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Home My WebLink About11/07/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING November 7, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: October 20, 2011 B. Regular Meeting: October 24, 2011 C. Claims Review: October 31, 2011 2. OPENING OF BIDS A. Two (2) 2011 More or Less, or Newer Snow Plow Equipment for Tandem Axle Truck 1. Funding: 2011 Street Capital(202.0607.431.43.04) B. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. East Bank Trail Walkway Piling Repairs— Colfax to LaSalle—Project No. 111- 050 1. Funding: Park Dept. (201.1 101.452.42.01) 4. AWARD BID AND APPROVE CONTRACT A. Parking Garages Access and Revenue Control Systems 1. Company: Amano McGann, Inc. 2. Amount: $300,949.08 3. Funding: Parking Garage Capital (601.0462.645.43.10/601.0460.645.43.10/601.0464.460.43.10) 5. AWARD QUOTATION AND APPROVE CONTRACT A. Douglas Road Bus Shelter at Marketplace Drive—Project No. 111-054 1. Company: Gibson-Lewis, LLC 2. Amount: $28,970 3. Funding: Douglas Road TIF (435.1050.460.31.02) 6. BID RECOMMENDATION A. Sale of City Property— 717 E. LaSalle Avenue—Project No. 111-067 7. BID AWARD EXTENSIONS A. Street Material Bid—Extend 2008 Prices through 2011 1. Company: The Levy Company and Rieth-Riley Construction Company 2. Amount: Unit Price Amounts Awarded May 27, 2008 a) The Levy Company: Slag Sand, $11.25/Ton b) Rieth-Riley Construction Company: No. 24 Sand, $6.20/Ton 3. Funding: MVH (202-0607-431-23-40) Page 1 of 5 BOARD OF PUBLIC WORKS MEETING November 7, 2011 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. CHANGE ORDERS A. East Bank Storm Sewer Separation Phase 1B -Project No. 109-070B 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $171,676.85 4. Percent of Increase: 9.0% 5. Revised Contract Amount: $2,213,483.57 6. Funding: 2011 Sewer Capital (642.0658.415.42.05) B. Coveleski Stadium Improvements-Main Concourse Renovation-Project No. 111-005C 1. Company: Larson-Danielson Construction Co. 2. Change Order No. 4 3. Amount of Increase: $12,772.17 4. Percent of Increase: 0.50% 5. Revised Contract Amount: $2,813,214.17 6. Funding: (438.1001.460.42.01/642.0658.415.42.05) C. Ignition Park Demolitions, Phase I, Project No. 111-035 1. Company: Jackson Demolition Services 2. Change Order No.: 1 3. Description: Completion Date Extended Four(4) Days to November 5, 2011 4. Funding; AEDA TIF (324.1050.460.39.82) D. Ignition Park Demolitions, Phase I, Project No. 111-035 1. Company: Jackson Demolition Services 2. Change Order No.: 2 3. Amount of Increase: $3,500 4. Percent of Increase: 1.27% 5. Revised Contract Amount: $279,000 6. Funding: AEDA TIF(324.1050.460.39.82) 9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Former CJ's Pub and Doctor's Office Building-Project No. 111- 042 1. Company: Torok Excavating and Demolition, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($8,000) 4. Percent of Decrease: (10.35%) 5. Total Percent of Change: (10.35%) 6. Revised Contract Amount: $69,298 7. Funding: Medical TIF (426.1050.460.39.82) Page 2 of 5 BOARD OF PUBLIC WORKS MEETING November 7, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ignition Park, Phase IA, Infrastructure—Project No. 111-073 1. Funding: AEDA TIF (324.1050.460.42.03) 11. RESOLUTIONS A. No. 69-2011 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Description: Assorted Telephone Equipment from Assorted Departments— Trade in For Upgraded Telephone Systems B. No. 70-2011 —A Resolution of the City of South Bend, Indiana, Board of Public Works for the, Disposal of Surplus Property 1. Description: Model No. P229, a 40-caliber Sig-Sauer Sidearm for Retiring Police Officer C. No. 71-2011 —A Resolution Of The South Bend Board Of Public Works On Disposal Of Unfit And/Or Obsolete Property 1. Description: Obsolete Information Technologies Computers, Monitors, Printers And Miscellaneous Equipment