HomeMy WebLinkAbout12/12/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. AUCTION OF CITY-OWNED PROPERTY
A. Sale of Property Located at 717 East LaSalle Avenue
2. REVIEW OF MINUTES
A. Agenda Session: November 17, 2011
B. Regular Meeting: November 21, 2011
C. Claims Review: November 28, 2011 and December 5, 2011
3. OPENING OF PROPOSALS
A. 2011-2012 Sidewalk Snow Removal from Redevelopment Commission Owned
Properties
1. Funding: Redevelopment Commission Property Maintenance
(324.1050.460.39.64/420.1050.460.39.64)
4. BID AWARD EXTENSION
A. Two (2) 2011 or Newer, Front-Wheel Drive Police Patrol Vehicles
1. Company: Arnell Chevrolet, Inc.
2. Amount: $21,604.81 per Vehicle; Options at $1,025; Total $45,259.62 for Two
3. Funding: Third-Party Insurance Carrier Reimbursements (101.801.421.43.02)
5. AWARD QUOTATION AND APPROVE CONTRACT
A. Pinhook Filter Blower Replacement -Project No. 111-077
1. Company: Herrman & Goetz, Inc.
2. Amount: $19,798
3. Funding: Water Works Capital(620.0640.415.43.62 and 31.06)
B. Pinhook Well No. 4 Reconditioning and Pump Assembly—Project No. 111-076
1. Company: Peerless Midwest
2. Amount: Phase l: $38,731.50; Phase 2: $23,497.56; Total: $62,229.06
3. Funding: Phase l: 2011 Water Works Capital(622.0640.661.46.02); Phase 2:
2012 Water Works Capital (622.0640.661.46.07)
6. REJECT BIDS
A. New Golf Course Coring Aerator
1. Funding: Blackthorn Golf Course Non-Reverting Fund (619.1065.460.64.37)
2. Comment: Reject Due to Budget Restraints
B. Pre-Owned 2010 Or Newer 3/4 Ton Two-Wheel Drive Pick-Up Trucks
1. Funding: 2011 Park Department Capital Budget(201.1 101.452.43.02)
2. Comment: Trucks Bid Cost Higher than New Trucks
7. CHANGE ORDERS
A. Diamond Avenue Trunk Storm Sewer—Project No. 109-033
1. Company: Rieth-Riley Construction Co., Inc.
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Change Order No.: 1
3. Increase Amount: $2,591.12
4. Percent of Increase 0.0 1%
5. Revised Contract Amount: $3,141,452.57
6. Funding: 2010 Sewer Bond(658.0621.415.42.05)
B. Diamond Avenue Trunk Storm Sewer-Project No. 109-033
1. Company: Rieth-Riley Construction Co., Inc.
2. Change Order No.: 2
3. Increase Amount: $9,596.50
4. Percent of Increase: .03%
5. Revised Contract Amount: $3,151,049.07
6. Funding: $5,537.09, 2007 Bond (647.0621.415.42.05); $3,229.59, 2007B Bond
(651.0621.415.42.05); $829.82, 2010 Bond (658.0621.415.42.05)
C. River Commons Lift Station Replacement-Project No. 109-087B
1. Company: Niblock Excavating
2. Change Order No.: 1
3. Increase Amount: $14,465.60
4. Percent of Increase: 6.07%
5. Revised Contract Amount: $252,965.60
6. Funding: 2010 Sewer Bond (658.0630.415.42.06)
8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. Taylor Street Buildings Demolition at Washington Street-Project No. 111-048
