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HomeMy WebLinkAboutOpening of Quotes - Charles Black Monument Sign - US Signcrafters Inc.. . ..... .. .. PROJECT NAME: Charles Black Monument Sign PROJECT NO. 1072-2018 QUOTES DUE August 28th, 20118 @9:30am (Must be completed for all quotes. Please type or print) Date: 7/,) �/� 0 Z, Firm: Address: 006 6&45"� City/State/Zip: oat-e0tc"I Telephone Number: Agent of Bidder (if Applicable): 5&e1e,-N Pursuant to notices given, the undersigned offers to furni,sh labor and/or material necessary to complete the public works project of, the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Proposal) fto ("V,(, ($ '3 1 �Lr) 3 (Enter Sum of Total Quote plusAlternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will, be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the origiinal contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By --1-(szaJure) (Printed Name of Person signing) ACCEPTANCE The above quote is accepted this day of 20 Subject to the, following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Dorau, Member James A. Mueller, Member Attest: Linda M. Martin, Clerk Version 10/31/2017 Page - 7 Public Works Quote PROJECT NAME Charles Black Monument Sign PROJECT NO. 1072-20,18 QUOTES DUE Alugu�st28 th , 2018 @9..,.30am Item No. Description Total Amount 11 Fabrication and Installation of Monument Sign Per the specifications $ -,3 ei, '9�2 �5- Firm: (11( , , 7— , , Address: 41�V601AWCIVEe�_S City/State/Z , i p: 4V-Z- /Telephone Number: Fax Number: ( 57�I) 6 21-1— 5-2,521;— By (Signature) (Printed Name of Person Signing) Version 10/3112017 Page - 11 Public Works Quote When the prospective Contractor is enable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31/2017 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this '� 1 day of f, 20 19 LA ' S 17hL, Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to Wore me this My Commission Expires County of Residence .i. KATHERINE MEYERS Notary Public —Seal 5t Joseph County _ State of Indiana Commission Number 666763 My Commission Expires Jun 3, 2023 Version 10/31/2017 Page -10 Public Works Quote SIG" AICRAF I ERS Afore Thair Signs, We're Birilding Impressions www.USSigncrafters.com EMC CONTRACT To: South Bend Venus, Parks, and Arts Date: June 15,2017 RE: Charles Black Monument Sign Location: 3419 W Washington St, South Bend, IN 46619 Completion Date: 5 47 weeks typical timeline for EMC manufacturing Ordering of Watchfire EMC 16,mm 3' H x 5'W RGB Full Color double sided sign set up for 4G wireless communication Price of Sign: $20,280 Price is valid for 30 days and is subject to change with a revised proposal. Price assumes adequate access, time line and normal site condition, otherwise price is subject to change. Down Payment: 75% down payment required with acceptance of this proposallcontract. The final invoice will include the following as applicable once the project is completed. These items are in addition to the above price andl your choice of down payment. Sales Tax: Tax exempt organi:lzation ( Indiana Sales Tax 7%, Michigan Sales Tax 6%) ACCEPTANCE OF PROPOSAL This project will go to production once the contract is accepted and signed, a down payment is received, and the permit is acquired. To secure a permit we may require a provided site plan. Any signi(s) that are illuminated and require new primary electric to be run andlor connected must be done by a qualified electrician. This is not included in our proposal. We can provide hookup if electric is within ten feet. Any alteration or deviation from the above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the agreement. All agreements are contingent upon strikes, accidents, or delays beyond our control. It is agreed that this contract shall be construed according to the State of Indiana. The sign contractor will not be responsible for errors In plans, designs, specifications, or drawings furnished by the customer. When a duty authorized person of each party signs this contract, all provisions contained herein become binding part of thus contract, and there is no other agreement or understanding of any nature unless specifically incorporated within the contract. The above prices, specifications, and conditions are satisfactory and hereby accepted. The sign contractor is authorized and responsible to execute the work as specified and shall retain title of the goods until payment of the full purchase price, subject to allocation of payments and release security interest as required by law. Customer agrees to make the payments as outlined above and agrees to safely keep the goods free other liens and encumbrances. The full balance shall become due upon default, with customer paying all reasonable attorney fees and cost of collection. Upon default, the sign contractor is entitled to retain all payments by the customer together with any deficiency due from the customer and sign contractor shall have the right to retake possession of the goods contracted !in this agreement. Artwork developed for this proposal is a courtesy included at no charge. However, should this design be requested for other outside uses other than the sign contractor, it would be available at an addi6onW cost of $125.00 whnch includes converting the artwork to other usable files. The balance is due Net 10 days upon receipt of the final invoice. All late payments are subject to an additional 18% charge and possible filing of a lien. Should litigation be necessary for collection customer agrees to pay legal fees. This document constitutes the full agreement. Any additional changes must be agreed in writing. Verbal agreements shall not be deemed binding. Acceptance of Project Description and Cost., Customer Signature & Date Job Title & Company Name (Printed) Contract respectfully submitted on behalf of US Signcrafters by: Steven Tucker Thank you for this opportunity to be of service. 