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junq oql ui uzagl o nld of paploap Xagl spun] Iunx2 agI p3At33ax XIaloos aqI Uagm palou aqS •-)lueq oql ui axn spun) aqI palels xallalsoH 'sW Gspunj oql jo uotssossod ul oxn Xagl,ll ,�IalooS leotunlog `x0ll3ls0H oulxaglna Msn off 'slxom It moq pouollsanb pun Injdloq si Iunxo aqI palms Iopo ..,W ,XIoloos lnaluelog oql gBnoxgl panla33x sluex'B snotxnA gurpnloui `paloSpnq sl 00'000100Z`I$ jo lunatxte agl ui �?ulpunj palou ll-X 'xW xapplg algtsuodsax puu aAlsuodsax Isamol agI snm SJuM vogo-1 PUB pantaoax axam splq (9) xis Iegl palms `axnloallgoxV I!N `ill fo:10 'xl�i 'Xluo piq osnq oql sl golgm `00'OOO`08l`T$jo Iunour� aqI ul `LI99tr nuelpul `puag glnoS `loans soouexd glnoS to{, `uotlexodToo XxuoH Ixago�l oql xapplq olglsuodsax put aAlsuodsax Isamol aqI of a3exluoo aql pxemn pxnog aqI legl papuowwooax itax lI -xw `splq asool 2uimarAax xalJV •looloxd poouaxajax anoge aqI xoj pouodo puu paAlaoax axam splq I 10 `tZ xagol3O uo Iegl pxnog aqI pasinpn `OUlxaaui�3Ug `llaxlll'I IjuD -jW .LION 990-I IT 'ON JD fO2ld- JKingOwn QNV NOIZIQQH ,&NO.LVANUSNOO IInIO.LVAI,VI.Od — lDV-djNOD 3AO2IddV GXV QIg GXVAkV jvIS ,�Ilo Xq pun ollgnd aqI Sq paluasaxd swoll jo npuoBv pasodoxd e grim pxnog oql paluasaxd `urlxel�ll W upul"I `NxalD glom ollgnd Jo pxnog 'auaaxr�} IXxagO XauxollV pxnog sum Iuasaxd oslV 'Iuosaxd TiaxllKI 'Cl ISUO p� sal g pleuoQ sxagwoNl pxnog gllm joIlD 'V XxeO luaplsaxd pxnog�q `I IOZ `£ xaquuanotq`Xvpsxngj Uo 'ut•n S£:oI It' p0u3AU03 sem sNxorn 3tlgnd Jo pxnog oql Jo uolssaS maIAa�l npua'9V agZ £S£ i I0Z £ 2Ig9WaAON NOISSFIS AIHlAaH VQNHDV AGENDA REVIEW SESSION NOVEMBER 3, 2011 354 Mr. Robert Nichols, Engineering, stated that Amano McGann doesn't appear to be the low bidder on this project, but when you add in the warranty, they are. Mr. Phil Custard, Purchasing, noted they included a two (2) year warranty for free and if the other bidder's warranty is added to their bid, they become higher. Ms. Greene stated her concern is that we aren't awarding to the lowest bidder because we didn't call for a two year warranty in the specs. Mr. Nichols stated he would review the specs before the meeting on Monday and confirm whether a warranty was called for. - Award Quotation—Douglas Road Bus Shelter at Marketplace Drive Mr. Nichols stated there is some question whether TRANSPO will be including this route in their bus route anymore. Mr. Inks requested Mr. Nichols get an email confirmation from TRANSPO that this route will continue to be used before the Board awards this quotation on Monday. - Extend Bid Award— Street Material Bid Mr. Rob Nichols, Engineering, stated the Street Department is requesting to extend its slag sand street material with The Levy Company and No. 24 sand with Rieth-Riley. He noted these were the prices bid and awarded in 2008 that have been extended since then. Ms. Greene asked to make sure there is documentation in the Board's file of confirmed prices. Mr. Gilot added that Mr. Nichols should prepare specs for next year and go out for bid. He noted this is the fifth year of the extension. - Monthly Report of Operations Mr. Dave Tungate, Water Works, presented his division's monthly report of operations. Mr. Tungate noted that Water Works is up 2000 customers this year from last year due to their new shut-off policy. He noted with their new policy, offering payment options, fewer customers are being shut off. - Contract Extension—Ductile Iron Pipe