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Community & Economic Development"
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1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission, Board of Public Works
From: Bill Schalliol, Economic Development Planner
Subject: Resolution 2971 & Amendment to the Addendum To Master Agency Agreement
Mayflower /Hutsfield Square Infrastructure Project — Supplement #1
Date: December 6, 2011
Attached to this memorandum is Resolution 2971 and Amendment to the Addendum To Master
Agency Agreement for the Mayflower /Hutsfield Square Infrastructure Project — Supplement #1. the
purpose of this amendment is to add supplemental funds to an existing contract with Abonmarche to
continue to provide project oversight and inspection related to both the sewer and roadway
construction projects until the completion of the project. As part of the approval of Resolution 2893
and the Addendum to the Master Agency Agreement, the Commission and Board of Public Works
approved a contract with Abonmarche to provide Project Oversight/Inspection in the amount of
$86,740.00. The purpose of the contract was to allow for an additional (outside) inspector to be in
the field to deal with project construction issues. Based on the complexity of the project, the service
was well worth the expense, but we need some additional funding to provide additional inspection
services to close out the sewer and road project and complete all required closeout documentation.
Staff requests approval of Resolution 2971 and the Amendment to the Addendum To Master
Agency Agreement for the Mayflower /Hutsfield Square Infrastructure Project — Supplement #1.
What We Do Today Makes A Difference!
RESOLUTION NO. 2971
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Mayflower /Hutsfield Square Infrastructure Project)
(Relates to 2893 -11)
WHEREAS, effective January 1, 2010, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2010; and
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Mayflower /Hutsfield Square Infrastructure Project to the Master Agency Agreement
by way of an Addendum; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (Mayflower /Hutsfield Square Infrastructure
Project - Supplement #1) and hereby authorizes its execution in substantially the form
attached hereto with such changes as the Commission may deem necessary or appropriate
upon the advice of counsel, said execution thereof to be conclusive evidence of the
Commission's approval of such changes. The Clerk is hereby directed to file a copy of
this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
December 13, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend,
Indiana 46601.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
AMENDMENT TO THE ADDENDUM TO THE
MASTER AGENCY AGREEMENT
(Mayflower /Hutsfield Square Infrastructure Project - Supplement #1)
(2971 -11 / Relates to 2893 -11)
This Amendment to the Addendum to the Master Agency Agreement (this
"Amendment''), made and entered into as of the 22nd day of December, 2011, by and
between the South Bend Department of Redevelopment, acting by and through its
Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a
municipal corporation duly organized and existing pursuant to the laws of the State of
Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of
the Commission designating the BPW to act as the Commission's agent to undertake the
Mayflower /Hutsfield Square Infrastructure Project - Supplement #1 (the "Project ")
WHEREAS, effective January 1, 2010, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2010; and
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Mayflower /Hutsfield Square Infrastructure Project to the Master Agency Agreement
by way of an Addendum on June 14, 2011.
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being originally described in "Exhibit A ", and now amended as described in "Exhibit B ",
attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
(Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
ATTEST:
Linda Martin, Clerk
Exhibit "A"
MAYFLOWER/HUTSFIELD SQUARE INFRASTRUCTURE PROJECT
Proiect Budget
Mayflower Boulevard Construction - $ 2,499,736.21
Mayflower Sewer Construction - $ 1,868,743.50
Project Oversight /Inspection - $86,740.00
See attached proposal from Abonmarche dated June 3, 2011
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601 -1830
CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
BOARD OF PUBLIC WORKS
June 27, 2011
Mr. Roger Nawrot
Abonmarche Consultants
750 Lincoln Way East
South Bend, Indiana 46601
PHONE 574 /235 -9251
FAx 574/235 -9171
RE: Professional Services Agreement — Design of Mayflower/Hutsfleld Square Infrastructure
Project No. 110 -036
Dear Mr. Nawrot:
The Board of Public Works, at its meeting held on June 27, 2011, approved the above
referenced Professional Services Agreement in the amount of $86,740.00.
