 287.36$ CE* = Continuous Enforcement Properties SBACC Ticket Type Count Total Average Failure to License Pet 302 57,975$ 192$ Failure to Vaccinate 97 17,550$ 181$ Other 166 54,645$ 329$ Running at Large 25 7,300$ 292$ Subtotal SBACC Tickets 590 137,470$ 233.00$ Grand Total 2,470 658,745$ 279$ Grand Total Tickets Issued (Year Comparison) Jan - Jul 2017 872,950$ Jan - Jul 2018 658,745$ % Change -25% SBACC Tickets Issued Increased by 356%! Department of Code Enforcement NEAT 2018 Accomplishments •Kept bridges open during the winter. •Partnered with local businesses and city departments to abate cumbersome / difficult areas (such as Ironwood Bridge). •Assisted “Rebuilding Together” to demolish a small garage for a Code Enforcement customer. •Demolished 10 garages / secondary structures. 11 Department of Code Enforcement NEAT 2019 Goals & Challenges •Decrease supplies and contractual by 14%. •Maintain and grow number of neighborhood cleanups. •Continue to dedicate lightning loader to collect tires. •Trim/cut back vegetation in alleyways and street signage. •Work with Safety & Risk to ensure safety procedures are in place and being followed properly. •Identify and provide training opportunities. Department of Code Enforcement SBACC •New Ordinance •Online Licensing •Full-time Position 12 Department of Code Enforcement SBACC 2018 Accomplishments •Staff received additional training to better care for animals and service animal complaints in the field. •Adoption numbers have already increased by approximately 63% compared to this time last year. •Licensing increased 74% over last year. •Enforcement via AWAs and citations has considerably increased due to extra presence in the community. •Began updating forms to make it easier for the public to fill out and turn in. Department of Code Enforcement SBACC 2019 Goals & Challenges •Higher cost of vetting animals for adoption. •Staffing changes – 1 new full-time position and extra part-time kennel attendants. •New ordinance will allow for more enforcement opportunities and better welfare for our community’s animals. 13 Department of Code Enforcement SBACC 2019 Changes/Opportunities •New van for animal adoption transports. •Fast-tracking animals to prevent overcrowding. •Holding costs steady as animals are moved in/out. •Online licensing Department of Code Enforcement Questions 14 Supplemental Information Department of Code Enforcement Neighborhood Code Enforcement Organizational Chart Head Count: 18 Full-Time, 3 Part-Time •2 Full-Time Executives •10 Full-Time Inspectors •2 Part-Time Inspectors •6 Full-Time Office Staff •1 Part-Time Office Staff Change of Status: •PT Office Assistant to FT Financial Specialist III Inspectors Office Staff HPC Inspector 15 Department of Code Enforcement NEAT 2018-19 Organizational Chart Department of Code Enforcement SBACC 2018-19 Organizational Chart Head Count: 8 Full-Time, 2 Part-Time •2 Full-Time Managers •4 Full-Time Animal Control Officers •2 Full-Time Office Staff •2 Part-Time Office Staff •Adoption Coordinator (PT) to Animal Control Assistant to (FT) 16 Department of Code Enforcement Department Key Performance Indicators CITY GOAL TYPE 2017 ACTUAL 2018 ESTIMATED 2019 TARGET LONG- TERM GOAL NCE Percentage of environmental issues cleaned by owner. GG Effectiveness 58% 62% 65% 75% NCE Percentage of environmental accounts receivables collected. BE Outcome 10% 15% 18% 40% NCE Number of outreach and networking opportunities per month. GG Effectiveness 2 10 12 12 NEAT Average number of days from inspectors' request for abatement to completion. BE Efficiency 14 14 14 14 NEAT Percentage of billable vs non-billable abatements. GG Effectiveness 93% 93% 95% 95% NEAT Increase the number of volunteer driven neighborhood cleanups. GG Effectiveness 6 8 10 12 SBACC Adoptions per year. GG Outcome 368 400 450 500 SBACC Number of bite cases serviced by Animal Care & Control, per year. BE Outcome 232 175 100 100 SBACC Percentage of animals returned to owner. GG Effectiveness 17% 20% 25% 25% SBACC Percentage of animals sent to rescue/rehab. GG Effectiveness 43% 50% 50% 50% SBACC Animal Welfare Alert Notices/Citations issued. GG Effectiveness 1,196 1,500 1,500 1,500 SBACC Animal Intake number. GG Outcome 2,584 2,200 2,200 2,200 MEASURE Department of Code Enforcement Neighborhood Code Enforcement Expenditures 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change, 2017 to 2018 Personnel 1,028,629$ 1,127,313$ 1,199,794$ 6% Supplies 30,690$ 60,984$ 54,200$ -11% Services 423,350$ 647,530$ 799,910$ 24% Total 1,482,669$ 1,835,827$ 2,053,904$ 12% 17 Department of Code Enforcement Neighborhood Code Enforcement Expenditures Department of Code Enforcement Neighborhood Code Enforcement Revenues 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change Abandoned Vehicles 24,443 20,500 27,000 32% Civil Penalties 137,435 206,050 117,000 -43% Demolitions and Board-ups 107,844 131,111 179,500 37% Landlord Registration 8,475 6,070 - -100% Miscellaneous 34,332 42,376 10,500 -75% Ordinance Violations 68,927 98,000 84,250 -14% V&A Registration 18,950 18,700 9,200 -51% Total 400,406$ 522,807$ 427,450$ -18% 18 Department of Code Enforcement Neighborhood Code Enforcement Revenues Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues As of June 30, 2017 As of June 30, 2018 % Change Abandoned Vehicles 15,431 13,258 -14% Civil Penalties 35,199 56,483 60% Demolitions and Board-ups 46,123 78,805 71% Landlord Registration 4,035 310 -92% Miscellaneous 3,419 3,050 -11% Ordinance Violations 5,943 37,448 530% V&A Registration 9,250 3,800 -59% Total 119,399$ 193,154$ 62% 19 Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues Department of Code Enforcement RUI/HOME Expenditures 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change, 2017 to 2018 Personnel -$ 132,938$ 121,656$ -8% Supplies -$ 3,825$ 8,960$ 134% Services -$ 43,237$ 45,102$ 4% Total -$ 180,000$ 175,718$ -2% 20 Department of Code Enforcement RUI/HOME Expenditures Department of Code Enforcement RUI/HOME Revenues 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change Environmental Cleanups - - 100,000 100% Total - -$ 100,000$ 100% 21 Department of Code Enforcement Landlord Registration •1,024 Registration Records •3.983 Unique Property Addresses Registered •1,011 Unique Owners Registered •Average of 4 properties registered per Owner Registration information has continued to enable us to help South Bend Police and Fire Departments identify owners. Department of Code Enforcement Neighborhood Code Enforcement 2020 Fiscal Cliff Plans •Contract out towing. Would remove cost of storage and repair/maintenance of wreckers. Inspectors would be able to spend more time in the field. •Defer 2020 capital improvement plan of $80,000 to 2021. •Focus to increase HOME revenue in 2nd year of program. 22 Department of Code Enforcement NEAT Expenditures 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change, 2017 to 2018 Personnel 273,514$ 294,907$ 271,510$ -8% Supplies 16,846$ 26,650$ 26,450$ -1% Services 498,720$ 650,856$ 564,394$ -13% Total 789,080$ 972,413$ 862,354$ -11% Department of Code Enforcement NEAT Expenditures 23 Department of Code Enforcement NEAT Revenues Budgeted Revenues Midyear Revenues As of June 30, 2017 As of June 30, 2018 % Change Environmental Cleanups 115,698 56,654 -51% Total 115,698$ 56,654$ -51% 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change Environmental Cleanups 188,209 187,374 126,500 -32% Total 188,209 187,374$ 126,500$ -32% Department of Code Enforcement NEAT 2020 Fiscal Cliff Plans •Reduce fuel costs and maintenance costs with new environmental restructuring plan. 24 Department of Code Enforcement SBACC Mission & Vision Statements The mission of Animal Care and Control is to promote and educate the public on the humane treatment of animals and to foster respect, understanding and compassion for all creatures while ensuring that all city residents adhere to City, State and Federal laws. Our vision is to enhance the lives of the residents of South Bend through responsible and respectful pet ownership. Our core values are: Humanity Empathy Approachability Department of Code Enforcement SBACC Expenditures 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change 2017- 2018 Personnel 546,040 591,641 535,271 -10% Supplies 54,674 60,196 52,650 -13% Services 202,161 236,759 302,595 28% Capital - 80,000 45,000 -44% TOTAL 802,875$ 968,596$ 935,516$ -3% 25 Department of Code Enforcement SBACC Expenditures Department of Code Enforcement SBACC Budgeted Revenues 2017 Actual 2018 Amended Budget 2019 Proposed Budget % Change 2018-2019 25,425$ 20,200$ 12,575$ -38% 375 400 - -100% 6,375 9,500 8,000 -16% 24,994 25,000 49,300 97% 480 1,500 500 -67% 4,100 3,750 4,000 7% 2,511 2,200 2,200 0% 40 1,000 500 -50% 7,803 8,100 7,500 -7% 3,865 12,850 5,100 -60% 75,968$ 84,500$ 89,675$ 6% Type Pet Licenses Total Dangerous Dog Pet Reclaim Fee Pick-Up Fees Pet Microchip Vet Expenses Pet Euthanasia Misc Pet Surrenders Pet Adoption 26 Department of Code Enforcement SBACC Budgeted Revenues Department of Code Enforcement SBACC Midyear Revenues As of June 30, 2017 As of June 30, 2018 % Change 2017- 2018 11,430$ 16,335$ 43% 225 - -100% 3,105 2,760 -11% 11,856 17,988 52% 200 280 40% 2,560 2,020 -21% 1,117 1,426 28% 40 - -100% 3,920 3,770 -4% 591 3,474 488% 35,043$ 48,053$ 37% Type Pet Licenses Dangerous Dog Pet Reclaim Fee Pet Adoption Misc Total Pick-Up Fees Pet Microchip Vet Expenses Pet Euthanasia Pet Surrenders 27 Department of Code Enforcement SBACC Midyear Revenues Department of Code Enforcement SBACC 2020 Fiscal Cliff Plans •Increase outreach to promote need for donations to reduce costs of supplies. •Opted to purchase a lower cost van in lieu of a truck with a dog box. •Applying for more grants to help offset costs 28 City of South Bend, Indiana 2019 Budget Code Enforcement Budget Summary - All Funds & Divisions 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Licenses & Permits 76,113 100,644 95,850 50,268 95,875 99,550 102,450 105,350 108,250 25 0% Charges for Services 484,807 320,776 369,135 157,376 433,300 438,250 453,750 469,250 484,750 64,165 17% Fines, Forfeitures, and Fees 303,895 232,451 346,250 97,005 210,450 213,700 217,450 221,200 224,950 (135,800) -39% Interest Earnings - - 2,570 1,482 1,000 900 950 1,000 1,100 (1,570) -61% Donations 1,522 30 3,500 - - - - - - (3,500) -100% Other Income 9,081 10,682 7,376 