216 Lincolnway East -.Osceola, IN 46561 - Phone 574.674.5055 / Fax 574.674.6266 www.USS1gncrafters,c,om To: South Bend Venuis, Parks, and Arts Date: August 27, 2018 RE: Charles Black Monument Sign Location: 3419 W Washington St, South Bend, IN 46619 Estimated Completion Date: 4-6 weeks from acceptance of proposal, Scope or Description of Work: Fabricate and install monument sign as specified in bid document provided. Sign features a 3'x5'double sided 16MM, resolution EMC, aluminum faces with push through lettering backed by LEDs, a new foundation, and monument structure. *Ordering of EMC cost listed on additional document provided. Price of Sign & Installation: $19,445 (without sales tax) ACCEPTANCE OF PROPOSAL This project will go to production once the contract is accepted and signed, a down payment is received, and the permit is acquired. To secure a permit we may require a provided site plan. Ensure allll artwork & colors, are correct before signings proposal. Changes of any kind will require new proposal, artwork and signature. Once deposit and proposal is secured by US Si, INITIAL Si,ncrafters any changes made are subject to additional cost. ra" rs H ERE' Any sign(s) that are illuminated and require anew primary electric to be run and/or connected must be done by a qualified electrician. This is not included in our proposal. We can provide hookup if electric is within ten feet. JINITIAL HERE I Any alteration or deviation from the above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the agreement. Alli agreements are contingent upon strikes, accidents, or delays beyond our control. It is agreed that this contract shall be construed according to the State of Indiana. The sign contractor will not be responsible for errors in plans, designs, specifications, or drawings furnished by the customer. JINITIAL HERE I When a duly authorized person of each party signs this contract, all provisions contained herein become binding part of this contract, and there is no other agreement or understanding of any nature unless specifically incorporated within the contract. The above prices, specifications, and conditions are satisfactory and hereby accepted. The sign contractor is authorized and responsible to execute the work as specified and shall retain title of the goods until payment of the full purchase price, subject to allocation of payments and release security Interest as required by law. Customer agrees to make the payments as outlined above and agrees to safely keep the goods free other liens and encumbrances. The full balance shall become due upon default, with customer paying all reasonable attorney fees and cost of collection. Upon default, the sign contractor is entitled to retain all payments by the customer together with any deficiency due from the customer and sign contractor shall have the right to retake possession of the goods contracted in this agreement. �INITIAL HERE Artwork developed for this proposal is a courtesy included at no charge. However, should this design be requested for other outside uses other than the sign contractor, it would be available at an additional cost of $126.00 which includes converting the artwork to other usable files. INITIAL HEFCE The balance is due Net 10 days upon receipt of the final invoice. All late payments are subject to an additional 18% charge and possible filing of a lien. Should litigation be necessary for collection customer agrees to pay legal fees. This document constitutes the full agreement. Any additional changes must be agreed to in writing. Verbal agreements shall not be deemed binding. IINITIAL HER Price is valid for 30 days and is subject to change with a revised proposal. Price assumes adequate access, time line and normal site condition, otherwise, price is subject to change. Down Payment: 50% down payment required with acceptance of this proposal/contract. The final invoice will include the following as applicable once the project is completed. Certain municipalities may require permitting or engineeri,ngi. These items are billed at cost plus an administration fee of $150.001/per. These items are in addition to the above price and your choice of down payment and will be reflected on your final invoice. Sales Tax: Permits: Acceptance of Project Description and Cost. - Customer Signature & Date Job Title & Company Name (Printed) Contract respectfuifly submitted on behalf of U'S Signcrafters by: 10011A. 1-1- A we*v Thank you for this opportunity to be of service. WARRANTIES Life of a sign is defined as 5 to 7 years. Please check with your insurance company. Note: Many marketing companies do not manufacture or control the manufacturing of the products they sell. In recent years there has been a trend among some of these marketing firms to offer initially impressive warranties to assist in securing sales. Such warranties are typically based upon nationwide statistics of end user apathy and severely limited by ambiguous definitions of warranty coverage. We take great measures to ensure high quality in our offered signs. However, every sign is a "durable" product that will deteriorate over time. Therefore we offer the following warranty: US Signcrafters warrants the following to the purchaser of our signs subject to the following conditions: All workmanship and materials are guaranteed for I year. Sign Structure & Sign: Under normal use and service should the sign structure or identification or changeable copy area malfunction within the first two years from date of shipment due to defects in workmanship or materials US Signcrafters will at its option repair or replace any of the defective materials. LED Electronic Display: US Signcrafters does not manufacture LED Display signs. Instead they are purchased from our LED sign vendors and we pass along the standard manufacturer's warranty. Damage caused from abuse, misuse, misapplication or accidental damage outside of our control is excluded from this warranty. US Signcrafters will at its option replace or repair the malfunctioning part(s) with the help of our component suppliers. Additional Warranty Terms: Warranty claims must be registered with US Signcrafters within 30 days of damage or malfunction. US Signcrafters reserves the right to visit the site of the installation or to require documentation from a third party before assuming responsibility. Damaged or defective parts will be covered under this warranty. Removing and reinstalling these parts prior to our authorization terminates the warranty coverage. All signs must have a primary electric disconnect switch and must be installed by a licensed electrician. Service to a damaged or malfunctioning sign purchased from US Signcrafters without authorization from US Signcrafters is not covered tinder this warranty. In the event of damage from shipping it is the responsibility of the buyer to refuse delivery that will cause the sign to be returned for repairs. The forgoing warranty is exclusive and in lieu of all other warranties whether written, oral or implied. US SIGNCRAFTERS Inc. I Building Impressions P 574.674.60551 F 574.674.52551800.659.6319216 Lincolnway East - Osceola, Indiana 46561 www.ussignerafters.com