Mr. Tungate stated he is requesting to extend his contract with Underground Pipe and Valve for the purchase of pipes another year. He noted they have offered to extend their current bid prices with a 5% increase versus the current market rate of a 12.96% increase of the City's current price, so it is a great savings to the City. - Professional Services Agreement—Indiana Paging Network Mr. Dave Tungate, Water Works, stated this answering service is for the on-call phone. He noted the Water Department averages about 1000 calls in the winter. The current phone doesn't have voice mail, and doesn't receive all of the calls. This is a professional answering service that will answer and relay messages to the Water Works staff. He noted they will buy minutes, much like a cell phone contract. Mr. Gilot questioned whether they would be okay with a not-to-exceed amount of$6,000.00. He noted going by the high-end monthly charge of $600.00 that would total $7,200.00 per year. Mr. Tungate stated that amount is sufficient due to some months being much lower. - Bid Award Recommendation— 717 E. LaSalle Avenue Ms. Greene informed the Board that the role of this Board was to accept all bids on the above property. Based on the Court's ruling on this property, the Board now needs to reject all bids and return the bid bonds. She stated there is still an appeal period and she is not sure what the next step will be by the courts. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business carne before the Board. The meeting adjourned at 11:52 a.m. BOARD OF PUBLIC WORKS 4_4 b Gary`A. Gilot, President-2 f 4Dnal d E Carl P. Littrell, Member ATTEST: �` lida M. 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S21NIOr *V*M 00'880`S I$ aNual l maid lu ON Iuox,I Z I, 00'OLZ`£$ a}IuaH iioliH Ou?IsnH «t,£ Z £ 00't9L`t1$ aluOH mold OuiAk Z Z 001,L01$ a�luaH SlquTassV Apogxapun Z i goeg Z xoI TeI°.I, o saoixd Itun =jojnj0vjnutw umll '(I6 •Isg N ivall QIg poulwgns sem puog pig (%0i)luaoxad uol •Z pall?iugnS sem slonpoxd KipLmo j xa slonpoxd IoolS saielS paliun jo asn jo uoil>?Iltuga S �liligi ilg puu sxolo' iuoj x0I luaui u w0D uo?I'eu?wusi(-uON `uO'11?09ixaA lum oldwd `IiA,pijjV IummclaQ-uON `IiAepI V uoisnll°a-uoN s,xalot?xluoD T uollxeD ugor uW :�q pm2is sem p?g £9S9p eueipul `rllnowXId Amg21H uloouI'l IsOAl 99ti9I *3KI 'O Alkdlf1 d "JHJLHON :peax XIoilgnd pue pouodo axam sp?q 2uimoll°.I aqj •IuaiogIns oq of punol axam ilotgm `smoN XjunoD-yI agl pue oungp I, puag illnoS aill ui azmoN jo uoiluo?Ignd jo s•Iowd paxapual NxalD ails 'luauidTnba paouaxaJax anoq-P aril 10I Spiq paleas jo Ouiuodo pun OuTAMOax xOI las alep gill SUAm siilI IVIIdVO 13INIS 110-6) }Iaf IN L g'IXV WF[(j HIV L 2I01 LNgWdlfl g .r O'1cf A ONS UH/AFIN 60 SSTI UO HHO— I T I0Z Z —0A AI – SQIg J JNINgdO •panoxddu axam `I IOZ `I£ xagoloO pue `tZ xaq°lo0 `OZ xogolo0 uo plan pxeog aql jo SuilooW suzrela pine 2ui100IN xelndia-1 `uOTSSaS maTAOU-epuaBV aili jo soinuiuT aill p:DuXB0 put, Sjul uW Cq papuooas `llaxili7 -.iW Xq apeux uoilow v uodn JMEM-dW SIlOIAg2Id AO SIJ INIK FIAOdddV •au:)OID IXxailD XauxollV pxeog s-um luosaxd oslV •luasaxd llaxllTrl •d IT D pie sPl -g pleuoQ snqu-mW pxeog ilI?m lol!q •V X.1-pD luap?said pjuog Xq `I IOZ `L xaqu 3AON `"puOW uo 'Tu't' 9£:6 W pauanuoo S>;m SjxoAk oilgnd Io pxe09 aqi jo Ouilaauz xelnSax 3T41 SS£ i IOZ L 2IggMAON ONI LHF[ I WV'IfjD" REGULAR MEETING NOVEMBER 7, 2011 356 OPEN AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- Counnty