1,781 3,000 3,100 3,200 3,300 3,400 (4,376) -59% Payroll Cost Allocation - - - - 73,304 74,770 76,265 77,791 79,347 73,304 - Transfers In 2,865,648 2,747,073 1,637,826 818,913 3,210,063 3,140,126 3,133,261 3,148,970 3,157,802 1,572,237 96% Total Revenue 3,741,066 3,411,656 2,462,507 1,126,824 4,026,992 3,970,396 3,987,326 4,026,861 4,059,599 1,564,485 64% 1,444,629 1,482,672 1,835,827 833,117 2,053,404 1,959,305 1,970,539 1,989,928 1,982,643 217,577 12% 657,215 802,876 968,596 420,640 935,516 967,656 980,763 994,539 1,009,688 (33,080) -3% - - 180,000 5,134 175,718 176,149 178,852 180,230 174,734 (4,282) -2% 770,738 789,079 972,413 288,939 862,354 867,286 857,172 862,164 867,268 (110,059) -11% Expenditures by Fund/Division Code Enforcement (600-1201) Animal Care & Control (600-1207) Rental Unit Inspection (600-1208) Unsafe Building Fund (219) Landlord Registration (221)- 15 1,000 5 500 500 500 500 500 (500) -50% Total Expenditures 2,872,582 3,074,642 3,957,836 1,547,836 4,027,492 3,970,897 3,987,826 4,027,361 4,034,832 69,656 2% Expenditures by Type Personnel Salaries & Wages 1,125,235 1,236,138 1,419,193 626,509 1,534,375 1,515,303 1,542,938 1,571,105 1,599,816 115,182 8% Fringe Benefits 561,455 612,045 727,606 302,897 593,856 612,698 630,674 649,258 668,475 (133,750) -18% Total Personnel 1,686,690 1,848,183 2,146,799 929,407 2,128,231 2,128,002 2,173,612 2,220,363 2,268,290 (18,568) -1% Supplies 71,068 102,211 151,655 66,653 142,260 144,360 144,160 143,560 143,560 (9,395) -6% Services & Charges 103,135 83,869 119,462 66,767 91,180 91,180 91,180 91,180 91,180 (28,282) -24% Printing & Advertising 10,427 12,919 17,250 4,711 27,450 25,450 25,450 24,450 24,450 10,200 59% Utilities 31,956 35,626 31,400 16,249 32,200 32,200 32,200 32,200 32,200 800 3% Education & Training 1,325 8,848 20,940 3,450 20,800 20,800 20,800 20,800 20,800 (140) -1% Travel - 506 3,000 - 3,100 3,100 3,100 3,100 3,100 100 3% Repairs & Maintenance 312,899 336,567 427,986 100,861 426,600 426,600 426,600 426,600 426,600 (1,386) 0% Other Interfund Allocations 146,532 350,892 443,984 221,988 654,724 659,299 663,375 667,532 671,773 210,740 47% Debt Service Principal 15,279 23,717 84,176 27,292 99,255 122,988 107,903 102,471 60,333 15,079 18% Interest & Fees 1,356 1,669 8,675 3,277 8,568 8,094 6,623 3,280 722 (107) -1% Grants & Subsidies - - - - - - - - - - - Insurance 112,044 55,188 73,921 36,960 64,324 64,324 64,324 64,324 64,324 (9,597) -13% Other Services & Charges 309,586 214,447 348,588 70,223 283,800 199,500 183,500 182,500 182,500 (64,788) -19% Transfers Out - - - - - - - - - - - Total Services & Charges 1,044,539 1,124,246 1,579,382 551,777 1,712,001 1,653,535 1,625,055 1,618,437 1,577,982 132,619 8% Capital 70,285 2 80,000 - 45,000 45,000 45,000 45,000 45,000 (35,000) -44% Total Expenditures 2,872,582 3,074,642 3,957,836 1,547,836 4,027,492 3,970,897 3,987,826 4,027,361 4,034,832 69,656 2% Net Surplus / (Deficit)868,484 337,014 (1,495,329) (421,012) (500) (500) (500) (500) 24,767 Department Mission: The mission of Code Enforcement is to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through our team of inspectors, we also pursue citizens complaints, partner with volunteer neighborhood associations for neighborhood clean ups, and work directly through community outreach programs to enrich the neighborhoods of our community. 29 City of South Bend, Indiana2019 BudgetFund 600 - Consolidated Building FundFive-Year Capital Improvement PlanFunding 2019ForecastNameSource Budget 2020202120222023TotalJustificationReplacement CapitalCode Enforce. - Two (2) 1/2 Ton Full Size P/U with Extended Cab Lease80,000 - - - - 80,000 Animal Care & Control - One (1) Full Size Cargo VanCash45,000 - - - - 45,000 Code Enforce. - Two (2) 1/2 Ton Full Size P/U 4x4 Lease- 80,000 - - - 80,000 Code Enforce. - One (1) Full Size 1/2 Ton P/U 4x4Lease- - 40,000 - - 40,000 NEAT Crew - One (1) Dump TruckLease- - 80,000 - - 80,000 NEAT Crew - One (1) LoaderLease- - 100,000 - - 100,000 NEAT Crew - One (1) Lighting LoaderLease- - - 225,000 - 225,000 NEAT Crew - One (1) Dump TruckLease- - - - 85,000 85,000 NEAT Crew - One (1) LoaderLease- - - - 110,000 110,000 - - - - Total Replacement Capital125,000 80,000 220,000 225,000 195,000 845,000 Project Capital- - - - - - - - - - - - Total Project Capital- - - - - - Minimum Thresholds:Total Capital125,000 80,000 220,000 225,000 195,000 845,000 Equipment $10,000 | Buildings $100,000Explain Significant Spending on Capital Projects Below:30 City of South Bend, Indiana 2019 Budget Department 600-1201 - Code Enforcement Fund Type Enterprise Funds Control City Funds 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Licenses & Permits 17,171 18,950 17,500 2,900 8,000 10,000 11,000 12,000 13,000 (9,500) -54% Charges for Services 246,395 174,342 139,485 103,861 200,000 180,000 170,500 161,000 151,500 60,515 43% Fines, Forfeitures, and Fees 156,610 162,910 276,000 77,173 163,250 166,500 169,750 173,000 176,250 (112,750) -41% Donations - - - - - - - - - - - Other Income 8,725 8,203 876 876 1,500 1,500 1,500 1,500 1,500 624 71% Interfund Allocation Reimb - - - - 73,304 74,770 76,265 77,791 79,347 73,304 - Transfers In 1,481,100 1,438,451 168,891 84,446 1,607,350 1,526,535 1,541,524 1,564,637 1,561,046 1,438,459 852% Total Revenue 1,910,001 1,802,856 602,752 269,255 2,053,404 1,959,305 1,970,539 1,989,928 1,982,643 1,450,652 241% Expenditures by Type Personnel Salaries & Wages 630,823 706,680 762,656 354,937 882,725 852,847 869,478 886,442 903,746 120,069 16% Fringe Benefits 297,203 321,949 364,657 162,690 317,069 327,653 337,242 347,152 357,393 (47,588) -13% Total Personnel 928,026 1,028,629 1,127,313 517,627 1,199,794 1,180,499 1,206,720 1,233,594 1,261,139 72,481 6% Supplies 27,242 30,690 60,984 23,781 54,200 54,200 54,200 54,200 54,200 (6,784) -11% Services & Charges Professional Services 51,754 31,164 40,770 33,725 15,000 15,000 15,000 15,000 15,000 (25,770) -63% Printing & Advertising 9,526 12,759 16,500 4,711 16,500 16,500 16,500 16,500 16,500 - 0% Utilities - - - - - - - - - - - Education & Training 1,325 8,353 19,440 3,450 19,000 19,000 19,000 19,000 19,000 (440) -2% Travel - 277 1,900 - 1,900 1,900 1,900 1,900 1,900 - 0% Repairs & Maintenance 34,657 38,275 51,483 20,765 48,000 48,000 48,000 48,000 48,000 (3,483) -7% Other Interfund Allocations 115,776 216,228 297,288 148,638 430,080 431,552 432,816 434,105 435,421 132,792 45% Debt Service Principal 14,309 22,687 50,893 26,843 83,000 91,754 76,507 70,086 35,007 32,107 63% Interest & Fees 1,110 1,482 5,184 3,218 6,505 4,475 3,471 1,117 51 1,321 25% Grants & Subsidies - - - - - - - - - - - Insurance 8,772 11,460 43,012 21,504 58,325 58,325 58,325 58,325 58,325 15,313 36% Other Services & Charges 181,847 80,665 121,060 28,856 121,100 38,100 38,100 38,100 38,100 40 0% Transfers Out - - - - - - - - - - - Total Services & Charges 419,076 423,350 647,530 291,710 799,410 724,606 709,619 702,133 667,304 151,880 23% Capital 70,285 2 - - - - - - - - - Total Expenditures 1,444,629 1,482,672 1,835,827 833,117 2,053,404 1,959,305 1,970,539 1,989,928 1,982,643 217,577 12% Net Surplus / (Deficit) 465,372 320,184 (1,233,075) (563,862) - - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The mission of Code Enforcement is to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through our team of inspectors, we also pursue citizens complaints, partner with volunteer neighborhood associations for neighborhood clean ups, and work directly through community outreach programs to enrich the neighborhoods of our community. This portion of the fund comprises revenues and expenditures for Code Enforcement. While some revenues are derived from fees for processing abandoned vehicles and Ordinance Violations, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. Changes for 2019 budget are as follow: Personnel increase of $72,481 is reflected by a 2% increase for wages, plus the promotion of a part time position into full time (Financial Specialist III), and a change in accounting procedure for charging Director and Deputy Director salaries to the Animal Control Division. Rather than charging Animal Control's budget a percentage of salaries, it will now be calculated and charged as a payroll allocation of $73,304. Supplies have been aligned with 2018 expenses and reduced by $6,784. Contractual Services have increased $151,880 (23%) primarily due to an increase of $148,105 for Allocations and General Liability Insurance (IT Allocation $125,911, General Liability $15,313, and Admin-Central Stores-Print Shop $6,881). Although we have increased our Capital Lease expense by $33,428 for the purchase of two new 4x4 pickup trucks, we have offset a majority of this cost with a reduction in Other Professional Services ($25,770) and Office Equipment Repair and Maintenance ($4,000). 31 City of South Bend, Indiana 2019 Budget Department 600-1201 - Code Enforcement Accomplishments, Goals, KPI's 2018 Accomplishments & Outcomes - - - - - - 2019 Department Goals & Objectives and Linkage to City Results - - - - - - Key Performance Indicators (KPI's) Measure Type 2017 Actual 2018 Estimated 2019 Target Long Term Goal - Percentage of environmental issues cleaned by owner Effectiveness 58% 62% 65% 75% - Percentage of environmental accounts receivables collected Outcome 10% 15% 18% 40% - Outreach and networking opportunities (#per month)Effectiveness 2 10 12 12 Types: output, efficiency, effectiveness, quality, outcome, technology 2019 Significant Changes/Challenges/Opportunities - - - Priority Based Budgeting Result: Offers excellent services and efficient processes supported by timely and accurate analysis Successful partnerships with Notre Dame, neighborhood organizations and local unions. Files being stored electronically allows inspectors to access information from the field, which makes them more productive. Continue to improve operations of Accela. Completed several knowledge based articles and transitioned to 311. Creation of two specialty enforcement teams: housing and environmental. This will increase productivity, a win for residents and for our team. Over 25 filing cabinets have been removed which frees up space for our staff to be more productive and comfortable. Well-Governed and Administered City Priority Based Budgeting Result: Promotes, incentivizes and invests in redevelopment, renovation and repurposing that emphasizes blight reduction and elimination, infill development and abandoned property revitalization Continued software transition from NaviLine to Accela. Continue to promote services and resources. Priority Based Budgeting Result: Is a great employer attracting, developing, equipping and retaining great employees Continued training and education for staff and inspectors in order to advance their skills and continue their professional development. Priority Based Budgeting Result: Models our values of excellence, accountability, innovation, transparency, inclusion and empowerment Increase outreach programs and building relationships with partners in our community. Vibrant & Welcoming Neighborhoods Compile resources and make them readily accessible for those who don't have the means to address code enforcement violations. H.O.M.E. Program will focus on the healthy occupancy of rentals, resulting in healthier/safer/cleaner options for tenants. Considering contracting out or using a part-time employee for towing, allowing Inspectors to focus on housing and environmental issues. Redefining office priorities and goals to meet obligations of new H.O.M.E. Program. Continue to work with the 311 Call Center so that residents receive outstanding service when reaching out about a code enforcement concern. 