The URL can be used to link to this page

Home My WebLink AboutAward Bid - Spec R One or More 2018 or Newer Combination Jet Rodder Vacuum Machine w-Chassis - Best Equipment Co Inc.1316 COUNTY-CH'Y 13UILDIN6 227 W, JEFFERSON BOULEVARD SOUTH BENI-JANMANA 46601-1830 CITY OF SOUTii BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WOM� August 14,2018 Maria Dahlrnann Best Equipment Co., Inc. 5550 Poindexter Drive Indianapolis, IN 46235 RE. Award Bid — One (1) or More, 2018, or Newer, Combination Jet RodderNacuum Machine with Cab and Chassis — Spec R Dear Ms. Dahimann: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on August 14, 201.8, awarded the above referenced bid to you in the amount of $388,195 less $45,000 trade-in for a total award of $343,195. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-925 1. Sincerely, Linda M. Mat -tin, Clerk Enclosure GARY A. Gim't, SUZANNA M, FRITZBERo ELIZAt3r�.'n4 A. MARATAK JAMFis A. MUELLER THETESE J. DORAU 120ON COLUIty-City Building 227 W Jefferson Blvd. SouLh Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Pax 574/235-9928 CITY OF'Sou'rti BEND PETE Bu'r'riGiE(,., MAyoiz DEPARTMENT OINISTRATION ANDFINANCE July 24, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1), or More 2018 or Newer Combination Jet Rodder/Vacuum Machine with Cab & Chassis to the lowest responsive and responsible bidder — Best Equipment Co., Inc. Pursuant to the bid, the City has elected to trade in its current Jet Rodder/Vacuum Machine as a part of this transaction. The total purchase price of $343,195,00 will be funded with proceeds from the 2018, Sewer Capital Budget, Listed below are the bids received for your review. ***Denotes Lowest, Most Responsive Bidder *** Best Equipment Co., Inc. — Spec R. Description Qty Total Vaccon/Freightliner 1 $388,1911,511.00 Trade In 1 (45,000.00) Purchase Price $343,195.00 Bid Comparison Price $343,195.00 502 Equipment — Spee R Description Qty Total GapVax MC Jet Vac 1 $428828.00 Trade In 1 ($23,928) Purchase Price $399,900.00 Bid Comparison Price $399,900.00 Jack Doheny Companies, Inc. — Spec R Description Qty Total 2100i Combination Machine 1 $418,500.00 Trade In 1 ($25,000) Purchase Price $393,500.00 Bid Comparison Price $393,500.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, t J lfhdak Central Services Division ROJID/PROPOSAL Spec IR - One (1) or more 2018 or Newer Combination Jet Rodder[Vacuum BID NAME Machine with Cab & Chassis FOR [SIDS WE June 12, 2018 at 9:30 a.m. Item No. Est., Qty. Item I Manufacturer Unit Price I �V312HEN/1500, 1148D Vaccon/Freight- $ 388,195.00 1j.ner Year Make/Model — Trade In Unit Price 2006 Unit SN488, Single Axle Sterling/vactor $45,000.00 Estimated number of days for delivery from award date. 75-90 days ARO Bidder (Firm): City/State/Zip: - . 0 1, *4_ I 0Z R F11 I 1i OR] Best Equipment Co., Inc. 5550 Poindexter Dr. Indianapolis, IN 46235 317-823-3050 Fax Number: 317-823-3060 By. (Sign,atur -Maria Dahlmann (Printed Name) Secretary/Treasurer (Title) Ver. 2 — March 2018 BOARD OF PUBLIC WORKS z�—InO4* .. . . ........ .... .. Gary . Gilot, resident Su nna ritzbe ern er James A. Mueller, Member Aal wk- Elizabeth A. Maradik, Member TlWrese J. Dorau, Member r l A test: Linda M. Martin, Uerk Ver. 2 — March 2018 CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS Spec R — One (1) or more 2018 or Newer Combination Jet Rodder/Vacuum Machine with BID NAME Cab & Chassis FOR BIDS DUE .tune 12, 2018 at 9:30 a.m. Bidder Date: June 8 2018 (Firm): Best Equipment Address: 5550 Poindexter Dr. City/State/Zip: Indp1 s , IN 46235 Telephone Number: 317 823--3050 Agent of Bidder (if Applicable) Ben Wanner