News, which were found to be sufficient. The following bids were opened and publicly read: BID: Vehicle Bulldog Halton L. Indiana Paul 1. Terry's Brent No. Make & Year Auto West Auto Parts Walters Auto Osenbaugh Model Parts Salvage Green Saab 1 9000 CSE 1993 $405.00 $376.50 $200.00 $212.00 $251.00 Black Nissan 2 Sentra 1996 $405.00 $376.50 $200.00 $203.00 $251.00 Green Buick 3 Skylark 1995 $405.00 $376.50 $200.00 $201.00 $251.00 Silver Pontiac 4 Fiero 1985 $250.00 $376.50 $200.00 5200.00 $251.00 Black Geo 51 Prizm 1995 $405.00 $234.50 $200.00 $202.00 $251.00 White Ford 6 Focus 2001 $405.00 $610.00 $402.50 $700.00 $475.00 $251.00 Red Mercury 71 Cougar 1993 $405.00 $376.50 $200.00 $204.00 $251.00 Silver Honda 8 Civic 1997 $405.00 $376.50 $200.00 $318.00 $251.00 Red Saturn 9 2 Dr. 1999 $405.00 $376.50 $200.00 $376.00 $251.00 Silver Pontiac 10 Grand Am 1999 $405.00 $430.00 $376.50 $200.00 $365.00 $251.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Kids were referred to Code Enforcement for review and recommendation. After review, Ms. Cathy Eli, Code Enforcement, recommended the awards to the highest responsive and responsible bidders as shown above in bold. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Inks seconded the motion, which carried. OPENING TO .. QUOTATIONS AO L TI NS - AST BANK TRAIL WALKWAY PILING REPAIRS - COLFAX . _PROJECT NO. 111-050 (PARK DEPT.) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, Indiana 46624 Quote was signed by: Mr. Paul Fallon Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted BID: $39,800.00 SELGE CONSTRUCTION CO. 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Therefore, Mr. Gilot made a motion to table the bid award extensions. Mr. Inks seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 — EAST BANK STORM SEWER SEPARATION PHASE 1B —PROJECT NO. 109-070B (2011 SEWER BOND, Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Selge Construction Co., Inc., 2833 South 11th Street, Niles, Michigan 49120, indicating the Contract amount be increased by $171,676.85 for a modified contract sum, including this Change Order, in the amount of$2,213,483.57. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 —COVELESKI STADIUM IMPROVEMENTS —MAIN CONCOURSE RENOVATION—PROJECT NO. 111-005C Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Larson-Danielson Construction Co., 302 Tyler Street, LaPorte, Indiana 46305, indicating the Contract amount be increased by $12,772.17 for a modified contract sum, including this Change Order, in the amount of $2,813,214.17. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 -- IGNITION PARK DEMOLITIONS PHASE 1 PROJECT_NO. 11„1-035(AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Jackson Demolition Services, 1674 N 750 W. Rochester, Indiana 46975, indicating the contract completion date be extended by four (4) days to November 5, 2011. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — IGNITION PARK DEMOLITIONS PHASE I PROJECT NO, 111-03 5 (AEDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Jackson Demolition Services, 1674 N 750 W. Rochester, Indiana 46975, indicating the Contract amount be increased by $3,500.00 for a modified Contract sum, including this Change Order, in the amount of$279,000.