HomeMy WebLinkAbout2018-07 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 City Debt Service Funds
66 City Capital Funds
81 Enterprise Funds
104 Internal Service Funds
112 Trust Funds
115 Tax Increment Financing Funds
123 Redevelopmemt Commission Funds
128 Redevelopmemt Debt Service Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
July 31, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 81 287 Emergency Medical Services Capital
82 288 Emergency Medical Services Operating
General Fund Departments 83 600 Consolidated Building Fund
9 101-0101 Mayor 84 601 Parking Garages
10 101-0201 City Clerk 85 610 Solid Waste Operations
11 101-0301 Common Council 86 611 Solid Waste Capital
12 101-0302 WNIT Contract 87 620 Water Works Operations
13 101-0401 Administration & Finance 88 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 89 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 90 625 Water Works Sinking
16 101-0501 Legal Department 91 626 Water Works Bond Reserve
17 101-0602 Engineering 92 629 Water Works Reserve Operations & Maintenance
18 101-0628 AmeriCorps Grant Program 93 640 Sewer Repair Insurance
19 101-0801 Police Department 94 641 Sewage Works Operations
20 101-0901 Fire Department 95 642 Sewage Works Capital
21 101-1008 Human Rights 96 643 Sewage Works Reserve Operations & Maint.
97 649 Sewage Sinking
Special Revenue Funds 98 653 Sewage Debt Service Reserve
22 102 Rainy Day 99 659 Sewer Bond 2011
23 201 Parks & Recreation 100 661 Sewer Bond 2012
24 202 Motor Vehicle Highway 101 670 Century Center
25 203 Recreation Nonreverting 102 671 Century Center Capital
26 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc
27 210 Economic Development State Grants
28 211 Department of Community Investment (DCI)Internal Service Funds
29 212 Dept of Community Investment Grants 104 222 Central Services
30 216 Police State Seizures 105 224 Central Services Capital
31 217 Gift, Donation, Bequest 106 226 Liability Insurance
32 218 Police Curfew Violations 107 278 Take Home Vehicle Police
33 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center
34 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits
35 221 Landlord Registration 110 713 Unemployment Compensation
36 227 Loss Recovery 111 714 Parental Leave
37 244 Emergency Phone System
38 249 Public Safety LOIT Trust Funds
39 251 Local Roads & Streets 112 701 Firefighters Pension
40 252 Excess Welfare Distribution 113 702 Police Pension
41 257 LOIT Special Distribution 114 730 City Cemetery
42 258 Human Rights Federal Grant
43 265 Local Road & Bridge Grant Tax Increment Financing Funds
44 271 Eastrace Waterway 115 324 TIF - River West Development Area (Airport)
45 273 Morris PAC / Palais Royale Marketing 116 422 TIF - West Washington
46 274 Morris PAC / Self-Promotion 117 425 TIF - Leighton Plaza (Redevelop Retail)
47 280 Police Block Grants 118 429 TIF - River East Development Area (NE Dev)
48 281 Economic Develop Commission-Revenue Bonds 119 430 TIF - Southside Development #1
49 289 HAZMAT 120 432 TIF - Southside Development #3
50 291 Indiana River Rescue 121 435 TIF - Douglas Road
51 292 Police Grants 122 436 TIF - River East Residential (NE Res)
52 294 Regional Police Academy
53 295 COPS MORE Grant Redevelopmemt Commission Funds
54 299 Police Federal Drug Enforcement 123 433 Redevelopment General
55 404 County Option Income Tax 124 439 Certified Technology Park
56 408 Economic Development Income Tax 125 452 2018 TIF Park Bond Capital
57 410 Urban Development Action Grant 126 454 Airport Urban Enterprise Zone
58 655 Project Releaf 127 754 Industrial Revolving Fund
59 705 Police K-9 Unit
Redevelopmemt Debt Service Funds
City Debt Service Funds 128 315 Redevelopment Bond - Airport Taxable
60 312 2017 Parks Bond Debt Service 129 317 Coveleski Debt Service Reserve
61 313 Football Hall of Fame Debt Service 130 328 Redevelopment Bond - Palais Royale
62 755 South Bend Building Corp 131 351 2018 TIF Park Bond Debt Service Reserve
63 757 2015 Parks Bond Debt Service 132 752 South Bend Redevelopment Authority
64 377 Professional Sports Development 133 756 Smart Streets Debt Service
65 760 Eddy Street Commons Debt Service 134 758 Erskine Village Debt Service
City Capital Funds
66 401 Coveleski Stadium Capital
67 403 Zoo Endowment
68 405 Park Nonreverting Capital
69 406 Cumulative Capital Development
70 407 Cumulative Capital Improvement
71 412 Major Moves Construction
72 416 Morris Performing Arts Center Capital
73 450 Palais Royale Historic Preservation
74 451 2018 Fire Station #9 Capital
75 471 2017 Parks Bond Capital
76 677 Football Hall of Fame Capital
77 750 Equipment/Vehicle Leasing
78 751 2015 Parks Bond Capital
79 753 Smart Streets Bond Capital
80 759 Eddy Street Commons Capital
2
July 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of July 31, 2018, total revenue for the year was $212,934,117, 59% of estimated revenue. As of July 31,
2017, total revenue received was $180,516,842. Revenue is higher than this time last year due to the
issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received in June
and December each year and are budgeted at $77,600,790 in 2018. Local income tax (LOIT, COIT and
EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44
million.
As of July 31, 2018, total expenditures were $187,414,597 and outstanding encumbrances were
$68,009,639, a total of $255,424,236 which represents 53% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 39% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $184,343,598 as of July 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
July 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,020,905 1,530,766 33,702,301 32,183,272 26,318,604 56%
Special Revenue
102 Rainy Day 160,000 12,786 95,589 58,768 64,411 60%
201 Parks & Recreation 16,052,748 353,914 8,053,439 7,481,438 7,999,309 50%
202 Motor Vehicle Highway 11,391,485 742,429 6,350,789 5,555,800 5,040,696 56%
203 Recreation Nonreverting 1,651,205 156,553 711,611 680,990 939,594 43%
209 Studebaker-Oliver Revitalizing Grants 213,014 101,082 148,294 156,283 64,720 70%
210 Economic Development State Grants 79,887 18,473 42,080 38,016 37,807 53%
211 Department of Community Investment (DCI)2,659,181 8,412 1,215,937 873,844 1,443,244 46%
212 Dept of Community Investment Grants 5,905,528 78,306 1,356,201 1,285,743 4,549,327 23%
216 Police State Seizures 32,100 251 9,342 16,322 22,758 29%
217 Gift, Donation, Bequest 57,250 959 53,479 179,420 3,771 93%
218 Police Curfew Violations 360 41 194 198 166 54%
219 Unsafe Building 913,073 13,106 411,942 400,404 501,131 45%
220 Law Enforcement Continuing Education 283,780 16,831 141,342 163,296 142,438 50%
221 Landlord Registration 6,070 12 362 4,035 5,708 6%
227 Loss Recovery 8,000 870 6,982 5,554 1,018 87%
249 Public Safety LOIT 7,641,439 637,770 5,316,715 4,361,750 2,324,724 70%
251 Local Roads & Streets 2,300,960 185,877 1,806,120 759,324 494,840 78%
257 LOIT Special Distribution 2,294,687 3,129 748,593 226,134 1,546,094 33%
258 Human Rights Federal Grant 169,400 2,100 71,358 145,593 98,042 42%
265 Local Road & Bridge Grant 5,000 726 3,975 2,000,000 1,025 80%
271 Eastrace Waterway - - - 8 - 0%
273 Morris PAC / Palais Royale Marketing 20,550 354 6,689 7,280 13,861 33%
274 Morris PAC / Self-Promotion 121,000 2,597 66,442 - 54,558 55%
280 Police Block Grants 35 5 36 22 (1) 104%
281 Economic Develop Commission-Revenue Bonds 425 35 259 159 166 61%
289 HAZMAT 10,280 34 254 142 10,026 2%
291 Indiana River Rescue 46,500 34,675 77,282 68,674 (30,782) 166%
294 Regional Police Academy 28,000 123 21,836 15,808 6,164 78%
295 COPS MORE Grant 118,923 1,492 48,055 51,804 70,868 40%
299 Police Federal Drug Enforcement 51,700 227 7,557 1,135 44,143 15%
404 County Option Income Tax 11,951,048 956,377 8,318,855 6,554,806 3,632,193 70%
408 Economic Development Income Tax 11,958,596 913,006 8,481,616 7,407,488 3,476,980 71%
410 Urban Development Action Grant 138,728 528 22,929 3,162 115,799 17%
655 Project Releaf 453,259 38,346 268,329 263,485 184,930 59%
705 Police K-9 Unit 2,035 4 27 17 2,008 1%
Special Revenue Total 76,726,246 4,281,429 43,864,514 38,766,902 32,861,732 57%
City Debt Service
312 2017 Parks Bond Debt Service 705,751 100 404,643 - 301,108 57%
313 Football Hall of Fame Debt Service 477,943 - 248,685 474,887 229,258 52%
755 South Bend Building Corp 2,641,925 723 1,327,692 1,327,538 1,314,233 50%
757 2015 Parks Bond Debt Service 381,107 63,175 220,547 194,828 160,560 58%
760 Eddy Street Commons Debt Service 1,283,972 532 631,174 - 652,798 49%
City Debt Service Total 5,490,698 64,530 2,832,741 1,997,252 2,657,957 52%
Capital Project
377 Professional Sports Development 620,000 7,431 7,468 258,368 612,532 1%
401 Coveleski Stadium Capital 44,250 68 507 492 43,743 1%
403 Zoo Endowment - - - 151 - 0%
405 Park Nonreverting Capital 145,600 633 4,377 59,471 141,223 3%
406 Cumulative Capital Development 461,800 547 263,175 261,573 198,625 57%
407 Cumulative Capital Improvement 278,500 25,332 139,623 293,842 138,877 50%
412 Major Moves Construction 518,178 250,076 580,876 612,476 (62,698) 112%
416 Morris Performing Arts Center Capital 129,000 3,011 70,477 52,915 58,523 55%
450 Palais Royale Historic Preservation 17,600 1,851 11,757 7,765 5,843 67%
451 2018 Fire Station #9 Capital 5,025,758 6,021 5,023,799 - 1,959 100%
471 2017 Parks Bond Capital 110,000 16,771 71,699 - 38,301 65%
677 Football Hall of Fame Capital 5,000 528 4,071 2,772 929 81%
750 Equipment/Vehicle Leasing 10,821,960 1,076 6,221,219 3,080,037 4,600,741 57%
751 2015 Parks Bond Capital 4,500 365 2,652 3,193 1,848 59%
753 Smart Streets Bond Capital 1,500 46 936 3,523 564 62%
759 Eddy Street Commons Capital 2,000 5 57 - 1,943 3%
Capital Project Total 18,185,646 313,761 12,402,691 4,636,577 5,782,955 68%
Enterprise
287 Emergency Medical Services Capital 1,761,008 5,376 1,685,123 1,822,130 75,885 96%
288 Emergency Medical Services Operating 5,196,584 386,684 3,419,862 3,033,950 1,776,722 66%
600 Consolidated Building Fund 2,941,237 139,212 1,655,355 2,135,709 1,285,882 56%
601 Parking Garages 1,271,842 131,323 782,462 753,125 489,380 62%
610 Solid Waste Operations 5,543,349 462,010 3,181,849 3,138,053 2,361,500 57%
611 Solid Waste Capital 1,077,506 17 582,370 494,153 495,136 54%
620 Water Works Operations 17,155,047 1,469,137 8,942,330 8,448,195 8,212,717 52%
622 Water Works Capital 380,000 178,761 217,630 13,740 162,370 57%
624 Water Works Customer Deposit 15,000 1,878 14,078 8,790 922 94%
625 Water Works Sinking 2,009,217 166,825 1,164,211 1,001,055 845,006 58%
626 Water Works Bond Reserve 16,000 1,775 13,159 8,223 2,841 82%
629 Water Works Reserve Operations & Maintenance 75,250 3,299 76,782 166,114 (1,532) 102%
640 Sewer Repair Insurance 636,535 55,906 391,145 383,955 245,390 61%
641 Sewage Works Operations 37,983,089 2,881,677 22,673,190 22,191,102 15,309,899 60%
642 Sewage Works Capital 10,658,000 764,594 3,877,100 2,378,246 6,780,900 36%
643 Sewage Works Reserve Operations & Maint.315,226 6,672 287,097 545,064 28,129 91%
649 Sewage Sinking 9,232,029 786,652 6,145,946 5,355,900 3,086,083 67%
653 Sewage Debt Service Reserve 51,700 5,599 27,234 8,951 24,466 53%
659 Sewer Bond 2011 5 0 1 154 4 27%
661 Sewer Bond 2012 10,000 21 3,229 14,959 6,771 32%
670 Century Center 4,557,114 263,951 2,098,835 2,434,877 2,458,279 46%
671 Century Center Capital 900 73 500 503 400 56%
672 Century Center Energy Conservation Debt Svc 420,124 4 276,534 55,546 143,590 66%
Enterprise Total 101,306,762 7,711,444 57,516,020 54,392,492 43,790,742 57%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
July 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,739,573 677,624 4,900,963 4,352,820 3,838,610 56%
224 Central Services Capital 79,000 149 1,473 525 77,527 2%
226 Liability Insurance 2,121,356 173,571 1,261,686 1,767,732 859,670 59%
278 Take Home Vehicle Police 12,500 1,341 8,842 4,897 3,658 71%
279 IT / Innovation / 311 Call Center 6,988,576 570,030 4,097,130 3,014,347 2,891,446 59%
711 Self-Funded Employee Benefits 18,611,602 1,566,970 10,777,064 10,469,991 7,834,538 58%
713 Unemployment Compensation 2,000 261 2,050 1,559 (50) 102%
714 Parental Leave 155,854 12,612 96,546 - 59,308 62%
Internal Service Total 36,710,461 3,002,557 21,145,753 19,611,870 15,564,708 58%
Trust & Agency
701 Firefighters Pension 5,222,552 - 2,246,908 2,462,275 2,975,644 43%
702 Police Pension 6,005,500 229 3,118,613 3,119,587 2,886,887 52%
730 City Cemetery 250 35 265 166 (15) 106%
Trust & Agency Total 11,228,302 264 5,365,786 5,582,028 5,862,516 48%
City Funds Total 309,669,020 16,904,750 176,829,806 157,170,394 132,839,214 57%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 24,119,532 37,525 15,607,031 10,060,511 8,512,501 65%
422 TIF - West Washington 454,000 2,684 194,104 209,491 259,896 43%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 197 40,437 70,677 156,577 21%
429 TIF - River East Development Area (NE Dev)2,569,365 10,530 1,592,161 1,477,986 977,204 62%
430 TIF - Southside Development #1 2,463,000 9,906 1,330,691 2,713,194 1,132,309 54%
432 TIF - Southside Development #3 - - - 8,519 - 0%
435 TIF - Douglas Road 3,150 250 1,753 218,697 1,397 56%
436 TIF - River East Residential (NE Res)4,405,567 - 2,621,588 2,320,763 1,783,979 60%
Tax Increment Financing Total 34,211,628 61,092 21,387,765 17,079,840 12,823,863 63%
Redevelopment
433 Redevelopment General 28,226 28,135 28,195 46 31 100%
439 Certified Technology Park 10,000 763 5,702 8,387 4,298 57%
452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100%
454 Airport Urban Enterprise Zone 3,900 481 3,596 2,211 304 92%
754 Industrial Revolving Fund 230,000 20,185 105,464 65,777 124,536 46%
Redevelopment Total 11,279,908 49,564 11,150,738 76,421 129,170 99%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,286 9,638 5,974 4,362 69%
317 Coveleski Debt Service Reserve 5,000 643 4,810 2,957 190 96%
328 Redevelopment Bond - Palais Royale 20,000 2,149 16,113 9,996 3,887 81%
351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100%
752 South Bend Redevelopment Authority 3,370,000 63 1,683,318 2,208,053 1,686,682 50%
756 Smart Streets Debt Service 1,716,500 366 858,434 1,425 858,067 50%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 6,118,995 4,508 3,565,808 6,190,187 2,553,187 58%
Redevelopment Commission Controlled Funds Total 51,610,531 115,163 36,104,311 23,346,447 15,506,220 70%
Grand Total 361,279,551 17,019,913 212,934,117 180,516,842 148,345,434 59%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
July 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 67,398 508,807 440,552 981 398,354 56%
101-0201 City Clerk 573,553 39,012 301,571 265,025 26,896 245,086 57%
101-0301 Common Council 670,013 46,669 328,303 257,913 49,038 292,672 56%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,639,826 195,461 1,391,947 1,409,814 36,064 1,211,816 54%
101-0404 Morris Performing Arts Center 1,320,791 77,142 545,480 456,522 26,746 748,566 43%
