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HomeMy WebLinkAboutNon Res Block Parties - MPAC - Ringo Starr and Modest Mouse Concerts1316 COUNTY-Cri Y Bun,uw PHONE 574/235-9251 A 227 W. JETFERSON BouLEVRD FAX 574/ 235-9171 ItIl 'S,()� n i� Rim). INDIANA 46601 - � 93,0 /. 419, CITY OF SOUTH BEND PETS BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 28, 2018 Denise Zigler Morris Performing Arts Center 211 N. Michigan St. South Bend, IN 46601 RE: Event Names: Ringo Starr Concert and Modest Mouse Concert Street Closure: Jon Hunt Plaza; Michigan St. from MLK Jr, Dr. to Colfax Ave. Date: September 9, 2018 and September 24, 2018 Dear Ms. Zigler: The Board of Public Works, at its meeting held on August 28, 2018, approved your request to close the above referenced street for your events scheduled for September 9, 2018 and September 24, 2018 from 5.30 pm. to 9:00 p.m. For your information, the South Bend Police Department will monitor these events. Enclosed please find a copy of your approved permits. The Venues, Parks, and Arts Department will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (10') clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no fires are allowed in the street. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, A.w, A 4( kA- - Linda M, Martin, Clerk Enclosure GARY A, GILOT SUZANNA M. FRITZBER(i Ei,tZABEH-i A. MARADIK JAMEs A. MUE'LIER TI IERE'SE J. I)ORALI August 6, 2018 To: Board of Public Works Fr: Denise Zigler, Morris Performing Arts Re: Michigan Street closing for events. Weather permittin , we would like permission to close the Michigan Street Drive during events at the Morris. With the new street being curb less per attached photo making the plaza look all as one we want to take the opportunity to utilize the new plaza before events. Each end of the drive has new removable bollards for our use. We will add bike rack as needed if we move concessions sales outside and to help direct egress and ingress. We would close each event for 2 hrs prior to showtime and reopen after intermission of each event. Showtimes shown below. Dates for the remaining of 2018 are as follows: Sunday Sept 9th Ringo Starr in Concert, 7:30p Wednesday, Sept 12th Alison Kraus in Concert, 8p Monday Sept 24 Ih Modest mouse in concert, 7:30p Saturday October 6 Ih SB symphony Pops, 8p Sunday October 7t" the Newsboys in Concert, 6p, Weds Oct 24 Ih Disney Jr Dance Party, 6p, Friday October 26 Ih Theresa Caputo Experience, 7:30p Sunday November 4 Comedian John Crist, 7:30p Weds Nov 7 th Fleetwood Mac tribute Concert, 7:30p Sunday Nov 25 Ih Harry Con n ick Jr, 7:3 Op Weds Nov 28'k' Straight No Chaser, 7:30p APPLICATION FOR USEOF, AND BLOCKING OF ACCESS TO, THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works inust have FOUR (4) weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE OF $125.00, IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. El Fee Paid Applicant Name: n Address: City: <—" - 2� v_VD_ State: zip: q (_o(h Phone: Email: t,!, U.DW-C CX_' This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public right-of-way by Applicant for the holding of the hereinafter described event: Event Name 1rV0 Location (\7V \N(A, _CA_ (Describe Area/Route) Street Closure Name ofStreet NN\'(NN"�ao' From '�D'r _ Date of Event cis:! 01 20 12L El a.m. F-1 a.m. El a.m. Time: Registration/Setup 'ap-m, Start End C, [].p.m. Approximate Number of Attendees 90 Answer the following appropriately: 1. This event will have music (live or other). El Yes No a. I understand the Noise Ordinance described in the Agreement/Permit Yes E] No 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: b. For Certified Nonprofit Organizations: Copies of the 50 1 (c)(3) hitemal Revenue Exemption Status Document and a current copy of Form 990 of 990-EZ are included with this application, and Yes ❑No additionally filed with the Office of the City Clerk, 4"' Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c, Certificate of Insurance d. Maps, drawings and setup plan of the area Yes No e. A copy of a flyer or door hanger that has been distributed to all Yes No affected property owners. 3. el a. This event involves City streets 0 Yes No b. This event involves County roads El Yes No c. This event involves State highways D Yes s0' No Updated 812017 1 d. This event involves the use of the sidewalk [zr Yes ❑ No e. This event is a local/regional/national event (Please circle the ❑ Yes 13"' No appropriate event type) £ Affected property/business owners have been notified of this, event. 21-" Yes ❑ No g. There is/are resident(s) affected by the event that may need ADA ❑ Yes La'- No transportation assistance to their residence. h. I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Yes ❑ No Qualls, Customer Service Manager, 235-5939 to organize meeting). IF ALCOHOL IS TO BE SERVED OR SOLD Alcoholic beverages will be served Z Alcoholic beverages will be sold, Certified Check or Money Order for $400.00 must be submitted with application. ❑ • Application cannot be processed without deposit, • Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards r To monitor underage drinking. • Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showing: • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. City of South Bend, Indiana Board of Public Works 11' ACK The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125.00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are filed with this application and with the (Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana, 2. The APPLICANT must comply with all terms and conditions of this Pert -nit and Agreement. 