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried,the Change Order was approved. APPROVE CHANGE_ ORDER NO. 1 (FINAL) AND PROJECT_COMPLETION AFFIDAVIT —DEMOLITION OF FORMER CJ'S PUB AND DOCTOR'S OFFICE BUILDING—PROJECT NO. 111-042�MEDICAL TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of Torok Excavating & Demolition, 825 South Fellows Street, South Bend, Indiana 46601, indicating the contract amount be decreased by $8,000.00 for a modified contract sum, including this Change Order, of$69,298.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $69,298.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — IGNITION PARK PHASE IA, INFRASTRUCTURE—PROJECT NO. 111-073 (AEDA TIF) In a memorandum to the Board, Mr. Robert Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. ADOPT RESOLUTION NO. 69-2011 -- A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRADE-IN OF EQUIPMENT Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 69-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRADE-IN OF EQUIPMENT `popualul sUm 11 golgm xoT osodxnd ail xoj lUun si golgm pun �l!D aip Xq papaau x32uol ou sl gorgm iWadoad lvuosxad To lnsodslp .ioj axnpaooxd sagsggnlsa pun sliuuod I-ZZ-ZZ-S 'a-I `S'U-d'HA1 puu `l3ulpunls POGO ul 011131 lllm ag ingl pauluualap sng puag glnOS JO Ella ail JO XlaTnS arignd Io px�og ail put? `aalnias To sxBaX (1,Z) xnoj-Xluoml uvgl axoul xaljn luaLup?do(l aoilod puag ilnOS agl uzoxT `1 IOZ `8Z xagOloO uo paxrlaa NJdfl XV NNalf) NV W-10 `SVg2IgHA1 Pule :puag glnoS Jo X110 agI of InTasn xafuol ou pue Xlxadoxd snldins si SuipuL'ls POOR ul saxilax Oilm xaai,Ijo aollod L,To uurapls a11l lvgl auluzxalap of puag glnoS jo X11D agl jo slxoM ollgnd To px-vog oql salnput Tu golulm 88-LVSL 'ON aauWuipx0 `8861 '11 Xii?nu-er uo popuowu s- possud puag 11lnoS jo Xllj aull To Ilounoo uouimo0 agl `SV92IgHA, pun :puag ullnoSTo '410 agl Xq poumo flxadoxd Inuosxad pup I-uax lln `solnlvls uu-elpul gllm aou-upx000, ui To asodsip pue `jo asn `To loxluoo `To Spolsno OAvg of Xjnp pure lgdlx agl puag ullnoS jo X110 aglTo s)IxoAl o1lqnd,IO pxnog ail saA? 1-9-6-9£ 'O'I `SVJU9HA1 Al,ddd02Id SfirliNf1S Ao 'lVSOdSIQ dH1 HOA SxHom 3I1S11d Ao GHVOS VNVl(lNI `QNag H.ILflOS d0 A LI3 dHI d0 NoliLfI'IOSaH V i I OZ-OL 'ON N0l Lfl'IOSjW :slxom ollgnd JO pxeog agl Xq paldopt, sum uoYlnlosa21 fulmolloT 0111 ipalxxno pugs I xW q papu000s Ilaxll!-1 -.TW �q apnui uoilouu n uod fl AlXgdMid SfI'IdHfIS d0 'lVSOdSIQ gH,I dOJ MOM OPlgfld JO (MV0 VNVIQNI QN IU H LI IOS d0 AZID gHI JO NOI Lfl'IOSg2I V — 1 I OZ-OL 'ON NO11flIOSAN ZdOQV �IJOID ,ulljt,N epun/s :ISFUIV Ilaxlll7 ReD Is SNUI pinuoQ/s lol1J XxB0 /s SNWOAI OI Tgfld 30 CMVOg QN3g H100S d0 A.LIO I IOZ xaquuanoNTo MVP TL slgl Qg.LdOQV •anoq-e paleoipul su luauzdinba agl jo puag ullnoS jo X110 agl/�q apExl agl puag glnoS Io SID OT To sNJOAk 311gnd JO Pxmog agl Xq QgA'IOSJN LI gg `9X0392IgHL AWN 'paxisap sl anJEA xalnax5 xo Imba Jo pu-e axnleu ui xelluxis si lvgl luauidmbo iol luouadmba anogn ail jo puag ilnoS jo X110 puag glnoS agl Xq opi?xl agl `luawdinbo sigl jo paou ul si puag 141noS jo Xlio all SVg 9HA1 sluawpudaQ palxossV woxl luacudlnbg ouog&j;)j palxossV pue `puag illnoS jo Xllo ail ul asn xoT pallns n'�uol ou pu-e popualul sum ll asodxnd ...._..:.::. all xoT ligun si golim luauudinba 2iuimollo3 3111 sumo puag glnOS Jo X110 agl `SVgWFIHA1 pun `.papualul snm si golgnn xoT asodxnd ails xoj lidun si xo papaau xa$uoI ou oq of powoop si ingl klxadoxd To osodslp oslu Xt?ux pxuog ails £-ZZ-ZZ-S § opoo 'puI gllm aouupx000n ul `SVg2IJHAk pu-P °Xlxadoxd mou jo os-e11oxnd ail To lard su axnl-eu xnlluxls-e jo �lxodold a ul�goxa zo apuxl 'C'Pux px'eog 0111 `6-I I-I-9£ § aPOD 'puI 11llm as mpx000u