Enclosed is a copy of the Professional Services Agreement for your records.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely,
t
Linda M. Martin, Clerk
Enclosure
c: Bill Schalliol, CED
Toy Villa, Engineering
Rob Nichols, Engineering
Judy Love, CED
Beth Leonard, CED
GARY A. GII.oT, P.E. DONALD E. INKS CARL P. LITTRELL
PRESIDENT MEMBER MEMBER
Abonmarche Professional Services Agreement
ABONMARCHE
Coneden::A By Design
AGREEMENT between: Abonmarche Project Number.
Client name: City of South Bend Department of Public Works Date:
Client address: 227 W Jefferson Blvd County -City Building Rm. 1316 South Bend. IN 46601 Phone
Cell:
Fax:
Email:
June 3, 2011
574 -235 -9251
hereinafter referred
to as the Client, and Abonmarche Consultants. Inc., referred to as Abonmarche, of 750 Lincoln Way East, South Bend, IN 46601.
The Client contracts with Abonmarche to perform professional services with regard to the Client's project generally referred to as:
Project Name: Mayflower Road Sanitary Sewer and Road Relocation Part Time Construction Inspection _
Location: Nimtz Parkway Lift Station to Brick Road
The professional services to be provided by Abonmarche, collectively referred to as the Work Plan, are as follows:
Scope of work: Engineering Services Outlined in Appendix "A"
Project schedule: Schedule Outlined in Appendix "B"
Special Provisions:
Abonmorche proposal /work plan, dated
described therein.
is incorporated into this Agreement by reference, and is limited to the services
The Client agrees to promptly pay for services provided by Abonmarche for the Scope of Work according to the following:
(fee $) Not -To- Exceed $86,740.00 as Outlined in Appendix. "C"
Prior to commencement of services, the Client will specify any and all documentation that the Client requires for submission with the invoice for services
provided by Abonmarche. Absent any special request from the Client, Abonmarche will send its standard form of invoice.
If, after receipt of an invoice from Abonmarche, the Client has any questions, or if there are any discrepancies in the invoice, the Client shall identify the issue in
writing within ten (10) days of its receipt. If no written objection is made within the ten (10) day period, any such objection shall be deemed waived.
Abonmorche invoices ore due upon receipt.
The Client has designoted Mr. Toy Villa as its Representative. The Representative shall have the authority to
execute any documents pertaining to this Agreement or amendments thereto, and for the approval of all change orders, addenda, and additional services to
be performed by Abonmorche. The representative shall be the contact person for submission of all documents, invoices or communications.
Authorization to Proceed and Guarani" of Payment: By signing this Agreement the Client authorizes Abonmarche to provide services described above, and
that the Client is the responsible party for making payment to Abonmarche. By signing below f ackn wfedae that 1 have received and ggree to the Terms
and Conditions on Paae 2 of this Aareement and I understand that the Terms and Conditions take precedence over all prior oral and written underston in_ .
These Terms and Conditions con only be amended, supplemented, modified, or canceled by a written instrument signe th parties. Any notice or other
communications shall be in writing and shall be considered to have been duly given when personally delivered or u th d day after being deposited
Into first class certified mail, postage prepaid, return receipt requested.
Authorized Client Re esentatlive Authorized Abonmarche res alive 4
Client: -City of South blic Works and Safe�y Signature: —
Dole Signed: Bwed of Public Worms _ f J Printed Name: Roger T. Nowrot, PE & PLS .�
Signatures: _ _ ._ Title: Senior Project Engineer
Abonmarche Consultants, Inc.
Originating Office: 750 Lincoln Way East
i+ South Bend, IN 46601
T 574.232.8700
F 574.251.4440
Date Signed: June 3, 2011 _ry
Revised 5-4-11 rage t Or z
TERMS AND CONDITIONS OF PROFESSIONAL SERVICES AGREEMENT
I . Agreement. These Terms and Conditions shall be Incorporated by reference and
shall prevail as the basis of the Client's Agreement to Abonmarche. Any Client
document or communication in addition to or In conflict with these Terms and
Conditions stall be subordinate and subject to these previsions.
2. Execution. Abanmorche has the option to render this Agreement null and void, 1
If it Is not executed within thirty (30) days of delivery.
