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Home My WebLink AboutAward Quote - Century Center Recital Hall Carpet - Carpet Service Outlet Inc1316 CouN'ry-C'rrr 131ju. 7tav ; 227 W. JrrreRsoN Boul.,EVARD CITY OF SC7u,m BEND PE'I E Bt)"I°"IwIGIEG, MAYOR BOARD OF PUBLIC WORKS August 28, 2018 Vicki Shepard Carpet Service Cutlet, Inc. 1514 Mishawaka Avenue South Bend, IN 46615 RE: Quotation Award — Century Center Recital Hall Carpet Dear Ms. Shepard; I't 10M.: 574/ 2.35-9251 FAX 574/ 235-9171 The Beard of Public Works at its meeting held on August 28, 2018, awarded the above referenced quotation to you in the amount of $15,886, Please forward the following documents in one submittal by September 11. 201.8 to my attention for Board of Public Works approval; 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Mai -tin, Clerk Enclosures GAR`r' A. CiIwi' e3a71'ANNA M. FRrfzi3ERG EC;IZABE'I`I1 A. MARADIK. JAMEs A, MUELLL R TIIGRF:S[? J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: Century Center Recital Hall Carpet -- Project 1070-2018 DATE: August 281h, 2018 On August 141h, 2018, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Carpet Service Outlet $15,886.00 Venues Parks & Arts reviewed the quote and found that the quote offered by Carpet Service Outlet was responsive to the specification. Venues Parks & Arts recommends award of a contract for $16,886.00 to the only responsive / responsible bidder, Carpet Service Outlet. The Department of Public Works has appropriated sufficient funds from the Hotel/Motel tax, Thank you and please let me know if you have any questions. CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC. WORK PROJECT NAME: Century Center Recital Hatt Carpet PROJECT NO, 1070-2018 QUOTES DUE August 10', 2018 at 9:00am (Must be completed for all quotes. Please type or print) Date: - 2 C? I Firm: l.' � 4 �c'��"f'G c_e_ D"—Hc-t" / l✓� Address: City/State/Zip: nti, ,�� js elephone Number: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers tb furnish labor and/or material necessary to complete the public works project of. n I t—L.., the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend Department of Public Works and dated 9'- 13 Z6 t R- I for the sum of (enter the Total Quote as shown on the Proposal) of Total Quote plus Alternates shown on (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Rend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By —tLp- Sk" � -� A (ignature) c_ C" h (Printed N e of Person Signing) ACCEPTANCE The above quote is accepted this day of Cj 20 Subject to the following conditions- BOAP,,D OF PUBLIC W K �. GaryA. Gilot, President Elizabeth A. Maradik, Member '" Jam s A. Mueller, Member Suzanne M. Fritzberg, Member There e J. Dor u, Member lest: Linda-M. Martin, Version 10/31/2017 Page - 8 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Century Center Recital Hall Carpet PROJECT NO. 1070-2018 QUOTES DUE August 141", 2018 at 9:00am Item No. Descri flan � �� Total Amount Installation of carpeting in the Recital Hall at the Century Center per the $ t specifications. Total Amount of Quote $k; e d� Firm: Address: City/State/Zip: Telephone Number: (j A) v2F7- I NR tll7 Fax Number: 3 7`(Z — % ( By 4�' cJ (Sign ure) (Printed Name of Person Signing) Version 10/31/2017 Page -12 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 28th Day of August, 2018, by and between, Carpet Service Outlet, Inc., 1514 Mishawaka Avenue, South Bend, IN 46615, HEREINAFTER called the Contractor, and the Board of Public Works herein called the `Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CENTURY CENTER RECITAL HALL CARPET COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $15,886 FUNDING: HOTEL/MOTEL TAX The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of August, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLI WORKS A, Gary A. Gilot, President Elizabeth A. Maradik, Member { Suzanna M. Fritzberg, Jams A. Mueller, Member Membe Therese J. orau, Me� ttest: Linda NV'Mairitlif, Clerk CARPET SERVICE OUTLET, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 08/23/2018 Patrick Sherman Department Venues Park & Arts BPW Date 08/24/2018 Phone Extension. 5,601 Reg uired, Prior to Submittal 1cr Poard Legal Attorney Name Clara McDaniels Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt ❑I Bid Opening [] Quote Opening ❑ Change Order No. ❑ Ease/Encroach. Other: ❑ Req. to Advertise XM ❑ Title Sheet Company or Vendor Name Carpet Service Outlet Inc New Vendor El Yes Z No EJ If Yes, Approved by Purchasing MBENVBE Contractor ❑ MBE [:] WBE MBENVBE Contractor Requested ❑ No ❑ Yes Name, of Company Project Name Century Center Recital Hall Carpet Project Number 1070-201 8 Funding Source Hotel/ Motel Tax Fund Account No. N/A Amount $15,886.00 Terms of Contract Lump Sum Purpose/Description New Carpet.in recital hall within the Century Center. Z Requiired Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required, For'Ghange Orders ,Only Amount of F] increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original F-1