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Home My WebLink AboutState QPA Agreement - Network Solutions Incorporated - Hardware and Services for Charles Black Center1316 COUNTY -CITY BUILDING 227 W. JEEFERSON BOULEVARD SOUTH IiFNr). INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 28, 2018 Mark LeBlanc Network Solutions Incorporated 12190 Adams Road, PO Box 193 Granger, IN 46530 . RE: State QPA Agreement Dear Mr. LeBlanc: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on August 28, 2018, approved the above referenced agreement regarding hardware, SmartNet, and professional services for the Charles Black Center in the amount of $13,377.83. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 245-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Santiago Garces FROM: Brian Donoghue, Director of Civic Innovation SUBJECT: NSI Network Equipment Charles Black Digital Access Sites DATE: 08/20/18 Linda and Members of the Board, Please see attached quote/contract for network equipment for the Charles Black Center. The Charles Black Center is the one of the sites for a digital access initiative. The site will provide high-speed Internet, quality devices, and digital programming to residents in South Bend. This effort is a facet of a broader City initiative aimed towards addressing the digital divide in South Bend, working towards digital inclusion. The Office of Innovation and Technology team has reviewed the quote and gives favorable recommendation as well. The not to exceed cost of $13,377.83 is for a one-time setup, purchase of Hardware, SMARTnet needs, and installation, professional services, and configuration fee. Network Solutions does have the State QPA. Note: The funding for this quote/contract is coming out of the designated account number on the accompanied Agenda but will be reimbursed through the Community Development Block Grant when the funds are available. Thank you, Brian Donoghue NetworkSoluflons pn.,q),"Ired For� City of South Bend! Mike Sniadecki 227 West Jefferson Blvd IT 12th Floor South Bend, IN 46601 P. (574) 277-8515 E; m�sniadec@southbendin.gov Indiana State QPA N-cpared Bye Dale Issued: HQ Grainger 'Office 07.12,2018 Mark LeBlanc 17xpircs:: 12190 Adarns Rd. P.O. Box 193 Granger, IN 46530 08.11.2018 P. (SA) 302-2552 E., markl@nsil.com This quote is in accordance to the terms and conditions of the Quantity Purchase Agreement with the State of Indiana. For pricing to be valid the following information must be on your PO, and agreed upon. QPA 12921, EDS #D20-3-12921 Scope of Work Current Envirorlment,and Shortcorra%s This is a response to an RFP authored by City of South Bend (CoSB). All information regarding the current condition of the environment has been determined from the RFP they have provided. Requested Features City of South Bend has requested to provide free outdoor wireless coverage and internal wireless coverage at the Charles Biack Center. Equipment to be used for this location shall include: • 1572 Series, Outdoor Access Points (3) • AIR-ANT2568, Model Antenna (12), • Merald MR42 (1) • M e ra k I AP License — 3Yr (1) • Power Injector for Meraki AP (1) • Required Ethernet Patch cables for installation Proposed Soluflon NSI has provided a response for the use of the requested equipment to be integrated into the existing wireless control system and switched infrastructure. NSI will perform the installation and testing of this new equipment. In addition to the requested equipment, NSI has also provided additional POE Injectors necessary for the 15,70 series APS, as well as Universal Mounting Poles (for building mounting), and Ethernet surge protectors. These are standard items for outdoor wireless deployment needs. If these items are not necessary for this location or owned surplus will be used for this project, please notify NSI prior to the equipment order. Design Specifications and Assumptions • Assumption I —The requested wireless equipment will provide adequate coverage. If adequate coverage is not provided with the requested equipment a change order can be made for additional equipment. • Assumption 2 —There are available incenses on the existing wireless controller for the additional 1570 access points • Assumption 3 —There is adequate existing switches and switchport availability at this location • Assumption 4 — Necessary access to the City "free wireless" network/VLAN is available at this location etworkSolutions FII�E WII(W'J� I � 0 Assumption 5 —Access