ul `SVg2IgHA1 `£-9-6-9£ § aPOO 'puI luensxnd (,iPxeog„) s)lxoA& oilgndJO pxMog slt ul palsaA sl �lxadoxd poumo-XliO to loxluoo put, Xpoisno `axeo agl `SVMl9Hm' 69£ I I0Z L 2IHRWaAON ON11UH N WVZfIDHX REGULAR MEETING NOVEMBER 7 2011 360 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49981, Model No. P229, a 40-caliber Sig-Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 7th Day of November 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Donald Inks s/Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 71-2011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 71-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: OBSOLETE INFORMATION TECHNOLOGIES COMPUTERS, MONITORS, PRINTERS AND MISCELLANEOUS EQUIPMENT WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 7th day of November 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot sl Donald Inks s/Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 72-2011 — ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND DEPARTMENT OF REDEVELOPMENT .................. 1011-D X-'LD/s S,NXOAk D1,19fid do crdvoq GNag H1.110S d0 AM ilinoS =PJPAQJnOa uOsJa Of MAN JJ LZZ '2uipllng 099V vueTpul 1puOq XlD-XlunOD SOLI It' 'I I OZ 'L ioqW;3AON UO pjalq RU131pul 'PuOg 'qlnOS JO X113 ,3114 jo sjioM oilqnd jo piuog Qiq.1 jo Oulloow p 1-u GaJLJOUV 'gums Oql 2ujrajjo papj000i Xjnp 0n spoop 1pun QATJOOJJa oq jou ITtiqs kpodolj 3111 JOJaJsuuJlNl 'uolssluxwooaqijouoilnlosoixel!mis �ll-ellutlsqnsejouoildop-eoql uodn puu pxOs Z)ql Xq uoildop-e sil uodn looijo puu ooioj llnj ut ;Dq lluqs uotinjosnd sl'41 E s'T X4 POOUaPIAO suoll!puOD puu SuLml aqj of jumsind `pi,cog Qqj jo juglul Pqj joajjv 01 �Jvss000u sluomoop Xue Su"InOOX0 ul pxuog oqi jo jl-eqoq UO lot, 01 poziJot[Inu puu poluiodde si 'p-luos oqj jo nqmaw -e IsNul pluuoC[ z -poldon-e PUP PaAojdd-e 's i �qojaq puL, 'oq TI-eqs slioAk oilqnd JO P. 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ADOPT RESOLUTION NO. 73-2011 - AUTHORIZING EXECUTION OF DOCUMENTS REPLATTING/REZONING PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 73-2011 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING EXECUTION OF DOCUMENTS REPLATTING/REZONING PROPERTY WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City owns property located in the Triangle Neighborhood, in the City of South Bend, Indiana; and WHEREAS,the City has determined that it would be in the best interests of the residents of the City of South Bend to replat and/or rezone the property located in the Triangle Neighborhood; and WHEREAS, the Board desires to appoint Donald Inks as its representative for the purpose of signing any necessary documents to effect the replat and/or rezone of the property owned by the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. 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APPROVAL OF LICENSE APPLICATION RENEWAL FOR PUBLIC PARKING FACILITIES Mr. Gilot stated that the Board is in receipt of a License Application renewal for AMPCO System Parking for parking facilities located at: 0 111 South Michigan 0 123 North Main Street 0 123 North St. Joseph Street 0 226 South Main Street 0 322 South Lafayette Boulevard 0 211 North Lafayette Boulevard 0 117 South William Street 0 126 North Main Street 0 121 East Wayne Street 0 225 South Main Street 0 121 South St. Joseph Street Favorable recommendations were received from Code Enforcement, Fire Department and Community and Economic Development. Engineering stated that a repair needs to be trade on the sidewalk at the hand hole at the 121 East Wayne Street lot and the uneven sidewalk and concave caps need to be repaired at 121 South St. Joseph. Mr. Littrell noted these repairs were never made from the prior year. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application Renewal was approved subject to the trip hazards being repaired. Mr. Gilot stated if the repairs are not done, the business owner needs to be cited. He added if they still aren't repaired, the City will need to make the repairs and get reimbursed from the property owner. He noted a lien may need to be placed on the owner's property. APPROVAL OF APPLICATION FOR RENEWAL OF TRANSIENT MERCHANT LICENSE Mr. Gilot stated that the Board is in receipt of an application from Downtown South Bend, Inc., on behalf of several merchants for a renewal of their blanket license for the yearly downtown "pop-up" shops located at 122, 132, 140 and 123 South Michigan Street during the holiday season. Favorable recommendations were received from the Building Department, Fire Department and Police Department. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the renewal of the License Application was approved. APPROVAL OF 2012 BOARD OF PUBLIC WORKS SCHEDULE Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the following 2012 Board of Public Works Regular Meeting and Claims Review Schedules were approved: Location: Board of Public Works Meeting Room 1308 County-City Building South Bend, Indiana 46601 Agenda Items Due Agenda Review Meetings Regular Meeting Tuesdays, 12:00 p.m. Thursdays, 10:30 a.m. Mondays, 9:30 a.m. January 3 January 5 January 9 January 17 1 January 19 January 23 February 7 February 9 February 13 February 21 February 23 February 27 ou Sutaq axaq j uosixBdwo3 P xoI saptnoxd puu giuoul gat3a xoj sluaptoo-e pun satxnCut iaagax sliodax asagy •Ixoda'l XIalt?S xagolo0 xtagi poiltiugns ost-P Outxaautgug '1 I OZ xaquxaldoS xoj sixoda-d SIaj-eS XIgluoLU antloodsax xtagl palituzgns Outxamoug pup qxoAk xz),uM jo uotstntQ agl, IS N 40A1 DI'Igfld d0 IML1Y\MlVdaG— SINodg2I A.Lgays do JNT'IIi 'palg pur poldaao-c see,ixodax ,Clgluom aqI pa txxuo put, llax ii1-1 .iW �q papuoaas IoltJ • W �q apau uotiow ie Uodn `uotssnosip xaglxnl ou 2utag axagd •I IOZ xaquaidaS Io giuow oqz xoj sixobW aaunUxolxad pu XIgiuoN sit paltuxgns slxoAk Io uotstnTa au ONM DI'Iglld g0 INHININWRI — SINOddZI F[Uf1SVRIN 30NVMOMd QNV A'IHINOYII d0 ONI'II.I •patxxro gatgnn `uotloLU agI papuoaas Ilaxlltrl -JW -panoxddv oq IuasuoD oqj I-egl uotlouz n apuuz slul •xW `axolaxagZ •puag glnoS jo �Ita agl �q Xindoxd agi jo uotluxauu-e axninl xo futpuod We asoddo xo Isumop of-exlsuoLu 0-1 of Ig�tx llU pLtL' Xue aMalax pug ant em gaxngj agi jo santlL'lU2saxdax `(00-96ZZ I-I Z #X;)N)L'Untpul `puag glnoS `pno2l uostpg 01 SqZ is ,�Ixadoxd paauaxaJax aAogi3 agI of aatnxas xamas XxL' IUM aplAwd of `XIID agi jo Luals,Cs lomos XmITUt'S atlgnd oiut dnI of uatsstuuod xoI uotltxaptsuoa ut 1pgl salnatput Iuasuo0 ;)q,,, 'gZ99'b nutpul `p `puag Ulnas eo'l uostpg 01 S9Z `g3xng0 Istpoglaw paltUf 13IatpX-1 Xq Pailtutgns se aivxisuouza-1 of Ig'BtW Io xantIJI�\ pug uotlnxauuV oI IuasuoD u jo idtaaax ut st pxnog agl legl pal-els Iollo .,W 2IgrngS —QV0N N0S1(Ig 01 s9Z—g LV-HLSN0Y11j2I OZ S•I.HOIN 40 NIAIVAA (INV NOI LVXgNNV 01 ZNHSN00 AA02IddV L 1 `£ mgwL G 9Z `£1 iogLu3AOX 6Z `S1 `I xagolo0 L I `t xagw3I&S OZ `9 Isn�?nV 0£ `91 `Z (Inf g I `h aun f 1 Z `L X-eW 0£ `91 `Z ItxdV 61 `S