HomeMy WebLinkAboutUnified Lease Agreement - Canon Solutions America - Addition of 6 Printers for QPA Unified Lease1316 COUNTY-C rry BUILDING
227 W..II I-'I�l-QZwON'T3o(JI,EVAIt1)
SOIJ HI BEND. INDIANA 4-6601-1 R:30
CITY OF SOUTH BEND FETE B1 I-FIGIEG, MAYOR
BOARD OF PUBLIC WORKS
August 28, 2018.
Bob Polis
Canon Solutions America
One Canon Park
Melville, NY 11747
RE: Unified Lease Agreement
Dear Mr. Polis:
PHONE .574/235.9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on August 28, 2018, approved the above
referenced agreement for the addition of six (6) printers to the QPA Unified Lease in the
amount of $334.00 per month for sixty (60) months, for a total of $20,400.
Enclosed please find the original of the agreement for your signature. Please sign and return
the original agreement to our office .and retain a copy :for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Cleric
Enclosure
CHARY A. GILOT SIIZf#NNA M, FRITZBERG EI.IZAIBETH A. MAR ADIK J A M1 i A. ML91-;L,I,r,iz �")1131t1.�13 J. I. OR AU
kyl Lei 15NI 0 1 1
Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd
TO: Board of Public Works, Linda Martin
CC: Dan O'Connor, Jennifer Hockenhull, Michael Schmidt, Clara McDaniels, Benjamin
Dougherty, Sandi Kennedy
FROM: Shawn Delahanty
SUBJECT: Addition of 6 Printers to Canon IULA
DATE: 8/13/2018
Linda and Members of the Board
We are submitting for review and approval the addition of 6 printers to the QPA UnKled Lease
Agreement with Canon that was approved at the 7/24/2018 meeting. The, printers being added are:
• Digital Access Sites, partnership with SJC Library-1 at MLK, I at Charles Black
• Charles Black Center Offices — I printer, this location was under construction during original
assessment
• Water North Pumping — 1 printers, this location was not originally included in assessment
• Parks Maintenance — 2 printers, this location, was not originally included in assessment
The cost is $334 per month for 60 months - $20,040 total.
Thank you.
Shawn Delahanty
CCA-Holl
CANON SOLUTIONS AMERICA
Canon Solutions Americas, Inc. ("CSA'')
One Canon Park, Melville, NY 11747
(800) 613-2228
11
ADDENDUM
"National IPA*
Customer: Related to Unified Lease Agreement — ULF#:
SOUTH BEND INDIANA, CITY OF S08648161 / APP# 1539185
Street Address; State: I Zip:
1227 W. JEFFERSON BLVD SOUTH BEND IN 146601
Equipment Description: Term:
(1:) IMAGERUNNER ADVANCE C3,5301 11; (1) IMAGERUNNER ADVANCE C55501 11; 60 Months
(1) IMAGECLASS MF525D1,r1,d'; (1), IMAGERUNNER ADVANCE 45351111; and
(2) IMAGECLASS MF735CDW
WHEREAS, Canon Solutions America, Inc. ("CSK), and the above -described Customer, together with any Guarantors, have
determined that it is for their mutual benefit to enter into this Unified Lease Agreement Addendum ("Addendum") to the above -described
Unified Lease Agreement ("Agreement"). All capitalized terms used below that are not defined in this Addendum shall have the imeanings
set forth in the Agreement.
NOW, THEREFORE, for good and valuable consideration, intending to be legally bound, the parties hereby agree as follows:
Anything in the Agreement to the contrary notwithstanding, and subject to all of the terms and conditions set forth in this
Addendum, the terms and conditions of the Agreement shall be modified as follows:
a. This transaction shall The governed in all respects by the Terms and Conditions of Contract #CP-002-13 dated 10-1-2013
between Canon Solutions America, Inc. and DuPage County and any terms and conditions which conflict with, vary from or
supplement the Agreement terms shall be deemed null and void.
b. Personal Guaranty: The Personal Guaranty section is deleted in its entirety.
c. Paragraph 1,2: Paragraph 1.2 is amended by deleting "upon receipt" and replacing with "within 30 days of the due date" in
the fifth sentence.
d. Paragraph 5* Paragraph 5.4 is amended by (i) deleting "before and after the Lease Term ends" and replacing it with
"with respect to, claims that arise prior to the Listed Item's return to, Lessor"; and (ii) inserting the following at the end of
existing text: "CSA shall indemnify, defend and hold Customer harmless for any loss, expense and liability incurred by
Customer from third party claims, for bodily injury (including death) or tangible property damage (collectively, "Claims"), to
the extent resulting from CSA's willful misconduct or negligent performance of services pursuant to this Agreement;
provided Customer shall give CSA prompt written notice of the Claim, allow CSA sole control over the defense and
settlement thereof and provide CSA with such: assistance, at CSA's expense, as CSA shall reasonably request,".
e. Paragraph 6.2: Paragraph 6,.2 is amended by (i) deleting "public liability and" from subsection (b) in the second sentence;
(ii) deleting "$5,000" and replacing with "'$100,000" in the third sentence; and (iii) adding the following sentence to the end
of the paragraph,: "You shall self -insure with respect to liability insurance."'
f. Paragraph 9.1; Paragraph 9.1 is amended by (i) deleting "INEW JERSEY" and replacing with "INDIANA" in the first
sentence; and (ii) deleting "CAMDEN OR BURLINGTON COUNTY, NEW JERSEY" and replacing with "ST. JOSEPH,
INDIANA" in the second'sentenice.
2. It is expressly agreed by the parties that this Addendum is supplemental to the Agreement, and that the provisions thereof,
unless specifically modified herein, shall remain in full force and effect and! shall apply to this Addendum as though they were
expressly set forth herein.
3. In the event of any conflict or inconsistency between the provisions of this Addendum and any provisions of the Agreement, the
provisions of tHs Addendum shall in all', respects govern and control.
SLS-1 07F CFS-1 209 March 2018 Unified Lease, Agreement Addendum (ULAF-1) Page 1 of 2
4. CSA may accept a facsimile or othereLectronic transmission of this Addendum as an original, and facsimile o,rother electronically
transmitted copies of Customer's and any Guarantor's signature will be treated as an original for all purposes. THIS ADDENDUM
SHALL BE EFFECTIVE WHEN IT HAS, BEEN SIGNED BY CUSTOMER AND ANY GUARANTORS AND ACCEPTED BY CSA.
IN WITNESS WHEREOF, the parties have caused this Addendum to be executed as of the date set forth below.
Canon Solutions America, Inc.
By:
Name:
Title:
Date:
South Bend Indiana, City of
APP.W
By: fa-.N.. I
Name:
AUG Zda IV',,
A
Title: M -.11 /1 A
Date:
SLS-107F CFS-1209 March 2018 Unified Lease Agreement Addendum (ULAF-1) IPage 2 of 2
canon
CANON SOLUTIONS AMERICA
Canon Solutions America, Inc. ("GSA")
One Canon Park, Melville, NY 11747
(800) 613-2228 —No
GOVERNMENTAL ENTITY
MUNICIPAL FISCAL FUNDING ADDENDUM
Unified Lease Agreement # S0864861
CFS'Appli:cation Number:
CFS'Agreement Number:
Agreement Date:
W11% M1
Complete Legal Name: South Bend Indiana, City of ("Customer")
THIS MUNICIPAL FISCAL FUNDING ADDENDUM ("ADDENDUM") WILL BE OF NO FORCE OR EFFECT IF THE
CUSTOMER IS NOT A STATE OR A POLITICAL SUBDIVISION OF A STATE WITHIN THE MEANING OF SECTION
1013(C) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.