poinit cabling and physical installation will be provided by in-house staff or 3rd party contractor provided by customer implementation Network Solution Inc. views the successful completion of this project as a partnership between themselves and City of South Bend. The following section provides the scope of work each is responsible for throughout different phases of this project. Preparation I Provisioning Responsibilities: Network -Wide • NSI will conduct an internal kickoff meeting to review the purpose of the project, desired! business outcomes, proposed design, statement of work, stakeholders, equipment, team member requirements, and base scheduiing. • NSI will conduct an external kickoff meeting with CoSB to verify the purpose of the project, desired Ibusiness outcomes, proposed design, statement of work, stakeholders, equipment ordered, equipment delivery timelines, and installation dates and timelines. • NSI wili provide a project plan that outlines the expected steps needed to accomplish the installation successfully with minimum interruption. • NSI wil'I create an inventory document detailing the building each installed product belongs to base upon serial number. Wireless • CoSB will provide access to the existing wireless LAN controller for configuration of the new wireless access points • CoSB will provide a list of SSIDs that should be available to users. • NSI will provide a recommended design for the wireless system deployment. Items addressed in this design may include access Ipoint location, SSIDs (up to per deployment), and advanced wireless settings (data rate, bandwidth, and power). (During testing — further power adjustments may be necessary to provide optimum coverage) 0 CoSB will approve or modify the recommended design as needed. • CoSB will provide an expected window of time that changes can be made to the network including those identified as disruptive. • NSI will develop a preliminary testing plan that verifies normal operation of the installed networking equipment (i.e. access, points online, radio settings, remote access) • CoSB will provide, a list of critical services that must be functional in order for testing to be considered successful. • NSI will provide the complete testing pllan for CoSB to approve. • CoSB will install and test all new cabling designated for access points prior to their installation. (in -House or 3rd Party Contractor) Implementation Responsibilities: Network -Wide • NSI' will conduct an Installation Review meeting and verify the Project Plan including network design, equipment delivery, installation times, and testing procedures. Wireless • CoSB will install and document the location of each access point by room number, name, and AP MAC address, (in -House or 3rd Party Contractor) • CoSB will provide lift access if required for high AP cabling or Installation (if applicable) • NSI will configure RAP APs and hostnames for each AP based upon their location. 0, NSI will configure new outdoor APs to be in the necessary AP groups • NSI will install Merald licensing and configure the Meraki access point for internal access • NSI will reconfigure the switching infrastructure with new VLANs for new wireless SSIDs on the switching infrastructure. Further configuration of switches is outside the scope of this project unless explicitly specified in othier sections of this scope of work. • CoSB will provide DHCP services for any new networks that are created. q� g"'� ""NetworkSolutions Testing Responsibilities: Network -Wide * NSI and CoSB will test access to the critical services identified in the testing plan. Wireless 0 NSI will verify proper operation of the installed equipment as identified in the testing plan. NSI will adjust wireless signal settings to best provide, coverage and service to wireless users. Access points may need to be relocated to achieve optimal coverage,. NSI will determine if a change order is required for additional services associated with relocation of access points. Training & Support Responsibifities: Network -Wide a No training is included as part of this proposal Genevai Re si.Pons ibi I Mes, NSI has provided labor estimates in conjunction with the bill of materials and this scope of work. Any modifications to either document may require a change order that includes additional cost for added product or services. Listed below is a final set of defined responsibilities that are not included as part of any particular phase of the