3. Client Responsibilities. The Client will provide all criteria and information
concerning the requirements of the Project. The Client will assume responsibility
for Interpretation of contract documenis and for construction observation and 1
will %&oive all claims against Abonmorche that may be in any way connected,
unless Abonmarche's services under this Agreement include full -time
construction observation or review W contractor's performance.
4. Performance. The standard of care for services performed by or provided by
Abonmarche will be the care and skill ordinarily used by Abonmarche's 1,
profession practicing under similar circumstances at the some time and in the
some locality: Ab- onmarche makes no warranty, expressed or implied, with
respect to any services provided by Abonrmache. Abonmarche will not be
liable for any claim, damages, cost, or expense (including attorney's fees) or
other liability or loss not directly and solely caused by the negligent acts, errors,
or omissions of Abonmarche.
5. Hourly B" Rates. If payment is on an hourly rate, Client wig pay Abonmarche
at the current hourly biAing rates. The hourly rates are adjusted annually or as
deemed appropriote.
6. Relmbufsoble Expenses. Reimbursable expenses, the actual costs incurred
directly or indirectly for the Client's Project, will be charged at Abonmarohe's i
current rates. Examples of reimbursable ewpenAS Include, but are not limited to:
moeoge, tests and analyses, special equipment services, postage and delivery
charges, telephone and telefax charges, copying, printing, and bindirvg
charges, commercial transportation, meals, lodging, special fees, licenses, and
permits. Subconsultonl and outside technical or professional services 'evill bP
charged on the basis of the actual costs times a foOCA of 1.15.
7. Additional $eMces. Additional services that may be provided pursuant to the
Agreement or any subsequent modification of the Agreement will be
outtrorized. when possible, by written amendment signed on behalf of the Client
and Abonmorche. Additional services, performed by Abonmarche are subject 2
to all Terms and Conditions and the Client will be responsible for payment.
Should the Client, regulatory agency, or any public body or inspector direct
m�dificolion or addition to services covered by this Agreement, the cost will be
added to the agreed price. Requests for extra services should be made in
writing 'a a change order, but none the less, Abonmarche is entitled to be paid
for extra services provided whether or not it is to writing.
8. Underground Structures or hided URIRfes. The Client is responsible for
Identification and location of all public and private buried structures on the
Client's property and the Project site, such as, but not limited to, storage tanks
and lines. or gas, water, sewer, electrical, phone, :Able, or any other public or
prnaie utilities. If is agreed that Abonmarche is not responsible for accidental
damage to utilities or underground structures, whether known, unknown or
Improperly located. The client shall be responsible for design fees if changes are 2
necessary. Utility locating or marking services provided! by Abonmarche are not
substitutes for complying w th the utility owner notification requirements a the
locating services (81 I systems) required prior to an excavation. Utilities shown as
located by ground penetrating rocky are approximate only. No ex ^ovation
took place to verify the positions shown or to verify the typo of utility (except os 2
noted). Careful excavation is required for verification of the buried utilily. The
owner or customer assumes the risk of error and the actual location of the
underground utility. Abonmarche is not providing any certification or guarantee
regarding the exact location of any underground utility.
9. Underground Conditions. Abonmarche shall have no responsibility for the
identification of existing or unforeseen /diftering underground conditions. The
Contractor shall have safe responsibility for determining the nature of
underground conditions and the means and methods of dealing with those 2
conditions. Abonmarche 's entitled to rely upon the information provided by
geolechnlcal consultants and stag have no responsib0ity for the accuracy or
correctness of the data contained in the geotechnicol reports.
10.31te Access and Security. With the exception of access rights that land surveyors
are off rded by law, the Client will provide Abonmarche access to the Project
site and the Client wig be responsible for obtaining any necessory permission
from any affected third party property owners for use of their lands. The Client is
Abonmarche, unless specifically- state =j otherwise In an amendment io the
Agreement. Any electronic mF -die provided under this Agreement to the Client
are only for the convenience of the Client. Any conclusions or information
obtained or derived from such electronic flies will be at the user's sole risk.
S. bonds and Permits. The Client will be responsible for the adoption of any site
access or right of way bonds that may be initiated cn their behalf. At
completion of Abonmarche's Fenvice,, the Client will take responsibility and pay
any ongoing bond or permit costs for any bonded a permitted services.