1. Company: Ritschard Bros., Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($10,000)
4. Percent of Decrease: (19.36%)
5. Total Percent of Change: (19.36%)
6. Revised Contract Amount: $41,642
7. Funding: TIF (422.1050.460.39.82)
B. Memorial Hospital Streetscape Improvements-Project No. 109-091
1. Company: Walsh & Kelly, Inc.
2. Change Order No.: 5 (Final)
3. Decrease Amount: ($94,928.62)
4. Percent of Decrease: (4.32%)
5. Total Percent of Change: 3.29%
6. Revised Contract Amount: $2,102,154.97
7. Funding: Medical TIF (426.1050.460.31.02)
C. LaSalle Square, Phase I-Project No. 111-056
1. Company: HRP Construction, Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($2,817.25)
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
4. Percent of Decrease: (0.80%)
5. Total Percent of Change: (0.80%)
6. Revised Contract Amount: $349,582.75
7. Funding: AEDA TIF (324.1050.460.42.03)
9. PROJECT COMPLETION AFFIDAVITS
A. Coveleski Stadium Field Lighting—Project No. 110-008D
1. Company: MUSCO Lighting
2. Final Contract Amount: $421,500
3. Funding: SBCDA TIF (420.1050.460.42.02)
B. Ignition Park Demolitions, Phase I—Project No. 111-035
1. Company: Jackson Demolition Services
2. Final Contract Amount: $279,000
3. Funding: AEDA TIF (324.1050.460.42.03)
C. Coveleski Stadium Improvements—Main Concourse Renovation—Project No. 111-
005C
1. Company: Larson-Danielson Construction Co., Inc.
2. Final Contract Amount: $2,813,214.17
3. Funding: Coveleski Bond(438.1001.460.42.01/651.0630.415.42.06)
D. Oliver Plow Lot 8 Landscape Improvements—Project No. 111-028A
1. Company: Fuerbringer Landscape & Design
2. Final Contract Amount: $71,490
3. Funding: AEDA TIF (324.1050.460.42.01)
E. Ireland Road Booster Station—Project No. 109-054
1. Company: John Boettcher Sewer and Excavating, Ltd.
2. Final Contract Amount: $358,766.32
3. Funding: Water Works Revenue Bond (632.0640.415.43.61)
10. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS
A. 2012 Street Materials—Project No. 112-001
1. Funding: MVH and Others (Various)
B. 2012 Manhole and Sewer Rehabilitation—Project No. 112-002
1. Funding: Sewers (641.0621.792.23.04)
C. 2012 Infrared Pavement Patching—Project No. 112-003
1. Funding: MVH
D. Two (2) More or Less, 2011 or Newer, One-Yard Front-End Rubber Tire Loader
1. Funding: 2012 Solid Waste, and Code Enforcement Capital
11. TITLE SHEET
A. Deed of Dedication Plat for Douglas Rd. Added Travel Lanes—Project No. 111-053
1. Ratify
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
12. RESOLUTIONS
A. No. 82-2011 —A Resolution of the Board of Public Works of the City of South
Bend, Indiana Accepting the Transfer of Real Property from the Urban Enterprise
Association of South Bend, Inc.
1. Description: 1224 West Western Avenue and the Vacant Lot Adjacent to 1226
Western Avenue
B. No. 85-2011 —A Resolution of the City of South Bend, Indiana Board of Public
Works for the Disposal of Surplus Property
1. Description: Retired Police Officer's 40 Caliber Sig-Sauer Sidearm
13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Professional Services Proposal Amendment—Weaver Boos Consultants