project but still set important expectations for the successful completion of the project. Network -Wide • Provide Existing Network Documentation — CoSB will provide NSI access to existing network configurations and documentation. Having information such as network drawings, expected failover behaviors, security policies,, management addresses, passwords, licenses, running configurations, and device settings helps NSI develop a proper migration strategy for installation: and configuration. • Storage and Staging Area — CoSB will designate a location for all ordered equipment to be delivered to. This location should provide a secure temperate area for storage and staging of equipment. • Equipment Transport — CoSB will transport equipment from the designated staging area to each respective installation location, • Inter -Operability with Existing Equipment— NSI will configure new equipment as specified in the design to interoperate with existing equipment. If additional devices, outside the scope of the initial design are required to be reconfigured, a change -order will be, created for the additional labor cost. • Location Access — CoSB will ensure timely access to the equipment installation area. Installation delays caused by access restrictions may be, billable on a per occasion instance. Wireless Power — CoSB will provide the proper switch -based or mid -span based power source to provide PoE service for powering all access points. Patch Cables — CoSB will provide patch cables for new access point data connections except those specified on the quote. If the patch cable counts or requirements change following project acceptance, a change order can be submitted to create a quote for the required additions, INetwar c 1Tt,i o s AIR-AP1572EAC-B-K9 802,11ACOUTDQQRAP $2,472..25 3 $7,416.75 AIR-ACCPMK1570-1 1570 Series Pale -Mount Kit (Type 1j $120-45 3 $361.35 AIR-ANT2568VG-N 2AGHZ 60Bd 5GHZ 8DBi DUAL BAND $241.45 12 $2,897.40 AIR-PWRINJS500-2= 1520 Series Power Injector $153.45 3 $460.35 MR42-HW Meraki MR42 Cloud Managed AP $604-45 1 $604.45 L;IC-ENT-3YR MERAKI MR ENT CLOUD CTRL LIC 3YR $165.00 1 $165.00 MA. JNJ-4-US MIERAKII MR 802.3AT POE INJECTOR US PLUG $81.95 1 $81.95 RJ45RJ45-MM-C62S CAT 6 2 FOOT PATCH CORD $2.00 4 $8.00 White RJ45RJ45-MM-C65S CAT 6 5 FOOT PATCH CABLE $4.00 8 $32.00 Blue HGX-U'MOUNT01 Universal Tube Antenna Mount (Large) $23.92 3 $71.76 AL-CAT6AJW Outdoor 10/100/1000/10000 Base'-T CAT6a P'oE Compatible Lightn $59.74 3 $179.22 Subtotal $12,278.23 . /, ./ / „ r/ ,r rr.. / r /' --r , //rJ� / r ,/ r„l/ /,/ / rr,./ r, ✓iii /q r-. / ".,.,.,/„/r CON-SNT-AIA157BK "SNTC-8X5XNBD 802.11ac Outdoor AP, External -Ant, A $203.72 3 $61.1.16 ***'Add to SNT contract 95639276 With site id 2152504*** CDterrn to 11-30-2019, Subtotal $611.16 losal I $488.44 1 I $ Subtotal f $488.44 I Products $12,278.23 SMARTnet $611.16 Professional Services $488.44 Total, $13,377, 83 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. ¢/i��a.,///,/�/�/�� „/��el� r,�, .; <,..r�,,,rii , �/, /, ,r ,�.,,- /// r„r�„r� / r-,,,,.,,, ,. �„ rrrn r „�.:.✓,,,iw,,, , rrl „/rr �,//:. /.r�„ /, ,l✓r�,, ,iu, � // HQ Granger Office Mark LeBianc `,ig � � nature / Narne, 07/12/2018 11fle City of South Bend lqetworkSoludons v, I aHWAHO Terms and Conditions 1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location. Shipment will be made as specified by Customer and Customer is solely responsible for all expenses in connection with the delivery of the Equipment. The Equipment will be deemed accepted by Customer upon receipt, 2, PURCHASE PRICE AND TAXES, Customer shall pay to Network Solutions, Inc. the, purchase price set forth in the applicable invoice ("Purchase Price") for each item of Equipment and installation. Customer hereby grants and Network Solutions, Inc. reserves a purchase money security interest in the Equipment and the proceeds thereof as a security for its obiigations hereunder until payment of the full Purchase Price to Network Solutions, Inc, Customer authorizes Network Solutions, Inc, to file financing statements to perfect its purchase money security interest. Customer acknowledges that in the event of Customer's default and the exercise by Network Solutions, Inc. of its security Interest in the Equipment, all of Customer's systems and activities which depend on the Equipment will be disrupted or rendered inoperable. The Purchase Price is due and payable upon delivery of the Equipment In accordance with the terms on the face