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HomeMy WebLinkAbout07242018 Board of Public Works MeetingAGENDA REVIEW SESSION JULY 19, 2018 224 ATTEST: i da M. Martin, Clerk James A. Mueller, Member REGULAR MEETING JULY 24, 2018 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, July 24, 2018, by Board President Gary A. Gilot, with Board Members Suzanna Fritzberg and Elizabeth Maradik present. Board Members Therese Dorau and James Mueller were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on July 5, July 10, and July 17, 2018, were approved. REJECT BIDS — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO 116 108 (SSDA TU This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Mr. Kyle Silveus, Engineering, requested bids be rejected, noting the bid opening has been delayed until August by addendum. Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Board rejected bids. OPENING OF BIDS — NORTH STATION WELL NO. 1 REPLACEMENT — PROJECT NO. 117-031 (WATER WORKS ENGINEERING) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: R. YODER CONSTRUCTION 27453 CR 150 Nappanee, IN 46550 Bid was signed by: Kevin Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $519,600.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — MIAMI BASIN DRAINAGE IMPROVEMENTS — PROJECT NO. 116- 082C (SSDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $493,000.00 REGULAR MEETING JULY 24, 2018 225 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $768,273.80 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED_ PROPERTY — 1129 N. LAWRENCE STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: KIMBERLY BLOCH 922 Deepwood Drive Mishawaka, IN 46544 BID: $13,225.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY — 306 E. DUBAIL AVENUE This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: MIGUEL TORRES AND MARIA MAYA 302 E. Dubail Avenue South Bend, IN 46613 BID: $600.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF QUOTATIONS — ZIKER SAMPLE STREET BUILDING: RESTROOM REMODEL —PROJECT NO. 117-123 (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: GIBSON-LEWIS, LLC 1001 W. 11t' Street Mishawaka, IN 46544 Quotation was submitted by Robert Lingenfelter Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Division A $126,348 Division B $62,635 Division C $29,226 Total Quote $218,209.00 PREMIER I CONSTRUCTION, INC. 105 E. Jefferson Blvd., Suite 216 South Bend, IN 46601 1 1 CI REGULAR MEETING JULY 24, 2018 226 E 1 1 Quotation was submitted by Alan Lusk Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Division A $137,383.00 Division B $56,917.00 Division C $23,760.00 Total Quote $218,060.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering for review and recommendation. OPENING AND AWARD OF QUOTATION AND APPROVE CONTRACT 2018 LAMPPOST LIGHTING PROGRAM —PROJECT NO 118-033 (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: GAMA SONIC USA, INC. 6185-F Jimmy Carter Blvd. Norcross, GA 30071 Quotation was submitted by Matt Cohen QUOTATION: $35,820 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotation was referred to Engineering for review and recommendation. After reviewing the quotation, Ms. Alicia Czarnecki recommended that the Board award the contract to the sole responsive and responsible bidder, Gama Sonics USA, Inc., in the amount of $35,820. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. OPENING OF PROPOSALS — WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM (WATER WORKS OPERATING FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced program. He read the names of the following companies submitting proposals: NIEZGODSKI PLUMBING, INC. PO Box 3096 South Bend, IN 46619 BOB FRAME INC. 2442 Jaclyn Court South Bend, IN 46614 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above proposals were referred to the Water Works for review. AWARD BID — OFF -SITE PARKING LOT AT WAYNE ST. AND ST. LOUIS BLVD. — PROJECT NO. 117-083B (PARK BOND B) Mr. Roger Nawrot, Engineering, advised the Board that on July 10, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount not to exceed $379,986.95. Mr. Nawrot requested the Board award the project subject to the approval by the Board of Park Commissioners of an agreement for use of the parking lot at the Zion Church. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to approval of a parking agreement by the Board of Park Commissioners. Ms. Fritzberg seconded the motion, which carried. REGULAR MEETING JULY 24, 2018 227 AWARD BID — RAVINA PARK BOWMAN CREEK STABILIZATION — PROJECT NO. 117-073A (SPECIAL LOIT MAJOR PROJECTS) Ms. Alicia Czarnecki, Engineering, advised the Board that on July 10, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Williams Creek Management Corporation, 4620 S. County Road 600 E, Plainfield, IN 46168 in the amount of $271,710, subject to funding. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — LIGHT UP SOUTH BEND — RIVERSIDE LIGHTING — PROJECT NO. 118-011A (COIT) Ms. Alicia Czarnecki, Engineering, advised the Board that on July 10, 2018, quotations were received and opened for the above referenced project. After reviewing those quotes, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Martell Electric, LLC, 1125 S. Walnut St., South Bend, IN 46619 in the amount of $88,716. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quote be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — CITY CEMETERY HEADSTONE REPAIRS (FACILITIES AND GROUNDS MAINTENANCE) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on July 10, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Stone Revival Historical Preservation, 129 Brunswick Dr., Greenwood, IN 46143, in the amount of $165 per repair and $145 per reset for sixty-seven (67), more or less, monuments. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — CITY CEMETERY PATH RESURFACING (COIT) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on July 10, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Acorn Landscaping LLC, 3680 W. Sample St., South Bend, IN 46619, in the amount of $46,830. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — BENDIX THEATER HANDRAILS AT CENTURY CENTER — PROJECT NO. 118-036A (HOTEL/MOTEL TAX) Ms. Tara Weigand, Engineering, advised the Board that on July 10, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown & Brown General Contractors, Inc., 124 S. Elkhart Street, Wakarusa, IN 46573, in the amount of $12,915. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER KITCHEN DOOR INSTALLATION — PROJECT NO. 118-036B (HOTEL/MOTEL TAX) Ms. Tara Weigand, Engineering, advised the Board that on July 10, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46360, in the amount of $17,975.11. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. TERMINATE CONTRACT AND RE -AWARD QUOTATION - 2018 TREE AND STUMP REMOVAL — PROJECT NO. 118-048A (MVH) 1 1 Cl REGULAR MEETING JULY 24, 2018 228 Ms. Tara Weigand, Engineering, advised the Board. that on May 8, 2018, quotations were received and opened for the above referenced project and the Board awarded the contract to the lowest responsive and responsible bidder, Kachur Tree Service, LLC, at her recommendation. Ms. Weigand stated Kachur has asked to terminate their contract due to their misunderstanding of the bonding requirements and the additional cost to them. Therefore, Ms. Weigand requested to award to the next lowest responsive and responsible bidder, K&R Tree Service, 1724 S. Grant St., South Bend, IN 46613, in the amount of $15,625. Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Board approved the termination of the contract with Kachur Tree Service, LLC and the award of the contract to K&R Tree Service. APPROVE CHANGE ORDER NO. 4 — LINCOLN PRIMARY SAFE ROUTES TO SCHOOL — PROJECT NO. 114-078 (FEDERAL/CITY 80/20 SPLIT Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on behalf of Indiana Department of Transportation, 315 E. Boyd Blvd., LaPorte, IN 46350, indicating the contract amount be decreased by $13,252.05 for a new contract sum, including this Change Order, in the amount of $636,101.95. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT DIGESTER GAS UTILIZATION — PROJECT NO 116-05OR (WASTEWATER CAPITAL IMPROVEMENTS & CONTRACTUAL SERVICES) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted the Project Completion Affidavit on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46628, for the above referenced project, indicating a final cost of $693,173. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE REQUEST TO ADVERTISE FOR THE SALE OF CITY OWNED PROPERTY — 18 VAC. 3 LASALLE COURT In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ST JOSEPH STREETSCAPE —PROJECT NO 118-008 (SSDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2018 OR NEWER EMERGENCY MEDICAL VEHICLE — SPEC S FIRE DEPARTMENT) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was approved. ADOPT RESOLUTION NO. 36-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.36-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP REGULAR MEETING JULY 24, 2018 229 (SOUTH BEND CHOCOLATE ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 15 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 13.2 acres of land containing commercial and residential buildings, which property is at least 12.5% contiguous to the current City limits, i.e., 51.8% contiguous, generally located on the south side of US 20 (Lincolnway West) near Olive Road (24762, 24810, and 24820 US 20). It is anticipated that the annexation area will be used for commercial, industrial, and agricultural uses; and WHEREAS, the development will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 15 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer and water network is available with capacity sufficient to service this area REGULAR MEETING JULY 24, 2018 230 1 with the developer to pay the costs for lateral extensions and any improvements in sewer or water capacity as well as a City -approved drainage system, all in compliance with state and local law; that no additional street lighting will be necessary and any future lighting will be at the developer/owner's expense; that no new roads or streets will be required; Section IV. Site planning should employ Complete Streets principles; and sidewalks should be provided along public streets and be in compliance with the Americans with Disabilities Act (ADA) under the PROWAG standards. To the extent possible, mature trees and other natural features of the Annexation Area should be preserved, especially along the Project's perimeter. Section V. It is required as a condition of annexation that any future alterations to the property meet the City of South Bend's building and zoning requirements. Adopted the 241" day of July, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg ATTEST: s/Linda M. Martin, Clerk BOARD MEMBER JOINS MEETING Board Member James Mueller joined the meeting at 10:56 a.m. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Unified Lease Canon Managed Print Service, $41,225/ Maradik/Fritzberg Agreement Solutions Equipment Lease, $317,340 (Five America, Inc. RightFax, and UniFlow (5) Year Lease) (IT Operating and Lease) Professional Lawson -Fisher Real Estate Services for NTE $87,000 Maradik/Fritzberg Services Associates Corby Blvd./Ironwood (Major Moves) Agreement P.C. Dr./Rockne Dr. Intersection Improvement Quotation Application Create Reporting Tables $12,000 Maradik/Fritzberg Data Systems, to address Police (IT Professional Inc. Department National Services) Incident -Based Reporting System (NIBRS) Challenges Commercial Square, Inc. Point of Sales for City N/A Maradik/Fritzberg Entity iPads Agreement Professional Lawson -Fisher East Bank Trail Slope NTE $90,7 00 Maradik/Fritzberg Services Associates Stabilization Design (Liability Agreement P.C. Services Insurance Fund) Amendment Lochmueller Phase 1 Design for $78,600; TABLED No. 1 to Group, Inc. Lincoln Way East New Total Maradik/Fritzberg Professional Corridor Improvements $525 450 Services (RWDA TIF) Agreement Special Midwest Sole Source/Compatible $39,864.72 Maradik/Fritzberg Purchase Meter, Inc. Meter Reading Radio (Water Works REGULAR MEETING JULY 24, 2018 231 Receivers and Operating Supporting Hardware Fund) Professional Antonius Civic Engagement NTE $23,000 Maradik/Fritzberg Services Northern Programming (DCI Agreement Professional Services) Memorandum Teamsters Change Shift $1.05 Maradik/Fritzberg of Local Union Differential for Third, differential Understanding No. 364 Fourth, and Fifth Shift (Forty -Five Equipment Services (.45) Cents to Mechanics One -Dollar, Fifty (1.50) Cents Per Hour) First Board of Park Add Three (3) N/A Fritzberg/Mueller Amendment Commissioners Properties in the 500 Mr. Gilot to the and Bowman Block of Allen Street to Abstained Community Creek create Near Westside Tree Nursery Educational Tree Nursery Collaboration Ecosystem Agreement BOARD MEMBER LEAVES MEETING Board Member James Mueller left the meeting at 11:00 a.m. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Mount Carmel Residential August 6-8, St. Joseph St. from Maradik/Fritzberg Missionary Block Party - 2018; 4:00 Indiana Ave. to Haney Baptist Church Vacation p.m. to 8:00 Ave. Bible School p.m. Lynn Coleman Residential August 4, W. Washington St. Maradik/Fritzberg Block Party - 2018; 9:00 from Dundee St. to Lake Reunion a.m. to 6:00 Falcon St. 2018 p.m. Murray Non- August 11, Adams Street in Place Maradik/Fritzberg Miller/South Residential 2018; 8:00 of Orange St. from Subject to Adams Bend Chapter Block Party - a.m. to 2:30 Orange St. to Liston Street Closure, IBE Back to P.M. St. No Blocking School Rally Orange Street Downtown South Non- August 18, (1) Michigan St. Maradik/Fritzberg Bend, Inc. Residential 2018; 6:00 from Colfax Ave. to Block Party - a.m. to 9:00 Wayne St. Art Beat 2018 p.m. (2) Washington St. from Teachers Credit Union Lot to Martin Luther King Jr. Blvd. (3) Jefferson Blvd. from Leighton Garage to DeRue Ct. (4) Martin Luther King Jr. Blvd. from Washington St. to Jefferson Blvd. (5) Michigan St. at Jon Hunt Plaza Fraternal Order Procession - August 11, On route as submitted Maradik/Fritzberg of Police #36 Fallen Officer 2018; 12:00 Scholarship p.m. to 5:00 Ride p.m. 1 1 1 REGULAR MEETING JULY 24, 2018 232 [1 The Pack of Indiana Procession - Angel of Hope Memorial Benefit and Ride August 18, 2018; 9:00 a.m. to 2:00 p.m. On Route as submitted Maradik/Fritzberg Ethel Sidewalk Sale Monday — 1636 Lincolnway Maradik/Fritzberg Anderson/Classic Friday, West Subject to 5' Boutique Weather Clearance on Permitting Sidewalk and No Parking on Tree Lawn Right -of - Way Spirit Halloween License — August- 1290 E. Ireland Rd. Maradik/Fritzberg Superstore LLC Transient November; Merchant 10:00 a.m. to 10:00 P.M. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 119 N. MICHIGAN STREET — JCD HOLDING LLC Mr. Gilot stated a Revocable Permit has been received for the purpose of allowing a gas meter relocation in the right-of-way at 119 N. Michigan St. The encroachment shall remain in the right- of-way until such time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Engineering requested bollards be installed for safety. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Revocable Permit was approved subject to installation of bollards. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY EAST OF CHESTNUT ST. AND WEST OF WALNUT ST., BOUNDED ON THE NORTH BY EAST/WEST ALLEY SOUTH OF NAPIER ST., BOUNDED ON THE SOUTH BY THE NORTH RIGHT-OF-WAY OF NORFOLK SOUTHERN RAILROAD Mr. Gilot indicated that Masterbilt, Inc., 325 S. Walnut St., South Bend, IN 46601, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, and Street Department. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this vacation petition from the Engineering Department and Community Investment. Community Investment stated the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. They noted there is City -owned property at the southeast corner of Chestnut and the railroad would be impaired without access via this alley. The Engineering Department stated vacating this alley would limit access to City -owned property at the far south end of Chestnut Street. Therefore, Ms. Maradik made a motion recommending unfavorably for the request for vacation. Ms. Fritzberg seconded the motion which carried. TABLE PETITION TO VACATE THE EAST/WEST PORTION OF FAIRVIEW ST., EAST OF GRANT ST. AND WEST OF BROOKFIELD ST Mr. Gilot indicated that Romero Juan Zapien, 2427 S. Brookfield St., South Bend, IN, has submitted a request to vacate the above referenced street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, and the Engineering and Community Investment Departments. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this vacation petition from the Street Department and Fire Department. The Fire Department stated the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. They noted there are structures near this alley and the only hydrant for the Fire Department to use is just west of the north/south alley that connects to the east/west alley being requested to be vacated. The Street Department stated the area appears to be privately owned and does not have the characteristics or resemble a portion of Fairview Street in any way. He noted that the area was never developed to the point of receiving street names, therefore Grant Street and Fairview Street do not exist as described in this vacation request. Therefore, Mr. Gilot made a motion to table the request for vacation for further information. Ms. Maradik seconded the motion which carried. REGULAR MEETING JULY 24, 2018 233 CORRECT SCRIVENER'S ERROR - ALLEY VACATION — EAST/WEST ALLEY 14' IN WIDTH AND APPROXIMATELY 120' LONG FROM EAST RIGHT-OF-WAY OF EMERSON ST. AND WEST RIGHT-OF-WAY OF NORTH/SOUTH ALLEY BETWEEN NORTHSIDE BLVD. AND HILDRETH ST, On July 9, 2018, the Clerk of the Board was notified that the above alley vacation approved by the Board on December 21, 2017 on behalf of Mr. Murray Miller contained a scrivener's error in the description listing the alley as east right-of-way of the north/south alley, when it should read west right-of-way of the north/south alley. Ms. Bianca Tirado, Deputy City Clerk, requested a correction to the original approval of the Board to correct the Common Council's Ordinance vacating the alley. Ms. Maradik confirmed the corrected description does not affect the location that was reviewed and approved. Therefore, upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the scrivener's error was corrected to revise the location of the alley as the East/West Alley 14' in Width and Approximately 120' Long from East Right -of -Way of Emerson St. and West Right -of -Way of North/South Alley between Northside Blvd. and Hildreth St. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 829 S. 271h Street 844 S. Lake Street REMARKS: All criteria has been met Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device request was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2506 W. Huron Street REMARKS: All criteria has not been met Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device request was approved: NEW INSTALLATION: Three (3) Residential Parking by Permit Only and Three (3) No Parking Here to Corner Signs LOCATION: West Side of South Greenlawn Avenue between Hoover Avenue and Wall Street, and Intersections REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Rocky Geans, 1125 Quigley Place, South Bend, IN 46617 1. 53098 Summer Breeze Drive — Water/Sewer (Key No.002-1020-045033) Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL OF CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date DSN IRA LLC Contractor Approved July 2, 2018 Davrey Properties, LLC Contractor Approved July 16, 2018 Nick Hardrict dba TLK Construction Excavation Approved July 10, 2018 I 1 1 REGULAR MEETING JULY 24, 2018 234 1 1 1 Bernardo Contreras Excavation Approved July 9, 2018 Bales Mechanical, Inc. Excavation Approved July 3, 2018 Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $1,866,485.56 07/24/2018 PNC Equipment Finance, LLC/U.S. Bank National Association $225,000 07/23/2018 PNC Equipment Finance, LLC/U.S. Bank National Association $301,627 07/23/2018 PNC Equipment Finance, LLC/U.S. Bank National Association $25,000 07/23/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:12 a.m. BOARD OF PUBLIC WORKS 19" �IA4;r I Gary A. Gilot, President I I-jj Elizabeth A. Maradik, Member Therese J. Dorau, Member Suzanna . F tzberg, ember ATTEST: James A. Mueller, Member i Jati=AMartin,�erk���