3. All residents and businesses within the affected area must be notified of this event. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the application, 4. The applicant is responsible, prior to the event, for determining if there are any residents or business owners, affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6, APPLICANT shall include a flyer or letter describing the details of the event, 7. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 8. The APPLICANT shal I provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000,00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 9. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling, and assures the area will be cleaned up upon the conclusion of the event. 10. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 11. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m, and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 12. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. 13. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license, 14. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above, I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. JD Dated this r, - ` APPLICANT Signature day of 20 kq� Printed Name --72- BOARD OF PUBLIC WORKS APPROVAL President Mefnber Member Member RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 Member t — (-�� - RD Date APPLICATION FOR USE OF, AND BLOCKING OF ACCESS TO, THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works must have FOUR (4) weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE OF $125.00, IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. ❑ Fee Paid Applicant Name: f Address: a � � r(1 +M�ckt,�� ,� City: ::�'• State: -_­S:7� Zip: k4 (0(0 J._ Phone: Email: " - � `� ' 1N,c CQ (`-te S . 0_"_ This application is made to the City of South Bend, Indiana, Board of Public Works, for the use ohe specified public right-of-way by Applicant for the holding of the hereinafter described event: Event Name ' 1y���-� C o<\ U C ' a Location cr(-\ q? `w C�r t. F, 1tv� (Describe Area/Route) Street Closure Name of Street C�,_ 'C--, -� From 17 V-� To Date of Event 9L 20 L ❑ a.m. ❑ a.m. Time: Registration/Setup S' 3 U gp.m. Start L";. _ UC) _Pl.m. Approximate Number of Attendees Answer the following appropriately: 1. This event will have music (live or other). a. I understand the Noise Ordinance described in the Agreement/Permit 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: 93 � ❑ End OfQ-grin. Ef Yes ❑ No ❑' Yes ❑ No b. For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Forth 990 of Form 990-EZ are included with this application, and ❑ Yes No additionally filed with the Office of the City Clerk, 41h Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c. Certificate of Insurance d. Maps, drawings and setup plan of the area e. A copy of a flyer or door hanger that has been distributed to all affected property owners. a. This event involves City streets b. This event involves County roads c. This event involves State highways Yes ❑ No ❑ Yes El" No Yes ❑ No ❑ Yes No ❑ Yes Er No Updated 8/2017 d. This event involves the use of the sidewalk Rfl'� Yes ❑ No e. This event is a local/regional/national event (Please circle the ❑ Yes Er No appropriate event type) f. Affected property/business owners have been notified of this event. ❑Yes ❑ No g. There is/are resident(s) affected by the event that may need ADA ❑ Yes -' - No transportation assistance to their residence. h. I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia 12/ Yes ❑ No Qualls, Customer Service Manager, 235-5939 to organize meeting). IF ALCOHOL IS TO BE SERVED OR SOLD Alcoholic beverages will be served ❑ Alcoholic beverages will be sold Certified Check or Money Order for $400.00 must be submitted with application. • Application cannot be processed without deposit. i • Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards ❑ • To monitor underage drinking. • Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showing: • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. City of South Bend, Indiana • Board of Public Works PERMIT AND AGREEMENT FOR THE USE OF THE RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125.00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Poem 990-EZ are filed with this application and with the Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend , Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. All residents and businesses within the affected area must be notified of this event. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents businesses describing the event purpose, date, and time must be included with the application. 4. The applicant is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. APPLICANT shall include a flyer or letter describing the details of the event. 7. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. S. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 9. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 10. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 11. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m, and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57), 12, The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. 13. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 14. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. Dated this APPLICANT Signature day of 1� V� C��, _ 20 Printed Name ��- r 19 BOARD OF PUBLIC WORKS APPROVAL President MVInber Member ember Member RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 Date