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Home My WebLink About08-15-2011 Minutes- Revised SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING AUGUST 15, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday August 15, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Mr. Robert Goodrich,Vice President Dr. Thomas Kelly Park Board members absent were as follows: Mr. Garrett Mullins Staff members present: Bill Carleton,Fiscal Officer;Betsy Harriman,Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Terry DeRosa,Zoo Director;Richard Payton,Development Director; Mike Dyszkiewicz,Maintenance Superintendent; Thomas Bodnar,Park Board Attorney I. The meeting was called to order by Board President Robert Henry at 4:04 p.m. II. The first order of business was the interviewing of interested citizens. 1. Mr. Leonard Griimnel, 1919 S. Carlisle St., South Bend, IN,read a statement in rebuttal to the Park Board's letter to the South Bend Tribune regarding the Board's concern with the recently enacted Senate Bill 292 that overrides restrictions on the carrying of firearms in public areas. 2. Ms. Lyn Kachmarik of the South Bend Silver Hawks reported that the new stadium upgrades were dedicated. A softball game between the South Bend Fire and Police Departments was held. They are very pleased with the improvements. She feels the stadium is becoming a year around facility. Attendance is behind last year due to the weather in the early spring. She hopes to make up attendance because they have more games in August this year. She thanked the Board for the use of park facilities during the Urban Adventure event. 3. Ms. Rachel the Special Events Coordinator for the Zoological Society reported that the recent Zoo Do event was very successful with over 100 people in attendance. Zoo Brew will be held September 10 from 7-10 pm. Half the tickets are sold at this point. Train and butterfly attendance are up despite the hot weather. 3. Mr. Meyer Blatt, 813 Berlin St.,Mishawaka, IN, spoke in opposition to the Board's position on SB 292. III. The next order of business was unfinished business. - - I - - 1. Opening of Quotes for Potawatomi Park Project-Michael Bultinck Mr. Bultinck of Lehman and Lehman, Inc., submitted four quotes. All were opened and read aloud. See attached quote tabulation. Mr. Bultinck requested that he be allowed to review the quotes with Parks' staff and return with a recommendation at the next meeting. Dr. Kelly made this motion and Mr. Goodrich seconded it. The motion was passed. IV. The next order of business was new business. 1. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Rum Village Disc Golf Tournament- October 1. 2011 -Notre Dame Disc Golf Club b. Press-Ganey Picnic-Howard Park- September 29, 2011 c. Angel of Hope Ride -Pinhook Park-August 20, 2011 d. Eric Gillon-Muessel Park event- September 15, 2011 Ms. Harriman recommended a,b, and c be approved. Mr. Gillon was not present to make a presentation regarding event d. Mr. Goodrich made the motion to approve the above request and it was seconded by Dr. Kelly. The motion was approved. 2. Request to Contract with Lehman and Lehman, Inc. for Miracle Park Planning and Study-Bill Schalliol Mr. Schalliol requested the Board approve a contract with Lehman and Lehman, Inc. for the first phase of Miracle Park planning. It would do date resources collection, feasibility project, site analysis, and a preliminary market assessment. The cost of this first step is $58,500. A report would be presented at the next meeting. Funding was approved by the Common Council last week. Director St. Clair sent a letter to the Board giving his support to this contract. Mr. Goodrich made a motion to approve this contract in the amount of$58,500 with Lehman and Lehman, Inc. subject to meeting the e-verify requirements. Dr. Kelly seconded the motion and it was passed. 3. Request to Rescind Sale of Fredrickson Park Land Parcel and Acceptance of New Bids- Thomas Bodnar Mr. Bodnar requested that the Board rescind the offer from the Department of Transportation for land in Fredrickson Park. They originally wanted to purchase 0.086 acres of land for a right of way. After checking,they decided they needed only 0.037 acres. Therefore,the offer of$1,900 was rescinded and their offer is $810. Dr. Kelly made a motion to rescind the first offer and accept the second offer of$810 for 0.037 acre, as set forth in resolution 2011-9. Mr. Goodrich seconded the motion and it was passed. V. Approval of Minutes Mr. Goodrich made a motion to approve the minutes of the regular Board meeting held on July 18, 2011 and special meetings held on July 22, 2011 and August 1,2011 as mailed. The motion was seconded by Dr. Kelly and approved. VI. Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for July 2010 totaling $1,052,198.72. It was seconded by Dr. Kelly. There being no further discussion,the motion was passed. VII. Comments by Bill Carleton,Director of Finance Mr. Carleton addressed the Board and gave them an update on the 2012 budget. He and Director St. Clair will be meeting with the Mayor and Controller soon and with the Council by the end of the month. VIII. Comments by the Golf Operations Director 1. Mr.Nowacki commented that because of the high temperatures and humidity,turf diseases are on the increase. 2. The bunker renovation project will start next Monday. 3. Due to the high heat,the Junior Tour was also shortened by one week and some rounds were only nine holes. 4. The 18`s Superintendent's Outing was successful. Forty teams signed up to play. IX. Comments by the Maintenance Superintendent 1. Mr. Dyszkiewicz commented that a driving path in LaSalle Park to the pavilion to allow cars to unload. 2. At the Chris Wilson Pavilion,new sidewalks have been installed. 3. Energy audits are being conducted at our facilities to measure our efficiency in heating and cooling as well as lighting. 4. The improvements at the Conservatory are moving forward. 5. Tennis courts at King Center are being converted to basketball courts. 6. The lights at Boland Park have not been delivered for installation. They are expected in the next week. X. Comments by the Development Director 1. Ms. O'Connor informed the Board that Mr. Payton asked her to let them know that the Healthy Communities project will start next week. 2. The Activity Guide is finished and will be delivered to the schools next week. 3. The next Park Foundation Board will be held next week. XI. Comments by Recreation Director - -3 - - 1. Ms. O'Connor informed the Board that most summer programs are done. 2. Fall softball started begins this week. 3. Flag football will begin August 27. 4. The Men's Major national tournament was held two weeks ago at Belleville. Thirteen teams participated. Due to inclement weather, co-champions were named. S.The Concert Series at the East Race ended yesterday,but the series at Potawatomi will continue through the month. 6. The Celtic fest will be held at Howard Park Labor Day weekend. XII. Comments by the Zoo Director 1. Director DeRosa reports that the first payroll on the new computer based system went well. Fiber lines will be installed to other areas of the Zoo. 2. A new hand washing station has been built in Zoo Farm to accommodate more patrons. 3. AEP would like access to a transformer in the northeast corner of the Zoo. They have been looking to put in a road to it. 4. A broken water line in the middle of the Zoo has been repaired. 5. They are looking forward to winter projects and are prioritizing them. Dr. Kelly asked about the progress of the memorandum of understanding. Mr. DeRosa said he had not heard anything from the Zoological Society. XIII. There being no more business to come before the Board the meeting adjourned at 5:23 p.m. The next regular meeting will be held September 19, 2011 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary ) . } ■ • \. ! § ( § § ) ! § § r | ] [ / �; . 2 . : IA 9 § § . : ! - to-T \ � e - a @ _- �, r \ ( ) \ 0 i ) | # ) ` & 7 ;; kgeR /! [ a • /� / R ` / I �t it ) ) - s -