32 City of South Bend, Indiana 2019 Budget Department 600-1201 - Code Enforcement Staffing (Full-Time Employees only) 2018 2019 2017 Amended 06/30/18 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2020 2021 2022 2023 Non-Bargaining Code Enforcement (600-1201) Director of Code Enforcement 11111111 Deputy Director of Code Enforcement 11111111 Executive Administrative Assistant 11111111 Administrative Assistant I 33333333 Code Inspector 66666666 Code Inspector - Senior 22222222 Hearing Secretary 11111111 Data Analyst 10000000 Operations Analyst *01111111 Financial Specialist III*00011111 Director of Financial Services 10000000 Total Non-Bargaining 17 16 16 17 17 17 17 17 Bargaining Total Bargaining 00000000 Total Full-Time Employees 17 16 16 17 17 17 17 17 Explain Significant Staffing Changes Below: The request for an additional FTE is to promote a part time administrative position into one full time position, Financial Specialist III. One of the key responsibilities for this position will include processing special assessments, which will ultimately increase revenue dollars collected and streamline efficiency in this area. The Financial Specialist III will also pick up additional tasks upon the realignment of office staff to accommodate the new Rental Unit Inspection division. The Financial Specialist III will also work in areas such as payroll, accounts payables, and accounts receivables/cash receipts. 33 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresCONSOLIDATED BLDG. FUND600-1201-415.10-01 SALARIED WAGES598,043 669,654 696,094 696,094 406,125 329,495 815,276LEVEL TEXTTEXT AMTBUDG TOTAL FTE - 171 DIRECTOR OF CODE ENFORCEMENT83,4321 DEPUTY DIRECTOR OF CODE ENFORCEMENT78,0302 CODE INSPECTOR - SENIOR (2 X 45,190)90,3806 CODE INSPECTOR (6 X 42,529)255,1741 EXECUTIVE ADMINISTRATIVE ASSISTANT42,9871 OPERATIONS ANALYST58,3663 ADMINISTRATIVE ASSISTANT I (3 X 41,336)124,0081 HEARING SECRETARY41,0621 FINANCIAL SPECIALIST III (PREV P/T BILLING SEC)44,500ADJ TO ACTUAL2,663-815,276600-1201-415.10-04 EXTRA AND OVERTIME393000000600-1201-415.10-09 PERMANENT PART-TIME32,387 37,026 66,562 66,562 34,021 25,441 67,449LEVEL TEXTTEXT AMTBUDG 2019 PERMANENT PART TIME:0.5 PART TIME INSPECTOR21,2651 PART TIME CLERICAL (29 HRS X 52 WEEKS =1,508)22,846- ($22,846/1,508 = $15.15 PER HR)NEW: PART-TIME HISTORIC PRESERVATION INSPECTOR23,33867,449600-1201-415.11-01 FICA - REGULAR46,843 52,483 58,343 58,343 32,473 26,208 67,528LEVEL TEXTTEXT AMTBUDG 2019 FICA:REGULAR SALARIES $882,725 X 7.65%67,52867,528600-1201-415.11-04 PERF - REGULAR67,025 74,996 77,963 77,963 45,515 36,933 91,311LEVEL TEXTTEXT AMTBUDG 2019 PERF:REGULAR SALARIES $815,276 X 11.20%91,31191,311600-1201-415.11-07 UNEMPLOYMENT COMP890000000600-1201-415.11-08 HEALTH INSURANCE179,950 192,626 220,049 220,049 122,409 98,188 154,152LEVEL TEXTTEXT AMTBUDG HEALTH INSURANCE:$704.17 X 24 PAY PERIOD = $16,900 X 15 FTE253,50034 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures2019 HEALTH INSURANCE DEDUCTION - ONE TIME104,100-HEALTH INSURANCE REBATE:$1,560 X 2 FTE3,120LONG TERM DISABILITY:$4.00 X 24 PAY PERIODS = $96 X 17 FTE1,632154,152600-1201-415.11-09 LIFE INSURANCE1,720 1,845 1,836 1,836 1,147920 2,040LEVEL TEXTTEXT AMTBUDG 2019 LIFE INSURANCE:17 EMP X 24 PAY PERIODS X $5.002,0402,040600-1201-415.11-22 PARKING ALLOWANCE7750 4,726 3,526000600-1201-415.11-25 FRINGE BENEFIT TAXES00 1,740 1,740000600-1201-415.11-29 PARENTAL LEAVE000 1,200633441 2,038LEVEL TEXTTEXT AMTBUDG 2019 PARENTAL LEAVE $815,276 X .25% (.0025)2,0382,038------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES928,026 1,028,630 1,127,313 1,127,313 642,323 517,627 1,199,794600-1201-415.21-01 OFFICIAL RECORDS4,884 4,789 12,000 12,000 6,482 3,576 12,000LEVEL TEXTTEXT AMTBUDG 2019 RECORDING OFFICIAL DOCUMENTS WITH THE COUNTY.12,000COUNTY RATE IN 2019 IS $25 PER DOCUMENT TO RECORD12,000600-1201-415.21-02 PRINT SHOP832811 1,200 1,200713713 1,200LEVEL TEXTTEXT AMTBUDG 2019 PRINT SHOP PROJECTS1,2001,200600-1201-415.21-03 C.S. OFFICE SUPPLIES859248 3,600 3,600 1,748 1,303 3,600LEVEL TEXTTEXT AMTBUDG 2019 C.S. OFFICE SUPPLIES:3,600- PAPER, PRINT CARTRIDGES, PENS, PENCILS, MISC3,600600-1201-415.21-04 OFFICE SUPPLIES4,011 6,299 4,800 4,800 2,921 1,776 4,800LEVEL TEXTTEXT AMT 35 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 OFFICE SUPPLIES4,8004,800600-1201-415.21-05 SMALL OFFICE EQUIPMENT43480 4,516 4,180 4,1800600-1201-415.22-01 C.S. GASOLINE6,950 9,860 15,500 15,500 7,894 6,157 15,500LEVEL TEXTTEXT AMTBUDG 2019 C.S. GASOLINE $2.95/GAL15,50015,500600-1201-415.22-05 UNIFORMS3,005 2,525 3,600 3,949 1,851 1,362 3,600LEVEL TEXTTEXT AMTBUDG 2019 UNIFORMS: INSPECTORS/STAFF UNIFORMS3,6003,600600-1201-415.22-24 OTHER OPERATING SUPPLIES4,255 5,888 8,500 9,449 6,168 4,714 8,500LEVEL TEXTTEXT AMTBUDG 2019 OPERATING SUPPLIES:CODE SUPPLIES, GLOVES, TRASH BAGS, DIGITAL CAMERA,MEMORY STICKS, FLASHLIGHTS, OTHER OPERATIONAL NEED8,5008,500600-1201-415.23-20 SMALL TOOLS & EQUIPMENT1,9300 3,000 3,97000 3,000LEVEL TEXTTEXT AMTBUDG 2019 SMALL TOOLS AND EQUIPMENT3,0003,000600-1201-415.23-21 C.S. SMALL TOOLS & EQUIP026200000600-1201-415.23-99 OTHER R&M SUPPLIES820 2,000 2,00000 2,000LEVEL TEXTTEXT AMTBUDG 2019 OTHER REPAIR & MAINTENANCE REQUIRED2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES27,242 30,690 54,200 60,984 31,957 23,781 54,200600-1201-415.31-01 LEGAL SERVICES4,000000000600-1201-415.31-06 OTHER PROFESSIONAL SVCS 14,448 29,746 7,500 33,270 50,786 32,831 7,500LEVEL TEXTTEXT AMTBUDG 2019 CONTINGENCY FOR PROF SVCS7,5007,500600-1201-415.31-39 COLLECTION AGENCY EXPENSE 33,306 1,418 7,500 7,500968894 7,500 36 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMTBUDG 2019 COLLECTION FEES7,5007,500600-1201-415.31-70 ADM FEE ALLOCATION77,520 54,696 54,220 54,220 36,144 27,108 61,977LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - ADMIN FEE61,97761,977600-1201-415.31-71 CENTRAL STORES ALLOCATION 2,760 2,676 4,565 4,565 3,040 2,280 4,488LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - CENTRAL STORES4,4884,488600-1201-415.31-72 GIS ALLOCATION22,704000000600-1201-415.31-73 PRINT SHOP ALLOCATION6,540 8,832 8,004 8,004 5,336 4,002 7,205LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PRINT SHOP7,2057,205600-1201-415.31-76 IT ALLOCATION00 230,499 230,499 153,664 115,248 356,410LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - IT AND/OR 311356,410356,410600-1201-415.32-02 POSTAGE20,019 17,582 22,000 22,000 11,031 5,815 22,000LEVEL TEXTTEXT AMTBUDG 2019 POSTAGE FOR VIOLATION LETTERS, BILLINGS,22,000NOTICES, AND CERTIFIED MAIL22,000600-1201-415.32-03 TRAVEL000000 1,900LEVEL TEXTTEXT AMTBUDG 2019 TRAVEL: MILEAGE, HOTEL, MEALS, & OTHER1,9001,900600-1201-415.32-04 TELEPHONE10,280 6,575 12,500 12,500 4,228 3,234 12,500LEVEL TEXTTEXT AMTBUDG 2019 A&TT MOBOLITY (VOIP PROJECT UNLIMITED DATA)12,50012,50037 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1201-415.32-21 TRAVEL - MILEAGE00300300000600-1201-415.32-23 TRAVEL - HOTEL0189 1,000 1,00069600600-1201-415.32-24 TRAVEL - MEALS00300300000600-1201-415.32-25 TRAVEL - OTHER0883003005000600-1201-415.33-01 OUTSIDE PRINTING SERVICES00 1,500 1,50000 1,500LEVEL TEXTTEXT AMTBUDG 2019 PRINTING AND ADVERTISING1,5001,500600-1201-415.33-02 PUBLICATION LEGAL NOTICE9,526 12,759 15,000 15,000 5,483 4,711 15,000LEVEL TEXTTEXT AMTBUDG 2019 PUBLISHING OF NOTICES OF LEGAL ACTION15,000TAKEN BY CODE ENFORCEMENT AS REQUIRED BY LAW15,000600-1201-415.34-02 LIABILITY INSURANCE8,772 11,460 43,012 43,012 28,672 21,504 58,325LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - LIABILITY INSURANCE58,325DEPOSIT IN 226-0000-340.12-0058,325600-1201-415.36-02 OFFICE EQUIP R&M4,815 5,034 4,000 4,000 1,4009720600-1201-415.36-03 AUTO EQUIPMENT R&M20,038 30,000 40,000 40,000 17,117 15,293 40,000LEVEL TEXTTEXT AMTBUDG 2019 AUTO R&M - ESTIMATED VEHICLE REPAIR COSTS40,00040,000600-1201-415.36-04 COMPUTER EQUIP R&M6,252 150,02400000600-1201-415.36-06 RADIO EQUIP R&M9,804 3,241 5,000 7,483 6,401 4,501 8,000LEVEL TEXTTEXT AMTBUDG 2019 RADIO SHOP CHARGES-CALIBRATE AND REPAIR8,000- MOUNTED UNITS @ $60EA- MOBILE UNITS @ $15EA- OTHER REPAIRS8,000600-1201-415.37-11 CAPITAL LEASE PRINCIPAL 14,309 22,687 39,093 50,893 50,853 26,8430600-1201-415.37-12 CAPITAL LEASE INTEREST1,110 1,482 3,234 5,184 5,150 3,2180600-1201-415.38-01 PRINCIPAL000000 83,000LEVEL TEXTTEXT AMTBUDG DS-140 2015 VEHICLE/EQUIP LEASE #17,28138 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresDS-144 2015 VEHICLE/EQUIP LEASE #28,550DS-152 2016 VEHICLE/EQUIP LEASE #28,417DS-158 2017 VEHICLE/EQUIP LEASE #132,974DS-171 2018 VEHICLE/EQUIP LEASE17,102DS-TBD 2018 VEHICLE/EQUIP LEASE8,67683,000600-1201-415.38-02 INTEREST000000 6,505LEVEL TEXTTEXT AMTBUDG DS-140 2015 VEHICLE/EQUIP LEASE #1179DS-144 2015 VEHICLE/EQUIP LEASE #2219DS-152 2016 VEHICLE/EQUIP LEASE #2358DS-158 2017 VEHICLE/EQUIP LEASE #12,651DS-171 2018 VEHICLE/EQUIP LEASE2,008DS-TBD 2018 VEHICLE/EQUIP LEASE1,0906,505600-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES 3,990 16,377 1,500 1,500 1,3340 1,250LEVEL TEXTTEXT AMTBUDG 2019 REFUNDS1,2501,250600-1201-415.39-10 SUBSCRIPTIONS33719330030000550LEVEL