Customer warrants that it has funds available to pay Payments payable pursuant to the Unified Lease Agreement (the
"Agreement") between Customer and CSA until the end of its current appropriation, period and warrants that it presently
intends, to make Payments in each appropriation period from, now until the end of this Agreement. The officer of Customer
responsible for preparation of Customer's annual budget shall request from its legislative body or funding authority funds
to be pa"id to the Lessor under this Agreement If notwithstanding the making in good faith, of such request in accordance
with appropriate procedures and with the exercise of reasonable care and diligence, such legislative body or funding
authority does not appropriate funds to be paid to the Lessor for the (Equipment, Customer may, upon prior written notice
to CSA and the Lessor, effective upon the exhaustion of the funding authorized for the then current appropriation period,
return the Equipment to the Lessor, at Customer's expense and in accordance with this Agreement, and thereupon,
Customer shall be released of its obligation to make Payments to the Lessor due thereafter, provided: (1) the Equipment
is returned to the Lessor as provided for in the Agreement; (2) the above described notice states the failure of the
legislative body or funding authority to appropriate the necessary funds as the reason for cancellation; and (3) such notice
is accompanied by payment of all amounts then due to the Lessor under this Agreement. In the event Customer returns
the Equipment pursuant to the terms of this Agreement, the Lessor shall retain all sums paid by Customer. Customer's
Payment obligations under this Agreement in any fiscal year shall constitute, a current expense of Customer for such fiscal
year, and shall not constitute indebtedness or a multiple fiscal year obligation of Customer under Customer's state
constitution, state law or home rule charter. Nothing in this Agreement shall constitute a pledge Iby Customer of any taxes
or other monies, other than, as appropriated for a specific fiscal year for this Agreement and the Equipment.
The undersigned represents and warrants to CSA andl the Lessor that all action required to authorize the execution and
delivery of this Addendum on behalf of the above referenced Customer by the following signatory has been dully taken
and remains in full force and effect. Customer agrees that CSA and the Lessor may accept a facsimile or other
electronic transmission of this Addendum as an original, and that facsimile or electronically transmitted copies of
Customer's signature will be treated as an o6ginal for all purposes.
Canon Solutions America, Inc.
ACCEPTED
Customer
By:
By:
Title:
Name:
Date:
Title:
CFS-1220 (08/16)
Callon
CANON FINANCIAL SERVICES, INC. (TFT)
Remittance address:
14904 Collections Center Drive
Chicago, Illinois 60693
(800) 220-0200 www.cfs,canonxom
Customer: South Bend Indiana, City of
Agreement Addendum
PERSONAL PROPERTY TAX
CFS-1 123 (08112)
Agrooment
INUMb,Gr: S0864861
This, Personal Property Tax Addendum ("Addendum") is made a part of the above mentioned
Agreement (whether designated a lease, rental, Master Lease together with any Schedules thereto, or
otherwise, the "Agreement"), by and between the above mentioned Customer ("Customer"') and Canon
Financial Services, Inc. ("CFS") pursuant to which Customer is or shall become the renter or lessee of
certain Equipment (as defined in the Agreement), Capitalized terms used herein but not defined will
have the same meanings assigned to them in the Agreement.
1, Notwithstanding anything to the contrary contained in the Agreement regarding taxes, fees, and
other charges, in consideration of CFS waiving Customer's obligation to reimburse CFS for state and
local personal property taxes on the Equipment, Customer agrees to pay CFS the increased monthly
payment set forth in the Agreement. Customer remains responsible for all other taxes, fines or
penalties relating to the Agreement or the Equipment.
2. This Addendum supplements and amends the Agreement only to the extent and in the manner set
forth herein, and in all other respects the Agreement remains in full force and effect.
Customer agrees that CFS may accept a facsimile or other electronically transmitted copies of this,
Addendum as an original, and that facsimile or other electronically transmitted copies of Customer's
signature will be treated as an original for all purposes.
AGREED
Canon, Financial Services, Inc.
By:
Printed Name:
Title:
Date:
CFS-1 123 (08112)
AUTHORIZED CUSTOMER SIGNATURE
Customer: South Bend Indiana, City of
By: APP40VID
Mim 6f ramw
Printed Name:
Title:
14 AUG Zb1 ?0118
A-4-4 a--
CANON SOLUTIONS AMERICA
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
(800):-613-2228
Salesperson,
UNIFIED LEASE AGREEMENT
AILFS0864861.01
Robert M Polis Order Date; 8/14/2018
Customer ("You"):
Organization information
Company Legal Name: South Bend Indiana, City of
Federal Tax Identification Number (TIN):
Doing Business As:
El corporation ❑Limited Liability Company
❑ Partnership E] Limited Liability Partnership
❑ Non -Profit Corporation [] state or Local Government
Sole Proprietorship If selected, complete Date of Birth
Billing Address: 227 VV. Jefferson
City: SOUTH BEND
County:
State: lN
14: 46601
lPhone: 574.245.6205
Contact: Shawn Delahanty
lFax:
Chief Executive Office and address for notices:
IE-Maill: sdelahan@southbendin.gov Address:
Lease Information City: State: �Zip:
Lease Term Payment Amount Due at Signing
Base Maintenance Total # of Payments in TOTAL DUE AT SIGNING
60 Months Advance:
$334,00 $0-00— = $334.00 0
$0.00
Payment Frequency (* Plus applicable taxes) Check must accompany agreement
Monthly End of Lease Term Purchase Option Tax Exempt
❑ Quarterly airket Value 0$1.00 1 (estimated) R] Yes (Attach certificate)
I L Fair M Other —
Equipment Description: See Schedule A
Select 1 option: g Included for all Intelluded, except for Equipment Declined Ulnider separate
❑
Equipme excluded on Schedule A agreement
Excess Per Image Charge Billing Cycle
Coverage Plan If adding to an existing Aggregate, provide
Monthly [:] Quarterly E] Other
M Per Unit F] Fleet ifaddlngtoexistiingdleet,applicable 0 Aggregate either a contract # or serial # under
contract #
Consurnables Inclusive
PO Required
Charges
Toner L] Other
❑ Yes PO# No
See, Schedule A
Personal Guaranty
an I I E it an schedules--0
The undersigned 1whather one or more are specified, "Guarantor(s)"), in consideration of CANON SOLUTIONS AMERICA, INC. ("CSA") entering into a unified lease agreement ( age h r with y r
supplements thereto, 'Agreement") with the customer identified above ("Customs('), irrevocably and unronclitionally, jointly and severaily, guarantee to Lessor (as defined in the Agreement) and its successors
and assigns, the payment When due of all amounts owed under the Agreement (whether at maturity or upon the occurrence of an event of default or otherwise) and the performance by Customer of all terms of
the Agreement and any other transaction between Customer and Lessor (or CSA as assigned to Lessor) (collortively, "'Liabilities"). If Customer shall fail to pay or perform any Liabilities when due, Guarantors
shall, upon demand, pay any amounts which may be due from Customer and take any action required of Customer under the Agreement. This is an, absolute and continuing guaranty and Guarantors' liability under
this Guaranty is primary and will not be affected by any settlement, extension, renewal or modification of the Agreement or any discharge or release of Customer's obligations, whether by agreement or operation
of law.
If any payment applied by Lessor on the Liabilities is thereafter set aside, recovered or required to be returned for any reason (including without limitation the bankruptcy, insolvency or reorganization of
Customer or any other person). the Liabilities to which such payment was applied shall for the purposes of this Guaranty be deemed to have continued in existence, notwithstanding such application, and this
Guaranty shall be enforceable as to such Liabilities as fully as if such application had never been made. This Guaranty may be terminated only upon sixty (60) days' prior written notice to CSA and Lessor, and
such termination shall be effective only as to Liabilities arising under schedules, supplements, or agreements entered into after the effective dale of termination and shall not affect Lessor's rights under this
Guaranty arising out of the Agreement or other agreements entered into prior to such date. Guarantors waive all damages, demands, presentments .and notices of every kind and nature, any rights of sel-off, and
any defenses available to a guarantor (other then the defense of payment and performance in full) under applicable law. Guarantors further waive any (i) notice of the incurring of indebtedness by Customer and
the acceptance of this Guaranty, (ii) right to require suit against Customer or any other party before enforcing this Guaranty and liiu) right of subrogation to Lessor's rights against Customer until the Liabilities
are satisfied in full. Any (a) renewals and extensions of time of payment, (b) release, substitution or compromise of or realization upon the Equipment, other guaranties or any collateral security and (c) exercise
of any other right under this or any other agreement between Lessor (or CSA as assigned by Lessor) and Customer or any third party, may be made, granted and effected by Lessor without notice to Guarantors
and without in any manner affecting Guarantors' liability under this Guaranty.