101-0405 Palais Royale 541,428 34,209 220,822 141,172 20,798 299,808 45%
101-0501 Legal Department 1,200,973 95,920 609,841 644,488 4,776 586,356 51%
101-0602 Engineering 1,750,084 126,347 853,524 669,881 137,604 758,956 57%
101-0628 AmeriCorps Grant Program 366,188 - - - - 366,188 0%
101-0801 Police Department 29,626,242 2,157,557 16,974,920 15,718,072 144,447 12,506,876 58%
101-0901 Fire Department 21,743,343 1,671,012 12,399,151 11,576,986 197,373 9,146,819 58%
101-1008 Human Rights 447,133 30,988 232,050 243,532 4,589 210,494 53%
General Fund Total 61,830,716 4,541,715 34,409,415 31,866,957 649,311 26,771,990 57%
Special Revenue
201 Parks & Recreation 16,282,061 1,146,077 7,749,915 7,598,346 755,318 7,776,828 52%
202 Motor Vehicle Highway 12,393,981 977,166 5,399,848 5,054,610 298,343 6,695,790 46%
203 Recreation Nonreverting 1,740,403 139,875 590,046 562,756 117,348 1,033,010 41%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 3,888 51,093 213,043 87,505 940,000 13%
210 Economic Development State Grants 257,133 55,662 91,667 36,005 128,120 37,346 85%
211 Department of Community Investment (DCI)3,077,096 238,375 1,663,233 1,318,681 155,836 1,258,027 59%
212 Dept of Community Investment Grants 5,874,598 621,769 1,936,549 1,249,663 2,178,556 1,759,493 70%
216 Police State Seizures 32,000 - - - 852 31,148 3%
217 Gift, Donation, Bequest 43,428 1,619 10,278 160,494 23,056 10,095 77%
218 Police Curfew Violations 1,000 - - - 604 396 60%
219 Unsafe Building 972,413 55,378 344,317 441,505 353,966 274,130 72%
220 Law Enforcement Continuing Education 594,624 9,219 147,262 365,446 43,428 403,934 32%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 - 154,559 18,869 110,764 250,000 51%
244 Emergency Phone System - - - 4,708 - - 0%
249 Public Safety LOIT 7,622,970 600,968 4,578,329 4,316,825 - 3,044,641 60%
251 Local Roads & Streets 3,418,508 255,584 909,205 733,006 936,007 1,573,296 54%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,213,349 82,510 572,661 1,322,632 933,784 2,706,904 36%
258 Human Rights Federal Grant 163,234 11,228 83,678 82,371 12,928 66,628 59%
265 Local Road & Bridge Grant 2,437,632 566,887 974,377 64 821,223 642,032 74%
271 Eastrace Waterway - - - 1,353 - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - 2,858 5,673 2,225 12,917 28%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
281 Economic Develop Commission-Revenue Bonds - 28,126 28,126 - - (28,126) 0%
289 HAZMAT 10,000 1,860 1,860 4,742 2,177 5,963 40%
291 Indiana River Rescue 101,800 6,024 20,537 66,492 19,135 62,128 39%
292 Police Grants - - - 5,587 - - 0%
294 Regional Police Academy 22,500 808 9,981 6,516 - 12,519 44%
295 COPS MORE Grant 112,785 78 63,948 136,165 2,850 45,987 59%
299 Police Federal Drug Enforcement 51,000 - - 50,710 - 51,000 0%
404 County Option Income Tax 12,001,673 961,013 5,833,011 6,295,229 733,121 5,435,541 55%
408 Economic Development Income Tax 12,214,594 672,504 5,406,030 5,217,389 467,969 6,340,595 48%
410 Urban Development Action Grant 610,131 33,602 99,017 94,329 - 511,114 16%
655 Project Releaf 702,042 3,120 321,428 246,441 - 380,614 46%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 86,615,896 6,473,337 37,043,817 35,609,659 8,185,116 41,386,963 52%
City Debt Service
312 2017 Parks Bond Debt Service 595,304 593,304 593,304 - - 2,000 100%
313 Football Hall of Fame Debt Service 632,315 - 631,315 1,264,735 - 1,000 100%
755 South Bend Building Corp 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
757 2015 Parks Bond Debt Service 380,107 - 190,341 198,566 - 189,766 50%
760 Eddy Street Commons Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
City Debt Service Total 8,023,223 593,304 3,477,563 2,901,771 2,500,000 2,045,660 75%
Capital Project
377 Professional Sports Development 814,870 352,680 814,870 827,955 - - 100%
401 Coveleski Stadium Capital 90,000 - - 14,889 - 90,000 0%
403 Zoo Endowment - - - 50,049 - - 0%
405 Park Nonreverting Capital 277,872 5,286 70,569 278,616 19,060 188,244 32%
406 Cumulative Capital Development 459,200 195,231 429,068 402,278 - 30,132 93%
407 Cumulative Capital Improvement 278,500 - 249,500 372,250 - 29,000 90%
412 Major Moves Construction 2,573,799 120,795 592,755 275,560 506,339 1,474,705 43%
416 Morris Performing Arts Center Capital 184,100 4,144 88,059 4,350 34,600 61,441 67%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
451 2018 Fire Station #9 Capital - 109,679 248,254 - 3,542,821 (3,791,075) 0%
453 2018 Zoo Bond Capital - - - - 52,000 (52,000) 0%
471 2017 Parks Bond Capital 10,309,100 40,725 427,755 - 80,684 9,800,661 5%
677 Football Hall of Fame Capital 129,227 1,215 25,383 31,804 4,373 99,470 23%
750 Equipment/Vehicle Leasing 9,457,649 982,473 3,300,202 1,802,641 4,007,242 2,150,206 77%
751 2015 Parks Bond Capital 3,136,530 6,099 1,582,917 548,567 1,334,662 218,951 93%
753 Smart Streets Bond Capital 2,101,500 119,252 970,862 3,820,799 - 1,130,638 46%
759 Eddy Street Commons Capital 39,103,750 2,282,639 2,282,639 - 16,103,750 20,717,361 47%
Capital Project Total 68,961,097 4,220,218 11,082,834 8,429,759 25,685,530 32,192,733 53%
Enterprise
287 Emergency Medical Services Capital 3,389,730 596,734 1,798,183 1,747,590 206,213 1,385,334 59%
288 Emergency Medical Services Operating 6,431,746 467,705 3,287,799 3,060,784 60,310 3,083,636 52%
600 Consolidated Building Fund 4,643,250 377,107 2,381,626 2,024,433 83,603 2,178,022 53%
601 Parking Garages 1,252,344 185,136 736,948 415,138 39,447 475,948 62%
610 Solid Waste Operations 5,496,049 377,613 3,276,585 3,017,016 287,701 1,931,763 65%
611 Solid Waste Capital 1,076,706 185,407 621,064 824,899 - 455,643 58%
620 Water Works Operations 18,070,280 1,326,934 9,295,582 8,588,273 760,385 8,014,313 56%
622 Water Works Capital 1,578,570 6,625 415,833 396,439 289,579 873,158 45%
624 Water Works Customer Deposit 15,000 1,878 11,736 8,505 - 3,264 78%
625 Water Works Sinking 2,009,217 1,230 289,469 309,314 - 1,719,748 14%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
July 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
626 Water Works Bond Reserve 16,000 - - 10,000 - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 3,299 20,496 14,387 - 2,504 89%
640 Sewer Repair Insurance 632,224 38,776 341,195 338,914 120,464 170,565 73%
641 Sewage Works Operations 50,120,338 3,147,027 24,564,782 21,512,866 3,044,618 22,510,938 55%
642 Sewage Works Capital 12,314,553 352,355 1,079,881 2,963,001 2,005,890 9,228,782 25%
643 Sewage Works Reserve Operations & Maint.35,000 6,672 40,913 27,453 - (5,913) 117%
649 Sewage Sinking 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
659 Sewer Bond 2011 150 146 146 51,687 - 4 98%
661 Sewer Bond 2012 649,686 17,136 645,350 1,837,393 - 4,336 99%
670 Century Center 4,557,114 329,550 2,366,134 2,315,666 21,509 2,169,471 52%
671 Century Center Capital 20,000 - 10,016 - - 9,984 50%
672 Century Center Energy Conservation Debt Svc 306,737 - 95,748 95,128 - 210,989 31%
Enterprise Total 121,794,073 7,421,329 52,282,638 50,640,514 6,919,719 62,591,717 49%
Internal Service
222 Central Services 8,807,688 704,545 4,905,698 4,351,299 663,858 3,238,132 63%
224 Central Services Capital 155,036 5,711 82,521 43,335 1 72,514 53%
226 Liability Insurance 3,692,541 632,609 2,676,030 2,198,840 102,930 913,581 75%
278 Take Home Vehicle Police 10,000 124 - 872 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 441,065 3,243,112 1,955,154 792,414 3,119,586 56%
711 Self-Funded Employee Benefits 18,145,518 1,461,533 8,915,786 8,635,104 746,149 8,483,583 53%
713 Unemployment Compensation 80,000 1,728 19,886 40,387 - 60,114 25%
714 Parental Leave 155,694 13,384 59,626 - - 96,068 38%
Internal Service Total 38,201,589 3,260,700 19,902,660 17,224,990 2,305,351 15,993,578 58%
Trust & Agency
701 Firefighters Pension 5,112,457 384,851 2,792,803 2,724,984 - 2,319,654 55%
702 Police Pension 6,583,452 506,180 3,656,122 3,598,406 - 2,927,330 56%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 891,031 6,448,925 6,323,390 - 5,271,984 55%
City Funds Total 397,147,503 27,401,635 164,647,852 152,997,039 46,245,027 186,254,625 53%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 3,000,956 16,058,156 11,882,973 11,925,756 17,372,270 62%
422 TIF - West Washington 1,885,916 30,244 184,329 2,805 1,268,426 433,161 77%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 - 36,901 76,523 - 121,265 23%
429 TIF - River East Development Area (NE Dev)7,587,691 14,037 619,134 1,272,136 4,568,827 2,399,730 68%
430 TIF - Southside Development #1 7,556,026 40,814 214,800 308,206 3,448,687 3,892,539 48%
432 TIF - Southside Development #3 - - - 4,866,186 - - 0%
435 TIF - Douglas Road 144,650 - - 150,000 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 246,664 2,356,300 2,917,589 - 1,963,700 55%
Tax Increment Financing Total 67,008,631 3,332,714 19,469,621 21,476,417 21,215,896 26,323,115 61%
Redevelopment
433 Redevelopment General 4,500 1,333 1,894 1,133 - 2,606 42%
439 Certified Technology Park - - - 1,800,000 - - 0%
452 2018 TIF Park Bond Capital 10,932,782 15,625 213,995 - 548,717 10,170,070 7%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 8,831 47,157 50,219 - 109,843 30%
Redevelopment Total 11,144,282 25,789 263,046 1,851,352 548,717 10,332,519 7%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,286 8,034 5,782 - 5,966 57%
328 Redevelopment Bond - Palais Royale 20,000 2,149 13,431 9,676 - 6,569 67%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 - 2,158,080 3,085,650 - 1,207,749 64%
756 Smart Streets Debt Service 1,709,794 - 854,534 394,784 - 855,260 50%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,109,623 3,435 3,034,079 8,018,790 - 2,075,544 59%
Redevelopment Commission Controlled Funds Total 83,262,536 3,361,938 22,766,745 31,346,559 21,764,613 38,731,178 53%
Grand Total 480,410,039 30,763,573 187,414,597 184,343,598 68,009,639 224,985,803 53%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - 22,404,587 21,820,143 - 16,842,353 57%
Local Income Taxes - - - - - - 0%
Other Taxes 4,237,259 58,129 2,025,204 1,928,934 - 2,212,055 48%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 235,586 6,756 177,115 174,501 - 58,471 75%
Charges for Services 934,358 34,357 519,480 445,322 - 414,878 56%
Fines, Forfeitures, and Fees 8,920 2,520 9,669 4,468 - (749) 108%
Interest Earnings 240,000 26,140 218,963 143,242 - 21,037 91%
Bond Proceeds - - - - - - 0%
Donations 337,500 330,000 330,000 330,000 - 7,500 98%
Other Income 8,767,289 620,455 4,850,426 4,433,427 - 3,916,863 55%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 54,566,180 1,078,358 30,535,445 29,280,036 - 24,030,735 56%
Expenditures by Dept
101-0101 Mayor's Office 908,142 67,398 508,807 440,552 981 398,354 56%
101-0201 City Clerk 573,553 39,012 301,571 265,025 26,896 245,086 57%
101-0301 Common Council 670,013 46,669 328,303 257,913 49,038 292,672 56%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,639,826 195,461 1,391,947 1,409,814 36,064 1,211,816 54%
101-0404 Morris PAC 1,320,791 77,142 545,480 456,522 26,746 748,566 43%
101-0405 Palais Royale 541,428 34,209 220,822 141,172 20,798 299,808 45%
101-0501 Legal Dept 1,200,973 95,920 609,841 644,488 4,776 586,356 51%
101-0602 Engineering Dept 1,750,084 126,347 853,524 669,881 137,604 758,956 57%
101-0801 Police Dept 29,626,242 2,157,557 16,974,920 15,718,072 144,447 12,506,876 58%
101-0901 Fire Dept 21,743,343 1,671,012 12,399,151 11,576,986 197,373 9,146,819 58%
101-1008 Human Rights 447,133 30,988 232,050 243,532 4,589 210,494 53%
Total Expenditures by Dept 61,464,528 4,541,715 34,409,415 31,866,957 649,311 26,405,802 57%
Expenditures by Type
Personnel 49,158,667 3,633,578 27,527,997 25,616,024 529 21,630,140 56%
Supplies 1,604,238 92,744 957,498 353,452 176,596 470,143 71%
Services 10,581,544 737,460 5,757,332 5,723,458 453,214 4,370,999 59%
Debt Service 453,739 77,933 166,088 174,023 1,944 285,707 37%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out 500 - 500 - - - 100%
Total Expenditures by Type 61,830,716 4,541,715 34,409,415 31,866,957 649,311 26,771,990 57%
Net (7,264,536) (3,463,357) (3,873,970) (2,586,921) (2,741,255)
Cash Balance 35,602,376 34,785,473
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 2
101-0201 City Clerk 5 5 101-0201 City Clerk 4
101-0301 Common Council 9 9 101-0301 Common Council -
101-0401 Admin & Finance 24 23 101-0401 Admin & Finance 3
101-0404 Morris PAC 7 7 101-0404 Morris PAC 4
101-0405 Palais Royale 2 2 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 1
101-0602 Engineering Dept 21 22 101-0602 Engineering Dept 8
101-0801 Police Dept 248 243 101-0801 Police Dept 20
101-0901 Fire Dept 178 182 101-0901 Fire Dept -
101-1008 Human Rights 3 4 101-1008 Human Rights -
Total 514 514 Total 42
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 67,398 508,807 440,482 - 399,235 56%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - 70 - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 67,398 508,807 440,552 - 399,335 56%
Expenditures
Personnel 736,276 53,499 395,447 354,594 - 340,829 54%
Supplies 1,002 15 520 751 339 143 86%
Services 169,555 13,775 112,076 84,431 642 56,837 66%
Debt Service 1,309 109 763 776 - 546 58%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 67,398 508,807 440,552 981 398,354 56%
Net - - - - 981
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 2
Total 7 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Mayor's Office
City Funds
General Fund
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 39,012 301,571 265,025 - 271,982 53%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 39,012 301,571 265,025 - 271,982 53%
Expenditures
Personnel 374,014 28,438 202,091 186,521 - 171,923 54%
Supplies 9,407 - 2,692 2,340 1,489 5,226 44%
Services 190,132 10,574 96,788 76,163 25,407 67,937 64%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 39,012 301,571 265,025 26,896 245,086 57%
Net - - - - 26,896
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 4
Total 5 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents
fostering relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017 : $9000 for new lighting
Encumbrances for 2018 : law books, legal counsel, Cintas rug cleaning, Municode, Ricoh copier maintenance, agenda translations, AT&T iPad data
plans, legal notices published in the South Bend Tribune and Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
City Clerk
General Fund
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 46,669 328,303 257,913 - 341,710 49%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 46,669 328,303 257,913 - 341,710 49%
Expenditures
Personnel 366,291 26,696 175,672 166,388 - 190,619 48%
Supplies 11,707 136 6,457 692 921 4,329 63%
Services 292,015 19,837 146,174 90,833 48,117 97,724 67%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 46,669 328,303 257,913 49,038 292,672 56%
Net - - - - 49,038
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: office supplies, water cooler, legal counsel, additional legal services, and copier maintenance.
