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Home My WebLink About11/21/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: November 3, 2011 B. Regular Meeting: November 7, 2011 C. Claims Review: November 14, 2011 2. OPENING OF QUOTATIONS A. Pinhook Filter Blower Replacement—Project No. 111-077 1. Funding: Water Works Capital(620.0640.415.43.62) 3. AWARD QUOTATIONS A. Emergency Generator Yearly Preventative Maintenance Agreement for Environmental Services 1. Company: Herrman & Goetz, Inc. 2. Amount: $10,950 Billed Yearly for 3 Years— Total $32,850 3. Funding: (641.0630.793.63.35) B. Parking Garage Access Control—Electrical Installation 1. Company: Koontz-Wagner Electrical 2. Amount: $22,000 3. Funding: Parking Garage Capital (601.0462.545.43.10/601.0460.645.43.10/601.0464.460.43.10) 4. CHANGE ORDERS A. Coveleski Stadium Improvements—Main Facility Rehabilitation—Project No. 111- 005A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $7,374 4. Percent of Increase: 0.61% 5. Revised Contract Amount: $1,208,640 6. Funding: (438.1001.460.42.01) B. Ireland Road Booster Station—Project No. 109-054 1. Company: Boettcher Sewer & Excavating 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($5,732) 4. Percent of Decrease: (1.6%) 5. Total Percent of Change: 8.7% 6. Revised Contract Amount: $358,766.32 7. Funding: Water Works Revenue Bond(632.0640.415.43.61) C. East Bank Sewer Separation—Project No. 109-070A 1. Company: Woodruff& Sons, Inc. 2. Change Order No. 1 Page 1 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $110,889.99 4. Percent of Increase: 5.81% 5. Revised Contract Amount: $2,020,333.88 6. Funding: 2011 Sewer Capital (642.0658.415.42.05) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Ignition Park Lot 4 Mass Earthwork—Project No. 111-073A 1. Company: R&R Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $17,000 4. Percent of Increase: 16.67% 5. Total Percent of Change: 16.67% 6. Revised Contract Amount: $119,000.00 7. Funding: AEDA/TIF (324.1050.460.42.03) 6. PROJECT COMPLETION AFFIDAVITS A. Olive Road Replacement Well 3A—Project No. 108-069 1. Company: Peerless-Midwest 2. Final Contract Amount: $115,532 3. Funding: Water Works (622.0640.661.46.04) B. Cleaning and Rehabilitation of North Station Wells 2A and 5A—Project No. 110- 066 1. Company: Peerless-Midwest 2. Final Contract Amount: $28,950 3. Funding: Water Works (620.0640.602.31.06) C. Replacement and Repair of Edison Rd. 200 HP Starter—Project No. 109-078 1. Company: Herrman & Goetz, Inc. 2. Final Contract Amount: $12,715 3. Funding: Water Works (622.0640.661.46.07) D. Procurement of Miscellaneous Water Fittings—Project No. 109-066 1. Company: Underground Pipe&Valve, Inc. 2. Amount: $68,970.47 3. Funding: Water Works Bond/SRF (623.0640.661.46.04) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2011-2012 Sidewalk Snow Removal for Redevelopment Commission Owned Properties 1. Funding: Redevelopment Commission Property Maintenance (324.1050.460.39.64/420.1050.460.39.64) Page 2 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. RESOLUTIONS A. No. 74-2011 —Recommending Certain Upgrades, Expansions, Additions, Replacements, Extensions and Improvements for the City's Water Works, the Issuance and Sale of Revenue Bonds to Provide Funds for the Payment Thereof, and Other Matters in Respect Thereto B. No. 75-2011 —A Resolution of the South Bend Board of Public Works Regarding the Retirement of"Ike", a K-9 Police Department Unit C. No. 77-2011 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Description: Swat Team Firearms D. No. 80-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing Transfer of Triangle Properties to Non-Profit Corporation (South Bend Heritage Foundation, Inc.) E. No. 81-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer of Real Property from the South Bend Department of Redevelopment and Authorizing Transfer to Non-Profit Corporation 1. Description: Kizer House 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Service Agreement—Motorola Solutions 1. Description: Annual Service Agreement for Police Department Radio Systems 2. Amount: $32,493.36 3. Funding: General Fund (101.0801.421.36.04) B. Professional Services Proposal—IBM 1. Description: Economic Development Target Industry Analysis 2. Amount: $99,355 (Estimated Fee Inclusive of Travel and Living Expense, Time and Materials Contract) 3. Funding: EDIT (408.0401.415.31.06) C. Agreement—Patrolman Don Knabenshue 1. Description: Purchase of K-9 Unit"Ike" 2. Amount: $1 D. Professional Services Proposal—Weaver Boos 1. Description: Annual Analysis of Groundwater Monitoring and Inspection of Closed Landfill at Fredrickson Park 2. Amount: $4,200 3. Funding: Loss Recovery Fund (227.0401.415.31.06) E. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Add Main-Lafayette Corridor Design Project, Supplement No. 3 to the Master Agency Agreement—Project No. 110-058 Page 3 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Funding: SSDA TIF (430.1050.460.32.01) F. Professional Services Proposal Supplement No. 3 —Lawson-Fisher Associates, Inc. 1. Description: Main-Lafayette Corridor Design Project, Supplement No. 3 to the Master Agency Agreement—Project No. 110-058 2. Amount: $260,320 3. Funding: SSDA TIF (430.1050.460.32.01) G. Amendment to Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Add Property and Right-of-Way Acquisition for the Main- Lafayette Corridor Design Project, Supplement No. 4 —Project No. 110-058 2. Funding: SSDA TIF (430.1050.460.32.01) H. Contract Amendment—Danch, Harner&Associates, Inc. 1. Description: The Triangle Development (Formerly Eddy Knolls)—Project No. 109-009 —Expand Proposal Services for Additional Design Work 2. Amount: $21,750 3. Funding: Major Moves (412.0401.415.42.01) L Amendment to the Master Agency Agreement—Redevelopment Commission 1. Description: 2011-2012 Sidewalk Snow Removal for Redevelopment Commission Owned Properties 2. Funding: Redevelopment Commission Property Maintenance (324.1050.460.39.64/420.1050.460.39.64) J. Amendment to Professional Services Agreement—EmNet, LLC 1. Description: Add One (1)Additional CSO Monitoring Site Located at Erskine Boulevard. and Eckman Street 2. Amount: $76.50/mo; $535.50 for Seven (7) Months 3. Funding: Environmental Services Other Contractuals (641.0630.793.63.35) K. Amendment to Professional Services Agreement—EmNet, LLC 1. Description: Funding to Cover Rescinded Congressional Earmark, and Change in Project Schedule of Sewer Overflow Sensory Control—Project No. 110-091 2. Amount: $44,850 3. Funding: Environmental Services Other Contractuals (641.0630.793.63.35) L. Agreement Extension—John Stancati 1. Description: Consulting for Water Works and 2012 Bond Issue 2. Amount: NTE $12,000 3. Funding: 2012 Water Works Operating Budget (620.0640.605.31.06) M. Amendment to Contract—Optimatics 1. Description: Optimization of South Bend Collection System Long Term Control Plan Phase 2A—Project No. 111-036 2. Amount: $154,511 3. Funding: Environmental Services Other Contractuals (641.06300.793.63.35) N. Contract—Near Northeast Neighborhood Revitalization Organization, Inc. Page 4 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Program Services for 2011 2. Amount: $75,000 3. Funding: EDIT (408.1001.460.39.30) O. Contract—Bob Mathia 1. Description: Industrial Revolving Loan Fund Update Project 2. Amount: NTE $2,000 3. Funding: CED Administration (211.1001.460.31.06) 10. RECOMMENDATIONS A. Special Event 1. Applicant: Erskine Boulevard Neighborhood Association a) Location: Erskine Boulevard from Ewing Avenue to Donmoyer Avenue (No Parking on Street Also) b) Event: Erskine Boulevard Candlelight Walk c) Date/Time: December 10, 2011; 6:00 p.m. to 9:00 p.m. (Rain Date December 11, 2011) d) Comment: No Police Escort B. Procession 1. Applicant: St. Margaret's House a) Event: Winter Walk 2012 b) Date/Time: February 19, 2012; 2:30 p.m. to 4:30 p.m. c) Favorable Recommendations C. Vacation 1. Type: Alley a) Applicant: Pete Perez b) Location: East Half of the East/West Alley from South Arnold St. to the First North/South Alley between 823 South Arnold St. and 825 South Arnold St. c) See Comments: Fire Department; Community and Economic Development; NIPSCO; Area Plan Commission D. Encroachment 1. Applicant: Custom Awning on behalf of South Bend Gold & Silver Exchange a) Location: 106 North Main Street b) Description: Awning c) Favorable Recommendations 11. APPROVE 2012 HOLIDAY SCHEDULE FOR CITY EMPLOYEES 12. MONTHLY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Environmental Services B. Water Works Page 5 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Central Services 13. SAFETY REPORT -DEPARTMENT OF PUBLIC WORKS A. Central Services 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 534 South Carlisle Street b) 1806 Oliver Street c) 210 Hammond Place d) 1715 South Taylor Street e) 730 West Colfax Boulevard f) 1812 South Pulaski Street g) 222 East Navarre Street h) 1937 East Bowman Street 2. All criteria has been met for each B. Removals 1. Handicapped Accessible Parking Space Sign a) Locations: (1) 505 East Irvington Ave. (2) 1212 Humboldt Street (3) 825 South Pulaski Street 2. No Parking School Days a) Location: South Side of Elwood Street from Meade Street to Eclipse Street C. Denied- Handicapped Accessible Parking Space Sign a) Location: 1222 East Miner Street b) Reason: Resident has Driveway for Better Access D. New Installations 1. No Parking Here to Corner a) Location: Radius Plus 15' of North Sunnyside Avenue at the Southeast Corner of Sunnyside Avenue and Rockne Drive Intersection 2. No Parking Tow Zone a) Location: North Side of the 100 Block of Wakewa Street 3. No Parking a) Location: 722 West LaSalle Avenue 4. All criteria has been met for each E. Revision 1. No Parking, Standing, or Stopping a) Location: North Side of Hepler Street along Creekwood Villas Property b) All criteria has been met Page 6 of 7 BOARD OF PUBLIC WORKS Meeting November 21, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15. CERTIFICATE OF INSURANCE A. DTH Contractors, LLC, Mishawaka 16. RATIFY BOND A. Excavation Bond 1. Concreations, LLC—Approved November 14, 2011 17. CLAIMS A. Ratify Water/Sewer Hookup Assessment Refund—Buffalo Wild Wings 1. Funding: TIF 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7