Guarantors shall pay all expenses (including attorneys' fees and legal expensed paid or incurred by Lessor in endeavoring to collect the Liabilities or any part thereof and in enforcing the Guaranty. THIS
GUARANTY SHALL FOR ALL PURPOSES BE DEEMED A CONTRACT ENTERED INTO IN THE STATE OF NEW JERSEY. THE RIGHTS OF THE PARTIES UNDER THIS GUARANTY SHALL BE GOVERNED
BY THE LAWS OF THE STATE OF NEW JERSEY WITHOUT REFERENCE TO CONFLICT OF (LAW PRINCIPLES. ANY ACTION BETWEEN GUARANTORS AND LESSOR SHALL BE BROUGHT IN ANY
STATE OR FEDERAL COURT LOCATED IN THE COUNTY OF CAMDEN OR BURLINGTON, NEW JERSEY, OR AT LESSOR'S SOLE OPTION, IN THE STATE WHERE ANY GUARANTOR, CUSTOMER
OR EQUIPMENT IS LOCATED, GUARANTORS, BY THEIR EXECUTION AND DELIVERY HEREOF, IRREVOCABLY WAIVE OBJECTIONS TO JURISDICTION OF SUCH COURTS AND OBJECTIONS TO
TO VENUE AND CONVENIENCE OF FORUM. GUARANTORS, BY THEIR EXECUTION AND DELIVERY HEREOF, AND CSA AND LESSOR,BY THEIR ACCEPTANCE HEREOF, HEREBY IRREVOCABLY
WAIVE ANY RIGHT TO A JURY TRIAL IN ANY SUCH PROCEEDINGS.
Guarantors agree that CSA and Lessor may accept a facsimile or other electronic transmission of this Guaranty as an original, and that facsimile or electronically transmitted copies of Guarantors'
signatures will be treated as an original for all purposes.
Printed Name: Signature: (no title) Date:
Address: Phone:
Printed Name: Signature: (no title) Date:
Address: Phone:
BY YOUR SIGNATURE BELOW, YOU AGREE TO LEASE THE ITEMS LISTED ON SCHEDULE A OR IN ANY ADDENDUM(g) TZ5 THIS AGREEMENT. YOU
ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEWft � h TOCLUDING THE GENERAL TERMS AND CONDITIONS, WHICH ARE INCORPORATED HEREIN BY
REFERENCE. The undersigned and CSA have e h W"o be executed as of the date first written below.
Customer's Authorized Signature Card of puldit" jLru&-s Date:
Printed Name: Title:
�W)
CSA Authorized Signature: I A � IG Z 7 P I Date:
Printed Name: Title:
SLS-107F CFS-1 209 March 2015
U LF # S0864861.01
GENERAL TERMS AND
CONDITIONS
1. LEASE OF EQUIPMENT AND SOFTWARE
CSA in connection with Maintenance shall become the property of Lessor and you disclaim any
1.1 Listed items; Commencement of Lease; Lessor. CSA shall supply, for lease by you
interest in them. (c) Installation/Implementation of Listed So fNlare may be at an additional charge
as provided below, and you shall lease the units of equipment ("Equipment") and licenses of
except to the extent included as a Listed Item and may be conditioned on your agreement to a
software with separate support contracts, if applicable ("Listed Software"; and together with the
separate statement of work or other document covering the scope and schedule of
Equipment and all replacements and additions thereto, "Listed Items") indicated on Schedule
Installation/implementation, configuration options, responsibilities of each party, and other matters,
A. The initial lessor is Canon Financial Services, Inc. (together with any future assignees of
which shall solely govern as to the matters covered therein. Additional charges may apply for
its rights as lessor, "Lessor"). You shall keep the Listed Items at the "Ship To" location, not
work beyond the initial scope described In such separate document. (d) Support for Listed
move them to another location without the prior written consent of Lessor (defined below), and
Software is provided directly by the respective developers thereof and as set forth in each
keep them free and clear of all liens and encumbrances. This Agreement shall be effective on
developers applicable separate support contract, and is not provided by CSA under this
the date the Listed Items are delivered to you ("Lease Commencement Date"). The term of this
Agreement except as expressly provided herein. Support for Listed Software may require
Agreement begins on the date accepted by CSA or any later date that CSA designates
separate purchase by you of a support contract, unless Included under this Agreement as a Listed
("Agreement Date"), and shall continue for an initial term of the number of months specified on
Item, The terms of support contracts for Listed Software are available from the developers, or will
page 1(together with any renewal periods, "Lease Term"). Your execution of an acceptance
be provided to you by GSA upon request. Notwithstanding any provision in the support contract to
certificate provided by CSA shall conclusively establish that the Listed Items have been
the contrary, it shall automatically renew an an annual basis, subject to a price increase after the
delivered to and irrevocably accepted by you. If you have not, within 10 days after delivery of
initial term, (a) CSA shall make available to you from time to time upgrades and bug fixes for the
Equipment, delivered to Lessor written notice of non -acceptance of any Equipment, specifying
software licensed as part of the Equipment and for Listed Software, but: (i) only if such upgrades
the reasons and referencing this Agreement, you shall be deemed to have irrevocably
and bug fixes are provided to CSA by the developers of such Listed Software, (ii) availability of
accepted the Equipment. After acceptance, you shall have no right to cancel this Agreement or
upgrades and bug fixes may be at additional charge, and (III) installation of such upgrades and
return the Listed Items prior to the end of the Lease Term for arty reason whatsoever,
bug fixes by CSA If requested by you shall be at additional charge, You are not required to use
including termination of any maintenance services that may be provided by CSA under this or
CSA for installation of either Listed Software or for any upgrades and bug fixes, but if installation is
any separate agreement. Title to all Listed Items shall be transferred by GSA to Lessor. CSA
done by anyone other than CSA, CSA shall have no responsibility for any performance or other
shall assign to Lessor all of its rights (but none of its obligations) with respect to the Listed
issues that may result from such installation. (I) CSA shall also use reasonable efforts to provide
Items, including the right to receive all Payments. Lessor does not and shall not assume any
Level 1 support for the Listed Software (except that for certain Listed Software, Level 1 support
obligations under this Agreement. CSA shall remain solely liable for the performance of all
shall be provided only if and so long as a separate software support contract for such Listed
maintenance, service, and warranty obligations described in this Agreement.
Software from the developer thereof Is in effect). Level 1 support consists of (I) providing help -line
1.2 Payments and Costs. You shall pay to Lessor each billing period the fixed base and, if
telephone assistance in operating the Listed Software and identifying service problems in the
applicable, the fixed maintenance amounts and per Image charges and all other amounts, as
Listed Software, and attempting to troubleshoot any such problems; (€I) escalating operating
fisted and specified on page 1 and Schedule A and such other amounts permitted in this
problems to the applicable developer of the Listed Software as needed to rectify such problems,
Agreement as invoiced by Lessor (collectively, "Payments"; the fixed maintenance amounts
including facilitating contact between you and the developer of the Listed Software as necessary;
and the per image charges are the "CSA Payments, and all other Payments are the "Lessor
and (M) maintaining a tog of such problems to assist In tracking the same.
