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Home My WebLink About02/26/07 Board of Public Works Regular Meeting Agenda 1. REVI EW OF MI N UTES A. February 8, 2007 and February 12, 2007. 2. OPENING OF BIDS A. South Well Field Treatment Plant Upgrade -Bid Package 1 B -Project No. 107-021 1. Water Works Revenue Bonds of 2006 B. Sewer Separation Cedar Street, Rockne Drive, and Madison Street - Project No. 105-011 1. 2007 Sewer Bond 3. AWARD BI D A. Edison Well #3a Replacement -Project No. 107-027 1. Peerless Midwest Inc. - $109,260.00 - 2006 WW Revenue Bond B. Procurement of Granular Activated Carbon Equipment - South Well Field Treatment Plant Update -Bid Package 1A -Project No. 107-021 1. Calgon Carbon Corporation - $307,600.00 - 2006 Water Revenue Bond 4. AWARD QUOTATION A. South Station Water Main Extension 1. $12,500.00 -Advanced Valve Technologies, LLC -Project Code 06W120 2. March 1, 2007 -April 30, 2007 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Twenty-five (25) More or Less, Electric Golf Carts -Park Department 1. Golf Course Non-Reverting Fund 6. REQUEST TO ADVERTISE -NOTIFICATION A. Annual CSO Public Notification 7. ACCEPT RECOMMENDATION FROM ENGINEERING OF PRE-QUALIFIERS A. Studebaker Corridor Area A Demolition Phase III and Studebaker Corridor Area A Demolition Phase IV -Project No. 107-024 and Project No. 107-028 1. Section 108 -Project Code J06 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Mishawaka Avenue Streetscapes - Michiana Contracting, Inc. -Project No. 106-048 1. Final Change Order -Decrease ($578.40) -General 2. Percent of This Decrease (0.53)% -Total Percent of Decrease (0.53)% 1 3. Original Contract $110,065.00 -New Contract $109,486.60 B. Edison Park Storm Sewer Separation - C Et E Excavating, Inc. -Project No. 105-009 1. Final Change Order No. 1 -Increase $9,611.30 -Sewer Bond 2. Percent of This Increase 0.71 % -Total Percent of Increase 0.71 3. Original Contract $1,353,860.05 -New Contract $1,363,471.35 9. PROJECT COMPLETION AFFIDAVIT A. Parking Garage No. One at Main and Colfax - Kaser-Spraker Construction, Inc. - Project No. 105-076 1. Original Contract $1,102,475.00 -New Contract $1,033,767.00 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement and Addendum C -Administrative Service Agreement (Workers Compensation) - JWF Specialty Company 1. $65, 000.00 -Fund 226 2. JWF Specialty Company, Inc changed to ONB Benefits Administration, LLC, d/b/a J.W.F. Specialty Company, an Indiana Limited Liability 3. January 1, 2007 -December 31, 2008 B. Proposal Renewal -Office Equipment Maintenance Insurance Policy -Specialty Underwriters LLC 1. $38,571.00 -User Department -Operating Budget 2. January 1, 2007 -December 31, 2007 C. Quotation -Maintenance for ESRI Software -ESRI 1. $29,200.00 -General Operating Funds 2. April 1, 2007 -March 31, 2008 D. Proposal -Resolving Sewer Odor Source -Environmental Management Consulting 1. $17, 000.00 -Sewage Works 0 Et M 2. March 1, 2007 -July 15, 2007 E. Proposal -Construction Bid Drawings for Required Closure of Lagoon #4 at Organic Resources -Hull Et Associates 1. $14,600.00 -Fund 641 Engineering 2. February 26, 2007 -February 26, 2008 F. Agreement -South Bend Bridge Beautification -Permission to Enhance Railroad Bridges at 600 Block of South Michigan Street and South Main Street -Norfolk Southern Railway Co. G. Proposal -Services Relating to Issuance of Sewage Works Revenue Bonds -Baker Et Daniels, LLP 1. Not to Exceed $19, 500.00 -FUNDING 2. TIME CONSTRAINT H. Addendum - CSO Embedded Sensor Project -Malcolm Pirnie, Inc. 1. Increase of $192, 900.00 -New Agreement Total $272, 800.00 -FUNDING 2. TIME CONSTRAINT I. Proposal -Envelope Printing -Corporate Graphic Solutions 1. $21,429.00 -Departmental Budget 2. March 1, 2007 -December 31, 2007 J. Contract - SWMM Model Training -Greeley and Hansen 1. Not to Exceed $4,000.00 -Wastewater Training K. Maintenance Agreement - HVAC Service -Morris Performing Arts Center - OJS