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Common Council
General Fund
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
WNIT Contract
General Fund
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 195,461 1,379,146 1,397,552 - 1,248,630 52%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 195,461 1,391,947 1,409,814 - 1,247,879 53%
Expenditures
Personnel 2,280,450 161,347 1,204,369 1,137,245 - 1,076,081 53%
Supplies 23,530 1,313 7,302 17,604 7,665 8,564 64%
Services 332,197 32,592 177,029 251,575 28,399 126,769 62%
Debt Service 3,149 209 2,747 3,390 - 402 87%
Capital - - - - - - 0%
Transfers Out 500 - 500 - - - 100%
Total Expenditures 2,639,826 195,461 1,391,947 1,409,814 36,064 1,211,816 54%
Net - - - - 36,064
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A 3
Total 24 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Other income is procurement-card commissions.
Encumbrances: office supplies, outstanding contract for diversity consulting
Personnel is currently at 36% of budget due two open positions for the first two months of the year, partially offset by vacation pay outs as a result of employees leaving
the workforce or changing employee status. The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of
2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018. In May, the Fiscal Officer for Wastewater left the City.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
There are no capital expenditures at this time.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Administration & Finance
General Fund
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 64,457 (215,261) (91,740) - 435,052 -98%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 11,506 364,379 277,973 - 176,121 67%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 1,179 396,362 270,289 - 164,138 71%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 77,142 545,480 456,522 - 775,311 41%
Expenditures
Personnel 693,005 42,349 320,564 257,378 - 372,441 46%
Supplies 29,796 3,928 11,411 3,398 9,259 9,126 69%
Services 597,990 30,865 213,504 195,746 17,487 366,999 39%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 77,142 545,480 456,522 26,746 748,566 43%
Net - - - - 26,746
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 4
Total 7 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are budgeted in Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to Fund 101.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Morris Performing Arts Center
General Fund
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 9,215 62,853 (29,673) - 79,603 44%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 22,076 144,820 158,551 - 229,752 39%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 2,918 13,149 12,294 - 11,251 54%
Transfers In - - - - - - 0%
Total Revenue 541,428 34,209 220,822 141,172 - 320,606 41%
Expenditures
Personnel 235,818 16,072 118,491 63,175 - 117,327 50%
Supplies 23,014 2,506 4,571 794 4,938 13,504 41%
Services 267,596 15,631 97,760 77,202 15,859 153,977 42%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 34,209 220,822 141,172 20,798 299,808 45%
Net - - - - 20,798
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to fund 101.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Palais Royale
General Fund
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 95,920 571,713 588,263 - 552,375 51%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 - 38,128 56,225 - 38,758 50%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 95,920 609,841 644,488 - 591,132 51%
Expenditures
Personnel 1,082,003 82,860 544,623 522,747 - 537,380 50%
Supplies 3,626 - 1,251 3,046 772 1,603 56%
Services 114,072 13,060 63,967 118,060 4,004 46,101 60%
Debt Service 1,272 - - 635 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 95,920 609,841 644,488 4,776 586,356 51%
Net - - - - 4,776
Staffing Budget Actual
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Legal Department
General Fund
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 121,012 752,712 593,994 - 645,205 54%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 4,860 71,798 69,335 - 48,203 60%
Charges for Services 12,000 475 7,100 5,927 - 4,900 59%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 - 21,914 625 - 198,253 10%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 126,347 853,524 669,881 - 896,560 49%
Expenditures
Personnel 971,784 78,597 511,723 421,584 130 459,931 53%
Supplies 23,630 377 9,532 12,043 2,628 11,470 51%
Services 726,661 41,655 315,667 213,012 132,902 278,091 62%
Debt Service 28,009 5,718 16,601 23,243 1,944 9,464 66%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 126,347 853,524 669,881 137,604 758,956 57%
Net - - - - 137,604
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 8
Total 21 30
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances: various contractors for a variety of projects, such as; Northshore Trails, East Race repairs, water system evaluation, West
Race Gate repair, among others.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Engineering
General Fund
17
Department Name Fund/Dept No.101-0628
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 366,188 - - - - 366,188 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 366,188 - - - - 366,188 0%
Expenditures
Personnel 85,175 - - - - 85,175 0%
Supplies 72,420 - - - - 72,420 0%
Services 208,593 - - - - 208,593 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 366,188 - - - - 366,188 0%
Net - - - - -
Staffing Budget Actual
Full Time 2 -
Part-Time /Seasonal/Temporary N/A -
Total 2 -
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
AmeriCorps Grant Program
General Fund
City Funds
18
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,113,519 16,870,920 15,604,906 - 12,194,322 58%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 44,038 104,000 113,166 - 449,500 19%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,157,557 16,974,920 15,718,072 - 12,651,322 57%
Expenditures
Personnel 23,872,149 1,750,987 13,638,786 12,755,915 154 10,233,209 57%
Supplies 821,557 12,622 565,788 137,377 76,893 178,875 78%
Services 4,495,508 322,051 2,624,369 2,678,801 50,372 1,820,768 59%
Debt Service 420,000 71,897 145,977 145,978 - 274,023 35%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,157,557 16,974,920 15,718,072 144,447 12,506,876 58%
Net - - - - 144,447
Staffing Budget Actual
Full Time 248 243
Part-Time /Seasonal/Temporary N/A 20
Total 248 263
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Police cars are lease-purchased out of COIT Fund #404.
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment
for 215K for body cameras running through supplies
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Department
General Fund
19
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,597,229 1,670,969 12,397,403 11,534,603 - 9,199,826 57%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 44 1,749 42,382 - (749) 175%
Transfers In - - - - - - 0%
Total Revenue 21,743,343 1,671,012 12,399,151 11,576,986 - 9,344,192 57%
Expenditures
Personnel 18,150,662 1,371,667 10,256,580 9,577,092 246 7,893,836 57%
Supplies 583,512 71,848 347,288 175,069 71,692 164,532 72%
Services 3,009,169 227,497 1,795,283 1,824,824 125,435 1,088,451 64%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,743,343 1,671,012 12,399,151 11,576,986 197,373 9,146,819 58%
Net - - - - 197,373
Staffing Budget Actual
Full Time 178 182
Part-Time /Seasonal/Temporary N/A -
Total 178 182
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
January spent almost 25% of the annual budget. A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. There was also 3
retirements in January. In February, there were an additional 2 retirements and the recruit class was sworn in. March had additional R&M vehicles expenses with 2
additional engine rebuilds for $93K total expenditures.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Fire Department
General Fund
20
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 30,988 210,315 243,532 - 236,818 47%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 21,734 - - (21,734) 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 30,988 232,050 243,532 - 215,083 52%
Expenditures
Personnel 311,040 21,066 159,650 173,385 - 151,390 51%
Supplies 1,037 - 685 337 - 352 66%
Services 135,056 9,922 71,714 69,810 4,589 58,753 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 30,988 232,050 243,532 4,589 210,494 53%
Net - - - - 4,589
Staffing Budget Actual
Full Time 3 4
Part-Time /Seasonal/Temporary N/A -
Total 3 4
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing,
since such segregation is an impediment to equal opportunity.
There are no capital projects at this time.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Human Rights
General Fund
21
Fund Name Fund Number 102
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160,000 12,786 95,589 58,768 - 64,411 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 160,000 12,786 95,589 58,768 - 64,411 60%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 160,000 12,786 95,589 58,768 64,411
Cash Balance 10,373,853 10,243,141
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Rainy Day
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
Special Revenue Funds
City Funds
22
Fund Name Fund Number 201
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - 5,271,460 4,976,456 - 3,671,540 59%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - 410,872 379,124 - 259,128 61%
Grants/Intergovernmental 2,050,000 - 458,708 - - 1,591,292 22%
Licenses & Permits - - - - - - 0%
Charges for Services 2,718,847 315,847 1,053,015 994,710 - 1,665,832 39%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 3,740 38,612 14,456 - 21,388 64%
Bond Proceeds - - - - - - 0%
Donations 20,000 - 1,500 1,500 - 18,500 8%
Other Income 303,301 34,327 175,472 915,192 - 127,829 58%
Transfers In 1,287,600 - 643,800 200,000 - 643,800 50%
Total Revenue 16,052,748 353,914 8,053,439 7,481,438 - 7,999,309 50%
Expenditures by Dept
201-1100 Administration 1,227,968 100,246 764,391 817,610 3,449 460,128 63%
201-1101 Maintenance 7,184,730 597,692 3,500,234 3,546,536 371,037 3,313,459 54%
201-1102 Golf Courses 1,588,326 133,272 860,264 840,330 113,213 614,849 61%
201-1103 Recreation 2,181,005 234,188 1,095,538 1,220,157 38,934 1,046,533 52%
201-1104 Potawatomi Zoo 700,000 - 385,964 682,856 - 314,036 55%
201-1106 Potawatomi Greenhouse 46,602 418 34,612 31,866 - 11,990 74%
201-1108 Graffiti Removal 106,459 9,160 55,721 74,347 2,992 47,746 55%
201-1110 Marketing & Events 1,133,376 71,101 502,150 384,644 46,357 584,869 48%
201-1111 Regional Cities Grant 2,113,595 - 551,041 - 179,335 1,383,219 35%
Total Expenditures by Dept 16,282,061 1,146,077 7,749,915 7,598,346 755,318 7,776,828 52%
Expenditures by Type
Personnel 8,350,126 742,813 4,474,199 4,476,781 - 3,875,927 54%
Supplies 1,347,672 82,931 600,800 559,155 273,524 473,349 65%
Services 4,533,114 291,888 2,282,996 2,393,428 328,945 1,921,173 58%
Debt Service 346,299 28,445 168,096 168,982 - 178,203 49%
Capital 1,600,000 - 223,823 - 152,850 1,223,327 24%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,282,061 1,146,077 7,749,915 7,598,346 755,318 7,776,828 52%
Net (229,313) (792,163) 303,524 (116,908) 222,481
Cash Balance 6,505,768 4,439,685
Staffing Budget Actual
Full Time 95 95
Part-Time /Seasonal/Temporary N/A 221
Total 95 316
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Parks & Recreation
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Special Revenue Funds
City Funds
23
Fund Name Fund Number 202
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 732,184 4,301,279 3,411,451 - 2,918,721 60%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 64,525 114,139 - 158,840 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 116,213 9,628 67,730 38,434 - 48,483 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 44,157 617 23,380 9,288 - 20,777 53%
Transfers In 3,787,750 - 1,893,875 1,982,487 - 1,893,875 50%
Total Revenue 11,391,485 742,429 6,350,789 5,555,800 - 5,040,696 56%
Expenditures by Dept
202-0607 Street Department 10,789,090 872,895 5,003,202 4,313,646 233,000 5,552,888 49%
202-0619 Curb & Sidewalk Program 1,604,891 104,271 396,645 740,965 65,343 1,142,903 29%
Total Expenditures by Dept 12,393,981 977,166 5,399,848 5,054,610 298,343 6,695,790 46%
Expenditures by Type
Personnel 4,747,217 308,215 2,443,717 2,193,263 - 2,303,500 51%
Supplies 2,659,954 263,415 970,364 687,008 228,350 1,461,240 45%
Services 4,095,983 195,947 1,431,557 1,565,995 69,993 2,594,433 37%
Debt Service 874,829 209,589 538,212 592,350 - 336,617 62%
Capital 15,998 - 15,998 15,995 - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,393,981 977,166 5,399,848 5,054,610 298,343 6,695,790 46%
Net (1,002,496) (234,737) 950,941 501,189 (1,655,095)
Cash Balance 8,078,754 6,649,566
Staffing Budget Actual
Full Time 56 52
Part-Time /Seasonal/Temporary N/A 9
Total 56 61
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$20,000 is budgeted for a new printer for the sign shop.