Payments"). For Equipment designated as Corporate Advantage, the meter shall record a
2.2 Maintenance Term and Charges, (a) Maintenance shall start on the Lease
quantity of 2 images for any image produced on media wider than 8'/2". The Payments shall
Commencement Date and shall continue for the Lease Term. (b) Consumables Inclusive
not increase during the initial term. Prepaid charges shall not be refundable except as
Maintenance includes replenishment of toner only (and other consumables, but only if
provided in Paragraph 2.1(b). Invoices shall be due and payable upon receipt. All Payments
specified on page 1). Toner Is supplied for exclusive use with the Equipment. CSA may
will be applied in such order as Lessor, in its discretion, may determine. This lease is a net
terminate the Maintenance if you use consumables in a different manner. If your toner usage
lease. Lessor Payments shall be made without set-off or deduction, even if the Listed Items
exceeds by more than 10% the published manufacturer specifications for conventional office
malfunction and Irrespective of any non-performance by CSA of its maintenance obligations.
image coverage, CSA may invoice you for such excess usage. You may purchase additional
You authorize Lessor to adjust the Payments and the End of Term Purchase Option amount (€f
toner from CSA if required. You shall bear all risk of loss, theft or damage to unused
specified on page 1) ("Purchase Option") by up to 15% if the actual cost of the Listed items
consumables, which shall remain CSA's property and shall be returned promptly upon
and any related services and supplies, Including any sales and use tax, exceed CSA's
termination of this Agreement or Maintenance. (c) If you selected the Fleet or Aggregate
estimates on which such amounts were based. You shall pay a $85 documentation fee and
Coverage Plan on page 1, the Base Charge and the Covered Images Included shall apply to
any applicable taxes (including personal property tax), expenses, charges and fees imposed
all of the Equipment on Schedule A unless otherwise indicated. If specified on page 1 that the
with respect to the Listed Items, the Payments or your performance or non-performance under
Listed Items are being added to an existing fleet under a previous agreement between you
this Agreement, and you shall reimburse Lessor for the same plus processing fees
and CSA, (€) the fleet shall Include the listed items under the previous agreement, and all other
(collectively, "Costs"). You agree that Lessor may in its sole discretion apply, but shall not be
agreements for which the add to existing fleet option was selected, and (ii) the maintenance
obligated to apply, any amounts paid in advance to any amount due or to become due
term for all Listed Items under this Agreement shall be the same as the maintenance term for
hereunder, and in no event shall any amount paid in advance earn interest unless required by
all listed items under all such previous agreements. (d) If specified on the face page that the
applicable law. If any Payments are late, you shall pay (a) the actual and reasonable costs and
Listed Items are being added to an existing Aggregate Coverage Plan under a previous
expenses of collection, including attorneys' fees, whether or not suit is brought, (b) a late
agreement between you and CSA, the Covered Images shall apply to all of the Equipment on
charge equal to the higher of 10% of the amount due or $25, as reasonable liquidated
the schedule, unless otherwise indicated, plus the listed Items under the previous
damages, and (c) if Lessor should bring court action, you agree that attorney fees equal to
agreement(s), and all other agreements for which the add to existing Aggregate Coverage
25% of the amount sought shall be deemed reasonable, in each case not to exceed the
Plan was selected, on an aggregated basis, for so long as the maintenance term for all such
maximum amount permitted by law.
listed items continues. (e) Unless otherwise indicated on Schedule A, you authorize CSA to use
1.3 Purchase Oatlons; Return. (a) END OF TERM PURCHASE OPTION. To elect this
networked features of the Equipment Including imageWARE to receive software updates, activate
option, you shall give Lessor 60 days' prior irrevocable written notice (unless the Purchase
features/now licenses and transmit use and service data accumulated by the Equipment over
Option price is $1,00) that you will purchase, upon the expiration of the Lease Term, all the
your network by means of an HTTPS protocol and to store, analyze and use such data for
Listed Items at the Purchase Option price plus any Costs. (b) PRIOR TO MATURITY
purposes related to servicing the Equipment, providing reports and product improvement. This
PURCHASE. You may upon not less than 60 days' prior irrevocable written notice, purchase
feature Is not capable of sending or receiving image data (f) You shall provide meter readings to
all the Listed Items at a price equal to the sum of all remaining Payments, plus the Fair Market
CSA in accordance with the Meter Read Method selected. If you selected the myCSA website,
Value, plus Costs. For purposes of this Agreement, "Fair Market Value" shall be Lessor's retail
you, your employees or agents shall complete CSA's registration process governing access to
price at the time you notify Lessor of your intent to purchase the Equipment. (c) Listed Item
and use of such website, and you agree to be bound by, and comply with its Terms of Use.
purchases shall be "AS -IS WHERE -IS" without warranty, except for title; purchases of licenses
CSA may change your meter read options from time to time upon 60 days' notice. If CSA does
of Listed Software are subject to the terms thereof. (d) Unless this Agreement contains a $1.00
not receive timely meter readings from you, you shall pay invoices that reflect CSA's estimates
Purchase Option, this Agreement shall automatically renew on a month to month basis at the
of meter readings. CSA may verify the accuracy of any meter readings from time to time and
same Payment amount (subject to increase of CSA Payments) and frequency unless you, at
invoice you for any shortfall in the next invoice. (g) You agree that CSA may suspend
least 60 days before the end of the Lease Term, send to Lessor written notice (the "End of
performance of Maintenance if and so long as any Payments are overdue, and that any such
Term Notice") that you either (i) are purchasing all (but not less than all) of the Equipment in
suspension shall not in and of itself be deemed a termination of this Agreement.
accordance with the terms hereof, or (11) do not want to renew this Agreement, and at the end
2.3 Non -Covered Service. The following services are not included within Maintenance and
of the Lease Term shall return the Equipment as provided below. Unless this Agreement
shall be invoiced In accordance with CSA's then current labor, parts and supply charges: (a)
automatically renews or you purchase the Equipment as provided in this Agreement, you shall,
replacement of any consumables not provided as part of Consumable Inclusive Maintenance
at the termination of the Lease Term, return the Equipment at your sole cost and expense In
identified on page 1, Including, without limitation, paper, toner, ink, waste containers, fuser oil,
good operating condition, ordinary wear and tear resulting from proper use excepted, to a
staples (, other media, print heads and puncher dies; (b) repairs necessitated by factors other
location specified by Lessor. Lessor may charge you a return fee equal to the greater of one
than normal use including, without [imitation, any willful act, negligence, abuse or misuse of the
Lessor Payment or $250 for the processing of returned Equipment. If for any reason you fail to
Equipment; the use of parts, supplies or software not supplied by CSA; service performed by
return any Equipment to Lessor as provided in this Agreement by the last day of such Lease
anyone other than CSA; accident; use of Equipment with non -compatible hardware or software
Term, you shall pay to Lessor upon demand one billing period's Lessor Payment for each
components; electrical power malfunction or heating, cooling or humidity ambient conditions; (c)
billing period or portion thereof that such return is delayed, if you fail to provide the required
de -installation, re -installation, or relocation of Equipment; (d) repairs to or realignment of
End of Term Notice and return the Equipment at the end of the Lease Term, you shall pay to
Equipment and related training necessitated by changes made to your system configuration or
Lessor upon demand the 60-day equivalent of Lessor Payments to satisfy the End of Term
network environment; (e) work requested to be performed outside of CSA's regular business
Notice period referenced above. You shall reimburse Lessor for any costs incurred by Lessor
hours; and (f) repair of any networkrsystem connection devices, except when listed on page 1. If
to place the Listed Items in good operating condition.
you have NOT selected Maintenance on page 1, any of the maintenance services described in
2. MAINTENANCE. YOU SHALL RECEIVE THE MAINTENANCE DESCRIBED IN THIS
Paragraph 2.1 above shall be available only upon your request, either under separate agreement
PARAGRAPH 2 ("Maintenance") ONLY IF YOU HAVE ACCEPTED MAINTENANCE ON
with CSA or Invoiced in accordance with CSA's then current labor, parts and supply charges.
PAGE 1. Such services are subject to the exclusions hereinafter described. Maintenance
Installation of certain Listed Software may also require a separate agreement between you and
provided to you under separate agreement between GSA and you shall be governed solely
CSA setting forth the scope of work, your responsibilities in connection with such Installation, and
by the provisions thereof.
other terms and conditions as required by CSA. Such separate agreement(s) shall solely govern,
2.1 Covered Service. (a) CSA shall provide all routine preventive maintenance and emergency
and this Agreement shall not apply to, the services described therein.
service necessary to keep the Equipment in good working order in accordance with this
3. CSA CUSTOMER SATISFACTION POLICY. it you are not satisfied with the performance
Agreement and CSA's normal practice. Such service shall be performed between 8:30 A.M. and
of your Canon or Oce brand product, upon your written request, CSA in its sole discretion will
5:00 P.M. Monday through Friday, except holidays. (b) You shall afford CSA reasonable and safe
repair or replace the product with a like unit with equivalent capabilities. Prior to replacement,
access to the Equipment to perform on -site service. CSA may terminate its maintenance
CSA shall have had the opportunity to return the product to good working order in accordance
obligations as to any Equipment if you relocate it to a site outside CSR's service coverage area. If,
with the terms of this agreement. If a replacement unit Is provided, the lease hereunder of the
In CSA's opinion, any Equipment cannot be maintained in good working order through CSA's
replaced unit shall be deemed terminated and the replacement unit shall be deemed a "Listed
routine maintenance services, CSA may, at its option, (1) subslitu€e comparable Equipment or (ii)
Item" for the lease and all other purposes of this Agreement. This policy shall apply only If you
cancel any balance of the term of its maintenance obligations as to such Equipment and refund
are not in default of this Agreement and Maintenance under this Agreement has not been
the unearned portion of any prepaid CSA Payments. Parts or Equipment replaced or removed by
canceled or terminated.