TEXTTEXT AMTBUDG 2019 SUBSCRIPTIONS TO PROFESSIONAL PUBLICATIONS550550600-1201-415.39-11 DUES & MEMBERSHIPS76251760060000600LEVEL TEXTTEXT AMTBUDG 2019 DUES AND MEMBERSHIPS600600600-1201-415.39-39 BANK CREDIT CARD CHARGES1,047 1,385 1,200 1,200639489 1,200LEVEL TEXTTEXT AMTBUDG 2019 SERVICE FEE FOR CREDIT CARD MACHINE FOR1,200CODE AND LEGAL1,200600-1201-415.39-70 EDUCATION & TRAINING1,325 8,353 18,000 19,440 4,450 3,450 19,000LEVEL TEXTTEXT AMTBUDG 2019 TRAINING CLASSES AND CERTIFICATION EXAMS19,00019,00039 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1201-415.39-89 MISC CHARGES & SVCS145,412 38,036 83,000 82,960 22,753 19,318 83,000LEVEL TEXTTEXT AMTBUDG 2019 OTHER SERVICES & CHARGES:MISC SERVICES NOT COVERED BY OTHER LINE ITEMS77,000RENTAL OF STORAGE LOT FOR ABANDONED VEHICLES6,00083,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES419,076 423,350 604,127 647,530 410,195 291,710 799,410600-1201-415.43-02 MOTOR EQUIPMENT70,285200000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL70,285200000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.1,444,629 1,482,672 1,785,640 1,835,827 1,084,475 833,117 2,053,404 40 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1201-322.20-10 REGISTRATION FEE17,171 18,950 17,500 17,500 2,900 2,900 8,000LEVEL TEXTTEXT AMTBUDG 2019 VACANT BUILDING/REGISTRATION FEES8,0008,000------------ ------------ ------------ ------------ ------------ ------------ ------------*17,171 18,950 17,500 17,500 2,900 2,900 8,000600-1201-341.30-01 TOWING & STORAGE2,595 1,305 3,000 3,000 1,560 1,020 2,500LEVEL TEXTTEXT AMTBUDG 2019 TOWING & STORAGE2,5002,500600-1201-341.30-02 SALES OF ABANDONED VEHIC. 25,701 23,138 17,500 17,500 13,310 12,238 24,500LEVEL TEXTTEXT AMTBUDG 2019 FEE COLLECTED FOR AUCTIONING OR SCRAPPING OUT24,500ABANDONED VEHICLES.24,500------------ ------------ ------------ ------------ ------------ ------------ ------------*28,296 24,443 20,500 20,500 14,870 13,258 27,000600-1201-344.30-00 ENVIRONMENTAL CLEANUP33,584 42,0150 12,374 14,421 11,798 18,000LEVEL TEXTTEXT AMTBUDG 2019 ENVIRONMENTAL CLEANUP NOW BILLED TO FUND 21918,000THROUGH ACCELA. THIS IS REVENUE ANTICIPATED ONINVOICES/RECEIVABLES IN NAVILINE18,000600-1201-344.30-10 ILLEGAL DUMPING170-4000000------------ ------------ ------------ ------------ ------------ ------------ ------------*33,414 42,0550 12,374 14,421 11,798 18,000600-1201-349.09-00 DEMOLITION AND BOARDING 184,685 107,844 60,000 106,611 113,009 78,805 155,000LEVEL TEXTTEXT AMTBUDG 2019 DEMO BOARDINGS:155,000- 2017 ACTUAL $107,844- 2016 ACTUAL $184,685- 2015 ACTUAL $117,065155,000------------ ------------ ------------ ------------ ------------ ------------ ------------*184,685 107,844 60,000 106,611 113,009 78,805 155,000 41 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1201-351.30-00 MISC COLLECTIONS REVENUE 10,722 4,778 6,000 6,00080 3,000LEVEL TEXTTEXT AMTBUDG 2019 MISCELLANEOUS COLLECTIONS3,0003,000------------ ------------ ------------ ------------ ------------ ------------ ------------*10,722 4,778 6,000 6,00080 3,000600-1201-352.00-00 FORFEITS129,938 136,935 200,000 200,000 64,751 55,583 115,000LEVEL TEXTTEXT AMTBUDG 2019 CIVIL PENALTIES:115,000BASED ON AVERAGE OF PAST TWO YEARS (AVG $133,500)115,000------------ ------------ ------------ ------------ ------------ ------------ ------------*129,938 136,935 200,000 200,000 64,751 55,583 115,000600-1201-354.00-00 ORDINANCE VIOLATION15,950 21,197 70,000 70,000 22,473 21,590 45,250LEVEL TEXTTEXT AMTBUDG 2019 TICKETS CITED BY CODE INSPECTORS45,25045,250------------ ------------ ------------ ------------ ------------ ------------ ------------*15,950 21,197 70,000 70,000 22,473 21,590 45,250600-1201-360.51-00 INSURANCE REIMBURSEMENT6,646000000600-1201-360.90-00 SETTLEMENT FEES0 6,18100000------------ ------------ ------------ ------------ ------------ ------------ ------------*6,646 6,18100000600-1201-380.10-86 ENERGY REBATES0007070700600-1201-380.10-87 PAYROLL COST ALLOCATION000000 73,304LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PAYROLL COST ALLOC.600-1207-415.31-77 ANIMAL CARE & CONTROL73,304REIMB FROM ANIMAL CARE & CONTROL DIVISION FOR35% OF PERSONNEL COSTS FOR DIRECTOR AND DEPUTYDIRECTOR OF CODE ENFORCE73,304600-1201-380.10-99 MISC. REIMBURSEMENTS2,079 2,0220806806806 1,500LEVEL TEXTTEXT AMT 42 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueBUDG 2019 REIMBURSEMENTS1,5001,500------------ ------------ ------------ ------------ ------------ ------------ ------------*2,079 2,0220876876876 74,804600-1201-392.00-00 INTERFUND TRANSFER IN 1,481,100 1,438,451 168,891 168,891 84,446 84,446 1,607,350LEVEL TEXTTEXT AMTBUDG 2019 TRANSFER FROM 408-1201-415.50-021,607,350SUBSIDIZE CODE ENFORCEMENT1,607,350------------ ------------ ------------ ------------ ------------ ------------ ------------*1,481,100 1,438,451 168,891 168,891 84,446 84,446 1,607,350------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.1,910,001 1,802,856 542,891 602,752 317,754 269,255 2,053,404 43 City of South Bend, Indiana 2019 Budget Department 600-1207 - Animal Care & Control Fund Type Enterprise Funds Control City Funds 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Licenses & Permits 57,717 73,219 74,350 47,058 87,875 89,550 91,450 93,350 95,250 13,525 18% Charges for Services 450 240 150 90 300 250 250 250 250 150 100% Fines, Forfeitures, and Fees 454 - - - - - - - - - - Donations 1,522 30 3,500 - - - - - - (3,500) -100% Other Income 356 2,479 6,500 905 1,500 1,600 1,700 1,800 1,900 (5,000) -77% Transfers In 629,368 728,865 820,662 410,331 845,841 876,256 887,363 899,139 912,288 25,179 3% Total Revenue 689,867 804,833 905,162 458,384 935,516 967,656 980,763 994,539 1,009,688 30,354 3% Expenditures by Type Personnel Salaries & Wages 327,146 353,454 383,146 181,680 374,614 381,593 388,712 395,974 403,381 (8,532) -2% Fringe Benefits 173,255 192,586 208,495 91,983 160,657 165,610 170,735 176,038 181,525 (47,838) -23% Total Personnel 500,401 546,040 591,641 273,662 535,271 547,204 559,448 572,012 584,905 (56,370) -10% Supplies 27,279 54,674 60,196 33,297 52,650 55,150 55,150 55,150 55,150 (7,546) -13% Services & Charges Professional Services 11,596 14,627 19,692 14,542 28,180 28,180 28,180 28,180 28,180 8,488 43% Printing & Advertising 901 160 750 - 950 950 950 950 950 200 27% Utilities 31,956 35,626 31,400 16,249 32,200 32,200 32,200 32,200 32,200 800 3% Education & Training - 495 - - - - - - - - - Travel - 229 - - - - - - - - - Repairs & Maintenance 25,267 21,151 24,200 12,394 21,700 21,700 21,700 21,700 21,700 (2,500) -10% Other Interfund Allocations 30,756 102,048 115,215 57,606 190,703 193,176 195,344 197,555 199,811 75,488 66% Debt Service Principal 970 1,030 16,483 448 1,161 15,690 15,388 15,900 16,900 (15,322) -93% Interest & Fees 246 186 2,179 58 55 2,061 2,058 1,546 546 (2,124) -97% Grants & Subsidies - - - - - - - - - - - Insurance 4,992 4,584 4,474 2,238 5,046 5,046 5,046 5,046 5,046 572 13% Other Services & Charges 22,851 22,025 22,366 10,145 22,600 21,300 20,300 19,300 19,300 234 1% Transfers Out - - - - - - - - - - - Total Services & Charges 129,535 202,161 236,759 113,680 302,595 320,303 321,166 322,377 324,633 65,836 28% Capital - - 80,000 - 45,000 45,000 45,000 45,000 45,000 (35,000) -44% Total Expenditures 657,215 802,876 968,596 420,640 935,516 967,656 980,763 994,539 1,009,688 (33,080) -3% Net Surplus / (Deficit) 32,652 1,957 (63,434) 37,744 - - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: South Bend Animal Care & Control's mission is to enforce animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. Animal Care & Control responds to animal related complaints, manage and facilitate a fully functioning adoption center & animal shelter, participate and organize community outreach events to promote and educate the public on animal welfare issues. Changes for 2019 budget are as follow: Personnel has decreased by $56,370. This change reflects the net of $80,008 increase in wages and benefits, $73,304 decrease for change of accounting procedure to allocate salaries for the Director and Deputy Director, and a one time reduction to Health Insurance of $62,460. The increase of $80,008 is largely due to the conversion of one part time position into a full time position for an Animal Control Assistant which will total $59,992, The remaining increase of $20,016 is as follows: personnel increase of 2% ($8,631) and the 4% increase to Health Insurance ($5,940) plus additional part time wage of $5,445. Supplies have been aligned with 2018 expenses and reduced by $7,546 to help offset the additional part time wage increase. Contractual Services have increased by $65,836 which is the net of the Payroll Allocation for the Director and Deputy Director and an overall decrease in Contractual Services of $7,468 (primarily due a reduction of Capital Lease expense of $17,446 offset against an increase in Allocations and General Liability Insurance $2,184 plus the addition of legal expenses for legal representation for Animal Control Hearings $7,680). Although we have decreased our Capital purchase expense by $35,000, we still anticipate the need for one full size cargo van for an approximate cost of $45,000. This portion of the fund comprises revenues and expenditures for Animal Care & Control. While some revenues are derived from fees for animal control activities, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. 