6.TWrd party Imroldrig. If the Client directs Abonmarche to irnvrtce third party
payers, Abonmarche will do so. but the Client agrees to be ultimately
responsible for Abonmarche's compensation unto the Client provides
Abonmorche with the third party's written acceptance of all terms of this
Agreement and until Abonmarche agrees to the substitution.
'.Third Party tieiraff rtes. Nothing contained in this Agreement shall create a
contractual relationship with or a cease of action in favor of a third party
against either the Client or Abonmarche. Abonmarche's services under this
Agreement are being performed solely for the Client's benefit, and no other
party or entity shall have any claim against Abonmarche because of this
Agreement or performance or nonperformance of services hereunder. The
Client and Abonmarche agree to require a similar provision in oil contracts with
contractors, subcontractors, subconsuftonts, vendors and other entities involved
in this Project to carry out the intent of ties provision.
B,Suspension of SerAces, In the event of iron- payment by Client, Abonmarche
will have the absolute right to cease performance of any, services.
S. Confraetar's Wodc Abonmarche shall have no authority to direct or control the
Work of the Contractor or to stop the Work of the Contractor. Abonmorche shall
not be liable to any party for the foaure of the Contractor to perform the Work
consistent with the Plans and Specifications and applicable Codes and
Regulations. Abonmarche shall have no responsibility a be liable for safety
procedures of the Contractor or its subcontractors,
20.Corwquentiot Damages, The Client and Abonmarche waive consequential
damages for claims, disputes, or other matters in question relating to services
provided as o part of this Agreement, including for example, but not limited to,
Icss of business.
(.Governing Low. This Agreement will be deemed to have been made in St.
Joseph County, Indiana and stroll be govemed by and construed In
accordance with the laws of the State of Indiana.
22. Venue. The parties (a) irrevocably submit to the jurisdiction of any Indiana court
sitting in St. Joseph County. Indiana In any action arising out of this agreement.
and (bj waive, to the fullest extent thot they may effectively do so, the defense
of an inconvenient forum. The parties also agree that a final judgment In any
such action shall be concl&ve and may be enforced in other jurisdictions by
suit on the judgment, or in any other manner provided by law.
23.Conslderations. The successors, executors, administrators, and legal
representatives of the Client and Abonmarche ore hereby bound onto the
other with respect to the covenants, Agreements, and obligations of this
Agreemeni.
4.Acts of God. Neither the Client nor Abonmarche wilt have any ][ability for
nonperformance caused in whole or in Fart by causes beyond Abonmorche's
reasonable control. Such causes include. but are not limited to, Acts of God,
civil unrest and war. labor unrest and strikes, acts of authorities, and events that
could not be reasonably onticip=.Aed.
S.Termination. Either the Client a Abonmarche may terminate this Agreement by
giving ten (10) days written notice to the other porn. In such on event, the
Client will pay Abonmarche in full for all services previously authorized and
performed prior to the effective date of the termination. plus (at the dscreiion
of Abonmarche) a termination charge to cover finalization of services necessary
to bring ongoing services to a logical conclusion. Upon receipt of such
payment. Abonmarche will return to the Client all documents and information
that are the property of the Client.
6.EaRre Agreement. This Agreement contains the entire agreement between the
parties and there are no agreements, representotions, statements. or
understandings which hole been relied on by the parties w'h-ch ore not stated
in this Agreement.
End of Agreement.
solely responsible for site secuniy.
1 I.ConsuNonh. Abonmarche may engage Consultants at the request of the Client Reviewed by City of South Bend Legal Department 5/4/11
to perform services which are typically the Client's responsibility, such as surveys.
geotechnical and environmental assessments. The Client agrees that
Abonmarche will not bEe responsible for, or in any manner guarantee, the
performance of services by the Consultants. The Client agrees that
Abonmarche will not be liable for ony claim, liability, or defense cost for injury or
loss sustained by any pity, allegedly caused by the Consultants' negligence or
willful misconduct.