SLS-107F CFS-120g March 2018 Page 2
UL.F #6Ubb4bb1.U1
4. DATA. You acknowledge that the hard drive(s) on the Equipment, including attached
devices, may retain Images, content or other data that you may store for purposes of normal
operation of the Equipment ("Data"). You acknowledge that Lessor Is not storing Data on
behalf of you and that exposure or access to the Data by CSA or Lessor, if any, Is purely
Incidental to the services performed by CSA or Lessor. Neither GSA nor Lessor nor or any of
their affiliates has an obligation to erase or overwrite Data upon your return of the Equipment
to CSA or Lessor or any other disposition of the Equipment by you. You are solely responsible
for: (A) your compliance with applicable law and legal requirements pertaining to data privacy,
storage, security, retention and protection; and (B) all decisions related to erasing or
overwriting Data. Without limiting the foregoing, you should, (I) enable the Hard Disk Drive
(HOD) data erase functionality that is a standard feature on certain Equipment and/or (ii) prior
to return or other disposition of the Equipment, utilize the HOD (or comparable) formatting
function (which may be referred to as "Initialized All Data/Settings' function) if found on the
Equipment to perform a one pass overwrite of Data or, if you have higher security
requirements, you may purchase from CSA at current rates an appropriate option for the
Equipment, which may include (a) an HOD Data Encryption Kit option which disguises
information before It Is written to the hard drive using encryption algorithms, (b) an HDD Data
Erase Kit that can perform up to a 3-pass overwrite of Data (for Equipment not containing data
erase functionality as a standard feature), or (c) a replacement hard drive (In which case you
should properly destroy the replaced hard drive). You shall indemnify Lessor, CSA, their
subsidiaries, directors, officers, employees and agents from and against any and all costs,
expenses, liabilities, claims, damages, losses, judgments or fees (including reasonable
attorneys' fees) arising or related to the storage, transmission or destruction of the Data. The
terms of this section shall solely govern as to Data, notwithstanding that any provisions of this
Agreement or any separate confidentiality or data security or other agreement now or
hereafter entered into between you and GSA or Lessor applies, or could be construed to apply
to Data.
5. LIMITED WARRANTY; EXCLUSIONS & LIMITATIONS; INDEMNIFICATION
6.1 Limited Warranty. Equipment is warranted only as provided in the manufacturers
warranty provided with the Equipment (for CANON brand Equipment, the manufacturer's
warranty is provided by Canon U.S.A., Inc.). End user warranties, if any, for Listed Software
are provided solely by the developers or suppliers of the Listed Software. So long as you are
not in breach or default of this Agreement, Lessor assigns to you, solely for the purpose of
making and prosecuting any such claim, the rights, if any, which Lessor may have under all
such warranties for the Listed Items.
5.2 Disclaimer of Warranties. LESSOR IS NOT MANUFACTURER, DEALER, OR
SUPPLIER OF THE LISTED ITEMS. AS BETWEEN YOU AND LESSOR, THE LISTED
ITEMS ARE LEASED "AS I$" AND ARE OF A SIZE, DESIGN, AND CAPACITY SELECTED
BY YOU. LESSOR HAS MADE NO REPRESENTATION OR WARRANTY OF ANY KIND,
EXPRESS OR IMPLIED, WITH RESPECT TO THE LISTED ITEMS. The warranties, if any,
provided for any of the Listed Items are enforceable by you only against the Canon company
or third party making such warranties, not against any Lessor. CSA is not an agent or
representative of Lessor and is not authorized to waive or alter any of Lessors rights or make
any representation for Lessor about the Listed Items, except to the extent set forth in this
Agreement. EACH OF CSA AND LESSOR EXPRESSLY DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE RELATING TO THE USE OR PERFORMANCE OF
THE LISTED ITEMS OR CSA'S SERVICES. THE FURNISHING OF MAINTENANCE UNDER
THIS AGREEMENT DOES NOT ASSURE UNINTERRUPTED OPERATION OR USE OF ANY
OF THE LISTED ITEMS.
6.3 Limitation of Liability. NEITHER CSA NOR LESSOR SHALL BE LIABLE FOR
INJURY OR DAMAGE EXCEPT TO THE EXTENT CAUSED BY SUCH PARTY'S
NEGLIGENCE OR WILLFUL MISCONDUCT. NEITHER CSA NOR LESSOR SHALL BE
LIABLE FOR EXPENDITURES FOR SUBSTITUTE EQUIPMENT OR SERVICES, LOSS OF
REVENUE OR PROFIT, LOSS, CORRUPTION OR RELEASE OF DATA, FAILURE TO
REALIZE SAVINGS OR OTHER BENEFITS, STORAGE CHARGES; OR INCIDENTAL,
SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OF OR
IN CONNECTION WITH THIS AGREEMENT, REGARDLESS OF THE LEGAL THEORY ON
WHICH THE CLAIM IS BASED AND EVEN IF CSA OR LESSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
5.4 Indemnification. You shall reimburse Lessor for and defend Lessor against any claim
for losses or injury caused by the Listed Items, before and after the Lease Term ends.
S. ADDITIONAL LEASE REQUIREMENTS.
6.1 Warranty of Business Purpose: Maintenance. You warrant that the Listed Items will
not be used for personal, family or household purposes. If at any time for any reason
whatsoever CSA's maintenance obligations have terminated, at your sole expense you shall
keep the Equipment in good working order and supply and install replacement pacts and
accessories when required to maintain the Equipment. Any such replacements shall be the
property of Lessor and shall be deemed Equipment.
6.2 Risk of loss; Insurance. Effective upon delivery to you, you shall bear the entire risk of
any loss or theft of or damage to the Equipment ("Loss"). You shall obtain and maintain during
the term hereunder including all renewals and extensions, at your expense, (a) property
insurance for the full replacement value of the Equipment and (b) comprehensive public
liability and property damage insurance. All such insurance shall provide for a deductible not
exceeding $5,000 and be in form and amount and with companies satisfactory to Lessor. Each
insurer providing such insurance shall name Lessor as additional insured and loss payee and
provide Lessor 30 days' prior written notice of alteration or cancellation. You shall deliver
certificates or other evidence of insurance to Lessor. You appoint Lessor as your attorney -in -
fact solely to make claim for, receive payment of, and execute and endorse documents,
checks, or drafts for any Loss. If within 10 days after request you fail to deliver satisfactory
evidence of such insurance to Lessor, then Lessor shall have the right, but not the obligation,
to obtain insurance covering Lessors interests in the Equipment, and add the costs of
maintaining such insurance and an administrative fee to the amounts due from you under this
Agreement. Lessor and any of its affiliates may make a profit on the foregoing. You shall
promptly (I) repair or replace any Equipment subject to a Loss or (ii) pay to Lessor the
Remaining Lease Balance (defined below). No Loss shall relieve you of any obligation under
this Agreement.