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
The Street Department has started on the 2018 paving schedule. With the warmer weather, alley grading and pothole patching crews are out in full force.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Motor Vehicle Highway
Special Revenue Funds
24
Fund Name Fund Number 203
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 155,426 699,265 632,491 - 816,940 46%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,127 7,972 5,381 - 2,028 80%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - 43,000 - 120,000 0%
Other Income 5,000 - 4,374 119 - 626 87%
Transfers In - - - - - - 0%
Total Revenue 1,651,205 156,553 711,611 680,990 - 939,594 43%
Expenditures by Dept
203-1103 Recreation 1,435,893 122,690 492,283 522,512 94,403 849,207 41%
203-1110 Marketing & Events 304,510 17,185 97,763 40,243 22,945 183,803 40%
Total Expenditures by Dept 1,740,403 139,875 590,046 562,756 117,348 1,033,010 41%
Expenditures by Type
Personnel 516,417 48,401 202,538 208,562 - 313,879 39%
Supplies 294,708 18,493 70,195 91,864 56,450 168,064 43%
Services 804,278 72,199 316,532 262,329 54,193 433,553 46%
Debt Service - - - - - - 0%
Capital 125,000 781 781 - 6,705 117,514 6%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,740,403 139,875 590,046 562,756 117,348 1,033,010 41%
Net (89,198) 16,678 121,566 118,234 (93,416)
Cash Balance 906,969 943,623
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 47
Total 1 48
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
Charges for Services are down year over year. With better weather approaching, there is an expectation that these accounts will see an increase in the upcoming
months.
Supplies and Services have increased due to the summer programs and events.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
May 2018 - $20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior
room.
City Funds
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Recreation Nonreverting
Special Revenue Funds
25
Fund Name Fund Number 209
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 151,563 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 1,082 8,240 4,720 - 3,760 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 100,000 100,000 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 213,014 101,082 148,294 156,283 - 64,720 70%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,078,598 3,888 51,093 213,043 87,505 940,000 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,078,598 3,888 51,093 213,043 87,505 940,000 13%
Net (865,584) 97,194 97,201 (56,760) (875,280)
Cash Balance 972,264 799,291
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City Funds
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant : Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund gran t: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant : Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
26
Fund Name Fund Number 210
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 - 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,919 2,258 7,154 6,424 - 4,765 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 16,215 32,551 31,592 - 33,042 50%
Transfers In - - - - - - 0%
Total Revenue 79,887 18,473 42,080 38,016 - 37,807 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 55,662 55,662 - 128,120 1,338 99%
Debt Service 72,013 - 36,005 36,005 - 36,008 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 55,662 91,667 36,005 128,120 37,346 85%
Net (177,246) (37,189) (49,587) 2,011 461
Cash Balance 360,531 353,006
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City Funds
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Economic Development State Grants
Special Revenue Funds
27
Fund Name Fund Number 211
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 336,000 7,612 111,746 104,452 - 224,254 33%
Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0%
Interest Earnings 10,000 800 8,692 7,467 - 1,308 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,525 - 2,291 118 - 2,234 51%
Transfers In 1,866,020 - 933,010 761,337 - 933,010 50%
Total Revenue 2,659,181 8,412 1,215,937 873,844 - 1,443,244 46%
Expenditures
Personnel 2,175,705 172,954 1,230,507 995,105 - 945,198 57%
Supplies 24,968 1,130 13,177 6,447 2,653 9,139 63%
Services 876,423 64,290 419,550 317,128 153,184 303,690 65%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 238,375 1,663,233 1,318,681 155,836 1,258,027 59%
Net (417,915) (229,963) (447,296) (444,837) 185,217
Cash Balance 665,611 917,935
Staffing Budget Actual
Full Time 25 26
Part-Time /Seasonal/Temporary N/A -
Total 25 26
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City Funds
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
28
Fund Name Fund Number 212
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 5,687,141 77,054 1,264,668 1,022,518 - 4,422,473 22%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 40 - 1,000 0%
Interest Earnings 2,000 402 755 448 - 1,245 38%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 851 90,778 262,737 - 124,609 42%
Transfers In - - - - - - 0%
Total Revenue 5,905,528 78,306 1,356,201 1,285,743 - 4,549,327 23%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 621,769 1,936,549 1,249,663 2,178,556 1,759,493 70%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 621,769 1,936,549 1,249,663 2,178,556 1,759,493 70%
Net 30,930 (543,464) (580,348) 36,080 2,789,834
Cash Balance (129,406) 321,037
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
Special Revenue Funds
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Dept of Community Investment Grants
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
29
Fund Name Fund Number 216
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - 7,389 15,003 - 22,611 25%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 251 1,854 1,319 - 146 93%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - 100 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 32,100 251 9,342 16,322 - 22,758 29%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - 852 31,148 3%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - 852 31,148 3%
Net 100 251 9,342 16,322 (8,390)
Cash Balance 203,509 233,927
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
City Funds
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police State Seizures
Special Revenue Funds
30
Fund Name Fund Number 217
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 183 1,184 791 - 416 74%
Bond Proceeds - - - - - - 0%
Donations 55,650 776 52,295 178,629 - 3,355 94%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 57,250 959 53,479 179,420 - 3,771 93%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 40,928 1,619 10,278 160,494 23,056 7,595 81%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,428 1,619 10,278 160,494 23,056 10,095 77%
Net 13,822 (660) 43,201 18,927 (6,324)
Cash Balance 143,944 140,517
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veterinarian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City Funds
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
31
Fund Name Fund Number 218
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 25 75 125 - 125 38%
Interest Earnings 160 16 119 73 - 41 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 360 41 194 198 - 166 54%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - 604 396 60%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - 604 396 60%
Net (640) 41 194 198 (230)
Cash Balance 13,034 12,761
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Curfew Violations
Special Revenue Funds
32
Fund Name Fund Number 219
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 8,560 61,985 74,623 - 137,515 31%
Fines, Forfeitures, and Fees 62,800 4,077 23,909 35,903 - 38,891 38%
Interest Earnings 2,500 469 1,912 - - 588 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - 324,137 289,879 - 324,137 50%
Total Revenue 913,073 13,106 411,942 400,404 - 501,131 45%
Expenditures
Personnel 294,907 18,251 151,306 152,652 - 143,601 51%
Supplies 26,650 2,126 11,630 9,911 2,173 12,847 52%
Services 650,856 35,001 181,382 278,942 351,792 117,682 82%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 55,378 344,317 441,505 353,966 274,130 72%
Net (59,340) (42,271) 67,625 (41,101) 227,000
Cash Balance 451,773 330,893
Staffing Budget Actual
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide
graffiti removal program through VPA, landfill dumping fees and tire disposal.
City Funds
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Unsafe Building
Special Revenue Funds
33
Fund Name Fund Number 220
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 10,615 76,430 72,673 - 63,570 55%
Fines, Forfeitures, and Fees 106,386 5,508 46,760 79,212 - 59,626 44%
Interest Earnings 5,000 711 5,281 4,060 - (281) 106%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 30,394 (3) 12,871 7,351 - 17,523 42%
Transfers In - - - - - - 0%
Total Revenue 283,780 16,831 141,342 163,296 - 142,438 50%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 2,446 74,410 55,433 21,185 226,496 30%
Services 272,533 6,773 72,851 310,013 22,243 177,439 35%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 9,219 147,262 365,446 43,428 403,934 32%
Net (310,844) 7,612 (5,920) (202,150) (261,496)
Cash Balance 566,246 601,305
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City Funds
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise
fines.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
34
Fund Name Fund Number 221
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 - 310 4,035 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 70 12 52 - - 18 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,070 12 362 4,035 - 5,708 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - 5 10 - 995 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,070 12 357 4,025 4,713
Cash Balance 10,042 5,250
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City Funds
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Landlord Registration
Special Revenue Funds
35
Fund Name Fund Number 227
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,000 870 6,982 5,554 - 1,018 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,000 870 6,982 5,554 - 1,018 87%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 - 136,460 6,009 102,181 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 - 18,099 12,860 8,583 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 - 154,559 18,869 110,764 250,000 51%
Net (507,323) 870 (147,577) (13,315) (248,982)
Cash Balance 699,041 957,250
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City Funds
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Loss Recovery
Special Revenue Funds
36
Fund Name Fund Number 244
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 4,708 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 4,708 - - 0%
Net - - - (4,708) -
Cash Balance - 28,963
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City Funds
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Emergency Phone System
Special Revenue Funds
37
Fund Name Fund Number 249
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 5,308,361 4,356,111 - 2,321,178 70%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,900 1,975 8,354 5,640 - 3,546 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,641,439 637,770 5,316,715 4,361,750 - 2,324,724 70%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 349,151 2,663,851 2,515,069 - 1,604,840 62%
249-0905 Fire PS LOIT 3,354,279 251,816 1,914,478 1,801,756 - 1,439,801 57%
Total Expenditures by Dept 7,622,970 600,968 4,578,329 4,316,825 - 3,044,641 60%
Expenditures by Type
Personnel 7,622,970 600,968 4,578,329 4,316,825 - 3,044,641 60%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 600,968 4,578,329 4,316,825 - 3,044,641 60%
Net 18,469 36,802 738,387 44,925 (719,918)
Cash Balance 1,725,767 985,374
Staffing Budget Actual
Full Time 78 76
Part-Time /Seasonal/Temporary N/A N/A
Total 78 76
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Not applicable to this fund
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Public Safety LOIT
Special Revenue Funds
38
Fund Name Fund Number 251
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 180,445 1,117,942 648,434 - 452,058 71%
Grants/Intergovernmental 280,000 - 249,606 89,299 - 30,394 89%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 5,229 35,410 17,017 - 12,591 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 402,960 203 403,163 4,575 - (203) 100%
Transfers In - - - - - - 0%
Total Revenue 2,300,960 185,877 1,806,120 759,324 - 494,840 78%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 108,988 217,249 363,008 338,151 114,964 83%
Services 1,689,606 60,246 404,383 77,760 348,391 936,832 45%
Debt Service - - - - - - 0%
Capital 1,058,538 86,350 287,573 292,238 249,466 521,499 51%
Transfers Out - - - - - - 0%
Total Expenditures 3,418,508 255,584 909,205 733,006 936,007 1,573,296 54%
Net (1,117,548) (69,707) 896,915 26,317 (1,078,456)
Cash Balance 4,232,460 2,889,260
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop
to I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair, $14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City Funds
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Local Roads & Streets
Special Revenue Funds
39
Fund Name Fund Number 252
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2017.
City Funds
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Excess Welfare Distribution
Special Revenue Funds
40
Fund Name Fund Number 257
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 - 670,000 - - 1,530,000 30%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,129 23,907 20,738 - 16,093 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 54,687 - 54,687 205,397 - 0 100%
Transfers In - - - - - - 0%
Total Revenue 2,294,687 3,129 748,593 226,134 - 1,546,094 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 648,058 15,886 341,516 109,315 225,042 81,500 87%
Debt Service - - - - - - 0%
Capital 1,565,291 66,624 231,145 213,317 708,742 625,403 60%
Transfers Out 2,000,000 - - 1,000,000 - 2,000,000 0%
Total Expenditures 4,213,349 82,510 572,661 1,322,632 933,784 2,706,904 36%
Net (1,918,662) (79,381) 175,932 (1,096,498) (1,160,810)
Cash Balance 2,457,270 2,958,105
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette,
and Ironwood: SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City Funds
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
LOIT Special Distribution
Special Revenue Funds
41
Fund Name Fund Number 258
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 49,150 130,390 - 95,850 34%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 576 4,474 2,600 - (474) 112%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 1,524 17,734 12,602 - 2,666 87%
Transfers In - - - - - - 0%
Total Revenue 169,400 2,100 71,358 145,593 - 98,042 42%
Expenditures
Personnel 80,013 6,147 45,454 47,096 - 34,559 57%
Supplies 2,000 137 798 6,020 1,002 200 90%
Services 81,221 4,943 37,427 29,255 11,925 31,869 61%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 11,228 83,678 82,371 12,928 66,628 59%
Net 6,166 (9,127) (12,320) 63,222 31,413
Cash Balance 559,659 543,287
Staffing Budget Actual
Full Time 2 1
Part-Time /Seasonal/Temporary N/A -
Total 2 1
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This year the Human Rights Commission promoted the Investigator VI, to the Housing Manager (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts.
City Funds
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Human Rights Federal Grant
Special Revenue Funds
42
Fund Name Fund Number 265
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 726 3,975 - - 1,025 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,000,000 - - 0%
Total Revenue 5,000 726 3,975 2,000,000 - 1,025 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,437,632 566,887 974,377 64 821,223 642,032 74%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,437,632 566,887 974,377 64 821,223 642,032 74%
Net (2,432,632) (566,160) (970,402) 1,999,936 (641,007)
Cash Balance 22,541 1,999,936
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $1.28M Ironwood Drive Pavement Reahab. and Intersection; $27k Ravina Park
City Funds
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
43
Fund Name Fund Number 271
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 1,353 - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 1,353 - - 0%
Net - - - (1,345) -
Cash Balance - 2
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was closed in 2017.
City Funds
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Eastrace Waterway
Special Revenue Funds
44
Fund Name Fund Number 273
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 284 6,172 7,021 - 13,828 31%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 550 70 517 259 - 33 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,550 354 6,689 7,280 - 13,861 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - 2,858 5,673 2,225 12,917 28%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - 2,858 5,673 2,225 12,917 28%
Net 2,550 354 3,831 1,607 944
Cash Balance 58,986 48,695
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are for advertisements and promotional services.
City Funds
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
45
Fund Name Fund Number 274
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 120,000 2,520 66,241 - - 53,759 55%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 77 201 - - 799 20%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 121,000 2,597 66,442 - - 54,558 55%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 71,000 2,597 66,442 - 4,558
Cash Balance 66,442 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
46
Fund Name Fund Number 280
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 5 36 22 - (1) 104%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 5 36 22 - (1) 104%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 5 36 22 (1)
Cash Balance 3,958 3,908
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City Funds
This fund has been used to account for certain Police grants. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Block Grants
Special Revenue Funds
47
Fund Name Fund Number 281
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 425 35 259 159 - 166 61%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425 35 259 159 - 166 61%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - 28,126 28,126 - - (28,126) 0%
Total Expenditures - 28,126 28,126 - - (28,126) 0%
Net 425 (28,091) (27,867) 159 28,292
Cash Balance - 27,772
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
48
Fund Name Fund Number 289
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 280 34 254 142 - 26 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,280 34 254 142 - 10,026 2%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 1,860 1,860 4,742 2,177 5,963 40%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 1,860 1,860 4,742 2,177 5,963 40%
Net 280 (1,826) (1,607) (4,600) 4,064
Cash Balance 25,857 22,174
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees
collected in this fund are used to replace equipment and gear used in responses.