12.0pkAons of Cost- Any opinions of probable construction cost and /or total
project cost provided by Abonmarche will be on the bosis of experience and
judgment, but these are only estimates. Abonmarche does not warrant that bids
ar ultimate construction of total project costs will not vary from such estimates.
13.0wnershlp of Work Product. Abonmarche will remain the owner of all original
drawings, reports, and other materials provided to the Client, whether in hard
copy or magnetic media form. The Client is authorized to use the copies
provided by Abonmarche only in connection with the Project. Any other use or
reuse by the Client for any purposes whatever will be at the Client's risk and fug
legal responsibility, without liability to Abonmarche and the Client will defend,
Indemnity, and told Abonmarche harmless from oil claims. damages, losses,
and expenses, including attorney fees arising out of or resulting there from.
14.115echonlc Media. Copies of data, reports, drawings, specifications, and other
materials furnished by Abonmarche that may be retied upon by the Client are
limited to the printed copies (also known as hard copies) that are delivered to
the Client pursuant to the services under this Agreement, Computer ties of text,
data. graphics, or of other types of electronic ma6o are the sole possession of
Revised 5 -4 -11 ,Page 2 of 2
June 2011
City of South Bend
Proposal for Engineering Services
Construction Inspection Mayflower Road Sanitary Sewer and Relocation Page 1
APPENDIX A
SCOPE OF SERVICES
The proposed project consists of providing construction inspection of Mayflower Road
Sanitary Sewer Project, Phase I City Project No. 109 -055 from the Nimtz Parkway Lift Station
to Brick Road and the Relocation of Mayflower Road City Project No. 110 -036 from
Cleveland Road to Brick Road.
A. Engineertna Personnel:
ABONMARCHE will provide one (1) Resident Project Representative, inspectors, and
clerical personnel as required for a period of time necessary to complete both of the
construction projects and final construction reports.
The full time Resident Project Representative will take directions from and report to the
City of South Bend Construction Manager (Construction Manager) on all matters
concerning contract compliance and administration.
B. Description_ of Services:
1) Construction Schedule: Review the construction schedule prepared by the
Contractor for compliance with the contract, and give to the City of South Bend
(South Bend) detailed documentation concerning its acceptability.
2) Conferences: Attend pre - construction conferences as directed by South Bend;
arrange a schedule of progress meetings; and such other job conferences as
required for the timely and acceptable conduct of the project. Record for South
Bend, as directed, minutes of such meetings.
3) Liaison: Serve as South Bend's liaison with the Contractor, working principally
through the Contractor's Field Superintendent or such other person in authority as
designated by the Contractor. Acting in liaison capacity, the Resident Project
Representative shall be thoroughly familiar with the plans and specifications
applicable to the project to insure that all provisions therein are complied with. Any
deviation observed shall be reported to South Bend by the Resident Project
Representative
4) Assistance: Assist South Bend, in obtaining from the Contractor a list of his proposed
supplies and sub - contractors. Also obtain from the Contractor, additional
information and details when needed as the job site for proper execution of work.
5) Review: The Contractor's payroll records as directed by South Bend and then
forward the same to the Construction Manager.
6) Shop Drawings:
a. Receive shop drawings and false work drawings and forward to the Design
Engineer for approval.
Engineers Architects Planners Surveyors
June 2011
City of South Bend
Proposal for Engineering Services
Construction Inspection Mayflower Road Sanitary Sewer and Relocation Page 2
b. Review approved shop and false work drawings, specifications, and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
contract documents.
c. Alert the Contractor's field Superintendent when it is observed that materials or
equipment are being or about to be used or installed before approval of shop
drawings or samples, where such are required, and advise South Bend when he
believes it is necessary to disapprove work as failing to conform to the contract
documents.
7) Review of Work and Inspection:
a. Conduct on -site inspection for South Bend of the work in progress as a basis for
determining that the project is proceeding in accordance with the contract
documents.
b. Verify that required testing by the Contractor has been accomplished.
8) Modification: Consider and evaluate the Contractor's suggestions for modifications
in drawings and /or specifications and report them with recommendations to South
Bend.