7. DEFAULT; REMEDIES. You shall be in default of this Agreement if: (a) you fail to make
any Payments when due or perform any of your other obligations under this Agreement; (b)
you fall to make payments when due of any indebtedness to Lessor; (c) you or any guarantor
of your obligations ('Guarantor) cease doing business as a going concern; (d) you or any
Guarantor become insolvent or make an assignment for the benefit of creditors; (e) a petition
or proceeding Is filed by or against you or any Guarantor under any bankruptcy or insolvency
taw; (f) a receiver, trustee, conservator, or liquidator is appointed for you, any Guarantor, or
any of your or any Guarantor's property; (g) any statement, representation or warranty made
by you or any Guarantor to CSA or Lessor is incorrect in any material respect; or (h) you or
any Guarantor who is a natural person die. It you are in default, you shall pay for Lessor's
reasonable collection and other costs, and without limiting any of CSA's rights hereunder or
under applicable law, Lessor may exercise (on behalf of itself and, as applicable, CSA) any
one or all of the following remedies: (1) declare all unpaid Payments (other than per Image
charges) Immediately due and payable, with Lessor retaining title to the Listed Items; (2)
terminate any and all agreements with you; (3) without notice, demand or legal process, retake
possession of the Listed Items (and you authorize Lessor to enter upon the premises where
the Listed Items may be found) and (A) retain the Listed Items and all Payments and other
sums paid, (B) re -lease the Listed Items and recover from you the amount by which the
Remaining Lease Balance exceeds the value attributed to the Listed Items by Lessor for
purposes of calculating the payments under the new lease agreement, or (C) sell the Listed
Items and recover from you the amount by which the Remaining Lease Balance exceeds the
net amount received by Lessor from such sale; or (4) pursue any other remedy permitted at
law or in equity. Lessor may sell the Listed Items after preparing them or not and may disclaim
warranties of title and the like. If the Listed Items are not available for sale, you shall be liable
for the Remaining Lease Balance and any other amounts due. The "Remaining Lease
Balance" shall be the sum of: (i) all Lessor Paymen(s then owed by you to Lessor; (it) the
present value of all remaining Lessor Payments for the full Lease Term; (iii) the Purchase
Option price of the Listed Items Indicated on the face of this Agreement; plus (iv) any
applicable taxes, expenses, charges, and fees. For purposes of determining present value,
Lessor Payments shall be discounted at 3 / per year.
8. SECURITY; WAIVER. You authorize Lessor to fife any form of financing or continuation
statements and amendments thereto. THE LEASE CREATED BY THIS AGREEMENT IS
INTENDED AS A "FINANCE LEASE" AS THAT TERM IS DEFINED IN ARTICLE 2A OF THE
UNIFORM COMMERCIAL CODE ("UCC 2A) AND LESSOR IS ENTITLED TO ALL
BENEFITS, PRIVILEGES AND PROTECTION$ OF A LESSOR UNDER A FINANCE LEASE,
AND YOU IRREVOCABLY WAIVE ANY RIGHT OF NOTICE THEREOF. YOU WAIVE YOUR
RIGHTS AS A LESSEE UNDER UCC 2A SECTIONS 508-522. If the lease is determined not
to be a true lease, you grant Lessor a security interest in the Listed Items. Your exact legal
name, your chief executive office address, and your jurisdiction of organization are as set
forth on page 1; if you change any of them or the corporate structure, you shall provide prior
written notice to Lessor 30 days before such change. Upon request, you will execute and
deliver to Lessor such documents as required or appropriate.
9. GENERAL
91 Choice of Law and Forum. THIS AGREEMENT AND ALL CLAIMS, DISPUTES AND
CAUSES OF ACTION RELATING THERETO, WHETHER SOUNDING IN CONTRACT,
TORT OR STATUTE, SHALL FOR ALL PURPOSES BE GOVERNED BY THE LAWS OF
NEW JERSEY WITHOUT REFERENCE TO CONFLICT OF LAW PRINCIPLES. YOU
CONSENT TO THE EXCLUSIVE JURISDICTION AND VENUE OF ANY STATE OR
FEDERAL COURT LOCATED WITHIN CAMDEN OR BURLINGTON COUNTY, NEW
JERSEY, OR AT LESSOR'S OPTION IN ANY STATE WHERE YOU OR THE EQUIPMENT
ARE LOCATED. YOU WAIVE OBJECTIONS TO THE JURISDICTION OF SUCH COURTS, TO
VENUE AND TO CONVENIENCE OF FORUM. ANY SUIT, OTHER THAN ONE SEEKING
PAYMENT OF AMOUNTS DUE, SHALL BE COMMENCED, IF AT ALL, WITHIN 1 YEAR OF
THE DATE THAT THE CLAIM ACCRUES. THE PARTIES IRREVOCABLY WAIVE ANY
RIGHT TO A JURY TRIAL IN ANY SUIT BETWEEN THEM,
9.2 Entire Agreement: Electronic Acceptance. This Agreement shall be binding upon you
when you sign it, upon CSA when CSA has installed the Equipment, and upon Lessor when you
have accepted the Listed Items. All provisions of this Agreement, including Section 4, which by
their nature can be construed to survive the expiration or termination of the Agreement shall so
survive. CSA or Lessor may insert missing or correct other information including the Listed
Item description, serial number, and location; and corrections to your legal name; but
otherwise this Agreement (together with any separate agreement entered into between you and
CSA as described In Section 2.3 above) constitutes the entire agreement between the parties
with respect to the subject matter hereof. Any purchase order utilized by you shall be for your
administrative convenience only, and any terms therein which conflict with, vary from or
supplement the provisions of this Agreement shall be deemed null and void. No representation
or statement shall be binding upon Lessor or CSA as a warranty or otherwise unless It is
contained in the original of this Agreement. This Agreement shall not be modified or amended
except in a written amendment signed by an authorized signer of CSA and you. It a court finds
any provision to be unenforceable, the remaining provisions shall remain in full force and effect.
You expressly disclaim having relied upon any statement concerning the capability, condition,
operation, performance or specifications of the Listed Items, except to the extent set forth in the
original of this Agreement. CSA or Lessor may accept electronic images of this Agreement or
any Acceptance Certificate as originals, and electronic copies of your signature will be treated
as original for all purposes.
9,3 Joint and Several Liability: Assignment. If more than one entity executes this
Agreement as the Customer, your obligations shall be joint and several. YOU SHALL NOT
ASSIGN OR PLEDGE THIS AGREEMENT, NOR SHALL YOU SUBLET OR LEND ANY
LISTED ITEMS. Each of CSA and Lessor may pledge or assign its rights under this
Agreement. If a Lessor assigns its rights, the assignee will have the same rights and benefits
that the Lessor had and shall not have any obligations hereunder. The rights of the assignee
wilt not be subject to any claims, defenses, or setoffs that you may have against the Lessor.
9.4 Notices. All notices required or permitted under this Agreement shall be sufficient If
delivered personally, sent via facsimile or other electronic transmission, or mailed to such
party at the address set forth on page 1 or at such other address as such party may designate
in writing from time to time. Notices shall be effective 3 days after deposit in the U.S. mail,
duly addressed, or upon delivery via personal or express delivery, facsimile or other electronic
transmission. You shall send all notices regarding lease provisions to Lessor only, and all
notices regarding maintenance provisions to CSA only
Address for notices to Canon Solutions Address for notices to Canon Financial
America, Inc.: Services, Inc.:
300 Commerce Square Blvd. 158 Gaither Drive, Suite 200
Burlington, NJ 08016 Mount Laurel, NJ 08054
Attn: Customer Service Department Attn: Customer Service Department
Phone: (800) 613-2228 Phone: (800) 220.0330
Fax: (800) 220-4002 Fax: (856) 813-5122
Email customercare@csa.canon.com Email: customer@cfs,canon.com
9.6 USA PATRIOT Act; Credit information. To help the government fight the funding of
terrorism and money laundering activities, federal law requires all financial institutions to
obtain, verify, and record information that identifies each person who enters into a lease. This
means that when you enter into a lease, Lessor may ask for, among other things: (a) your
federal tax identification number and (b) your date of birth, if you are a sole proprietor. Lessor
may also ask to see identifying documents. You authorize your credit references, any credit
reporting agency, or any third party (including Lessor) to collect any credit information and to
release the same to Lessor, its affiliates, and their respective designees or assignees.
SLS-107F GFS-1209 March 2018 Page 3
calloin
CANON SOLUTIONS AMERICA
Canon Solutions America, Inc. ("CSA")
One Canon Park, Melville, NY 11747
Unified Lease Agreement Schedule A
#ULFS0864861.01 Page I of 7
Customer Name: South Bend Indiana, City of
Delivery Address: North Pumpkng Station 830 N. Michigan St.
Connectivity Contact: Shawn Delahanty . ...... . .