goxnYli OZ `9 Sxnnxgo j 0£ `9I `£ SLmnuef SONII. HIN IAJIA2[H SWIVIID 0Z xaquzaoaQ 81 jogwooaQ o xagLUaoa(1 q xaquiooaQ 1,xagLUaoaQ 61 xagLUanoN I xagtuanoN £I xaquzanoN g xaquzanoN I xaquzanoN 0£ xagoioo xa oia ZZ q O 8 H xagoloO 91 agol0 ol0 g xagoio0 t xagola0 Z xxago �Z xagLUal aS OZ xaquaaldoS 8I xagLUal as 01 jogwU ldoS q xagtuaidaS I,xagLUaidaS LZ Isn�nV £Z isn�nV I Z Isn�nV £I Isn nV 6 IsnOnV L Isn nV £Z S1nf 61` (Inf L I XInf b �Ir►f �Inf £Tjnf S Z aun f I Z aun f 61 aunf I 1 aunt aunf g aun f 6Z �nY1i tZ Avew ZZ� HnI 1 � Hni 01 - UUw g dew £Z itx V b 1 ItxdV L I I1xdV 6 ItxdV S ItxdV £ 1txdV 9Z TUB" ZZ gojuw OZ 140JUIN Z I gaxnw 8 ga Y11 9 gz)jLI l S9£ I IOZ L 2IHIMHA0N 9N1Zg -dVV'IfIDJN REGULAR MEETING NOVEMBER 7 2011 366 further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. APPROVE WASTEWATER DISCHARGE PERMIT REVISION In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit Revision and recommended approval: Honeywell International, Inc. - 3520 Westmoor Avenue There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the revised permit was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Certificate of Insurance for the following business was accepted for filing: Pierce Electric Company, Inc., Elkhart, Indiana RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Richard Grundtner, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: I. Contractor Bonds A. Torok Excavation, Inc. —For Release Effective October 28, 2011 B. Bruce Fisher Concrete—Effective October 21, 2011 2. Excavation Bonds A. Torok Excavating, Inc. —For Release October 28, 2011 3, Occupancy Bonds A. D&S Siding and Home Improvement, Inc. —Approved October 26, 2011 .......:....._ Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,61.4.37 11/02/2011 & 11/04/2011 City of South Bend $1,601,348.23 10/31/2011 City of South Bend $1,903,809.05 11/07/2011 St. Joseph County Housing Consortium $1,621.00 10/28/2011 St. Joseph County Housing Consortium $1,621.00 10/28/2011 St. Joseph County Housing Consortium $853.00 10/28/2011 St. Joseph County Housing Consortium $853.00 10/28/2011 St. Joseph County Housing Consortium $853.00 10/28/2011 St. Joseph County Housing Consortium $15,769.16 10/28/2011 St. Joseph County Housing Consortium $1,141.00 10/28/2011 St. Joseph County Housing Consortium $1,141.00 10/28/2011 St. Joseph County Housing Consortium S1,141.00 10/28/2011 St. Joseph County Housing Consortium $1,612.00 10/28/2011 St. Joseph County Housing Consortium $15,000.00 10/28/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:18 a.m. ' :IsalJ]7 jQqwoW Illoill!I 'd IMO . /gE NagINAAON CLAIMS REVIEW MEETING NOVEMBER 14, 2011 368 A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m, on Monday, November 14, 2011, by Board Member Donald Inks with interim Board Member Thomas Price present. Board President Gary Gilot and Board Member Carl Littrell were absent. City Attorney Chuck Leone was also present. ADOPT RESOLUTION NO. 76-2011 — AUTHORIZING THE INITIATION OF A PROCESS PURSUANT TO I.C. 36-1-11-4 TO SELL CERTAIN REAL PROPERTY OWNED BY THE CITY AND LOCATED AT 717 E. LASALLE AVENUE SOUTH BEND INDIANA Mr. Chuck Leone, City Attorney, stated this is the third attempt by the City to dispose of this property. The first attempt was to sell the property directly to St. Joseph High School in exchange for services to the City. The second attempt provided that any bidder must propose compatible land use with the high school. Mr. Leone stated