D. No. 72-2011 —A Resolution Of The South Bend Board Of Public Works Accepting the Transfer of Real Property from the South Bend Department of Redevelopment 1. Description: Sixteen(16) Triangle Neighborhood Properties E. No. 73-2011 —A Resolution Of The South Bend Board Of Public Works Authorizing the Execution of Documents Replatting/Rezoning Property 1. Description: Triangle Neighborhood Properties 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Special Purchase—Taser International, Inc. 1. Description: Purchase of 45 Compatible Taser Electronic Control Devices Including Cartridges, Batteries and other Necessary Equipment for Police 2. Amount: NTE $50,000 3. Funding: Police Dept. General Fund(101.0801.421.22.24) B. Development Agreement—Memorial Hospital of South Bend, Inc. and Heritage Place at LaSalle Square, LP 1. Description: Transfer Property to Memorial Hospital for Development 2. Amount: $100,000 to City C. Professional Services Supplement No. 1 —DLZ Indiana, LLC 1. Description: River Commons Lift Station replacement—Project No. 109- 087B—Additional Services for Easement Acquisition 2. Amount: $1,800 3. Funding: Wastewater O&M (641.0630.793.63.35) D. Sole Source Purchase—J and K Communications Page 3 of 5 BOARD OF PUBLIC WORKS MEETING November 7, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description— CSONet Phase 2—Embedded Sensors (SCADA Radio Update) Project No. 109-019 —Purchase and Installation of Replacement Radio Equipment 2. Amount: $32,733.95 3. Funding: 2007 Sewer Bond (647.0621.415.42.05) E. Contract Extension—Underground Pipe and Valve 1. Description: Extension of Ductile Iron Pipe Bid through 2012— 5% Increase in Cost 2. Amount: Unit Prices —NTE $500,000 3. Funding: 2012 Water Works Capital and Revenue Bond F. Professional Services Agreement—Indiana Paging Network 1. Description: Answering Service for Water Works 2. Amount: $400 to $600 per month—NTE $6,000 3. Funding: Water Works Revenue(620.0640.658.31.35) G. Termination of Reciprocal Easement Agreement— St. Vincent DePaul Society of St. Joseph County Inc., Greater Faith Fellowship, Inc., St. Joseph County Public Library, and Hamstra Builders, Inc. 1. Description: Agreement to Terminate a 1970's Era Easement Regarding Parking at LaSalle Square 13. RECOMMENDATIONS A. Licenses 1. Type: Public Parking Facility Renewals a) Applicant: AMPCO System Parking (1) Locations: 111 South Michigan, 123 North Main Street, 123 North St. Joseph Street, 226 South Main Street, 322 South Lafayette Boulevard, 211 North Lafayette Boulevard, 117 South William Street, 126 North Main Street, 121 East Wayne Street, 225 South Main Street, 121 South St. Joseph Street (2) See Comments: Engineering 2. Transient Merchant License a) Company: Downtown South Bend, Inc. (1) Locations: 122, 132, 140 and 123 South Michigan Street (2) Description: Renewal of Blanket License for Downtown Holiday "Pop-Up" Shops (3) Favorable Recommendations 14. APPROVE 2012 BOARD OF PUBLIC WORKS SCHEDULE Page 4 of 5 BOARD OF PUBLIC WORKS MEETING November 7, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26510 Edison Road— Sewer 16. MONTHLY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Water Works 17. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Water Works B. Engineering 18. INDUSTRIAL WASTEWATER DISCHARGE PERMIT REVISION A. Company: Honeywell International, Inc. 1. Location: 3520 Westmoor Avenue 19. CERTIFICATES OF INSURANCE A. Pierce Electric Company, Inc., Elkhart, Indiana 20. RATIFY BONDS A. Contractor Bonds 1. Torok Excavation, Inc. —For Release Effective October 28, 2011 2. Bruce Fisher Concrete—Effective October 21, 2011 B. Excavation Bonds 1. Torok Excavating, Inc. —For Release October 28, 2011 C. Occupancy Bonds 1. D&S Siding and Home Improvement, Inc. —Approved October 26, 2011 21. CLAIMS 22. PRIVILEGE OF THE FLOOR 23. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5