City: SOUTH BEND
Irr Phone #:574-245.6205 E-Mail: sclelahan@southbendun,gov
State: IN ,Zip: 46601 Phone k 574.245.6205
Elevator: yes Nod. Loading Dock: Yes No FZ]
Delivery Contact: Shawn Delahanty
Earliest Delivery Date: #of Steps; 0 Hours of Operation: 9-5
E-Mail: sclelahan@southberiffin,gov,
Special Instructions:
Equipment Maintenance Information,
Equipment and Software ("Listed Items")
Complete the following information, if Mantanance is selected on the face page. Maintenance is automatically
Item Code
Product Description
Qty
serial #
selected herein unless you choose the option to exclude Maintenance by checking box(es) below.
1492CO38
"RADV'r"3530W2
1
[j Equipment excluded Corporate Fj Equipment under separate MPS
1537CO02
CASSETTE FEEDING UNIT-AP1
I
from Maintenance Advantage agreement billed by CSA
.......... .
1553CO01
INNER FINISHER-K1
1
Covered Images Included Start Meter Excess per Image Charge
48480065
MEAD WEB CONNECTION KIT V5.0 FOR GEN3
..
. . .......
B & W Color I B & W Color B & W Color
0626CO01
IC CARD READER BOX-Cl
1
0 0 0,00770 04680
TO,
2862VO05
IR C33251333013525/3530 INSTALL PAK
2368VI16
LOW VOLUME CONNECTIVITY Up TO 30PPM
I
intsuoDlies
Pre installed Supplies Installed in Machine
1
Alternate Meter Read Methcd:
Equipment excluded E] Equipment tinder separate NIPS
from Maintenance El Advantage agreement billed by GSA
Covered Images Included Meter Excess per Image Charge
B&W Color B&W color I B&W Color
Alternate Meter Read Method:
SL6107F US-1209Mwoh2mri
Canon
CANON SOLUTIONS AWRICA
Canon Solutions America, Nnc. ("CSA")
One Canon Park, Melville, NY 11747
Unified Lease Agreement Schedule A
AR.F S0864861,01 Page 2 of 7
(;ustomer Name: South Bend Indiana, City of
Delivery Address: . Martin Luther King Center 1522 Linden
. . ..... . .
Connectivhy Contact:Shawn Delahanty — — - _-
City: SOUTH BEND County:
FIrr Phone # 574.245.6205 E-Mail; sdelahan�@southbendin.gov
Slate: IN jZip! 46601 Phone #: 574.245.6205
Elevator Yes [I No Loading Dock: Yes No . ...
...... . . . . . ............. .
.......
Delivery Contact: Shawn Delahaoty Fax M
�Eadiesl Deletery Date. #of Steps: 0 Hours of Operation; 9-5
E-Mali: sdelahrmesou�� endin,.gov ...........
Special Instructions:
Equipment Maintenance Informatilon
Equipment and Software J" Listed Items")
Complete the foltoWng information, if Maintenance is selected Or, the face page, Maintenance Is automatically
Item Code
Product Description
oty
Serial #
selected hereonunless you choose the option to exclude Wntenance by checking boxes) below.
14740005
IC0!MF735CDW
Equipment excluded El corporate F] Equipment under separate MPS
236OV991
PRINTER CONNECTIVITY
1
from Maintenance Advantage agreement billed by CSA
2368VO99
. . ........
INSTALL OAK LBPAMAGECLASS BW
1
Covered Images Included Ste meter Excess per Image Charge
IntSupplies
Pre -Installed Supplies Installed in Machine
B & W Color B&W Color B & W Color
........ ... .
01 0 0.01650 0.09950
Alternate Meter Read Method:
3575B508 USB EXTENSION CABLE FOR MICARD READER 2 Equipment excluded n corporate ❑ EquVpnnent under separate MPS
3575B5O4 MI CARD PLUS SC READER 2 from Maintenance Advantage agreement billed by CSA
Covered Images Included Start Meter Excess per Image Charge
B & W Color B & WW Color B&W Color
Alternate Meter Read Method:
SLS-101F CFS-1209 Match 2018
Canon
CANON SOLL11IONS AMERICA
Canon Solutions America, Inc. (TSA")
One Canon Park, Melville, NY 11747
Unified Lease Agreement Schedule
#ULF S0864861.01 Page 3 of 7
Customer Name: South Bend Indiana, City of
Delivery Address: Charles Black Center 3419 W. Washington St.
Connectivity Contact: Shawn Delahanty
City; SOUTH BEND County; ST JOSEPH
Iff Phone #:574.245.6205 F-Maltsdela an@souihbendin.gov . .........
State. IN Zip: 46619 Phone#: 574,245.6205
Elevator: Yes 0 Na Loading Dock: Yes No
Delivery Contact: Shawn Delahartity Fax
Earfiesl Delivery Date: #of steps: 0 Hours of Operation: .9.-5 ......... .
E-Malt: sdelahan@soulhbendin.gov
Maintenance information
Equipment and Software ("LlstedEquipment
Complete the foituvirig information, if Maintenance is selected on the face page. Maintenance is automatically
Item Code
Product Description
City
Serial #
selected herein unless you choose the option to exclude Maintenance by Checking boxies) below.
1474CO05
ICMF735CDVV
Equipment excluded Corporate Equipment under separate MPS
2368V991
PRINTER CONNECTIVITY
from Maintenance A vantage agreement
2368V999
S i
rINSTALL PAK LBPIIMAGECLASS BW
Covered Images Included Start Meter Excess per image Charge
mtS upplies
Pre -installed Su lies e s Installed in Machine
B&W Color E&W Color B & W Color
0 0 0.016501 0.09950
Alternate Meter Read Method:
Equipment exciuded Corporate EqWpment under separate MPS
El from Maintenance 13 'Advantage agreement billed by CSA
Covered Ima al 9 1 included Start Meter Excess per image Charge
B&W color B&W Color B&W Color
— .. — - - - - - - - . . ....
Alternate Meter Read Method:
CFS.1209 March 2018
callon
CANON SOLUTIONS AMERICA
Canon Solutions America, Inc. ("CSA")
one Canon Park, Melville, NY 11747
Unified Lease Agreement ScheduleA
#ULF S0864861.01 Page 4 of 7
Customer Name: South Bend Indiana, City of
Delivery Address:
Parks Maintenance 1020 High St.
Sh Ile To Inlormation
Connectivity Contact: Shawn Delahanty
City: SOUTH BEND County:
-
IfT Phone #:574.245.6205 E-Mail;sdelatian@southbendin.gov
Slate: IN
Zip: 46601 Phone#: 574.245.6205
— - ----- . . ....
Elevator Yes El No ['-+j Loading Dock: Yes No
. . ....
—
Delivery Contact: Shawn Delahanty Fax
- - -------- -
Earliest Delivery Date: # of Step" Hours of Operation: 9'-5
E-Mail: sdelahan@southibendin,gov
ftems�)
Special Inst uctions:
Equipment Maintenance Information
Equipment and SoftwaWflisted
7o—mplate Ih�e following information, if Maintenance is selected on the face page. Maintenance is automatically
Item Cade
Product Description
Qty
Seriat #
selected herein unless you choose the option to exclude Maintenance by checlang box(es) below.
2223CO02
ICMF525DW
Equipment excluded Corporate F7 Equipment under separate MPS
Li
2368V991
PRINTER CONNECTIVITY
from Maintenance Advantage 'grearnentbOledbyCSA
2368VO99
INSTALL PAK LBP/IMAGECLASS BW
I
Covered Images Included Start Meter Excess per Image Charge
intSupplies
P e-Installed Supplies Installed in Machine
1
B & W Color I B & W Color B & W Color
1
0 .,1130
3575850,4 1 MICARD PLUS SC READER
SLS.107F CFS-12D9 Mardi 2018
Attemate Meter Read Method:
Equipment excluded corporate Equipment under separate MPS
W1
from Maintenance Advantage agreement billed by CSA
Covered lma4tas Included start Meter Excess per Image Charge
B&W Color B&W color B&W Color
.1-1-1-1-- ----1
Alternate Meter Read Method:
Canon
CANON SOLUTIONS AMERICA
Canon Solutions America, Inc. IXSA")
One Canon Park, Melviffe, NY 11747
Unified Lease Agreement Schedule A
#ULFS081.4861.01 Page 5 Of 7
Customer Name: South Bend Indiana, City of
. .... . Ship To Information
Detivery Address: Charles Black Center 3419 W. Washington St
Connectivity Conact:Shawn Delahanly
City: SOUTH BEND County: ST JOSEPH
IfT Phone #: 574.245.6205 ::�L-,Aall:sdelahan@sotAthbendin.gov_
State: IN Zip: 46619 Phone#: 574.245.6205
Elevator: Yes No Loading Dock: Yes No
Fictively Contact: Shawn Delahanty Fax M
Earliest Delivery Date: #of Steps: G Hours of Operatiow 9-5
E-Mail: adelahan@southbendin,gov
SReciar lnsirucfions°;
Equipment Maintenance Information
Equipment and Software ("Listed Items"')
Complete the following information, if Maintenance is selected on the face page. Maintenance is automatically
Item Code
Product Description
Qty
Serial, #
selected herein unless you choose the option to exclude Maintenance by checking boxier) below.