44 City of South Bend, Indiana 2019 Budget Department 600-1207 - Animal Care & Control Accomplishments, Goals, KPI's 2018 Accomplishments & Outcomes - - - - - - - - - - 2019 Department Goals & Objectives and Linkage to City Results - - - - Key Performance Indicators (KPI's) Measure Type 2017 Actual 2018 Estimated 2019 Target Long Term Goal - Adoptions per year Outcome 368 400 450 500 - # of bite cases serviced by Animal Care & Control, per year Outcome 232 175 100 100 - Percentage of animals returned to owner Effectiveness 17% 20% 25% 25% - Percentage of animals sent to rescue/rehab Effectiveness 43% 50% 50% 50% - Animal Welfare Alert Notices/Citations Issued Effectiveness 1,196 1,500 1,500 1,500 - Number of animals taken in per year (animal intake)Outcome 2,584 2,200 2,200 2,200 - Types: output, efficiency, effectiveness, quality, outcome, technology 2019 Significant Changes/Challenges/Opportunities - - - Staff has received more training to in order to provide better care for our animals and effectively respond to and handle animal complaints in the field Adoption numbers have already increased by approximately 63% compared to this time last year Licensing has increased 74% over last year Enforcement via Animal Welfare Alerts (AWAs) and citations have increased considerably due to extra presence in the community Safe Community for Everyone Well-Governed and Administered City Priority Based Budgeting Result: Offers excellent services and efficient processes supported by timely and accurate analysis Staff has reduced "Owner Surrenders" of their animals by helping residents utilize the many available programs in our community Priority Based Budgeting Result: Models our values of excellence, accountability, innovation, transparency, inclusion and empowerment Continue to reduce euthanasia rates and increase adoption/rescue rates. Priority Based Budgeting Result: Promotes and sustains a thriving, healthy, and sufficiently regulated community with revitalized neighborhoods and commercial areas that are attractive, well-kept and free from blight All Residents Empowered with Education, Mobility and Technology Priority Based Budgeting Result: Develops and utilizes current technology to better inform, educate, engage and serve the community Improve accessibility and ease of government with online licensing and adoption applications Challenges include the higher cost of vetting animals for adoption. Staffing changes to include a full time adoption coordinator and extra part time kennel attendants. This will allow officers to be more efficient. New ordinance will allow for more enforcement opportunities and better welfare for our community's animals. Increased licensing will allow South Bend Animal Care & Control (SBACC) to ensure that pets are vaccination against rabies, ensuring a safer community 45 City of South Bend, Indiana 2019 Budget Department 600-1207 - Animal Care & Control Staffing (Full-Time Employees only) 2018 2019 2017 Amended 06/30/18 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2020 2021 2022 2023 Non-Bargaining Animal Care & Control (600-1207) Manager - Animal Shelter 11111111 Manager - Assistant Animal Shelter 11111111 Animal Control Officer 34444444 Animal Control Assistant*32233333 Total Non-Bargaining 88899999 Bargaining Total Bargaining 00000000 Total Full-Time Employees 88899999 Explain Significant Staffing Changes Below: PART TIME-To-FULL TIME: During 2017 the person who filled this role as Animal Control Assistant was promoted to Assistant Manager. The primary responsibility of this position is animal adoptions and have been tasked to the person in the part time Animal Control Assistant's position. In 2016 SBACC adopted 289 animals while in 2017 there were 453 adoptions, representing 56.7% increase. YTD 2018 adoptions exceed 100 plus more than ytd 2017, which represents a 71% increase. Having the ability to quickly adopt these animals will indirectly save SBACC money due to reducing the need for extended housing, food, and care provided. 46 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1207-415.10-01 SALARIED WAGES305,891 333,711 362,340 362,340 207,382 167,340 348,972LEVEL TEXTTEXT AMTBUDG TOTAL FTE - 91 MANAGER - ANIMAL SHELTER52,4441 MANAGER - ASSISTANT ANIMAL SHELTER44,1634 ANIMAL CONTROL OFFICER (4 X 36,167)144,6683 ANIMAL CONTROL ASSISTANT (3 X 35,899)107,697-MOVED1PTASSTTOFTASSTIN2019ADJ TO ACTUAL (O)348,972600-1207-415.10-03 SEASONAL & INTERNS6,398 5,14307007104370600-1207-415.10-04 EXTRA AND OVERTIME7,9420 4,000 3,300269269 4,000LEVEL TEXTTEXT AMTBUDG 2019: OVERTIME4,0004,000600-1207-415.10-09 PERMANENT PART-TIME6,915 14,599 16,806 16,806 16,958 13,634 21,642LEVEL TEXTTEXT AMTBUDG 2019 PEMANENT PART TIME:2 KENNEL ASSISTANTS, 32 HRS/WK AS NEEDED21,64221,642600-1207-415.11-01 FICA - REGULAR24,451 25,829 29,311 29,311 16,834 13,629 28,658LEVEL TEXTTEXT AMTBUDG 2019 FICA:$374,614 WAGES X 7.65% =28,65828,658600-1207-415.11-04 PERF - REGULAR35,128 37,376 40,582 40,582 23,226 18,741 39,533LEVEL TEXTTEXT AMTBUDG 2019 PERF (REGULAR):$352,972 X 11.2%39,53339,533600-1207-415.11-07 UNEMPLOYMENT COMP442000000600-1207-415.11-08 HEALTH INSURANCE112,304 128,396 136,652 136,652 73,556 58,681 90,504LEVEL TEXTTEXT AMTBUDG HEALTH INSURANCE:$704.17 X 24 PAY PERIOD = $16,900 X 9 FTE152,1002019 HEALTH INSURANCE DEDUCTION - ONE TIME62,460-LONG TERM DISABILITY: 47 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures$4.00 X 24 PAY PERIODS = $96 X 9 FTE86490,504600-1207-415.11-09 LIFE INSURANCE930985 1,044 1,044613485 1,080LEVEL TEXTTEXT AMTBUDG 2019 LIFE INSURANCE:9 FTE X $120 ($5.00 X 24 PAY PERIODS)1,0801,080600-1207-415.11-29 PARENTAL LEAVE00906906547447882LEVEL TEXTTEXT AMTBUDG 2019 PARENTAL LEAVE:$352,972 X 0.25% (0.0025)882882------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES500,401 546,039 591,641 591,641 340,095 273,662 535,271600-1207-415.21-02 PRINT SHOP258100600600403261600LEVEL TEXTTEXT AMTBUDG 2019 PRINT SHOP PROJECTS600600600-1207-415.21-03 C.S. OFFICE SUPPLIES1,840824 1,500 1,500 1,495 1,317 1,800LEVEL TEXTTEXT AMTBUDG 2019 C.S. SUPPLIES: OFFICE PRODUCTS1,8001,800600-1207-415.21-04 OFFICE SUPPLIES237920 1,500 1,500224224 1,200LEVEL TEXTTEXT AMTBUDG 2019 OFFICE SUPPLIES1,2001,200600-1207-415.21-05 SMALL OFFICE EQUIPMENT08500000600-1207-415.22-01 C.S. GASOLINE4,295 5,252 7,630 7,630 4,192 3,445 7,500LEVEL TEXTTEXT AMTBUDG 2019 C.S. GASOLINE: EST @ $2.95 PER GAL7,5007,500600-1207-415.22-05 UNIFORMS2,152 1,207 1,600 1,700 1,689 1,110 1,200LEVEL TEXTTEXT AMT 48 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 UNIFORMS1,2001,200600-1207-415.22-06 FEED480 1,500 1,4002090 1,200LEVEL TEXTTEXT AMTBUDG 2019 ANIMAL FEED1,2001,200600-1207-415.22-20 C.S. MEDICAL/SAFETY16,896 38,928 36,000 40,245 28,056 26,121 36,700LEVEL TEXTTEXT AMTBUDG 2019 VACCINES, DISEASE TESTS, MED SUPPLIES,36,700DARTS, EXCLUDES RABIES TESTING36,700600-1207-415.22-21 CLEANING SUPPLIES134000000600-1207-415.22-24 OTHER OPERATING SUPPLIES1,131 3,010500 2,221213213500LEVEL TEXTTEXT AMTBUDG 2019 OTHER SUPPLIES500500600-1207-415.23-20 SMALL TOOLS & EQUIPMENT0 3,604 2,000 2,650147147 1,200LEVEL TEXTTEXT AMTBUDG 2019 SMALL TOOLS & EQUIPMENT1,2001,200600-1207-415.23-99 OTHER R&M SUPPLIES288744750750520460750LEVEL TEXTTEXT AMTBUDG 2019 OTHER R&M SUPPLIES750750------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES27,279 54,674 53,580 60,196 37,148 33,297 52,650600-1207-415.31-01 LEGAL SERVICES000099200600-1207-415.31-06 OTHER PROFESSIONAL SVCS3,039 2,157 2,500 2,500 1,359781 10,180LEVEL TEXTTEXT AMTBUDG 2019 PROFESSIONAL SERVICES:- MONTHLY PEST CONTROL, CARPETS CLEANING2,500- HEARING OFFICER $160/HR @ 4 HOURS/HEARING X 127,68010,180600-1207-415.31-09 VETERINARY EXPENSES8,557 12,910 9,000 17,192 14,326 14,106 18,000 49 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLEVEL TEXTTEXT AMTBUDG 2019 PROFESSIONAL SERVICES FOR VETERINARY:18,000MED TREATMENT FOR SICK/INJURED ANIMALS THATARE PICKED UP BY SBACC STAFF; SPAYING ANDNEUTERING OF ADOPTABLE ANIMALS18,000600-1207-415.31-39 COLLECTION AGENCY EXPENSE0441-00345- 345-0600-1207-415.31-70 ADM FEE ALLOCATION22,356 24,852 26,000 26,000 17,336 13,002 32,974LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - ADMIN FEE32,97432,974600-1207-415.31-71 CENTRAL STORES ALLOCATION 3,036 2,964 5,883 5,883 3,920 2,940 6,491LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - CENTRAL STORES6,4916,491600-1207-415.31-73 PRINT SHOP ALLOCATION1,620 2,616 2,244 2,244 1,496 1,122 2,025LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PRINT SHOP2,0252,025600-1207-415.31-76 IT ALLOCATION00 81,088 81,088 54,056 40,542 75,909LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - IT AND/OR 31175,90975,909600-1207-415.31-77 PAYROLL COST ALLOCATION000000 73,304LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PAYROLL COST ALLOC.600-1201-380.10-87 CODE ENFORCEMENT73,304REIMB CODE ENFORCEMENT FOR 35% OF PERSONNEL COSTSFOR DIRECTOR AND DEPUTY DIRECTOR OF CODE ENFORCE73,304600-1207-415.32-02 POSTAGE1,032 1,245 1,500 1,500 1,087714 1,200LEVEL TEXTTEXT AMTBUDG 2019 POSTAGE1,2001,20050 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1207-415.32-04 TELEPHONE4,787 2,760 5,000 5,000 1,523 1,153 4,500LEVEL TEXTTEXT AMTBUDG 2019 TELPHONE:- PHONE AT $20 EACH PLUS DATA SERVICE FOR 4 IPADS4,5004,500600-1207-415.32-21 TRAVEL - MILEAGE016200000600-1207-415.32-24 TRAVEL - MEALS0670015300600-1207-415.33-03 PROMOTIONAL90116075075000950LEVEL TEXTTEXT AMTBUDG 2019 BILLBOARD COST ,OUTREACH ON THE BUS950950600-1207-415.34-02 LIABILITY INSURANCE4,992 4,584 4,474 4,474 2,984 2,238 5,046LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - LIABILITY INSURANCE5,046DEPOSIT IN 226-0000-340.12-005,046600-1207-415.35-01 ELECTRIC16,822 18,152 14,400 14,400 8,274 6,338 15,400LEVEL TEXTTEXT AMTBUDG 2019 ELECTRICITY FOR SBACC LOCATED AT 521 ECLIPSE15,40015,400600-1207-415.35-02 NATURAL GAS3,322 3,362 6,000 6,000 2,674 2,601 5,000LEVEL TEXTTEXT AMTBUDG 2019 GAS FOR SBACC LOCATED AT 521 ECLIPSE5,0005,000600-1207-415.35-03 TRASH REMOVAL4,914 5,858 4,700 4,700 4,632 3,349 5,500LEVEL TEXTTEXT AMTBUDG 2019 TRASH REMOVAL5,5005,500600-1207-415.35-04 WATER6,898 8,255 6,300 6,300 5,443 3,961 6,300LEVEL TEXTTEXT AMTBUDG 2019 WATER/SEWER FOR SBACC LOCATED AT 521 ECLIPSE6,3006,300600-1207-415.36-01 BUILDING R&M9,721 1,009 4,800 4,800 4,028 3,758 5,800LEVEL TEXTTEXT AMT 51 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 BUILDING REPAIRS5,8005,800600-1207-415.36-02 OFFICE EQUIP R&M591 1,207 1,000 1,0007025970600-1207-415.36-03 AUTO EQUIPMENT R&M14,332 17,890 16,000 17,500 8,541 7,357 15,000LEVEL TEXTTEXT AMTBUDG 2019 AUTOMOTIVE EQUIPMENT REPAIR15,00015,000600-1207-415.36-04 COMPUTER EQUIP R&M3,744 71,61600000600-1207-415.36-06 RADIO EQUIP R&M623 1,046900900682682900LEVEL TEXTTEXT AMTBUDG 2019 RADIO EQUIPMENT900900600-1207-415.37-11 CAPITAL LEASE PRINCIPAL970 1,030 16,483 16,4836304480600-1207-415.37-12 CAPITAL LEASE INTEREST246186 2,179 2,17979580600-1207-415.38-01 PRINCIPAL000000 1,161LEVEL TEXTTEXT AMTBUDG DS-137 2015 ANIMAL CONTROL COPIER LEASE1,1611,161600-1207-415.38-02 INTEREST00000055LEVEL TEXTTEXT AMTBUDG DS-137 2015 ANIMAL CONTROL COPIER LEASE5555600-1207-415.39-12 SECURITY573 2,47390090000 1,200LEVEL TEXTTEXT AMTBUDG 2019 ALARM MONITORING1,2001,200600-1207-415.39-39 BANK CREDIT CARD CHARGES670854700700741560700LEVEL TEXTTEXT AMTBUDG 2019 SERVICE FEE FOR CREDIT CARD MACHINE700700600-1207-415.39-70 