that this third attempt is a generic disposal of land regulated by Indiana law. The City is proposing to auction the property for 90% of the average of two appraisals without attached terms or conditions. Mr. Leone noted that he has been in contact with the Plaintiffs in the case and they believe this process is in compliance with Judge Miller's ruling in this case. He stated the minimum bid has been set at $545,000.00; $200,000.00 more than the average of the two appraisals. Mr. Inks questioned if this auction will take place on the site. Mr. Leone stated he believes it can be done here with a licensed auctioneer. He stated he would like to find someone to come in and do it for a flat fee, not the 10%normally charged. He added the auctioneer will do a certification that the City has met all of the requirements of the law. Mr. Leone stated a Notice of Public Hearing will need to be published like before, so the actual auction will not take place for a couple of weeks. Mr. Leone stated he will submit to the court a motion seeking approval that the Resolution meets the Court's requirements and that the Plaintiff doesn't object to this process. Mr. Leone stated he believes the Judge will approve of this process. Mr. Price asked if there will be any pre- qualification of bidders for financial responsibility. Mr. Leone stated there wouldn't be. He noted if the bidder can't perform, we go back and take the next bidder. He added the property is to be sold to not only the highest but also the best bidder. In this instance, the best bidder will simply be one that can perform the transaction. Mr. Inks asked Mr. Leone if any bidder can bid for any use of the property. Mr. Leone confirmed that is the case. Mr. Leone noted that there are two items on the Common Council's agenda regarding this property that he will be asking be withdrawn or continued. The first item is an Ordinance related to the last attempt to sell the property. The other item is a rezoning request that he will ask to be tabled until the property has been auctioned off. Mr. Inks questioned if there is a date set for the auction. Mr. Leone noted the date is subject to the dates of publication of the Notice and will need to coincide with the Board of Works meeting schedule. Upon a motion made by Mr. Price, seconded by Mr. Inks and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 76-2011 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND,INDIANA, AUTHORIZING THE INITIATION OF A PROCESS PURSUANT TO I.C. 36-1-11-4 TO SELL CERTAIN REAL PROPERTY OWNED BY THE CITY AND LOCATED AT 717 E. LaSALLE AVENUE, SOUTH BEND, INDIANA WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana(the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City of South Bend, Indiana ("City") is the owner of certain real estate located at 717 East LaSalle Avenue, South Bend, Saint Joseph County Indiana, which is more particularly described in Exhibit "A" attached hereto and incorporated herein (the "Property"); and WHEREAS, the City has the power and authority, pursuant to the Indiana Home Rule Act, I.C. 36-1-3, to exercise all powers necessary or desirable in the conduct of its affairs, and further pursuant to I.C. 36-1-4-5 and I.C. 36-1-4-6 to acquire, use, improve, develop, maintain and dispose of interests in property; and WHEREAS, I.C. 36-1-11-4 provides for sale or transfer of real property by the City after the property has been appraised by two (2) appraisers; and