9) Records:
a. Prepare and maintain at the job site, orderly files of correspondence, reports of
job conferences, shop drawings and other submissions, reproductions of original
contract documents, including all addenda, change orders, and additional
drawings subsequent to the award of the contract, progress reports, and other
project related documents.
b. Keep a diary or log book recording hours on the job site, weather conditions, and
a list of visiting officials, decisions, general observations, and specific observations
with regard to test procedures.
c. Maintain for South Bend a record of names, addresses, and telephone numbers
of all sub - contractors and major material supplies.
d. Maintain a set of drawings on which authorized changes are noted, and deliver
to South Bend upon request, but in any event at the completion of the project.
e. Prepare the final construction record and final estimate as required by South
Bend.
10) Reports; Furnish to South Bend, at periodic intervals as required, progress reports of
the project, including the Contractor's compliance with the approved construction
schedule.
1 1) Progress Estimates: Review progress estimates for periodic partial payments to the
Contractor and deliver to South Bend for review and processing. The payments to
the Contractor will be based on estimates of the value of work performed and
Engineers Architects Planners Surveyors
June 2011
City of South Bend
Proposal for Engineering Services
Construction Inspection Mayflower Road Sanitary Sewer and Relocation Page 3
materials complete in place in accordance with the contract.
12) Project Responsibility: The Resident Project Representative will be responsible for the
documentation of pay quantities and estimates, and the maintenance of
appropriate records related to the construction of this project.
13) Work Schedule and Suspension: The Abonmarche crew will be required to regulate
their work week to conform to the Contractor's hours in accordance with the
directions of the Construction Engineer. If work on the construction project is
suspended and all matters concerning contract compliance and administration are
complete, the services of the consultant may also be suspended without cost to the
project.
APPENDIX B
ANTICIPATED SCHEDULE
The consultant will be prepared to begin the work under this agreement within five (5)
days after a letter of notification to proceed is received from the local public agency.
The consultant shall complete and deliver the final construction record and final estimate
to the Construction Engineer within forty -five (45) calendar days after the Contractor's last
day of work.
Engineers Architects Planners Surveyors
June 2011
City of South Bend
Proposal for Engineering Services
Construction Inspection Mayflower Road Sanitary Sewer and Relocation Page 4
APPENDIX C
SUMMARY of FEES and SCHEDULE
The fee paid Abonmarche by the City of South Bend or the work performed will be on a
hourly basis plus reimbursable expenses for mileage, overnight travel pertaining to this
project, overnight mail, and outside sub - consultant services (invoices x 1.15) if necessary.
The overall estimated fee for the work set forth in Appendix A will not exceed $86,740.00.
Abonmarche will invoice the City of South Bend monthly for the work performed in
accordance with the following rate schedule:
MAXIMUM HOURLY RATES BY JOB CLASSIFICATION
CLASSIFICATION
HOURLY RATE
Regional President
$ 200.00 / hr.
Vice - President / Senior Project Manager
$ 155.00 / hr.
Project Manager / Project Engineer / Landscape Architect
$ 105.00 / hr.
Staff Engineer / Landscape Architect
$ 85.00 /hr.
Junior Engineer
$ 75.00 / hr.
Computer / Drafting Technician $ 72.00 / hr.
Professional Land Surveyor $ 105.00 / hr.
One -Man GPS Crew $ 105.00 / hr.
Two -Man Survey Crew w/Total Station $ 120.00 / hr.
Two -Man Survey Crew w /GPS Station $ 170.00 / hr.
Administrative Assistant $ 54.00 /hr.
F: \Proposals \P thru T\S \South Bend City \Mayflower Road Sanitary sewer \P T Construct, Insp. May. Rd. San. Sewer and
relocation 6-3-1 l.doc
Engineers Architects Planners Surveyors
Exhibit No. 1
City of South Bend
Mayflower Road Sanitary Sewer Phase I & Mayflower Road Rerouted
Part Time Construction Inspection Manhour Justification
Abonmarche Consultants, Inc.