City Funds
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
HAZMAT
Special Revenue Funds
49
Fund Name Fund Number 291
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 34,500 76,020 67,800 - (31,020) 169%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 175 1,262 874 - 238 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 46,500 34,675 77,282 68,674 - (30,782) 166%
Expenditures
Personnel 15,500 231 1,731 1,731 - 13,769 11%
Supplies 17,800 - 8,440 2,415 3,750 5,610 68%
Services 68,500 5,793 10,366 62,346 15,385 42,748 38%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 6,024 20,537 66,492 19,135 62,128 39%
Net (55,300) 28,651 56,745 2,183 (92,910)
Cash Balance 180,414 144,203
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City Funds
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures
are for the maintenance and repair of rescue equipment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Indiana River Rescue
Special Revenue Funds
50
Fund Name Fund Number 292
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 5,587 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 5,587 - - 0%
Net - - - (5,587) -
Cash Balance 48,451 71,041
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City did not received any grants during 2016 and 2017.
City Funds
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Grants
Special Revenue Funds
51
Fund Name Fund Number 294
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 25,000 - 20,967 15,275 - 4,033 84%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 123 869 483 - 131 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 28,000 123 21,836 15,808 - 6,164 78%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 190 574 - 1,310 13%
Services 21,000 808 9,791 5,942 - 11,209 47%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 808 9,981 6,516 - 12,519 44%
Net 5,500 (685) 11,855 9,292 (6,355)
Cash Balance 99,194 85,383
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Regional Police Academy
Special Revenue Funds
52
Fund Name Fund Number 295
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 79,173 - 25,422 - - 53,751 32%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 149 1,226 1,068 - 774 61%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 1,343 21,407 50,736 - 13,093 62%
Transfers In - - - - - - 0%
Total Revenue 118,923 1,492 48,055 51,804 - 70,868 40%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 - 19,215 23,860 1,570 47,000 31%
Services 45,000 78 44,733 112,305 1,280 (1,013) 102%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 78 63,948 136,165 2,850 45,987 59%
Net 6,138 1,414 (15,892) (84,361) 24,880
Cash Balance 119,264 153,110
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies.
City Funds
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
COPS MORE Grant
Special Revenue Funds
53
Fund Name Fund Number 299
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,700 227 1,356 1,135 - 344 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 227 7,557 1,135 - 44,143 15%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - 16,372 - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 50,710 - 51,000 0%
Net 700 227 7,557 (49,574) (6,857)
Cash Balance 138,286 176,484
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
54
Fund Name Fund Number 404
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 908,858 7,795,445 6,101,238 - 3,110,848 71%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 13,918 84,770 50,390 - 10,230 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 625,584 33,602 114,470 403,178 - 511,114 18%
Transfers In 324,171 - 324,171 - - 0 100%
Total Revenue 11,951,048 956,377 8,318,855 6,554,806 - 3,632,193 70%
Expenditures by Dept
(0101) Mayor's Office 150,000 39,000 130,000 - - 20,000 87%
(0401) Admin & Finance 1,644,112 255,625 843,332 842,148 231,475 569,305 65%
(0408) South Bend Art Museum 65,000 - 65,000 - - - 100%
(0409) Studebaker Museum 277,864 45,738 184,672 159,258 - 93,192 66%
(0602) Engineering 234,202 - 9,287 39,691 24,915 200,000 15%
(0608) Local Roads & Streets 13,353 - 12,755 291,639 598 1 100%
(0617) Utilities & Services 2,525,800 168,133 1,680,524 1,758,372 22,024 823,252 67%
(0619) Curb & Sidewalk 1,500,000 - 750,000 838,612 - 750,000 50%
(0672) Information Technology 614,958 - 2,874 475,527 12,117 599,967 2%
(0801) Police Department 1,229,400 117,629 799,733 756,291 - 429,667 65%
(0901) Fire Department 277,855 13,521 105,403 71,310 - 172,452 38%
(1001) Neighborhood Engage.1,512,429 269,036 368,849 195,776 412,892 730,688 52%
(1050) Community Investment 1,650 - - - 1,650 - 100%
(1100) Parks Administration 1,287,600 - 643,800 707,504 - 643,800 50%
(1101) Parks Maintenance 140,000 52,330 236,783 143,902 - (96,783) 169%
(1201) Code Enforcement 527,450 - - 15,200 27,450 500,000 5%
Total Expenditures by Dept 12,001,673 961,013 5,833,011 6,295,229 733,121 5,435,541 55%
Expenditures by Type
Personnel - - - - - - 0%
Supplies 827,697 67,030 452,692 495,748 16,528 358,477 57%
Services 6,897,919 667,271 3,230,165 3,149,519 588,920 3,078,834 55%
Debt Service 1,054,612 224,125 745,181 1,042,588 - 309,431 71%
Capital 433,845 2,588 11,173 61,258 127,673 295,000 32%
Transfers Out 2,787,600 - 1,393,800 1,546,116 - 1,393,800 50%
Total Expenditures by Type 12,001,673 961,013 5,833,011 6,295,229 733,121 5,435,541 55%
Net (50,625) (4,636) 2,485,844 259,577 (1,803,348)
Cash Balance 11,101,874 9,257,895
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and
traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 408
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 7,418,423 6,100,024 - 3,302,542 69%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 150,000 19,593 125,562 66,427 - 24,438 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 582,971 - 582,971 1,137 - - 100%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,958,596 913,006 8,481,616 7,407,488 - 3,476,980 71%
Expenditures by Dept
(0401) Admin & Finance 2,567,127 15,000 1,135,680 1,296,353 - 1,431,447 44%
(0607) Street Department 1,937,750 - 968,875 968,875 - 968,875 50%
(0802) PSAP 2,545,506 399,214 1,397,249 851,177 - 1,148,257 55%
(1001) Neighborhood Engage.2,623,669 8,232 476,786 343,045 271,026 1,875,856 29%
(1050) Community Investment 297,371 33,134 117,438 96,881 82,685 97,247 67%
(1100) Parks Administration 21,094 - - 1,468 21,094 - 100%
(1101) Parks Maintenance - - - 57,617 - - 0%
(1104) Potawatomi Zoo 100,000 - 100,000 100,000 - - 100%
(1201) Code Enforcement 1,301,415 216,925 799,670 1,137,540 93,163 408,582 69%
(1207) Animal Care & Control 820,662 - 410,331 364,433 - 410,331 50%
Total Expenditures by Dept 12,214,594 672,504 5,406,030 5,217,389 467,969 6,340,595 48%
Expenditures by Type
Personnel - - - - - - 0%
Supplies 83 - - - 83 - 100%
Services 6,196,808 672,504 2,497,562 1,594,382 467,886 3,231,360 48%
Debt Service 2,000 - 31,461 258,941 - (29,461) 1573%
Capital 190,000 - - 60,317 - 190,000 0%
Transfers Out 5,825,703 - 2,877,008 3,303,748 - 2,948,695 49%
Total Expenditures by Type 12,214,594 672,504 5,406,030 5,217,389 467,969 6,340,594 48%
Net (255,998) 240,502 3,075,586 2,190,100 (2,863,614)
Cash Balance 15,826,135 13,350,985
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
56
Fund Name Fund Number 410
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 528 4,175 3,162 - 1,935 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 - 18,754 - - 113,864 14%
Transfers In - - - - - - 0%
Total Revenue 138,728 528 22,929 3,162 - 115,799 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 33,602 99,017 94,329 - 511,114 16%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 33,602 99,017 94,329 - 511,114 16%
Net (471,403) (33,073) (76,088) (91,167) (395,315)
Cash Balance 395,123 501,310
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City Funds
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Urban Development Action Grant
Special Revenue Funds
57
Fund Name Fund Number 655
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,320 260,516 258,535 - 179,164 59%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,579 1,026 7,813 4,950 - 5,766 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 453,259 38,346 268,329 263,485 - 184,930 59%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - 876 - 4,344 0%
Services 47,987 3,120 21,938 22,837 - 26,049 46%
Debt Service 48,982 - 24,490 47,728 - 24,492 50%
Capital - - - - - - 0%
Transfers Out 550,000 - 275,000 175,000 - 275,000 50%
Total Expenditures 702,042 3,120 321,428 246,441 - 380,614 46%
Net (248,783) 35,226 (53,099) 17,044 (195,684)
Cash Balance 773,134 891,906
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic yards.
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Project ReLeaf
Special Revenue Funds
58
Fund Name Fund Number 705
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 4 27 17 - 8 77%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,035 4 27 17 - 2,008 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net 15 4 27 17 (12)
Cash Balance 2,911 2,875
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police K-9 Unit
Special Revenue Funds
59
Fund Name Fund Number 312
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 669,551 - 386,442 - - 283,109 58%
Local Income Taxes - - - - - - 0%
Other Taxes 36,200 - 18,100 - - 18,100 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 100 100 - - (100) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 705,751 100 404,643 - - 301,108 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 595,304 593,304 593,304 - - 2,000 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 595,304 593,304 593,304 - - 2,000 100%
Net 110,447 (593,204) (188,661) - 299,108
Cash Balance (188,661) -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Source of Revenue: This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the
College Football Hall of Fame debt service (final payment February 1, 2018).
Expenditures: Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15,
2033.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
60
Fund Name Fund Number 313
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 406,758 - 234,467 451,820 - 172,291 58%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - 14,078 22,945 - 30,922 31%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 141 - 141 122 - 1 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,044 - - - - 26,044 0%
Transfers In - - - - - - 0%
Total Revenue 477,943 - 248,685 474,887 - 229,258 52%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 632,315 - 631,315 1,264,735 - 1,000 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,315 - 631,315 1,264,735 - 1,000 100%
Net (154,372) - (382,630) (789,848) 228,258
Cash Balance (358,411) (497,055)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving property tax revenue in June.
City Funds
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance
until the property tax distributions are received.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Football Hall of Fame Debt Service
City Debt Service
61
Fund Name Fund Number 755
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,900 723 3,942 788 - 2,958 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 - 1,323,750 1,326,750 - 1,311,275 50%
Total Revenue 2,641,925 723 1,327,692 1,327,538 - 1,314,233 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 - 1,434,131 1,438,470 - 1,201,894 54%
Net 5,900 723 (106,439) (110,932) 112,339
Cash Balance 665,147 651,157
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
South Bend Building Corp
City Debt Service
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
62
Fund Name Fund Number 757
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 254 1,153 596 - 847 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 62,922 219,394 194,232 - 159,713 58%
Total Revenue 381,107 63,175 220,547 194,828 - 160,560 58%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - 190,341 198,566 - 189,766 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - 190,341 198,566 - 189,766 50%
Net 1,000 63,175 30,207 (3,738) (29,207)
Cash Balance 587,975 558,205
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond (debt schedule #141).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
63
Fund Name Fund Number 760
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 532 2,701 - - 1,799 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - 628,472 - - 651,000 49%
Total Revenue 1,283,972 532 631,174 - - 652,798 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - 628,472 - 2,500,000 651,000 83%
Net (2,495,500) 532 2,701 - 1,799
Cash Balance 2,504,181 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037.
This fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is
due on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
64
Fund Name Fund Number 377
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 224,912 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 1,132 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 7,431 7,431 32,324 - 10,569 41%
Transfers In - - - - - - 0%
Total Revenue 620,000 7,431 7,468 258,368 - 612,532 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 352,680 814,870 827,955 - - 100%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 352,680 814,870 827,955 - - 100%
Net (194,870) (345,249) (807,402) (569,587) 612,532
Cash Balance (783,696) (172,309)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City Funds
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Professional Sports Development
Capital Project
65
Fund Name Fund Number 401
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 68 507 492 - 243 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 68 507 492 - 43,743 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 35,000 - - 14,889 - 35,000 0%
Debt Service - - - - - - 0%
Capital 55,000 - - - - 55,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 90,000 - - 14,889 - 90,000 0%
Net (45,750) 68 507 (14,397) (46,257)
Cash Balance 55,035 76,445
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City Funds
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Coveleski Stadium Capital
Capital Project
66
Fund Name Fund Number 403
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 151 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 151 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 50,049 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 50,049 - - 0%
Net - - - (49,898) -
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City Funds
This fund accounts for donations dedicated to Potawatomi Zoo.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Zoo Endowment
Capital Project
67
Fund Name Fund Number 405
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 566 3,686 4,459 - 13,414 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 67 691 1,012 - 809 46%
Bond Proceeds - - - - - - 0%
Donations 25,000 - - 50,000 - 25,000 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 145,600 633 4,377 59,471 - 141,223 3%
Expenditures
Personnel - - - - - - 0%
Supplies 86,372 - 31,128 47,929 11,143 44,101 49%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 137,500 5,286 39,440 225,732 7,917 90,143 34%
Transfers Out - - - - - - 0%
Total Expenditures 277,872 5,286 70,569 278,616 19,060 188,244 32%
Net (132,272) (4,653) (66,191) (219,144) (47,021)
Cash Balance 110,514 91,565
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City Funds
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Park Non-Reverting Capital
Capital Project
68
Fund Name Fund Number 406
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - 239,982 240,635 - 179,018 57%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - 18,718 18,332 - 18,382 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,700 547 4,475 2,605 - 1,225 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 461,800 547 263,175 261,573 - 198,625 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 195,231 429,068 402,278 - 30,132 93%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 195,231 429,068 402,278 - 30,132 93%
Net 2,600 (194,684) (165,894) (140,705) 168,494
Cash Balance 455,163 439,609
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Cumulative Capital Development
Capital Project
69
Fund Name Fund Number 407
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - 111,715 266,697 - 138,785 45%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 332 2,908 2,145 - 92 97%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 25,000 25,000 25,000 - - 100%
Transfers In - - - - - - 0%
Total Revenue 278,500 25,332 139,623 293,842 - 138,877 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 - 249,500 372,250 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 - 249,500 372,250 - 29,000 90%
Net - 25,332 (109,877) (78,408) 109,877
Cash Balance 320,406 299,837
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Cumulative Capital Improvement
Capital Project
70
Fund Name Fund Number 412
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 3,412 26,823 15,887 - (1,823) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 246,664 554,053 596,589 - (60,875) 112%
Transfers In - - - - - - 0%
Total Revenue 518,178 250,076 580,876 612,476 - (62,698) 112%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 120,795 592,755 275,560 238,468 762,658 52%
Debt Service - - - - - - 0%
Capital 979,918 - - - 267,871 712,047 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 120,795 592,755 275,560 506,339 1,474,705 43%
Net (2,055,621) 129,281 (11,879) 336,916 (1,537,403)
Cash Balance 2,894,513 2,707,266
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of
the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City Funds
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital
improvements projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in
connection with the City's Smart Streets program.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Major Moves Construction
Capital Project
71
Fund Name Fund Number 416
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 2,520 66,560 49,416 - 58,440 53%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 491 3,917 3,499 - 83 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 3,011 70,477 52,915 - 58,523 55%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 4,144 6,690 3,533 - 18,310 27%
Services 81,400 - 53,678 817 - 27,723 66%
Debt Service - - - - - - 0%
Capital 77,700 - 27,692 - 34,600 15,408 80%
Transfers Out - - - - - - 0%
Total Expenditures 184,100 4,144 88,059 4,350 34,600 61,441 67%
Net (55,100) (1,133) (17,582) 48,565 (2,918)
Cash Balance 397,991 638,397
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City Funds
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Morris Performing Arts Center Capital
Capital Project
72
Fund Name Fund Number 450
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,100 146 1,059 550 - 41 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 1,705 10,698 7,214 - 5,802 65%
Transfers In - - - - - - 0%
Total Revenue 17,600 1,851 11,757 7,765 - 5,843 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,400) 1,851 11,757 7,765 (39,157)
Cash Balance 121,359 100,675
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
There are no capital projects budgeted at this time.