When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: Marion COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. Ver. 2 — March 2018 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Ver. 2 —March 2018 Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MB,E/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBEAVBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year fi-om the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The -undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race:, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on P -public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have ail affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I -understand it is my sole obligation and responsibility to provide a justification to, the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 8th day of June , 20 18 Best Equipmen.t__.Co. Inc. Z,") Cent Signa0re,of Contractor/Bidder" "Mts Agent Maria Dah1mann, Secre,t.ary/Treasurer Printed Name and Title e'er. 2 — March 2018 Subscribed and sworn to before me this 8 day ofJune , 208 My Commission Expires Nov. 11, 2022 Notary Public. County of Residence Madiso DEBORAH A COOPER Notary Public - Seal State of Indiana Madison County Commis sion Expires Nov 11, 2022 Ver. 2 — March 2018 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 7/27/18 Jeff Hudak Department Central Services BPW Date 8/14/18 Phone Extension 574-235-9316 U Agreement Ll Contract Ll Proposal Ll Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control I-1 Other: Company or Vendor Name New Vendor MBEIWBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Best Equipment Co., Inc. ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing n MBE F WBE ❑ No ❑ Yes Name of Company Spec R — One (1) or more 2018 or Newer Combination Jet RodderNacuum Machine with Cab & Chassis 2018 Sewer Department Capital Budget 64206214154302 $ 343,195 after the trade in. Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment. E-Verifv. Iran. etc. Amount of ❑ Increase ❑ Decrease Previous Amount $ 1316 COUN'ry-Cri'Y BUILDING 227 W. JEFFERSON BOULEVARD SOUTI I BEND. INDIANA 46601-1830 CITY OF Sourti BEND PETE BUTT1GIEG, MAYOR BOARD OF PUBLIC WORKS August 14, 2018 JC Spalding 502 Equipment 9602 West Side Court Crestwood, KY 40014 Pitow, 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — One (1) or More, 2018 or Newer, Combination Jet RodderNacuum Machine with Cab and Chassis — Spec R Dear Mr. Spalding: The Board of Public Works, at its meeting held on August 14, 2018, awarded the above referenced bid to Best Equipment Co., Inc. in the amount of $388,195 less $45,00,0 trade-in for a total .award of $343,195. Enclosed please find your bid bond. Thank, you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Ga,o'r SUZANNA M. FRITZBERo EuZABI-Fti A. MARADIK JAMEs A. MUELLER THF_R1_,SF,J. DORAU 1316 Cotwry-Crry BUILDING 227 W. JEFFERSON BOULEVARD Soli-rfi BEND. INDIANA 46601-1830 CITY OF SouTii BEND PE'rf. BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS August 14, 2018 Mike Lett Jack Doheny Companies, Inc. 4937A Fieldstone Drive Whitestown, IN 46075 PHONE 574/235-9251 FAX 574/,2359171 RE: Award Bid — One (1) or More, 2018 or Newer, Combination Jet RodderNacuum Machine with Cab and Chassis — Spec R Dear Mr. Lett: The Board of Public Works, at its meeting held on August 14, 2018, awarded the above referenced bid to Best Equipment Co., Inc. in the amount of $388,195 less $45,000 trade-in for a total award of $343,195. Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Linda M. Mai -tin, Clerk Enclosure GARY A. ULOT SUZANNA M. FRITZBERo ELIZABETI j. A. MARADIK JAMEs A. MUELLER Tiri-,RESE J. DORAIJ