EDUCATION & TRAINING049500000600-1207-415.39-88 CREMATION SERVICES15,789 12,710 12,000 12,000 5,850 5,850 12,000LEVEL TEXTTEXT AMTBUDG 2019 CREMATION SERVICES12,00052 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures12,000600-1207-415.39-89 MISC CHARGES & SVCS0 1,9820 2,266 1,868 1,868 3,000LEVEL TEXTTEXT AMTBUDG 2019 OTHER SERVICES & CHARGES3,0003,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES129,535 202,161 224,801 236,759 143,031 113,680 302,595600-1207-415.43-09 MATERIALS & EQUIPMENT00 80,000 80,00000 45,000LEVEL TEXTTEXT AMTBUDG 2019 ANIMAL/CARGO VAN FOR ANIMAL PICKUP/DELIVERY45,000FOLLOWING THE 2018-2022 VEHICLE REPLACEMENT PLAN,AND REDUCED FROM A BOX TRUCK TO CARGO VAN45,000------------ ------------ ------------ ------------ ------------ ------------ ------------* CAPITAL00 80,000 80,00000 45,000------------ ------------ ------------ ------------ ------------ ------------ ------------** ANIMAL CONTROL657,215 802,874 950,022 968,596 520,274 420,640 935,516 53 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1207-321.06-00 PET LICENSES19,375 25,425 20,200 20,200 20,740 16,335 12,575LEVEL TEXTTEXT AMTBUDG 2019 CITY PET LICENSE SALES12,57512,575600-1207-321.06-10 DANGEROUS DOG LICENSE200375400400000600-1207-321.06-20 PET IMPOUND RECLAIM FEE4,685 6,375 9,500 9,500 4,055 2,760 8,000LEVEL TEXTTEXT AMTBUDG 2019 PET IMPOUND RECLAIM FEE8,0008,000600-1207-321.06-30 PET ADOPTION FEES16,744 24,994 16,500 25,000 21,856 17,988 49,300LEVEL TEXTTEXT AMTBUDG 2019 PET ADOPTION FEES49,300- FEES INCLUDE $85 DOGS & $65 CATS49,300600-1207-321.06-40 PICK UP FEES785480 1,500 1,500400280500LEVEL TEXTTEXT AMTBUDG 2019 UNWANTED PET PICKUP - $20 PER ANIMAL500500600-1207-321.06-45 PET MICRO CHIPPING3,230 4,100 3,750 3,750 2,540 2,020 4,000LEVEL TEXTTEXT AMTBUDG 2019 MICROCHIPPING - $20 EACH ANIMAL4,0004,000600-1207-321.06-50 VETERINARIAN EXPENSES1,912 2,511 2,200 2,200 1,999 1,426 2,200LEVEL TEXTTEXT AMTBUDG 2019 REIMB. FOR IN-HOUSE VACCINATIONS AND SHOTS2,2002,200600-1207-321.06-55 PET EUTHANASIA42040 1,000 1,00000500LEVEL TEXTTEXT AMTBUDG 2019 EUTHANASIA - $20 PER ANIMAL500500600-1207-321.06-60 ANIMAL SURRENDERS8,750 7,803 8,100 8,100 5,120 3,770 7,500LEVEL TEXTTEXT AMTBUDG 2019 SURRENDER FEES $20 PER ANIMAL7,50054 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue7,500600-1207-321.06-65 CREMATION766166500800879639800LEVEL TEXTTEXT AMTBUDG 2019 CREMATION800800600-1207-321.06-70 DONATIONS1,52230 3,500 3,500000LEVEL TEXTTEXT AMTBUDG ANIMAL CONTROL DONATIONS COLLECTED IN FUND 217600-1207-321.06-75 CHICKEN COOP280000000600-1207-321.50-10 VARIOUS5709500 1,900 1,920 1,840 2,500LEVEL TEXTTEXT AMTBUDG 2019 FEE FOR VARIOUS OTHER PERMITS2,5002,500600-1207-321.60-10 RABIES SPECIMIN PREP450240015018090300LEVEL TEXTTEXT AMTBUDG 2019 REIMB/RABIES SPECIMIN PREP300300------------ ------------ ------------ ------------ ------------ ------------ ------------*59,689 73,489 67,150 78,000 59,689 47,148 88,175600-1207-351.30-00 MISC COLLECTIONS REVENUE454000000------------ ------------ ------------ ------------ ------------ ------------ ------------*454000000600-1207-360.00-00 MISCELLANEOUS REVENUE333 2,479 6,500 6,500989905 1,500LEVEL TEXTTEXT AMTBUDG 2019 MISC REVENUE1,5001,500600-1207-360.51-00 INSURANCE REIMBURSEMENT23000000------------ ------------ ------------ ------------ ------------ ------------ ------------*356 2,479 6,500 6,500989905 1,500600-1207-392.00-00 INTERFUND TRANSFER IN629,368 728,865 820,662 820,662 410,331 410,331 845,841LEVEL TEXTTEXT AMTBUDG 2019 TRANSFER FROM 408-1207-415.50-02845,841SUBSIDIZE ANIMAL CARE & CONTROL*** ANIMAL CONTROL------------ ------------ ------------ ------------ ------------ ------------ ------------629,368 728,865 820,662 820,662 410,331 410,331 845,841------------ ------------ ------------ ------------ ------------ ------------ ------------689,867 804,833 894,312 905,162 471,009 458,384 935,516 55 City of South Bend, Indiana 2019 Budget Department 600-1208 - Rental Unit Inspection Fund Type Enterprise Funds Control City Funds 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Licenses & Permits - - - - - - - - - - - Charges for Services - - 30,000 - 100,000 125,000 150,000 175,000 200,000 70,000 233% Fines, Forfeitures, and Fees - - - - - - - - - - - Donations - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - 75,718 51,149 28,852 5,230 - 75,718 - Total Revenue - - 30,000 - 175,718 176,149 178,852 180,230 200,000 145,718 486% Expenditures by Type Personnel Salaries & Wages - - 83,390 4,260 85,058 86,759 88,494 90,264 92,070 1,668 2% Fringe Benefits - - 49,548 803 36,598 37,727 38,896 40,104 41,353 (12,950) -26% Total Personnel - - 132,938 5,063 121,656 124,487 127,390 130,368 133,423 (11,282) -8% Supplies - - 3,825 71 8,960 8,560 8,360 7,760 7,760 5,135 134% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - 10,000 8,000 8,000 7,000 7,000 10,000 - Utilities - - - - - - - - - - - Education & Training - - 1,500 - 1,800 1,800 1,800 1,800 1,800 300 20% Travel - - 1,100 - 1,200 1,200 1,200 1,200 1,200 100 9% Repairs & Maintenance - - 1,800 - 2,400 2,400 2,400 2,400 2,400 600 33% Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - 16,800 - 15,094 15,544 16,008 16,485 8,426 (1,706) -10% Interest & Fees - - 1,312 - 2,008 1,558 1,094 617 125 696 53% Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Other Services & Charges - - 20,725 - 12,600 12,600 12,600 12,600 12,600 (8,125) -39% Transfers Out - - - - - - - - - - - Total Services & Charges - - 43,237 - 45,102 43,102 43,102 42,102 33,551 1,865 4% Capital - - - - - - - - - - - Total Expenditures - - 180,000 5,134 175,718 176,149 178,852 180,230 174,734 (4,282) -2% Net Surplus / (Deficit)- - (150,000) (5,134) - - - - 25,266 Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Rental Unit Inspection division (600-1208) will be conducting property inspections and issuing a license for all rental properties in the City. All properties will be required to meet the minimum standards for the safety of the occupants. Revenue generation for this division will be derived from follow up re-inspection fees and assessments for non-compliance. First and second inspections will have no charges, however if not compliant after the second inspection there will be charges requiring follow up inspections to validate compliance. The 2019 budget for this new divison created in 2018 reflects a 2% decrease of $4,282. Personnel decreased 8% ($11,282) due to a one time reduction in Health Insurance of $13,880. Otherwise personnel had a 2% increase in wages and originally had a 4% increase in Health Insurance. Supplies increased by $5,135 to help purchase any start up tools the inspectors may need. Contractuals were realigned to add $10,000 for printing needs to develop postcards to notify the public of the new rental unit inspections, and a reduction of miscellaneous charges and services of $8,125, for a net increase of $1,865. 56 City of South Bend, Indiana 2019 Budget Department 600-1208 - Rental Unit Inspection Staffing (Full-Time Employees only) 2018 2019 2017 Amended 06/30/18 Proposed Forecast Position (* New title or additional position)Actual Budget Actual Budget 2020 2021 2022 2023 Non-Bargaining Rental Unit Inspection (600-1208) Code Inspector (Rental License Insp.)02222222 Total Non-Bargaining 02222222 Bargaining Total Bargaining 00000000 Total Full-Time Employees 02222222 Explain Significant Staffing Changes Below: None for 2019. 57 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures600-1208-415.10-01 SALARIED WAGES00 83,390 83,390 12,780 4,260 85,058LEVEL TEXTTEXT AMTBUDG TOTAL FTE - 21 CODE INSPECTOR (RENTAL LICENSE INSPECTOR)42,5291 CODE INSPECTOR (RENTAL LICENSE INSPECTOR)42,52985,058600-1208-415.11-01 FICA - REGULAR00 6,380 6,380924326 6,507LEVEL TEXTTEXT AMTBUDG 2019 FICA - $85,058 X 7.65%6,5076,507600-1208-415.11-04 PERF - REGULAR00 9,340 9,340 1,431477 9,526LEVEL TEXTTEXT AMTBUDG 2019 PERF - $85,058 X 11.2%9,5269,526600-1208-415.11-08 HEALTH INSURANCE00 32,592 32,59200 20,112LEVEL TEXTTEXT AMTBUDG HEALTH INSURANCE:$704.17 X 24 PAY PERIOD = $16,900 X 4 FTE33,8002019 HEALTH INSURANCE DEDUCTION - ONE TIME13,880-LONG TERM DISABILITY:$4.00 X 24 PAY PERIODS = $96 X 5 FTE19220,112600-1208-415.11-09 LIFE INSURANCE00240240150240LEVEL TEXTTEXT AMTBUDG 2019 LIFE INS: 2 EMP X $120 ($5 X24 PAY PERIODS)240240600-1208-415.11-22 PARKING ALLOWANCE00788788000600-1208-415.11-29 PARENTAL LEAVE0020820800213LEVEL TEXTTEXT AMTBUDG 2019 PARENTAL LEAVE: $85,058 X .25%213213------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES00 132,938 132,938 15,150 5,063 121,656600-1208-415.21-04 OFFICE SUPPLIES0030037530071 1,200LEVEL TEXTTEXT AMT 58 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 OFFICE SUPPLIES1,2001,200600-1208-415.22-01 C.S. GASOLINE00 2,175 2,17500 3,600LEVEL TEXTTEXT AMTBUDG 2019 C.S. GASOLINE @ $2.95/GALLON3,6003,600600-1208-415.22-05 UNIFORMS0065065000560LEVEL TEXTTEXT AMTBUDG 2019 UNIFORMS: $280 X 2 INSPECTORS560560600-1208-415.22-24 OTHER OPERATING SUPPLIES0020012500 1,200LEVEL TEXTTEXT AMTBUDG 2019 OPERATING SUPPLIES: GLOVES, FLASHLIGHTS, MISC1,2001,200600-1208-415.23-20 SMALL TOOLS & EQUIPMENT0050050000 2,400LEVEL TEXTTEXT AMTBUDG 2019 SMALL TOOLS & EQUIPMENT2,4002,400------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES00 3,825 3,82530071 8,960600-1208-415.32-03 TRAVEL000000 1,200LEVEL TEXTTEXT AMTBUDG 2019 TRAVEL: TRAINING AND CERTIFICATIONS1,2001,200600-1208-415.32-21 TRAVEL - MILEAGE00200200000600-1208-415.32-23 TRAVEL - HOTEL00500500000600-1208-415.32-24 TRAVEL - MEALS00300300000600-1208-415.32-25 TRAVEL - OTHER00100100000600-1208-415.33-01 OUTSIDE PRINTING SERVICES000000 10,000LEVEL TEXTTEXT AMTBUDG 2019 INFORMATION POSTCARDS FOR INSPECTION PROGRAM10,00010,000600-1208-415.36-03 AUTO EQUIPMENT R&M00 1,800 1,80000 2,400LEVEL TEXTTEXT AMT 59 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 REPAIRS & MAINTENANCE2,4002,400600-1208-415.37-11 CAPITAL LEASE PRINCIPAL00 16,800 16,800000600-1208-415.37-12 CAPITAL LEASE INTEREST00 1,312 1,312000600-1208-415.38-01 PRINCIPAL000000 15,094LEVEL TEXTTEXT AMTBUDG DS-171 2018 VEHICLE/EQUIP LEASE #115,09415,094600-1208-415.38-02 INTEREST000000 2,008LEVEL TEXTTEXT AMTBUDG DS-171 2018 VEHICLE/EQUIP LEASE #12,0082,008600-1208-415.39-70 EDUCATION & TRAINING00 1,500 1,50000 1,800LEVEL TEXTTEXT AMTBUDG 2019 EDUCATION & TRAINING: 2 INSPECTORS1,8001,800600-1208-415.39-89 MISC