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Home My WebLink AboutAward Quote - Angela Bridge Lighting Project No 116-111 - Martell Electric LLC1316 C'OUNTY-0 i Y Buu,[ANO 227 W. JEFFERSON BouLEVARD SOUTH IIHNI). INDIANA 46601-1830 CITY oiSou'rii BEND PETE BUTFIGIEG, MAYOR BOARD OF PUBLIC WORKS August 28, 2018 Jennifer Brown Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 RE: Quotation Award — Angela Bridge Lighting — Project No. 116-111 Dear Ms. Brown: PHONF� 574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on August 28, 2018, awarded the above referenced quotation to you in the arnount of $49,022. Please forward the following documents in one submittal by SggLember_11,2018 to my attention for Board of Public Works approval: 1) One (1) original of the Conti -act (enclosed); and 2) Certificate of Insurance naming the City of South Bend as, an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 925 1. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT SUZANNA M. FRITZHER0 FIAZABi-l"ni A. MA RADIK JAW',s A. MUE'LLER 'MERE'SE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO. Linda M. Martin, Clerk Board of Public Works FROM: Alicia Czarnecki SUBJECT: Award Project No. 116-111 Project Name; Angela Bridge Ligthing DATE: August 15, 2018 On August 14, 2018, the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows: Bidder Total Quote Amount 1. Martell Electric, LLC $49,022.00 All quotes were correct as read. I recommend award of a contract for Angela Bridge Lighting to the lowest responsive 1 responsible bidder, Martell Electric, LLC, in the amount of $49,022.00. Award of contract is subject to sufficient funding appropriated from COIT 1404-0602-431.31-06, Please call with your questions. M0 0 11 B I A 00013EUAM I rail g•I F PROJECT NAME: Angela Bridge Lighting PROJECT NO. 116-111 QUOTES DUE August 14,2018 at9:00 am (Must be completed for all qluotes. Please type or print) Date: August 14, 2018 Firm: Martell Electric, LLC Address: 4601 Cleveland Rd City/State/Zip: South Bend, IN 46628 Telephone Number: ( 574 ) 271-5000 Agent of Bidder (if Applicable]: Pursuant to notices given, the, undersigned offers to furnish labor and/or material necessary to complete the public works project of: Angela Bridge Lighting Project No. 116-111 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Ci!y.of South Bend, Department of Public Works and dated ] for the sum of (enter the Total Quote as shown on the Proposal) Forty -Nine Thousand Twenty -Two Dollars and No Cents ($ 49,022.00 (Enter Sum of Total Quote shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addenclums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend, If 7 quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. 111) M M. (Printed Name of Person ACCEPTANCE The above quote is accepted this 0- day of t 20 Subject to the following conditions: 137D 2 MOF Pq I WO KS 1-" JUI "OX 4) 1 4- --d-a—ryk Gild, President Elizabeth A. Maradik, Member Jamis A. Mueller, Member Suzanna Mi. Fritzberg, Member Th _her s J. [5orau, Me,mb r teM' Linda Mi. Martin, G16'r Version 10/3112017 Page - 8 Public Works Quote PROJECT NAME Angela Bridge Lighting PROJECT NO. 116-111 QUOTES DUE August 14,2018at9:00ann Item No, Description Quantity Unit Unit Price Total Amount 1 Maintenance of Traffic I LS 1,764.00 1,764,0,0 2 Mobilization and Demobilization 1 LS 882.00 882.00 3 4C / No. 4 Wire I LS 6,494.00 6,494.00 4 Conduit, PVC, 2 In., Schedule 80 100 LFT 32.50 3,250.00 5 Bridge Light with Pole, Furnished & lnstalied 6 EACH_ 4,758.00 28,548.00 6 Bridge Light with Pole, Furnished 2 EACH 4,042.00 8,084.00 Total Amount of Quote $ 49,022.00 Firm: Martell Electric, t LC Address: 4601 Cleveland Rd City/State/Zip: South Bend, IN 46628 Telephone Number: ( 574 ) 271-5000 Fax Ner-. ( 574 ) 271-5400 By ignature) jenif M. Brown- President (Printed Name of Person Signung) Version 10/31/2017 Page - 12 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 28th Day of August, 2018, by and between, Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 116-111 DESCRIPTION: ANGELA BRIDGE LIGHTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $49,022 FUNDING: COIT The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of August, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC Gary A. Gilot, President Suzanna M. Fritzberg, Member � Therese J. 15oraCMember Elizabeth A. Maradik, Member / ( 7--- Jadies A. Mueller, Member Attest: Linda M"Mar'gn, Clerk MARTELL ELECTRIC LLC Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 08/15/2018 Alicia Czarnecki Department Engineering ❑ Agreement ❑ Contract ❑ Proposal Lj Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control F] Other: Company or Vendor Name Martell Electric, LLC New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name _Angela Bridge Lighting Project Number 116-111 Funding Source COIT Account No. 404-0602-431.31-06 Amount $49,022.00 Terms of Contract Purpose/Description Provide and install Iights on the Angela Bridge ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment, E-Verifv. Iran, etc. Amount of 0 Increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Kara Boyles ® ❑ Alicia Czarnecki ❑ ❑