City Funds
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Palais Royale Historic Preservation
Capital Project
73
Fund Name Fund Number 451
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 6,021 18,040 - - 1,960 90%
Bond Proceeds 5,005,758 - 5,005,758 - - (0) 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,025,758 6,021 5,023,799 - - 1,959 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - 138,575 - - (138,575) 0%
Capital - 109,679 109,679 - 3,542,821 (3,652,500) 0%
Transfers Out - - - - - - 0%
Total Expenditures - 109,679 248,254 - 3,542,821 (3,791,075) 0%
Net 5,025,758 (103,658) 4,775,544 - 3,793,034
Cash Balance 4,775,544 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved
capital projects.
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000
square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed
on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with
the capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
74
Fund Name Fund Number 471
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 16,771 71,699 - - 38,301 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 110,000 16,771 71,699 - - 38,301 65%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 129,892 - - (129,892) 0%
Debt Service - - 17,750 - - (17,750) 0%
Capital 10,309,100 40,725 280,113 - 80,684 9,948,303 3%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 40,725 427,755 - 80,684 9,800,661 5%
Net (10,199,100) (23,954) (356,056) - (9,762,360)
Cash Balance 13,532,902 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2017 Parks Bond Capital
Capital Project
75
Fund Name Fund Number 677
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 528 4,071 2,772 - 929 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 528 4,071 2,772 - 929 81%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 1,215 25,383 31,804 4,373 99,470 23%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 1,215 25,383 31,804 4,373 99,470 23%
Net (124,227) (687) (21,313) (29,032) (98,541)
Cash Balance 426,302 466,408
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City Funds
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Football Hall of Fame Capital
Capital Project
76
Fund Name Fund Number 750
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 1,076 4,010 2,384 - (1,010) 134%
Bond Proceeds 10,717,184 - 6,115,434 2,916,500 - 4,601,750 57%
Donations - - - - - - 0%
Other Income - - - 161,154 - - 0%
Transfers In 101,776 - 101,776 - - - 100%
Total Revenue 10,821,960 1,076 6,221,219 3,080,037 - 4,600,740 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 9,296,495 982,473 3,139,048 1,802,641 4,007,242 2,150,205 77%
Transfers Out 161,154 - 161,154 - - - 100%
Total Expenditures 9,457,649 982,473 3,300,202 1,802,641 4,007,242 2,150,205 77%
Net 1,364,311 (981,397) 2,921,017 1,277,396 2,450,535
Cash Balance 6,519,641 4,455,290
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Solid Waste - trash trucks | tote washer 309,507$
Water Works - water meters 219,388
IT - laptops 83,919
Police Dept - police cars & equipment 1,098,714
Fire Dept - fire truck down payment 581,547
Parks Dept - experiential vehicle | dump truck 162,390
Animal Control - pickup truck with animal box 72,627
Street Dept - pickup trucks | asphalt milling machine 610,956
2018 capital expenditures YTD 3,139,048$
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund.
77
Fund Name Fund Number 751
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 365 2,652 3,193 - 1,848 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 365 2,652 3,193 - 1,848 59%
Expenditures
Personnel - - - - - - 0%
Supplies - - - 840 - - 0%
Services 72,663 6,099 86,832 - 130,490 (144,659) 299%
Debt Service - - - - - - 0%
Capital 3,063,867 - 1,496,085 547,728 1,204,171 363,610 88%
Transfers Out - - - - - - 0%
Total Expenditures 3,136,530 6,099 1,582,917 548,567 1,334,662 218,951 93%
Net (3,132,030) (5,734) (1,580,266) (545,374) (217,103)
Cash Balance 1,692,237 3,791,824
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrance: $3.0 mil was encumbered for the construction costs for the renovations to the Charles Black Center. Of that encumbrance, $1,466,010 has been spent.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2015 Parks Bond Capital
Capital Project
City Funds
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Repairs including trails, Morris water fountain, A/C, and electrical. Services including landscaping and design/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
78
Fund Name Fund Number 753
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 46 936 3,523 - 564 62%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 46 936 3,523 - 564 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,500 - - 1,500 - 1,500 0%
Capital 2,100,000 119,252 970,862 3,819,299 - 1,129,138 46%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 119,252 970,862 3,820,799 - 1,130,638 46%
Net (2,100,000) (119,206) (969,926) (3,817,277) (1,130,074)
Cash Balance 70,230 2,112,177
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Smart Streets Bond Capital
Capital Project
City Funds
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
79
Fund Name Fund Number 759
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 5 57 - - 1,943 3%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 5 57 - - 1,943 3%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 2,282,639 2,282,639 - 16,103,750 20,717,361 47%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 2,282,639 2,282,639 - 16,103,750 20,717,361 47%
Net (39,101,750) (2,282,634) (2,282,582) - (20,715,418)
Cash Balance 13,846,732 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Eddy Street Commons Capital
Capital Project
City Funds
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
80
Fund Name Fund Number 287
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,616,583 - 1,616,582 1,798,417 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 5,376 43,115 23,713 - 885 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 25,425 - 25,425 - - - 100%
Total Revenue 1,761,008 5,376 1,685,123 1,822,130 - 75,885 96%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services 521,653 15,255 280,403 604,118 158,806 82,444 84%
Debt Service 428,328 132,007 204,383 530,023 - 223,945 48%
Capital 1,883,993 246,722 768,170 613,449 28,608 1,087,215 42%
Transfers Out 497,006 202,750 505,276 - - (8,270) 102%
Total Expenditures 3,389,730 596,734 1,798,183 1,747,590 206,213 1,385,334 59%
Net (1,628,722) (591,358) (113,059) 74,540 (1,309,449)
Cash Balance 4,194,410 3,704,074
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
March $497K was spent on the final payment for 2 Pumper trucks. $55K was encumbered for 2 new pickups.
City Funds
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Emergency Medical Services Capital
Enterprise Funds
81
Fund Name Fund Number 288
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 382,405 3,392,398 3,019,154 - 1,771,486 66%
Fines, Forfeitures, and Fees 2,500 125 225 1,200 - 2,275 9%
Interest Earnings 25,000 3,924 24,468 9,656 - 532 98%
Bond Proceeds - - - - - - 0%
Donations 200 - 200 750 - - 100%
Other Income 5,000 230 2,572 3,190 - 2,428 51%
Transfers In - - - - - - 0%
Total Revenue 5,196,584 386,684 3,419,862 3,033,950 - 1,776,722 66%
Expenditures
Personnel 5,284,333 357,929 2,800,375 2,656,029 - 2,483,958 53%
Supplies 395,167 21,125 178,696 175,991 46,805 169,665 57%
Services 731,342 88,651 288,917 228,447 12,412 430,013 41%
Debt Service 1,093 - - 318 1,093 - 100%
Capital 19,811 - 19,811 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 467,705 3,287,799 3,060,784 60,310 3,083,637 52%
Net (1,235,162) (81,022) 132,063 (26,834) (1,306,915)
Cash Balance 2,018,224 1,726,544
Staffing Budget Actual
Full Time 51 46
Part-Time /Seasonal/Temporary N/A 1
Total 51 47
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
City Funds
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the
South Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Emergency Medical Services Operating
Enterprise Funds
82
Fund Name Fund Number 600
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 91,790 7,807 57,765 52,263 - 34,025 63%
Charges for Services 1,524,118 121,407 990,498 920,448 - 533,620 65%
Fines, Forfeitures, and Fees 286,900 6,784 83,957 60,930 - 202,943 29%
Interest Earnings 35,000 3,169 26,533 16,053 - 8,467 76%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 10,376 44 1,825 2,357 - 8,551 18%
Transfers In 989,553 - 494,777 1,083,658 - 494,777 50%
Total Revenue 2,941,237 139,212 1,655,355 2,135,709 - 1,285,882 56%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 173,743 1,006,860 816,568 43,167 785,799 57%
600-1207 Animal Care & Control 968,596 64,367 485,007 461,124 23,059 460,530 52%
600-1208 Rental Unit Inspection 180,000 6,953 12,088 - 5,269 162,644 10%
600-1306 Building Department 1,658,827 132,044 877,671 746,741 12,107 769,049 54%
Total Expenditures by Dept 4,643,250 377,107 2,381,626 2,024,433 83,603 2,178,022 53%
Expenditures by Type
Personnel 2,996,448 212,439 1,507,877 1,458,168 - 1,488,571 50%
Supplies 156,031 9,505 72,477 60,822 31,147 52,406 66%
Services 1,278,535 111,287 706,040 454,773 51,782 520,713 59%
Debt Service 132,236 43,876 95,232 50,670 673 36,331 73%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 377,107 2,381,626 2,024,433 83,603 2,178,022 53%
Net (1,702,013) (237,895) (726,271) 111,275 (892,139)
Cash Balance 2,410,842 2,734,315
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 25 15 14
Part-Time /Seasonal/Temporary N/A 6 N/A -
Total 26 31 15 14
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Consolidated Building Fund
Enterprise Funds
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- Primarily set up for vendors providing
recurring monthy operational services. Animal Care & Control- various
institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off
over a period of 5 years.
City Funds
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Total
Code Enforcement (600-1201)/Animal Control (600-1207)
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building
codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City
of South Bend and all properties with a 5 digit address within St. Joseph County.
83
Fund Name Fund Number 601
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,165,035 117,289 723,315 710,279 - 441,720 62%
Fines, Forfeitures, and Fees 89,717 11,577 45,699 36,339 - 44,018 51%
Interest Earnings 15,890 1,588 12,058 6,211 - 3,832 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 869 1,390 296 - (190) 116%
Transfers In - - - - - - 0%
Total Revenue 1,271,842 131,323 782,462 753,125 - 489,380 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,092,344 185,136 676,223 415,138 39,447 376,673 66%
Debt Service - - 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,344 185,136 736,948 415,138 39,447 475,948 62%
Net 19,498 (53,813) 45,514 337,987 13,432
Cash Balance 1,268,937 1,308,558
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
March 2018 - Charges for Services is up PYTD due to a significant increase in monthly parking for all parking garages. However, daily and special events parking
show a slight decrease PYTD. Services expenditures are higher YTD this year. Utilities were paid out of 601 starting September 2017. As a result, Services 2018
numbers will show higher year over year going forward.
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Parking Garages
Enterprise Funds
84
Fund Name Fund Number 610
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,364,791 461,227 3,126,760 3,084,426 - 2,238,031 58%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,800 783 5,887 2,627 - 913 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 171,758 - 49,201 51,000 - 122,557 29%
Transfers In - - - - - - 0%
Total Revenue 5,543,349 462,010 3,181,849 3,138,053 - 2,361,500 57%
Expenditures
Personnel 1,721,069 103,876 927,017 948,121 - 794,052 54%
Supplies 374,159 17,824 180,470 134,706 94,899 98,791 74%
Services 2,324,115 255,913 1,586,949 1,440,589 192,802 544,364 77%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 - 582,150 493,600 - 494,556 54%
Total Expenditures 5,496,049 377,613 3,276,585 3,017,016 287,701 1,931,763 65%
Net 47,300 84,397 (94,736) 121,037 429,737
Cash Balance 488,466 370,609
Staffing Budget Actual
Full Time 24 21
Part-Time /Seasonal/Temporary N/A -
Total 24 21
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees
so that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: landfill fees
Supplies: CNG and yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City Funds
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Solid Waste Operations
Enterprise Funds
85
Fund Name Fund Number 611
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 17 220 553 - 580 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 - 582,150 493,600 - 494,556 54%
Total Revenue 1,077,506 17 582,370 494,153 - 495,136 54%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 185,407 621,064 824,899 - 455,643 58%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 185,407 621,064 824,899 - 455,643 58%
Net 800 (185,390) (38,694) (330,746) 39,494
Cash Balance 1,240 5,701
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City Funds
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Solid Waste Capital
Enterprise Funds
86
Fund Name Fund Number 620
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,978,666 1,456,021 8,855,715 8,375,394 - 8,122,951 52%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 2,873 25,963 16,010 - 9,037 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,381 3,835 23,417 19,604 - 54,964 30%
Transfers In 63,000 6,407 37,235 37,187 - 25,765 59%
Total Revenue 17,155,047 1,469,137 8,942,330 8,448,195 - 8,212,717 52%
Expenditures
Personnel 5,714,576 398,768 3,007,354 2,962,121 - 2,707,222 53%
Supplies 1,680,924 115,778 753,589 699,104 247,600 679,735 60%
Services 6,457,556 385,856 2,982,393 2,631,307 510,973 2,964,189 54%
Debt Service 433,926 108,648 323,127 118,680 1,812 108,987 75%
Capital - - - - - - 0%
Transfers Out 3,783,298 317,884 2,229,119 2,177,061 - 1,554,180 59%
Total Expenditures 18,070,280 1,326,934 9,295,582 8,588,273 760,385 8,014,313 56%
Net (915,233) 142,203 (353,252) (140,078) 198,404
Cash Balance 2,921,719 3,382,282
Staffing Budget Actual
Full Time 67 63
Part-Time /Seasonal/Temporary N/A 6
Total 67 69
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The lower percentage of revenue budget YTD was foreseeable. The Indiana Utility Regulatory Commission approved a new tariff order on March 7, 2018. April
revenues were pro-rated using the new rates and charges. Annual budget includes nine months of additional revenues.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City Funds
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Operations
Enterprise Funds
87
Fund Name Fund Number 622
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 195,000 168,530 190,333 - - 4,668 98%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,178 19,245 13,740 - 5,755 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 160,000 8,053 8,053 - - 151,948 5%
Total Revenue 380,000 178,761 217,630 13,740 - 162,370 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 6,625 415,833 396,439 289,579 873,158 45%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 6,625 415,833 396,439 289,579 873,158 45%
Net (1,198,570) 172,136 (198,202) (382,700) (710,789)
Cash Balance 1,948,484 2,204,816
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumb:
Truck 3/4 Ton Ext Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Capital
Enterprise Funds
88
Fund Name Fund Number 624
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 1,878 14,078 8,790 - 922 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,878 14,078 8,790 - 922 94%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,878 11,736 8,505 - 3,264 78%
Total Expenditures 15,000 1,878 11,736 8,505 - 3,264 78%
Net - - 2,342 285 (2,342)
Cash Balance 1,515,616 1,504,134
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue and expenditures are tied to the enrollment and termination of service.