CHARGES & SVCS00 20,725 20,72500 12,600LEVEL TEXTTEXT AMTBUDG 2019 OTHER SERVICES & CHARGES:12,60012,600------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES00 43,237 43,23700 45,102------------ ------------ ------------ ------------ ------------ ------------ ------------** RENTAL UNIT INSPECTION00 180,000 180,000 15,450 5,134 175,718 60 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue600-1208-323.20-11 RENTAL UNIT INSP FEES00 30,000 30,00000 100,000LEVEL TEXTTEXT AMTBUDG 2019 NEW RENTAL UNIT INSPECTION FEE100,000100,000------------ ------------ ------------ ------------ ------------ ------------ ------------*00 30,000 30,00000 100,000600-1208-392.00-00 INTERFUND TRANSFER IN000000 75,718LEVEL TEXTTEXT AMTBUDG 2019 TRANSFER FROM 408-1208-415.50-0275,718SUBSIDIZE RENTAL UNIT INSPECTION75,718------------ ------------ ------------ ------------ ------------ ------------ ------------*00000075,718------------ ------------ ------------ ------------ ------------ ------------ ------------** RENTAL UNIT INSPECTION00 30,000 30,00000 175,718 61 City of South Bend, Indiana 2019 Budget Fund 219 - Unsafe Building Fund Type Special Revenue Funds Control City Funds 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Charges for Services 237,962 146,194 199,500 53,425 133,000 133,000 133,000 133,000 133,000 (66,500) -33% Fines, Forfeitures, and Fees 146,831 69,541 68,250 19,832 47,200 47,200 47,700 48,200 48,700 (21,050) -31% Interest Earnings - - 2,500 1,443 1,000 900 950 1,000 1,100 (1,500) -60% Other Income - - - - - - - - - - - Transfers In 755,180 579,757 648,273 324,137 681,154 686,186 675,522 679,964 684,468 32,881 5% Total Revenue 1,139,973 795,492 918,523 398,836 862,354 867,286 857,172 862,164 867,268 (56,169) -6% Expenditures by Type Personnel Salaries & Wages 167,266 176,005 190,001 85,633 191,978 194,104 196,253 198,425 200,620 1,977 1% Fringe Benefits 90,997 97,509 104,906 47,422 79,532 81,707 83,801 85,965 88,204 (25,374) -24% Total Personnel 258,263 273,514 294,907 133,055 271,510 275,812 280,054 284,390 288,824 (23,397) -8% Supplies 16,547 16,846 26,650 9,504 26,450 26,450 26,450 26,450 26,450 (200) -1% Services & Charges Professional Services 39,785 38,078 59,000 18,500 48,000 48,000 48,000 48,000 48,000 (11,000) -19% Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 252,975 277,140 350,503 67,702 354,500 354,500 354,500 354,500 354,500 3,997 1% Other Interfund Allocations - 32,616 31,481 15,744 33,941 34,572 35,215 35,872 36,541 2,460 8% Grants & Subsidies - - - - - - - - - - - Insurance 98,280 39,144 26,435 13,218 953 953 953 953 953 (25,482) -96% Other Services & Charges 104,888 111,741 183,437 31,217 127,000 127,000 112,000 112,000 112,000 (56,437) -31% Transfers Out - - - - - - - - - - - Total Services & Charges 495,928 498,720 650,856 146,381 564,394 565,025 550,668 551,325 551,994 (86,462) -13% Capital - - - - - - - - - - - Total Expenditures 770,738 789,079 972,413 288,939 862,354 867,286 857,172 862,164 867,268 (110,059) -11% Net Surplus / (Deficit)369,235 6,413 (53,890) 109,897 - - - - - Beginning Cash Balance - 371,735 379,148 325,258 325,258 325,258 325,258 325,258 Cash Reserve Cash Adjustments 2,500 1,000 - - - - - - Ending Cash Balance 371,735 379,148 325,258 325,258 325,258 325,258 325,258 325,258 Cash Reserves Target 192,685 197,270 243,103 215,589 216,822 214,293 215,541 216,817 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Staffing (Full-Time Employees only) 2018 2019 2017 Amended 06/30/18 Proposed Forecast Position Actual Budget Actual Budget 2020 2021 2022 2023 Non-Bargaining Superintendent IV 11111111 Total Non-Bargaining 11111111 Bargaining Driver 11111111 Operator III 22222222 Total Non-Bargaining 33333333 Total Full-Time Employees 44444444 25% of Annual expenditures The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Overall the 2019 budget reflects a decrease of $110,059 or a -11% change. Wages increased 1.5% but overall Personnel dropped by 8% due to a one time decrease in Health Insurance of $24,960, Supplies decreased by 1%, and Contractual Services decreased 13% ($86,462). The drop in Contractual Services represents a decrease in general liability insurance of $25,482, legal services $11,000, Site Mowing and Graffiti $31,003 and misc. contractuals of $18,997. Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. 62 City of South Bend, Indiana 2019 Budget Fund 219 - Unsafe Building Accomplishments, Goals, KPI's 2018 Accomplishments & Outcomes - - - - - - - - - - 2019 Department Goals & Objectives and Linkage to City Results - - - - - - - - - Key Performance Indicators (KPI's) Measure Type 2017 Actual 2018 Estimated 2019 Target Long Term Goal - Average number of days from inspector's request for abatement to completed abatement Efficiency 14 14 14 14 - Percentage of billable vs non‐billable abatements Effectiveness 93% 93% 95% 95% - Increase the number of volunteer driven neighborhood clean-ups Effectiveness 6 8 10 12 - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2019 Significant Changes/Challenges/Opportunities - - - - - - - - Build a working relationship with Chris Anderson (DTSB Homeless liaison) when interacting with the homeless community. Continue to build better partnerships with City departments. Continue to dedicate the lighting loader, twice a month, to collect all tires that are dumped in the alleys. Robust & Well-Planned Infrastructure Priority Based Budgeting Result: Continuously and proactively maintains, repairs, improves and invests in its transportation infrastructure (roads, streets and sidewalks) Vibrant & Welcoming Neighborhoods Priority Based Budgeting Result: Attracts and retains homeowners by providing well-planned, attractive, diverse and livable neighborhoods, offering a variety of housing options and promoting neighborhood identity and pride The Deputy Director and NEAT will work with neighborhood associations and businesses to promote more neighborhood clean-ups. Well-Governed and Administered City Priority Based Budgeting Result: Is a great employer attracting, developing, equipping and retaining great employees Work with the Department of Safety & Risk to ensure that the crew is working in the safest possible manner every day Provide the NEAT Crew with training opportunities, as available. Work with the NEAT Crew to become more efficient in scheduling abatements. Maintain/increase neighborhood cleanups, with 10 as of August 2018. Trim/cut back alleys, and keep streets clear of debris. Trim overgrowth blocking street signage. Priority Based Budgeting Result: Promotes and sustains a thriving, healthy, and sufficiently regulated community with revitalized neighborhoods and commercial areas that are attractive, well-kept and free from blight Transitioned housing files to from NaviLine to Accela, and all new housing files opened in Accela. Kept bridges open during the winter months by clearing snow off the sidewalks so pedestrians could safely pass. Worked with local businesses, Engineering, and First Responders to fence off a dangerous, makeshift trail under the Ironwood Bridge. Assisted with Rebuilding Together by demolishing a small garage for a Code Enforcement customer. Safe Community for Everyone 63 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresUNSAFE BUILDING FUND219-1201-415.31-01 LEGAL SERVICES33,600 38,000 48,000 59,000 23,500 18,500 48,000LEVEL TEXTTEXT AMTBUDG 2019 LEGAL SERVICES FOR UNSAFE BUILDING48,000- THIRD PARTY ATTORNEY FOR CODE HEARINGS48,000219-1201-415.31-39 COLLECTION AGENCY EXPENSE 6,1857800000219-1201-415.31-70 ADM FEE ALLOCATION0 11,268 11,361 11,361 7,576 5,682 11,744LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - ADMIN FEE11,74411,744219-1201-415.36-13 SITE MOWING (PARKS)129,866 112,051 164,000 191,949 37,709 19,162 164,000LEVEL TEXTTEXT AMTBUDG 2019 SITE MOWING: BILLED TO CODE FROM VPA DEPT164,000164,000219-1201-415.36-15 GRAFFITI REMOVAL - PARKS 70,899 110,258 100,000 103,05400 100,000LEVEL TEXTTEXT AMTBUDG 2019 GRAFFITI REMOVAL AS PERFORMED BY VPA FOR CODE 100,000- REIMBURSEMENT FOR ACTUAL EXPENSES TO VPAGRAFFITI DIVISION100,000219-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES480 3,23802502402400219-1201-415.39-89 MISC CHARGES & SVCS8,445 9,298 15,000 14,750 6,245 4,985 15,000LEVEL TEXTTEXT AMTBUDG 2019 MISC CHARGES FOR CODE/UNSAFE BUILDING15,00015,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES249,475 284,191 338,361 380,364 75,270 48,568 338,744------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.249,475 284,191 338,361 380,364 75,270 48,568 338,744 64 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures219-1209-415.10-01 SALARIED WAGES47,960 51,618 55,204 55,204 32,525 26,429 56,308LEVEL TEXTTEXT AMTBUDG TOTAL FTE - 11 SUPERINTENDENT IV56,30856,308219-1209-415.10-02 HOURLY WAGES115,446 111,169 118,042 118,042 65,751 54,597 118,915LEVEL TEXTTEXT AMTBUDG TOTAL FTE - 32019 HOURLY WAGES (TEAMSTERS):1 DRIVER (38,709)38,7092 OPERATOR III (2 X 37,856)75,712PROFICIENCY PAY: ($0.60/HR X 2080 X 3)3,744ATTENDANCE BONUS:750CALC'D AS: MISS 0 DAYS: $250 EACHMISS1DAY:$150MISS 2 DAYS: $100MISS3ORMOREDAYS:$0118,915219-1209-415.10-03 SEASONAL & INTERNS0 8,191 12,120 11,87000 12,120LEVEL TEXTTEXT AMTBUDG 2019 SEASONAL & INTERNS:- 2 SEASONAL PT @ $10.10/HR, 15 WEEKS, 40HRS/WK12,12012,120219-1209-415.10-04 EXTRA AND OVERTIME3,110 2,976 4,085 4,335 4,506 4,057 4,085LEVEL TEXTTEXT AMTBUDG 2019 OVERTIME AS OCCASIONALLY REQUIRED4,0854,085219-1209-415.10-06 SPECIAL PAYS0 1,300550550550550550LEVEL TEXTTEXT AMTBUDG LONGEVITY PAY:5501 EE, 20 YRS: $350 (DRIVER)1 EE, 13 YRS: $200 (1 EQUIP OP III)550219-1209-415.10-14 PRODUCTIVITY BONUS75075000000219-1209-415.11-01 FICA - REGULAR12,319 13,215 14,805 14,805 7,548 6,252 14,686LEVEL TEXTTEXT AMTBUDG 2019 FICA: 65 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresTOTAL WAGES X 7.65% (191,978 X .0765)14,68614,686219-1209-415.11-04 PERF - REGULAR18,664 18,717 19,866 19,866 11,149 9,663 20,144LEVEL TEXTTEXT AMTBUDG 2019 PERF REGULAR:TOTAL FULL-TIME WAGES X 11.2% (179,858 X .112)20,144- PERF CIVIL CITY: 11.2% $56,308 = $6,307- PERF TEAMSTERS: 11.2% $123,550 = $13,83720,144219-1209-415.11-05 PERF - UNION0 1,732 1,832 1,832 1,002895 1,853LEVEL TEXTTEXT AMTBUDG 2019 PERF UNION:- TEAMSTERS CONTRACT: 1.5% ($123,550 X 1.5%)1,8531,853219-1209-415.11-07 UNEMPLOYMENT COMP231000000219-1209-415.11-08 HEALTH INSURANCE57,984 61,280 65,184 65,184 33,774 