Building Services, Inc. / Li nc Services 2 1. $40,665.00 -Department Budget 2. March 1, 2007 -February 29, 2008 L. Contract -Uniform Rental - Cintas Corporation 1. $17,293.00 -Department Budget 2. December 11, 2006 -December 10, 2010 M. Contract Extension 4 -Armored Transport Service for Water Works Customer Service Center -United Armored Services 1. $3,780.00 -Water Works Fund 620 2. March 8, 2007 -March 7, 2008 N. Agreement Extension 4 -System and Program Purchase Agreement - Creditron Corporation 1. $9,239.05 -Water Works Fund 620 2. March 1, 2007 -February 28, 2008 0. Agreement -Joint Funding for the Study of Observation Wells Located in Northeast St. Joseph County - US Department of the Interior 1. $2,250.00 -Water Fund 620 2. February 1, 2007 -September 30, 2007 P. Agreement -Environmental Services for Creation of Bid Documents and Project Oversight for Studebaker Area A Demolition Phase 3 -Weaver Boos Consultants, LLC 1. $115, 505.00 -Section 108 2. February 27, 2007 to May 31, 2008 Q. Agreement -Authorizing the Board of Public Works to Act as Agent on Behalf of the Redevelopment Commission Relating to The All American Plaza Project -Michigan Street, LLC 11. RESOLUTION N0. 07-2007 -RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS APPROVING AND AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT BY AND BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS RELATING TO THE ALL AMERICAN PLAZA PROJECT 12. RESOLUTION N0.06-2007 - DISPOSAL OF CITY-OWNED PROPERTY A. Fire Department Helmet and Boots 13. RESOLUTION N0.08-2007 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY A. Computers, Monitors, Miscellaneous 14. UNIFORM CONFLICT OF INTEREST DISCLOSURE STATEMENT 1. Cynthia Williams 15. RECOMMENDATIONS A. Acquire City Property - 1220 Jefferson Blvd and 1216 Jefferson Blvd. -Habitat for Humanity Partner Family 1. See Recommendations B. To Encroach Onto Public Right-Of-Way -Installation of Sign -Southeast Corner of Bartlett Street and Lafayette Street -Memorial Hospital 1. Favorable Recommendations 3 C. To Encroach Onto Public Right-Of-Way -Installation of Sign -Northeast Corner of Bartlett Street and Main Street -Memorial Hospital 1. Favorable Recommendations D. To Encroach Onto Public Right-Of-Way -Installation of Sign -Southwest Corner of Bartlett Street and Main Street -Memorial Hospital 1. Favorable Recommendations E. License Application -Renewal -Public Parking Facility 1. 307-311 West Washington Street -The Cathedral Church of St. James, Inc. 2. Favorable Recommendations F. Procession -Sunburst Marathon 1. June 1 Et June 2, 2007 2. Favorable Recommendations G. Street Vacation -Maplewood Avenue from New Voorde Drive going North Approximately 470 Feet; and, Knoblock Street between New Voorde Drive and Progress Drive 1. See Recommendations 16. LIFT STATION RECOMMENDATION -DIVISION OF ENVIRONMENTAL SERVICES A. Division of Environmental Services to Accept the Daily Operation and Maintenance for the Fernwood Lift Station 17. CONSTRUCTION EASEMENTS UTILITY EASEMENT/AGREEMENT A. Erskine Commons Shopping Center - Danch Harner 18. DISTRIBUTION EASEMENT -FIRE STATION #2 A. Indiana Michigan Power Company -Electricity for Transformer B. $1.00 19. OCCUPANCY IN RIGHT-OF WAY A. South Bend Clinic Addition and Related Parking Structures 1. Sidewalk along North Side of Colfax Avenue between Edmond Court and Eddy Street and Portions of the North end of Frances Street 2. March, 2007 -July, 2008 20. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Engineering B. Central Services 21. BONDS A. Excavation Bonds 1. Kreager Brothers Excavating, Inc. -Approved February 13, 2007, Resolution No. 100-2000 2. K-Fex, Inc. -Approved February 8, 2007, Pursuant to Resolution No. 3. Boart Longyear Company -Release B. License or Permit Bond 1. Marshall Erdman Et Associates, Inc 22. CLAIMS A. City of South Bend Pursuant to 100-2000 4 B. st. Joseph County Housing Consortium 23. PRIVILEGE OF THE FLOOR 24. ADJOURNMENT