City Funds
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Customer Deposit
Enterprise Funds
89
Fund Name Fund Number 625
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,230 5,046 4,304 - 3,954 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 12,750 - - 0%
Transfers In 2,000,217 165,595 1,159,165 984,000 - 841,052 58%
Total Revenue 2,009,217 166,825 1,164,211 1,001,055 - 845,006 58%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 - 284,467 305,019 - 1,715,750 14%
Capital - - - - - - 0%
Transfers Out 9,000 1,230 5,002 4,295 - 3,998 56%
Total Expenditures 2,009,217 1,230 289,469 309,314 - 1,719,748 14%
Net - 165,595 874,742 691,740 (874,742)
Cash Balance 902,804 741,898
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City Funds
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
90
Fund Name Fund Number 626
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,775 13,159 8,223 - 2,841 82%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 1,775 13,159 8,223 - 2,841 82%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - 10,000 - 16,000 0%
Total Expenditures 16,000 - - 10,000 - 16,000 0%
Net - 1,775 13,159 (1,777) (13,159)
Cash Balance 1,437,666 1,425,587
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Interest earnings from cash investment is greater than anticipated. Surplus cash will be transferred out to the Water Works Operating Fund #620 at a later date.
City Funds
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Bond Reserve
Enterprise Funds
91
Fund Name Fund Number 629
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 3,299 24,533 14,842 - (1,533) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 3,299 76,782 166,114 - (1,532) 102%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 3,299 20,496 14,387 - 2,504 89%
Total Expenditures 23,000 3,299 20,496 14,387 - 2,504 89%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
Interest earnings from cash investment is greater than anticipated.
City Funds
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
92
Fund Name Fund Number 640
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 53,561 373,584 373,635 - 242,101 61%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,850 2,344 17,561 10,320 - 3,289 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 636,535 55,906 391,145 383,955 - 245,390 61%
Expenditures
Personnel 226,098 16,146 127,732 121,278 - 98,366 56%
Supplies 46,948 1,072 26,887 11,813 9,965 10,096 78%
Services 359,178 21,558 186,576 191,605 110,499 62,103 83%
Debt Service - - - 14,218 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 38,776 341,195 338,914 120,464 170,565 73%
Net 4,311 17,130 49,950 45,040 74,825
Cash Balance 1,920,454 1,824,969
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials.
2018 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 43; "Unsuccessful" Second Opinions - 15; "Digs" - 16. Total program expense $130,951.24.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewer Repair Insurance
Enterprise Funds
93
Fund Name Fund Number 641
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,338,110 2,851,588 22,204,582 22,061,052 - 15,133,528 59%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 186,000 16,192 126,722 82,696 - 59,278 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 67,825 7,225 39,818 19,901 - 28,007 59%
Transfers In 391,154 6,672 302,067 27,453 - 89,087 77%
Total Revenue 37,983,089 2,881,677 22,673,190 22,191,102 - 15,309,899 60%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 436,562 4,013,569 3,142,541 912,054 4,949,068 50%
641-0625 Concrete Crew 484,265 33,097 228,876 189,581 22,624 232,765 52%
641-0630 Wastewater Department 38,090,598 2,433,776 19,340,915 17,384,617 2,051,955 16,697,727 56%
641-0631 Organic Resources 1,670,534 243,113 980,653 795,434 57,984 631,897 62%
641-0650 Clay Sewage 250 479 769 693 - (519) 307%
Total Expenditures by Dept 50,120,338 3,147,027 24,564,782 21,512,866 3,044,618 22,510,938 55%
Expenditures by Type
Personnel 8,060,686 546,846 4,331,353 4,102,470 - 3,729,333 54%
Supplies 2,556,060 117,163 1,014,393 718,534 338,480 1,203,187 53%
Services 16,449,205 880,566 6,375,727 5,746,123 2,706,138 7,367,340 55%
Debt Service 637,397 194,507 513,578 567,664 - 123,819 81%
Capital - - - - - - 0%
Transfers Out 22,416,990 1,407,945 12,329,730 10,378,076 - 10,087,260 55%
Total Expenditures by Type 50,120,338 3,147,027 24,564,782 21,512,866 3,044,618 22,510,938 55%
Net (12,137,249) (265,351) (1,891,593) 678,236 (7,201,039)
Cash Balance 11,469,229 14,311,940
Staffing Budget Actual
Full Time 90 87
Part-Time /Seasonal/Temporary N/A 4
Total 90 91
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Misc Supply orders and chemicals. Open services orders for the some of the following: engineering (multiple projects including LTCP renegotiation,
electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout program, CSO metering
service), repairs for wall leaks at pipe penetration, and waste hauling.
Organic Resources – trucking of biosolids
Sewers – Supply orders: street materials, sewer construction materials. Open services orders: sewer manhole lining, old clay utility sewer lining, LTCP green storm
water infrastructure master plan development, and hazardous waste disposal.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewage Works Operations
Enterprise Funds
94
Fund Name Fund Number 642
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 688,000 534,990 589,806 - - 98,194 86%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115,000 9,675 67,364 36,246 - 47,636 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 219,930 3,219,930 1,942,000 - 6,635,070 33%
Total Revenue 10,658,000 764,594 3,877,100 2,378,246 - 6,780,900 36%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 352,355 1,079,881 2,963,001 2,005,890 9,228,782 25%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 352,355 1,079,881 2,963,001 2,005,890 9,228,782 25%
Net (1,656,553) 412,239 2,797,219 (584,755) (2,447,883)
Cash Balance 10,144,450 6,771,514
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Sewer Dept - Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $1.4 million: $967k for Headworks Influent Gate Improvements, $361k Farmington lift station rehab project, $21k for Secondary Treatment
Improvements.
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewage Works Capital
Enterprise Funds
95
Fund Name Fund Number 643
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 77,000 6,672 48,871 28,309 - 28,129 63%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 315,226 6,672 287,097 545,064 - 28,129 91%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 6,672 40,913 27,453 - (5,913) 117%
Total Expenditures 35,000 6,672 40,913 27,453 - (5,913) 117%
Net 280,226 - 246,184 517,611 34,042
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement.
Not applicable to this fund.
City Funds
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
96
Fund Name Fund Number 649
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 58,000 6,339 24,411 16,318 - 33,589 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,174,029 780,314 6,121,535 5,339,583 - 3,052,494 67%
Total Revenue 9,232,029 786,652 6,145,946 5,355,900 - 3,086,083 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Net 75,650 786,652 5,142,795 4,274,274 (5,067,145)
Cash Balance 5,999,356 5,089,936
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City Funds
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
97
Fund Name Fund Number 653
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 51,700 5,599 27,234 8,951 - 24,466 53%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 5,599 27,234 8,951 - 24,466 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 51,700 5,599 27,234 8,951 24,466
Cash Balance 4,165,583 4,120,584
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City Funds
This fund accounts for required debt service reserves as required by bond documents.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
98
Fund Name Fund Number 659
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5 - 1 154 - 4 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5 - 1 154 - 4 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 51,687 - - 0%
Transfers Out 150 146 146 - - 4 98%
Total Expenditures 150 146 146 51,687 - 4 98%
Net (145) (146) (145) (51,533) 0
Cash Balance - 145
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
This fund accounts for expenditures of bond proceeds.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewer Bond 2011
Enterprise Funds
99
Fund Name Fund Number 661
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 21 3,229 14,959 - 6,771 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 21 3,229 14,959 - 6,771 32%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 - 628,214 1,837,393 - 3,972 99%
Transfers Out 17,500 17,136 17,136 - - 364 98%
Total Expenditures 649,686 17,136 645,350 1,837,393 - 4,336 99%
Net (639,686) (17,115) (642,121) (1,822,434) 2,435
Cash Balance - 1,705,733
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund
649 to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
The remaining cash balance will be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Sewer Bond 2012
Enterprise Funds
100
Fund Name Fund Number 670
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 - 318,750 743,750 - 956,250 25%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 262,795 1,774,240 1,690,127 - 1,495,358 54%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 1,156 5,844 1,000 - 6,672 47%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 263,951 2,098,835 2,434,877 - 2,458,279 46%
Expenditures
Personnel 2,397,782 168,897 1,273,458 1,316,330 - 1,124,324 53%
Supplies 799,598 79,589 505,690 336,027 7,674 286,234 64%
Services 1,077,725 81,064 586,986 663,309 13,835 476,904 56%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 329,550 2,366,134 2,315,666 21,509 2,169,471 52%
Net - (65,599) (267,300) 119,211 288,808
Cash Balance 2,107,512 1,934,532
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 8
Total 7 15
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Century Center
Enterprise Funds
City Funds
101
Fund Name Fund Number 671
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 73 500 503 - 400 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 73 500 503 - 400 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - 4,800 - - (4,800) 0%
Debt Service - - - - - - 0%
Capital 20,000 - 5,216 - - 14,784 26%
Transfers Out - - - - - - 0%
Total Expenditures 20,000 - 10,016 - - 9,984 50%
Net (19,100) 73 (9,516) 503 (9,584)
Cash Balance 855,837 866,490
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Century Center Capital
Enterprise Funds
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City Funds
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
102
Fund Name Fund Number 672
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 55,097 55,546 - 54,415 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 4 276,534 55,546 - 143,590 66%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - 95,748 95,128 - 210,989 31%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - 95,748 95,128 - 210,989 31%
Net 113,387 4 180,786 (39,582) (67,399)
Cash Balance 239,668 17,471
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City Funds
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final
payment is due on May 1, 2031.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
103
Fund Name Fund Number 222
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 186 667 327 - 10,733 6%
Charges for Services 3,539,580 223,719 1,711,656 1,637,427 - 1,827,924 48%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 800 5,571 5,859 - 3,429 62%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,787,216 420,220 2,946,272 2,545,561 - 1,840,944 62%
Transfers In - - - - - - 0%
Total Revenue 8,347,196 644,926 4,664,167 4,189,173 - 3,683,029 56%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 227,153 1,544,523 1,461,747 18,408 1,509,681 51%
222-0606 Building Maintenance 213,832 16,562 122,705 114,830 28 91,099 57%
222-0612 Central Stores 236,428 18,750 142,278 53,716 - 94,150 60%
222-0613 Print Shop 192,329 10,665 83,365 73,497 2,895 106,069 45%
222-0614 Radio Shop 336,927 19,990 161,114 156,615 671 175,142 48%
222-0616 Energy/Sustainability 380,560 22,828 175,630 144,431 13,505 191,424 50%
222-0617 Electric & Gas Utilities 4,375,000 388,598 2,676,082 2,346,462 628,350 1,070,568 76%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,807,688 704,545 4,905,698 4,351,299 663,858 3,238,132 63%
Expenditures by Type
Personnel 3,459,613 227,726 1,763,804 1,648,140 - 1,695,809 51%
Supplies 166,144 44,372 114,591 75,431 18,160 33,392 80%
Services 5,088,972 430,507 3,017,627 2,617,913 644,863 1,426,483 72%
Debt Service 15,959 1,939 9,676 9,815 835 5,449 66%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,807,688 704,545 4,905,698 4,351,299 663,858 3,238,132 63%
Net (460,492) (59,619) (241,531) (162,125) 444,897
Cash Balance 1,034,645 1,398,650
Staffing Budget Actual
Full Time 43 39
Part-Time /Seasonal/Temporary N/A 4
Total 43 43
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing
and contracting initiatives, also establish Centralized building and grounds programs.
Goals: Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to help pay for CNG powered vehicles.
Encumbrances: Repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine
leases.
City Funds
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central
Services consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Central Services
Internal Service Funds
104
Fund Name Fund Number 224
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 149 1,473 525 - 527 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 79,000 149 1,473 525 - 77,527 2%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 21,572 - 12,000 0%
Services 55,000 - 4,650 21,762 - 50,350 8%
Debt Service - - - - - - 0%
Capital 88,036 5,711 77,871 - 1 10,164 88%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 5,711 82,521 43,335 1 72,514 53%
Net (76,036) (5,563) (81,048) (42,810) 5,013
Cash Balance 113,251 69,352
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City Funds
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Central Services Capital
Internal Service Funds
105
Fund Name Fund Number 226
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 4,739 40,691 26,923 - (691) 102%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,097 - 20,096 36,642 - 1 100%
Transfers In - - - - - - 0%
Total Revenue 60,097 4,739 60,787 63,565 - (690) 101%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 17,054 126,483 124,137 10,931 125,310 52%
226-0412 Liability Insurance 2,058,406 69,406 980,106 892,735 - 1,078,300 48%
226-0417 Business Insurance 690,694 425,292 663,914 475,045 46,788 (20,008) 103%
226-0418 Workers' Compensation 680,717 120,858 895,859 706,923 25,211 (240,353) 135%
Total Expenditures by Dept 3,692,541 632,609 2,666,362 2,198,840 82,930 943,249 74%
Expenditures by Type
Personnel 277,445 21,352 157,538 157,557 - 119,907 57%
Supplies 26,982 558 3,587 7,473 3,096 20,298 25%
Services 3,362,689 610,699 2,489,480 2,033,810 79,834 793,375 76%
Debt Service - - - - - - 0%
Capital - - - - 20,000 (20,000) 0%
Transfers Out 25,425 - 25,425 - - - 100%
Total Expenditures by Type 3,692,541 632,609 2,676,030 2,198,840 102,930 913,581 75%
Net (3,632,444) (627,870) (2,615,243) (2,135,275) (914,271)
Cash Balance 3,253,175 4,180,869
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,152,820 in 2018 for expected liability claims. At the end of July, $460,110 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of July, workers compensation activities totaled $828,079. Year-to-date activity
exceeds prior year to date activity due to several large claims. Currently, workers comp is over budget. An additonal appropriation is requested to increase the budget
to cover expenses.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety
& Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Liability Insurance
Internal Service Funds
106
Fund Name Fund Number 278
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 937 6,998 4,337 - 3,002 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,500 404 1,844 560 - 656 74%
Transfers In - - - - - - 0%
Total Revenue 12,500 1,341 8,842 4,897 - 3,658 71%
Expenditures
Personnel - - - - - - 0%
Supplies - 124 - (100) - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 124 - 872 - 10,000 0%
Net 2,500 1,217 8,842 4,026 (6,342)
Cash Balance 760,606 756,877
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City Funds
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Take Home Vehicle Police
Internal Service Funds
107
Fund Name Fund Number 279
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,645 2,524 10,169 - - (2,524) 133%
Bond Proceeds - - - - - - 0%
Donations 100,000 - 100,000 - - - 100%
Other Income 30,000 1,760 26,739 - - 3,261 89%
Transfers In - - - - - - 0%
Total Revenue 137,645 4,284 136,908 - - 737 99%
Expenditures by Dept
279-0104 311 Call Center 595,066 41,620 306,001 292,525 1,476 287,589 52%
279-0672 Information Technology 6,430,317 381,652 2,832,378 1,479,095 765,942 2,831,997 56%
279-0673 Innovation 129,729 17,794 104,733 183,534 24,996 - 100%
Total Expenditures by Dept 7,155,112 441,065 3,243,112 1,955,154 792,414 3,119,586 56%
Expenditures by Type
Personnel 2,373,819 171,515 1,228,240 1,060,946 - 1,145,579 52%
Supplies 107,877 4,328 44,675 40,325 70,618 (7,416) 107%
Services 4,443,113 251,591 1,896,906 774,491 695,351 1,850,856 58%
Debt Service 230,303 13,632 73,291 79,392 26,445 130,567 43%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 441,065 3,243,112 1,955,154 792,414 3,119,586 56%
Net (7,017,467) (436,781) (3,106,204) (1,955,154) (3,118,849)
Cash Balance 2,443,101 1,081,037
Staffing Budget Actual
Full Time 27 26
Part-Time /Seasonal/Temporary N/A 1
Total 27 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
IT's capital projects are paid out of COIT Fund 404.