1. Description: Additional Soil Sampling and Testing at 1100 Prairie Avenue—
Former Studebaker Foundry Site
2. Amount: $100,000
3. Funding: AEDA TIF (324.1050.460.31.02)
B. Agreement for Services— City of South Bend Legal Department
1. Description—2012 Legal Services for Redevelopment Commission
2. Amount: $70,350
3. Funding: TIF (420.1050.460.31.01/324.1040.460.31.01)
C. Professional Services Agreement Supplement No. 1 —DLZ Indiana, LLC
1. Description: Studebaker Area A Demolition Phase IV, Bid Package B —Project
No. 109-032 —Additional Hours of Demolition Supervision
2. Amount: $112,210
3. Funding: AEDA TIF (324.1050.460.39.82)
D. Special Purchase—Motorola
1. Description: (510) 800-Mhz Radio Subscriber(Mobile and Portable)Purchase
for Police Department Personnel through State QPA
2. Amount: $1,463,858.14
3. Funding: Excess Welfare Distribution Fund(252.0801.421.43.06)
E. Special Purchase—Indiana State and Federal Surplus
1. Description: Two (2) 2012 Dodge Ram 1500 4x4 Pick-Up Trucks— Through the
1994 National Defense Authorization Act at Federal General Services
Administration Pricing
2. Amount: $47,003.38 ($23,501.69 each)
3. Funding: Third Party Insurance Carrier Reimbursements (101.801.421.43.02)
F. Professional Services Proposal—Greeley and Hansen
1. Description: 2012 Long Term Control Plan Engineering Services—Assistance
with Consent Decree Requirements and Implementation of LTCP
2. Amount: $370,000
3. Funding: Wastewater Engineering (641.0630.793.31.02)
G. Professional Services Agreement Amendment—Ken Herceg &Associates, Inc.
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. Description: Ewing Avenue Reconstruction—Project No. 109-082 —Increase for
Legal Descriptions for Right-Of-Way Services
2. Amount: $7,800 for Twenty-Six (26)Parcels
3. Funding: LRSA (251.0608.431.42.98)
H. Memorandum of Understanding— Teamsters Local Union No. 364
1. Description: Amend Article 27, Section A: Sick/Personal Leave
L Agreement— Gibson Insurance, LLC
1. Description: Employee Benefit Advisory Services
2. Amount: $70,000
3. Funding: Employee Benefit Fund (711.0401.671.31.06)
J. Contract—North American Administrators, LP
1. Description: Employee Flexible Health Benefit Administration
2. Amount: $15,000
3. Funding: Employee Benefit Fund (711.0401.671.34.13)
K. Contract— On Site Health Solutions, LLC
1. Description: 2012 Healthcare Wellness Program; Employee On-Site Health
Screenings
2. Amount: $48,000
3. Funding: Employee Benefit Fund (711.0401.671.31.06)
L. Contract— On Site Health Solutions, LLC
1. Description: 2012 Healthcare Wellness Program; Case Management and
Coaching to Employees
2. Amount: $60,000
3. Funding: Employee Benefit Fund (711.0401.671.31.06)
M. Special Purchase— Gill Marketing Company
1. Description: GSA Purchase of 2,000 Chairs and Three Hand Trucks for Century
Center
2. Amount: $134,485
3. Funding: Century Center Capital(450.1100.53.89)
N. Agreement—Rebuilding Together of St. Joseph County
1. Description: Staff Support for 2012
2. Amount: $25,000 (Payable to City)
3. Funding: Rebuilding Together Funds (211.1001.339.03.00)
O. Agreements—Urban Enterprise Association
1. Description: Staff Support for 2011
a) Amount: $50,000 to City
2. Description: Staff Support for 2012
a) Amount: $50,000 to City
3. Funding: UEA Funds (211.1001.339.03.00)
P. Agreement—Community Homebuyer's Corporation
1. Description: 2012 Staff Services
2. Amount: $15,000 (Payable to City)
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: CHC Funds (211.1001.339.03.00)
Q. Agreements—Historic Preservation Commission
1. Description: Defines Process for Review for Historic Preservation Services for
CDBG and HOME Funding
2. Description: Conduct Various Historic Preservation Services and Programs
R. Contract Amendments—Extensions to December 31, 2012 —No Cost Changes—
CDBG Funded
1. South Bend Home Improvement Plan
a) Owner-Occupied Home Repairs (212.1022.460.81.05)
2. LaCasa de Amistad
a) Restroom Rehabilitation(212.1022.460.81.01)
3. REAL Services, Inc.
a) Care Giver Connection (212.1022.460.81.31)
4. South Bend Police Department
a) Neighborhood Action Reclamation Patrols/Foot Patrols
(212.1022.460.81.71)
5. City of South Bend Code Enforcement
a) Neighborhood Revitalization Strategy Area(212.1035.460.81.12)
b) Slum and Blight Demolition(212.1035.460.81.14)
6. Neighborhood Resources Corp. and Technical Services Corp.
a) Neighborhood Organization and Leadership (212.1022.460.81.86)
b) Neighborhood Organization and Leadership (212.1021.460.81.86)
7. South Bend Heritage Foundation
a) Near West Side Revitalization(212.1021.460.81.25)
b) Colfax Cultural Center Repair(212.1022.460.81.47)
c) Robertson's Apartments Rehabilitation (212.1022.460.81.27)
d) Administration(212.1022.460.81.10)
e) Alley Reconstruction South of Washington St. (212.1021.460.81.47)
f) Near West Side Revitalization(212.1022.460.81.25)
8. Northeast Neighborhood Revitalization Organization
a) Program Delivery for Housing Activities (212.1035.460.81.57)
b) Northeast Neighborhood Revitalization (212.1021.460.81.58)
9. Near Northwest Neighborhood, Inc.
a) Neighborhood Revitalization (212.1035.460.81.23)
b) Community Building (212.1021.460.81.24)
c) Neighborhood Revitalization Program(212.1022.460.81.23)
d) Administration(212.1022.460.81.85)
e) Activity Delivery(212.1022.460.81.84)
f) Community Building (212.1035.460.81.24)
g) Community Building (212.1034.460.81.24)
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BOARD OF PUBLIC WORKS
AGENDA
December 12, 2011 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
14. RECOMMENDATIONS
A. Special Events—Processions
1. Applicant: South Bend Heritage Foundation
a) Event: Martin Luther King Day March
b) Date/Time: January 16, 2012; 12:45 to 1:30 p.m.
c) Favorable Recommendations
2. Applicant: Chapin Park Neighborhood Association
a) Event: Candlelight Walk
b) Date/Time: December 18, 2011; 5:00 p.m. to 8:00 p.m.
c) Favorable Recommendations—No Police Involvement
15. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Sign
1. Locations:
a) 119 East Haney Street
b) 1937 Bowman Street
c) 919 East Calvert Street
2. All criteria has been met
16. CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE
A. 17917 State Road 23 —Water
17. REVISE INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A. Revision of All Existing Permits to Include Arsenic and PH Limits that were
Approved in the South Bend Municipal Code in June, 2011
18. RATIFY BONDS
A. Contractor Bonds
1. Marvin A. Crayton Construction Co., Inc. —Approved November 17, 2011
2. Richards & Sons Concrete—Approved November 29, 2011
B. Excavation Bond
1. Paradise Island Development—Approved November 18, 2011
19. CLAIMS
20. PRIVILEGE OF THE FLOOR
21. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
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