28,684 40,224LEVEL TEXTTEXT AMTBUDG HEALTH INSURANCE:$704.17 X 24 PAY PERIOD = $16,900 X 4 FTE67,6002019 HEALTH INSURANCE DEDUCTION - ONE TIME27,760-LONG TERM DISABILITY:$4.00 X 24 PAY PERIODS = $96 X 4 FTE38440,224219-1209-415.11-09 LIFE INSURANCE480470480480265220480LEVEL TEXTTEXT AMTBUDG 2019 LIFE INS: 4 X $120 ($5 X 24 PAY PERIODS)480480219-1209-415.11-10 CLOTHING ALLOWANCE499000000219-1209-415.11-24 CELL PHONE ALLOWANCE420420420420245210420LEVEL TEXTTEXT AMTBUDG 2019 CELL PHONE ALLOWANCE420420219-1209-415.11-27 JOB READINESS ALLOWANCE0 1,275 1,275 1,275 1,275 1,275 1,275LEVEL TEXTTEXT AMTBUDG 2019 JOB READINESS:- $425 PER TEAMSTER (3 X $425)1,27566 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures1,275219-1209-415.11-29 PARENTAL LEAVE00444444267222450LEVEL TEXTTEXT AMTBUDG 2019 PARENTAL LEAVE:- .25% OF $179,858450450219-1209-415.11-99 OTHER FRINGE BENEFITS40040060060020000------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES258,263 273,513 294,907 294,907 159,057 133,055 271,510219-1209-415.21-02 PRINT SHOP8000000219-1209-415.22-01 C.S. GASOLINE12,078 11,906 19,500 19,500 8,970 7,833 19,500LEVEL TEXTTEXT AMTBUDG 2019 C.S. GASOLINE19,50019,500219-1209-415.22-05 UNIFORMS1,539 1,042 1,400 1,600 1,196888 1,400LEVEL TEXTTEXT AMTBUDG 2019 UNIFORMS1,4001,400219-1209-415.22-20 C.S. MEDICAL/SAFETY70000000219-1209-415.22-22 MEDICAL/SAFETY SUPPLIES4900550550336336550LEVEL TEXTTEXT AMTBUDG 2019 MEDICAL/SAFETY SUPPLIES550550219-1209-415.22-24 OTHER OPERATING SUPPLIES2,362 3,899 5,000 5,000 2,645447 5,000LEVEL TEXTTEXT AMTBUDG 2019 MISC SUPPLIES FOR NEAT CREW5,0005,000------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES16,547 16,847 26,450 26,650 13,147 9,504 26,450219-1209-415.31-70 ADM FEE ALLOCATION0 20,724 18,691 18,691 12,464 9,348 19,798LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - ADMIN FEE19,79819,79867 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures219-1209-415.31-71 CENTRAL STORES ALLOCATION0360 1,271 1,271848636 2,269LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - CENTRAL STORES2,2692,269219-1209-415.31-73 PRINT SHOP ALLOCATION026415815810478130LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PRINT SHOP130130219-1209-415.34-02 LIABILITY INSURANCE98,280 39,144 26,435 26,435 17,624 13,218953LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - LIABILITY INSURANCE953DEPOSIT IN 226-0000-340.12-00953219-1209-415.36-03 AUTO EQUIPMENT R&M52,040 54,754 50,000 55,000 51,460 48,541 90,000LEVEL TEXTTEXT AMTBUDG 2019 R&M FOR AUTOMOTIVE EQUIPMENT90,000- YTD 2018 USED APPROXIMATELY 84% OF 2018 BUDGET- FIVE YEAR CAPITAL REPLACEMENT PLAN ADDRESSESREPLACEMENT OF OLDER EQUIPMENT***NOTE - $40K INCREASE WAS OFFSET BY REDUCTIONOF LANDFILL TO BRING IN LINE WITH 3 YR ACTUAL90,000219-1209-415.36-06 RADIO EQUIP R&M17077500500160500LEVEL TEXTTEXT AMTBUDG 2019 R&M FOR RADIO EQUIPMENT:500-MOBILE RADIOS @ $60 EA TO CALIBRATE-HAND HELD RADIOS @ $15 EA500219-1209-415.39-85 LANDFILL93,403 83,883 150,000 166,437 31,220 25,672 110,000LEVEL TEXTTEXT AMTBUDG 2019 LANDFILL - INCLUDES CARTAGE, TIRE RECYCLING110,000- $40K DECREASE WAS OFSET TO INCREASE ACCT 36.03110,000219-1209-415.39-89 MISC CHARGES & SVCS2,560 15,323 2,000 2,000320320 2,000LEVEL TEXTTEXT AMT 68 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresBUDG 2019 MISC CHARGES (EX. EQUIPMENT R&M)2,0002,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES246,453 214,529 249,055 270,492 114,056 97,813 225,650------------ ------------ ------------ ------------ ------------ ------------ ------------** NEAT CREW521,263 504,889 570,412 592,049 286,260 240,371 523,610------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNSAFE BUILDING FUND770,738 789,080 908,773 972,413 361,530 288,939 862,354 69 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueUNSAFE BUILDING FUND219-0000-361.00-00 INTEREST EARNINGS000 2,500 2,732 1,443 1,000LEVEL TEXTTEXT AMTBUDG 2019 INTEREST EARNINGS1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*000 2,500 2,732 1,443 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------** UNSAFE BUILDING FUND000 2,500 2,732 1,443 1,000 70 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue219-1201-322.20-10 REGISTRATION FEE000 1,200 2,700900 1,200LEVEL TEXTTEXT AMTBUDG 2019 VACANT BUILDING/REGISTRATION FEE1,2001,200------------ ------------ ------------ ------------ ------------ ------------ ------------*000 1,200 2,700900 1,200219-1201-344.30-00 ENVIRONMENTAL CLEANUP17,748 80,735 65,000 65,000 54,901 44,856 78,000LEVEL TEXTTEXT AMTBUDG 2019 ENVIRONMENTAL CLEANUP78,00078,000219-1201-344.30-10 ILLEGAL DUMPING143,834 41,294 85,000 85,000 1,403 1,1950219-1201-344.30-20 GRASS36,842 24,165 25,000 25,000 12,897 7,374 30,500LEVEL TEXTTEXT AMTBUDG 2019 CHARGES TO PROPERTY OWNERS FOR GRASS CUTTING30,500- APRIL THROUGH OCTOBER30,500------------ ------------ ------------ ------------ ------------ ------------ ------------*198,424 146,194 175,000 175,000 69,201 53,425 108,500219-1201-349.09-00 DEMOLITION AND BOARDING 39,5380 24,500 24,5003000 24,500LEVEL TEXTTEXT AMTBUDG 2019 DEMOLITION/BOARDING24,50024,500------------ ------------ ------------ ------------ ------------ ------------ ------------*39,5380 24,500 24,5003000 24,500219-1201-351.30-00 MISC COLLECTIONS REVENUE1 21,311 33,000 33,000 3,930 2,174 5,000LEVEL TEXTTEXT AMTBUDG 2019 COLLECTIONS RECEIVED5,0005,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1 21,311 33,000 33,000 3,930 2,174 5,000219-1201-352.00-00 FORFEITS118,9765000 6,050 6,100900 2,000LEVEL TEXTTEXT AMTBUDG 2019 FINES & FORFEITURES2,00071 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue2,000------------ ------------ ------------ ------------ ------------ ------------ ------------*118,9765000 6,050 6,100900 2,000219-1201-354.00-00 ORDINANCE VIOLATION27,854 47,730 28,000 28,000 22,690 15,858 39,000LEVEL TEXTTEXT AMTBUDG 2019 OVB FINES IMPOSED ON CODE CITATIONS39,00039,000------------ ------------ ------------ ------------ ------------ ------------ ------------*27,854 47,730 28,000 28,000 22,690 15,858 39,000219-1201-392.00-00 INTERFUND TRANSFER IN755,180 579,757 648,273 648,273 324,137 324,137 681,154LEVEL TEXTTEXT AMTBUDG 2019 TRANSFER FROM 408-1201-415.50-02681,154SUBSIDIZE UNSAFE BLDG FUND681,154------------ ------------ ------------ ------------ ------------ ------------ ------------*755,180 579,757 648,273 648,273 324,137 324,137 681,154------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.1,139,973 795,492 908,773 916,023 429,058 397,393 861,354------------ ------------ ------------ ------------ ------------ ------------ ------------*** UNSAFE BUILDING FUND1,139,973 795,492 908,773 918,523 431,790 398,836 862,354 72 City of South Bend, Indiana 2019 Budget Fund 221 - Landlord Registration Fund Type Special Revenue Funds Control City Funds 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Revenue Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants/Intergovernmental - - - - - - - - - - - Licenses & Permits 1,225 8,475 4,000 310 - - - - - (4,000) -100% Charges for Services - - - - - - - - - - - Fines, Forfeitures, and Fees - - 2,000 - - - - - - (2,000) -100% Interest Earnings - - 70 39 - - - - - (70) -100% Bond Proceeds - - - - - - - - - - - Donations - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - - Total Revenue 1,225 8,475 6,070 349 - - - - - (6,070) -100% Expenditures by Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits - - - - - - - - - - - Total Personnel - - - - - - - - - - - Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Other Interfund Allocations - - - - - - - - - - - Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance - - - - - - - - - - - Other Services & Charges - 15 1,000 5 500 500 500 500 500 (500) -50% Transfers Out - - - - - - - - - - - Total Services & Charges - 15 1,000 5 500 500 500 500 500 (500) -50% Capital - - - - - - - - - - - Total Expenditures - 15 1,000 5 500 500 500 500 500 (500) -50% Net Surplus / (Deficit)1,225 8,460 5,070 344 (500) (500) (500) (500) (500) Beginning Cash Balance - 1,225 9,685 14,755 14,255 13,755 13,255 12,755 Cash Reserve Cash Adjustments - - - - - - - - Ending Cash Balance 1,225 9,685 14,755 14,255 13,755 13,255 12,755 12,255 Cash Reserves Target - - - - - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: No reserve requirement This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Originally any revenues from penalties will be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program is under State legal review. The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the new ordinance. 73 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual ExpendituresLANDLORD REGISTRATION221-1201-415.39-01 REFNDS,AWARDS,INDEMNITIES01000000221-1201-415.39-89 MISC CHARGES & SVCS05 1,000 1,00055500LEVEL TEXTTEXT AMTBUDG 2019 MISC CHARGES500500------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES015 1,000 1,00055500------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.015 1,000 1,00055500------------ ------------ ------------ ------------ ------------ ------------ ------------*** LANDLORD REGISTRATION015 1,000 1,0005550074 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 20192016 2017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual RevenueLANDLORD REGISTRATION221-0000-361.00-00 INTEREST EARNINGS0007069390------------ ------------ ------------ ------------ ------------ ------------ ------------*0007069390------------ ------------ ------------ ------------ ------------ ------------ ------------** LANDLORD REGISTRATION000706939075 CITY OF SOUTH BENDREVENUE2019 BUDGET201820182018 6/30/18 20192016 2017 Original Amended YTD YTD EstimatedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Revenue221-1201-351.30-00 MISC COLLECTIONS REVENUE00 2,000 2,000000LEVEL TEXTTEXT AMTBUDG FINES AND PENALTIES FOR FAILURE TO REGISTER FOR2,000THE LANDLORD REGISTRATION PROGRAM2,000221-1201-351.30-10 LANDLORD REGISTRATION1,225 8,475 4,000 4,000310310 1,000LEVEL TEXTTEXT AMTBUDG 2019 LANDLORD REGISTRATION FEES1,0001,000------------ ------------ ------------ ------------ ------------ ------------ ------------*1,225 8,475 6,000 6,000310310 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------** NEIGHBORHOOD CODE ENF.1,225 8,475 6,000 6,000310310 1,000------------ ------------ ------------ ------------ ------------ ------------ ------------*** LANDLORD REGISTRATION1,225 8,475 6,000 6,070379349 1,000 76