June 2, 2011
2011
2012
City Project No.109 -055 & 110 -036
Weeks Inspection Staff Engineer Supervision
Der Month Hours per Week Hours Hours
June
2
40
80
6
July
4
40
160
8
August
5
32
160
10
September
4
32
128
8
October
4
32
128
8
November
4
32
128
8
December
4
20
80
8
January
4
20
80
8
Manhours
Estimated
944
64
Hourly Rate
$80.00
$155.00
Classification Total
$75,520.00
$9,920.00
Staff Engineer $75,520.00
Senior Project Manager $9,920.00
Expenses (mileage) $1,300.00
Estimated Total Amount $86,740.00
F:Proposals\P thru 1'1SWlayflower Road Sanitary Sewer
Exhibit "B"
MAYFLOWER/HUTSFIELD SQUARE INFRASTRUCTURE PROJECT -
SUPPLEMENT #1
See attached Amendment dated November 29, 2011
ABONMARCHE
. Confidence By Design
November 29, 2011
CITY of SOUTH BEND
DEPARTMENT of PUBLIC WORKS
County -City Building, Room 1316
227 West Jefferson Blvd.
South Bend, IN 46601
ATTENTION: MR. Toy Villa,
Construction Engineer
RE: PART -TIME CONSTRUCTION INSPECTION FOR
THE MAYFLOWER ROAD SANITARY SEWER AND ROAD RELOCATION
CITY PROJECT NO. 110 -036
ABONMARCHE PROJECT NO. 11-0415
Dear Toy:
Engineering
Architecture
Land Surveying
Marina /Waterfront
Community Planning
Landscape Architecture
Development Services
Enclosed are two copies of Professional Services Agreement Amendment No. 1 for the above
referenced project. This amendment increased the agreement not -to- exceed amount to
cover the additional project time that we have spent with the Contractor and the Saturday
work that the Contractor has been doing this fall. Please return one copy to us after the Board
of Public Works has approved the amendment.
We appreciate your consideration of our request. If you have any questions, please do not
hesitate to contact our office.
Sincerely,
Abon r e Consult ts, Inc.
er T. Nawrot, PE & R S,
Senior Project Manager
750 Lincoln Way East 341 Airport North Office Park 95 West Main Street
South Bend, IN 46601 Fort Wayne, IN 46825 Benton Harbor, MI 49022
574.232.8700 260.497.8823 269.927.2295
www.abonmarche.com
361 First Street
Manistee, MI 49660
231.723.1198
503 Quaker Street
South Haven, MI 49090
269.637.1293
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1
PART -TIME CONSTRUCTION INSPECTION FOR THE MAYFLOWER
ROAD SANITARY SEWER AND ROAD RELOCATION
CITY PROJECT #110 -036
This Amendment to our Agreement entered into June 27, 2011, between the City of
South Bend, Indiana, Board of Public Works, referred to as "CLIENT" and Abonmarche
Consultant, Inc, referred to as "ABONMARCHE ":
Amend Appendix "C"
Change:
The total not -to- exceed amount of $ 86,740.00 to $ 95,740.00.
All other terms and conditions of the Agreement remain in effect.
sultants, Inc. City of South Bend
1-n Board of Public Works
RoWT. Nawrot,PE & PLS,
Senior Project Manager
Date Signed: // A -7 /P/,/ Date Signed:
F:\Projects\2011 Projects \11 - 0415 \CORK- MEMO\Agrmnt Amndmnt 1 10- 28- 11.doc
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1
PART -TIME CONSTRUCTION INSPECTION FOR THE MAYFLOWER
ROAD SANITARY SEWER AND ROAD RELOCATION
CITY PROJECT #110 -036
This Amendment to our Agreement entered into June 27, 2011, between the City of
South Bend, Indiana, Board of Public Works, referred to as "CLIENT' and Abonmarche
Consultant, Inc, referred to as "ABONMARCHE ":
Amend Appendix "C"
Change:
The total not -to- exceed amount of $ 86,740.00 to $ 95,740.00.
All other terms and conditions of the Agreement remain in effect.
Abonmarche Consultants, Inc.
r T. Nawrot, E 9 PLS,
Senior Project Manager
City of South Bend
Board of Public Works
Date Signed: /_0_PZ_/// Date Signed:
FAProjects\2011 Projects \11 - 0415 \CORK- MEMO\Agrmnt Amndmnt 1 10- 28- 11.doc