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are
set at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services
hosting, VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 19 full-time employees.
City Funds
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
108
Fund Name Fund Number 711
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,491,596 1,503,207 10,618,808 10,374,785 - 7,872,788 57%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 15,022 103,688 48,398 - 6,312 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,006 48,740 54,567 46,808 - (44,561) 545%
Transfers In - - - - - - 0%
Total Revenue 18,611,602 1,566,970 10,777,064 10,469,991 - 7,834,538 58%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 28,810 60,841 55,446 18,516 83,643 49%
Services 1,363,360 22,785 683,581 585,806 663,704 16,074 99%
Insurance 16,205,444 1,409,939 8,171,364 7,993,852 63,928 7,970,152 51%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,461,533 8,915,786 8,635,104 746,149 8,483,583 53%
Net 466,084 105,437 1,861,278 1,834,887 (649,045)
Cash Balance 11,782,260 8,570,886
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Self-Funded Employee Benefits
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
Internal Service Funds
City Funds
109
Fund Name Fund Number 713
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 261 2,050 1,559 - (50) 102%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 261 2,050 1,559 - (50) 102%
Expenditures
Personnel 60,000 1,728 19,886 36,024 - 40,114 33%
Supplies - - - - - - 0%
Services 20,000 - - 4,363 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 1,728 19,886 40,387 - 60,114 25%
Net (78,000) (1,467) (17,836) (38,828) (60,164)
Cash Balance 207,793 247,724
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and
will resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services. In 2018, nothing has been paid so far for outplacement services.
City Funds
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Unemployment Compensation
Internal Service Funds
110
Fund Name Fund Number 714
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,567 96,419 - - 59,275 62%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160 45 127 - - 33 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,854 12,612 96,546 - - 59,308 62%
Expenditures
Personnel 155,694 13,384 59,626 - - 96,068 38%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 13,384 59,626 - - 96,068 38%
Net 160 (772) 36,919 - (36,759)
Cash Balance 36,919 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a
child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during
2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
111
Fund Name Fund Number 701
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - 2,239,434 2,461,856 - 2,973,204 43%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 2,060 419 - 2,440 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,414 - 5,414 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 5,222,552 - 2,246,908 2,462,275 - 2,975,644 43%
Expenditures
Personnel 5,105,307 384,718 2,788,878 2,721,533 - 2,316,429 55%
Supplies 200 - 67 10 - 133 34%
Services 6,950 134 3,858 3,440 - 3,092 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 384,851 2,792,803 2,724,984 - 2,319,654 55%
Net 110,095 (384,851) (545,895) (262,709) 655,990
Cash Balance (81,865) (95,137)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City Funds
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and
December.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Fire Pension
Trust Funds
112
Fund Name Fund Number 702
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - 3,113,529 3,103,590 - 2,879,471 52%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 3,974 1,628 - 526 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 229 1,110 14,369 - 6,890 14%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 229 3,118,613 3,119,587 - 2,886,887 52%
Expenditures
Personnel 6,575,252 506,002 3,652,293 3,594,946 - 2,922,959 56%
Supplies 800 - - - - 800 0%
Services 7,400 178 3,829 3,460 - 3,571 52%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 506,180 3,656,122 3,598,406 - 2,927,330 56%
Net (577,952) (505,951) (537,509) (478,819) (40,443)
Cash Balance 347,490 313,735
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City Funds
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Police Pension
Trust Funds
113
Fund Name Fund Number 730
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 35 265 166 - (15) 106%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 35 265 166 - (15) 106%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 35 265 166 (25,015)
Cash Balance 28,734 28,969
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City Funds
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
City Cemetery Trust
Trust Funds
114
Fund Name Fund Number 324
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - 10,603,198 8,932,881 - 7,754,935 58%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - 196,500 197,500 - 198,500 50%
Grants/Intergovernmental 365,000 - 22,988 176,700 - 342,012 6%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 - 1,060 - - 3,260 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 450,000 34,090 258,466 157,149 - 191,534 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,513,079 - 4,503,353 580,822 - 9,726 100%
Transfers In 34,000 3,435 21,465 15,458 - 12,535 63%
Total Revenue 24,119,532 37,525 15,607,031 10,060,511 - 8,512,501 65%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,675,886 51,623 2,615,784 636,222 2,479,585 580,517 90%
Debt Service 3,794,198 100,000 1,731,233 7,321,516 - 2,062,965 46%
Capital 31,620,951 913,846 7,641,664 3,925,235 9,446,171 14,533,116 54%
Transfers Out 4,265,147 1,935,488 4,069,475 - - 195,672 95%
Total Expenditures 45,356,182 3,000,956 16,058,156 11,882,973 11,925,756 17,372,270 62%
Net (21,236,650) (2,963,431) (451,125) (1,822,462) (8,859,769)
Cash Balance 33,059,186 31,520,421
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements;
Fire Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $431K for Berlin Place; $1.136M for Fire Station #4; $1.85M for Renaissance District Phase III; and $247K for
Western Avenue Streetscape.
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
115
Fund Name Fund Number 422
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - 173,583 198,152 - 246,417 41%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 34,000 2,684 20,521 11,339 - 13,479 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 454,000 2,684 194,104 209,491 - 259,896 43%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 687 - - 2,805 479 208 70%
Debt Service - - - - - - 0%
Capital 1,885,229 30,244 184,329 - 1,267,948 432,953 77%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 30,244 184,329 2,805 1,268,426 433,161 77%
Net (1,431,916) (27,560) 9,775 206,686 (173,265)
Cash Balance 2,286,199 2,167,744
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks
throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United
States.
Redevelopment Commission Controlled Funds
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds
in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - West Washington
Tax Increment Financing Funds
116
Fund Name Fund Number 425
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 197 1,446 960 - 260 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 - 38,991 69,717 - 156,317 20%
Transfers In - - - - - - 0%
Total Revenue 197,014 197 40,437 70,677 - 156,577 21%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 - 1,672 3,734 - 8,670 16%
Services 147,824 - 35,229 72,789 - 112,595 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 - 36,901 76,523 - 121,265 23%
Net 38,848 197 3,536 (5,846) 35,312
Cash Balance 180,271 180,965
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund is used for South Bend downtown retail space property management.
117
Fund Name Fund Number 429
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - 1,442,090 1,428,046 - 857,910 63%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 2,450 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 132,000 10,530 77,967 43,366 - 54,033 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 137,365 - 72,104 4,124 - 65,261 52%
Transfers In - - - - - - 0%
Total Revenue 2,569,365 10,530 1,592,161 1,477,986 - 977,204 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 171,376 14,037 143,706 183,215 259,789 (232,119) 235%
Debt Service - - - - - - 0%
Capital 7,416,315 - 475,429 1,088,921 4,309,038 2,631,848 65%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 14,037 619,134 1,272,136 4,568,827 2,399,730 68%
Net (5,018,326) (3,506) 973,027 205,851 (1,422,526)
Cash Balance 9,650,169 8,122,063
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of
South Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
Redevelopment Commission Controlled Funds
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
118
Fund Name Fund Number 430
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - 1,258,579 1,216,824 - 1,141,421 52%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 9,906 72,112 30,621 - (9,112) 114%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,465,749 - - 0%
Total Revenue 2,463,000 9,906 1,330,691 2,713,194 - 1,132,309 54%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 427,833 22,614 149,835 49,117 1,182,056 (904,058) 311%
Debt Service - - - - - - 0%
Capital 7,128,193 18,200 64,965 259,090 2,266,631 4,796,597 33%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 40,814 214,800 308,206 3,448,687 3,892,539 48%
Net (5,093,026) (30,908) 1,115,891 2,404,987 (2,760,230)
Cash Balance 8,952,474 7,026,875
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
Redevelopment Commission Controlled Funds
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds
in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
119
Fund Name Fund Number 432
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,519 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,519 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 904,519 - - 0%
Total Expenditures - - - 4,866,186 - - 0%
Net - - - (4,857,666) -
Cash Balance - 598
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
Redevelopment Commission Controlled Funds
This fund was used to pay debt service.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
120
Fund Name Fund Number 435
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 218,280 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,150 250 1,753 417 - 1,397 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,150 250 1,753 218,697 - 1,397 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 150,000 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 150,000 4,200 140,450 3%
Net (141,500) 250 1,753 68,697 (139,053)
Cash Balance 202,552 225,431
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed.
Redevelopment Commission Controlled Funds
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
121
Fund Name Fund Number 436
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - 2,616,136 2,320,321 - 1,783,864 59%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 - 5,385 442 - 115 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 67 - 67 - - - 100%
Total Revenue 4,405,567 - 2,621,588 2,320,763 - 1,783,979 60%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 494,331 246,664 493,328 2,917,589 - 1,003 100%
Capital - - - - - - 0%
Transfers Out 3,748,972 - 1,862,972 - - 1,886,000 50%
Total Expenditures 4,320,000 246,664 2,356,300 2,917,589 - 1,963,700 55%
Net 85,567 (246,664) 265,288 (596,826) (179,721)
Cash Balance 3,752,531 1,799,527
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds began in February 2018.
Redevelopment Commission Controlled Funds
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is
used to pay debt service payments on redevelopment bonds.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
122
Fund Name Fund Number 433
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 9 69 46 - 66 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 28,091 28,126 28,126 - - (35) 100%
Total Revenue 28,226 28,135 28,195 46 - 31 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 1,333 1,894 1,133 - 2,606 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 1,333 1,894 1,133 - 2,606 42%
Net 23,726 26,802 26,301 (1,086) (2,575)
Cash Balance 35,025 7,367
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Expect to spend down and eventually close this fund.
Redevelopment Commission Controlled Funds
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Redevelopment General
Redevelopment Funds
123
Fund Name Fund Number 439
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 763 5,702 8,387 - 4,298 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 763 5,702 8,387 - 4,298 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 1,800,000 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 1,800,000 - - 0%
Net 10,000 763 5,702 (1,791,613) 4,298
Cash Balance 618,767 358,809
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
Redevelopment Commission Controlled Funds
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Certified Technology Park
Redevelopment Funds
124
Fund Name Fund Number 452
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 11,007,782 - 11,007,782 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,007,782 - 11,007,782 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,347,628 15,625 44,049 - 548,717 754,862 44%
Debt Service 182,782 - 169,947 - - 12,835 93%
Capital 9,402,372 - - - - 9,402,372 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,932,782 15,625 213,995 - 548,717 10,170,070 7%
Net 75,000 (15,625) 10,793,786 - (10,170,070)
Cash Balance 10,793,786 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2018 TIF Park Bond Capital
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 454
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 481 3,596 2,211 - 304 92%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 481 3,596 2,211 - 304 92%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 481 3,596 2,211 (49,696)
Cash Balance 390,223 385,306
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
$50,000 budgeted for urban enterprise area job training for 2018.
Redevelopment Commission Controlled Funds
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
126
Fund Name Fund Number 754
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 203,000 20,185 93,708 60,953 - 109,292 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 - 11,756 4,824 - 15,244 44%
Transfers In - - - - - - 0%
Total Revenue 230,000 20,185 105,464 65,777 - 124,536 46%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 7,978 42,050 45,568 - 99,950 30%
Debt Service 15,000 853 5,107 4,651 - 9,893 34%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 8,831 47,157 50,219 - 109,843 30%
Net 73,000 11,354 58,307 15,558 14,693
Cash Balance 2,767,191 2,800,322
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by US bank.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 315
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 1,286 9,638 5,974 - 4,362 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 1,286 9,638 5,974 - 4,362 69%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 1,286 8,034 5,782 - 5,966 57%
Total Expenditures 14,000 1,286 8,034 5,782 - 5,966 57%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
Redevelopment Commission Controlled Funds
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
128
Fund Name Fund Number 317
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 643 4,810 2,957 - 190 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 643 4,810 2,957 - 190 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 643 4,810 2,957 190
Cash Balance 522,001 515,424
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
Redevelopment Commission Controlled Funds
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
129
Fund Name Fund Number 328
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 2,149 16,113 9,996 - 3,887 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 2,149 16,113 9,996 - 3,887 81%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 2,149 13,431 9,676 - 6,569 67%
Total Expenditures 20,000 2,149 13,431 9,676 - 6,569 67%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
Redevelopment Commission Controlled Funds
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
130
Fund Name Fund Number 351
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 993,495 - 993,495 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 993,495 - 993,495 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 993,495 - 993,495 - -
Cash Balance 993,495 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
Source of Revenue: At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 752
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 63 2,818 1,553 - 2,682 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 - 1,680,500 2,206,500 - 1,684,000 50%
Total Revenue 3,370,000 63 1,683,318 2,208,053 - 1,686,682 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - 1,833,859 2,350,409 - 1,271,970 59%
Capital - - - - - - 0%
Transfers Out 260,000 - 324,220 735,240 - (64,220) 125%
Total Expenditures 3,365,829 - 2,158,080 3,085,650 - 1,207,749 64%
Net 4,171 63 (474,761) (877,597) 478,932
Cash Balance 47,471 355,172
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017
The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank
($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
132
Fund Name Fund Number 756
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 366 1,934 1,425 - 567 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 - 856,500 - - 857,500 50%
Total Revenue 1,716,500 366 858,434 1,425 - 858,067 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - 854,534 394,784 - 855,260 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - 854,534 394,784 - 855,260 50%
Net 6,706 366 3,899 (393,359) 2,807
Cash Balance 1,722,545 1,715,082
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment
is due February 1, 2037 (debt schedule #135).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
133
Fund Name Fund Number 758
Fund Type Date Updated 8/15/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,668 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
City of South Bend, Indiana
Monthly Financial Report
July 31, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt was paid off in early 2017 and the fund was closed.
134