of the invoice, Customer shall pay all taxes and other governmental charges assessed in connection with the rental, use or possession of the Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes, 1 PAST DUE INVOICES. Invoices are past due, the day following the date payment is due. Interest charges shall accrue from that date. In the event of past due invoices, Customer agrees to, pay to Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc.'s reasonable attorney's fees and costs of collection in addition to the interest described above, 4, TITLE. Customer shall acquire tide to the Equipment upon full payment of the purchase price(s) set forth herein. Notwithstanding the foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc. shall retain title to and' rights in the intellectual property (whether or not subject to patent or copyright) and content contained in the materials supplied under the terms of this Agreement. 5. RETURNS. All returns must be approved by Network Solutions, Inc, and a RMA number assigned prior to return shipment. Customary restocking fees of 15% will apply to all non -defective returns. Returns delivered to Network Solutions, Inc. without prior consent will be rejected and returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the day following the invoice date. 6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY. Customer acknowledges that customer has selected the Equipment and disclaims any statements made by Network Solutions, inc. Customer acknowledges and agrees that use and possession of the Equipment by Customer shall be subject to and controlled by the terms of any manufacturer's or, if appropriate, supplier's warranty, and Customer agrees to look solely to the manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said manufacturer are hereby, to the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY IS THE EXCLUSIVE WARRANTY AND IS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOES MAKE ANY OTHER WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK SOLUTIONS, INC, AND ITS ASSIGNEES, CUSTOMER PURCHASES THE EQUIPMENT -AS IS-. 7, LIMITATION OF LIABILITY. Network Solutions, Ins.'s entire liability for any daynages which may arise hereunder, for any cause whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc,'s negligence, or otherwise, shall be limited to the Purchase Price paid by Customer for the Equipment. IN NO EVENT WILL NETWORK SOLUTIONS, INC. BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES, PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, 8, GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any disputes, differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under or reiating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement hereby consent to jurisdiction and venue In the courts of the state of Indiana. 9. MISCELLANEOUS, The above terms and conditions are the only terms and conditions upon which Network Solutions, Inc. is wifling to sell the Equipment and supersede all previous agreements, promises or representations, oral or written, ELDS01 1ST 139057v2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date August 20th 2018 Department Innovation and Name Brian Donoghue Technology BPW Date August ?%!' 2018 Phone Extension Required Prior to Submittal to Board Legal Attorney Name Sandra Kennedy Controller review is required for all Contracts $5,000.00 or more Controller and greater than one year in length per the City Purchasing Policy Purchasing F Check the Appropriate Item Type — Required forAll Submissions El Agreement M Contract ❑ Proposal El Addendum M Professional Services F] Amendment I F-1 Bid Opening F] Bid Award E] Req. to Advertise El Title Sheet ❑ Quote Opening F] Quote Award ❑ Chg Order No. El C/O & PCA No. ❑ PCA El EaseJEncroach. ❑ Traffic Control ❑ Resolution El Other: ®Claim Required Information Company or Vendor Name New Vendor Project Name Project Number Funding Source Account No. If Yes, Approved Iby Purchasing ❑ MBE Completed E-Verify Form Attached El Yes WBE ❑ No Digital Access Sites Innovation and Technology Supplies Account 279-0672-415-21-05 Amount Terms of Contract Purpose/Description $13,377.83 Providing hardware, SmartNet, and professional services for Charles Black Center— See memo For Change Orders Only Amount of El increase $ n Decrease $ Previous Amount $ Current Percent of Change: % - - New Amount $ Total Percent of Change: % Time Extension: Dispersal After Approval Copy Original ❑ El