1404CO33
IRADV4535IV2
1
Equipment excluded corporate Equipment under separate MPS
0
1428C003
DADF-AV1
from Maintenance Advantage agreement billed by CSA
2299CO01
CABINET TYPE-Q
Covered Images Included Start Meter Excess er Image Charge
p
4848 B065
MEAF WEB CONNECTION KIT V5,0 FOR GE N 3
1
B & W Calar '&W.' Color B&W Color
0625CO01
IC CARD READER BOX-Cl I
0 0.00700
224GV630
.
IMAGERUNNER ADV4235/4225M5 35i/4535i/4525i INSTI
1
... ......
236BV120
MID VOLUME CONNECTIVITY 30+ PPM UP TO 79PPM
1
IntSupplies
Pre -Installed Supplies Installed in Machine
1
Alternate Meter Read Method:
3575BO28
uniFLOW SPP (Secure Public Printing) Device License foi
3
Equi ment under separate MPS
Equipment excluded E] Corporate P
❑
3575B197
unIFLOW SPP Device License for Compact MFP (I Devicii
3
from Maintenance Advantage agreement bilied by CSA
USB EXTENSION CABLE FOR MICARD READER
1
Covered Images Included Start Meter Excess per Image Charge
_357513598
35758504
MICARD PLUS SC READER
1
B & w color B 4 W color B & W-- Color
3575BO40
u NFLOW Software Assurance (1 Point)
....
------------ - - --
. .... . .....
Alternate Motor Read Method:
SLS-107F CFS-1209 March 2018
c 10 .
allk"Wim
CANON SOLUTIONS AMFACA
Canon Solutions America, Inc, ("CSA")
One Canon Park, Melville, NY 11747
Unified Lease Agreement Schedule A
ARFS086.4861.01 Page 6 of 7
Customer Name: South Bond Indiana, City of
DOW" Address: 227 W. Jefferson Connectivity Contact:Shawn Delaharty
City: SOUTH BEND "County: I/T Phone #:574.245.6205 ]E-Mail:sdelahan@southbendin.giov
Slate: IN Zlp: 46601 i,Phone#: 574,245,6205 Elevator: Yes [.1 No Loading Dock: _Yes No
Delivery Contact: Shawn Delahanty IFax#: Earliest Delivery Date: #of Steps: 0 Hours of Operation: 9-5
E-Mail: sdelahan@southhendin.gov �eial Instructions;
Equipment and! Software ("Listed Items") Equipment Maintenance Information
CompTete the following information, if Maintenance is selected on 15 race page. Mainlenance, is automatically
Item Code Product Description city Serial # selected herein unless you choose the option to exclude Maintenance by checking box(es) below.
2448V666 FAX SERVER SMTP CONNECTOR FOR WES, 50-49�9 6 2 Equipment excluded Lj Corporate n Equipment under separate IVES
. . . .......
3049V298 RIGHTFAX MAI NTNANCE AND SUPPORT (PER UNIT-) 250 from Maintenance Advantage agreement billed by CSA
Covered Images Included Start Meter Excess per Image Charge
B & W Color B & W Color B & W Color
Alternate Meter Read Method:
Equipment excluded Corporate Equipment under separate MPS
from Maintenance Advantage agreement billed by GSA
Covered Images Included Start Meter Excess per Image Charge
B&W Color B&W Col., B&W Color
Alternate Meter Read Method:
SLS.107F CPS,1209 March 2018
ca-Ho"
CANON $00-MONS -WERICA
Canon Solutions America, Inc, ("CSA")
One Canon Park, Melville, NY 11747
Unified Lease Agreement Schedule A
1LJLFS0864861.01 Page 7 of 7
Customer (Name: South Bend Indiana, City of
Delivefy Address: Parks Maintenance 1020 High St
City: SOUTH BEND �Caunty:
Phone #� 574.245�6205 Stale: IN Zip: 46601-
Delivery Contact; Shawn Delahanty Fax #:
E-Mail: sdelahan@southbendin.gov
Software Items")
Connectivity Conlacl:Shawn Delahartly
IfT Phone #:574.245.6205 lE.-Mail:sdelahan@southbendiin.gov
Elevator: Yes [] No Loading Dock: Yes No
Earliest Delivery Date: # of Steps: 0 Hours of Operation: 9-5
Special Instructions:
Equipment Maintenance Information
Equipment and ("Listed
complete the folloyAng information, it Maintenance is selected on the face page Maintenance is aulomer0cally
Item Code
Product Description
Qty
Serial #
setccled herein unless you choose the option to exclude Maintenance by checking box(es) below.
0603C046
. .... . . . ....
IRADVC5550IV2❑
Equipment excluded Lj Corporate n Equipment under separate MPS
06100002
HIGH CAPACITY CASSETTE FEEDING UNIT -Al
I
from Maintenance Advantage agreement billed by GSA
.Excess
0614C002
BOOKLET FINISHER-Yl
Covered Images Included Start Meter per limage,Charge
0619CO02
BUFFER PASS UNIT-1-1
1
B & W Color B & W Color B & W Color
.... .. ... 4..84.8.8.065
MEAP WEB CONNECTION KIT V5.0 FOR GEN3
1
0 0 0,00440 0.03320
0625CO01
IC CARD READER BOX-Cl
-
— ---------
236BV120
MID VOLUME CONNECTIVITY 30+PPM UP TO 79PPM
I
3086V680
INSTALL PAK C55501 & C55601
I
Alternate Meter Read Method:
IntSuDDlies
Pre -installed Suoolles; Inslalled in Machine
Equipment excluded Corporate E] Equipment under separate MPS
from Maintenance Advantage agreement billed by GSA
Covered Images Included 7 Start Meter Excess, - per Image Charge
B&W Color B&W Color B&W Color
..... ..... — —,— I
Alternate Meter Read Method.
SLS-107F CFS-1209M..h2018
Date 8/13118
Name Shawn Delahanty Department
Innovation & Tech
BPW Date 8/28118 Phone Extension 6202
Re sired Priar o Submittal to Board
Legal Attorney Name Kennedy
Controller review is required for all Contracts $5,000.00 or more
Controller Z and greater than one year in length per the City Purchasing
Policy
Purchasing Z
F-1 Agreement
U Contract U Proposal
H Addendum
F] Professional Services
Amendment
F-1 Bid Opening
❑
Bid Award ❑ Req. to Advertise
Title Sheet
Quote Opening
El
Quote Award
E:1
Chg Order No.
Fi C/O & PCA No.
❑
PCA
F-1 Ease./Encroach.
EJ Traffic Control
El
Resolution
Z Other: Addition to QPA
E]
Claim
Lease
Required Information
Company or Vendor Name
Canon
New Vendor
EJ
Yes F] If Yes, Approved by Purchasing
No
MBE/\/\/BE Contractor
Completed E-Verfy Form Attached
MBE WBE
❑Nos
Project Name
Addition to Canon Unified Lease Agreement
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
IT Leasi
279-0672-415.38-01 (principal) and .38-02 (intere�As
$334 per month for 60 months ($20,040 total)
60 months
Addition of 6,printers to ULA
Amount of H Increase
[:] Decrease
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension:
Copy
Original
F-1
El
1-1
F-1
El
R
9.3
Dispersal After Approval