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Home My WebLink About10/10/11 Board of Public Works Minutes -SZ'9I S`Z$,Io lunomr aqi ur 0ORMAO aqi x3AO3 O1 paax2t, seq )lut,g ooxnoS lsxi3 os 1a�?pnq-xano 13ofoxd sugl sOgsnd 9Z'SOL`8$ JO ast,axauu slgl polou llaxllrZ •xW sluauxaAoxduul ademlaaxlS amw pue uosiogof - I 'ON x0px0 QBMID - xa ads goe0 xoI au gjo Iunouut, pagi3ods t,mollt, put, `>It,ads of ourluum 0sogl xoI hags ui-uOrs t, aWeq of mill pinom aqs pales ouaax0 -SW •suoissnosip xo sluauun2xe rut, oq 1ou pinogs axali `sluauuuroo fulAiaoax lsnf si pxt,og 3111 palms xaAralow jw XUPUOIN uo Xlxadoxd aqi jo alt,s aqi uo suorlot, s,pxeog 3q1 ozipxt,doaf pinoo X-epixd uo 2uilnx sjxn03 3111 It,g1 polou auaax0 Sw •uuogl furloafax on /_ogi Xqm of St, u01lepuowuuO3W uolirxm t, a)pw lsnua Inq `sx3go Rut, loo fax r�t,uu pxeOg aril palou 0H •slt,sut,xddu oral oq1 IO anIBA 3gt,uaAt, aq1 ut,gl ss3l xoI plos 3q lou isnuu Xlxadoxd 3111 palou xaAialal,� •xlnl •asn put,l algileduuoo xoI aq xo Ioofoxd luauudol3nap 3uluouooa ue olt,iiliot,l xaglra lsnw ales oql polou `1t, a�l `xanialal,�l �xxt,Z xl,�l •Iou xo Xluadoxd all lim of xaglagm of se uoqupuauuuuooau t, uo IOX-ujN aqi of 13eq slxodax pxt,og aqi uagl `XIaadoxd agl jo olt,s pasodoxd oql of st, oilgnd aq1 uuoxl sluamwoo aNt,1 llim pxt,og aq L •Xlxadoxd jo It,sodsip xoI opoD euulpul Xq lno 1as st, axnpaooxd mollo.I of si Xjnp s,pxeog aqj poluls aqs •aouepuollu ui aldoad jo iogL unu aqI uo 2urpu3d3p `sxaqu t,g0 ltounoD uouuuuoD oql of 2urlaauu 3141 anolu 01 paou Sum pxt,og aq1 p3isa02?ns aqS •papxooax aq pinogs 1! pal-els st,q 10o'l pu>? `OuLTRoH sugl xoI luasaxd oq Ilim auoarl NongD XauxollV XIiD It,gl pxeog oql pouxxolui ouaal ' 'SW OnuoAV alit,St,I Ist,H L I L It, kpodoxd Io uoilisodsi(i—Buixe3H orlgnd - •sonssi dnuealo lt,luauuuOVAU0 of onp sem uoilippt, oql It,g1 pxt,og 0141 pauuxOlui put, xait,l uliaauz 3111 of pauxniax t,xoNIS •,uW •sut,ld put, soads 3141 opax oI loads furaq si �auouu a11i fqm jo uoileurldxa ue glim iit,uxa ue puas auoawos paisonbax IoIlD -.uy� •sueld pue s3ods aures all asn Nils pinoo �ar4l inq `Ioafoxd sill xoI gl.uou aqi of Xlxadoxd lt,uoilippe pappt, ant,11 (Oql palels ou3ax0 SW •paloafol put, xea,� ist,l pouodo axam spiq poluls IlauliZ 'xi�1I ',M0X Isul uxoxl souo awes 3141 �uisn 1ou pue sueld fuiopax oxe om Xqm XIixt,lo oI uuiq pa�lst, IOJID 'xw •pait,pdn Ouiaq si joafold agl mou put, papxt,mr? 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AGENDA REVIEW SESSION OCTOBER 6, 2011 322 - Change Order No. 2 — South Bend Animal Shelter Mr. Gilot stated this change order is necessary due to the discovery of and need for removal of asbestos. - Request to Advertise for Bids—Demolition of 921 Louise Street(Former Qualex, Inc.) Mr. Gilot stated the Board may need to table this request; the site may be changing for the new Fire Station. He noted there will be a meeting tomorrow to determine which site will be used. Ms. Greene requested he make sure the Board has authorization to do appraisals if there is any private property involved in the new site. - Elevator Maintenance Contract Agreement—Kone, Inc. Mr. Gilot requested that Mr. Phil Custard, Purchasing, please try to consolidate these maintenance contracts. Mr. Custard stated he has been attempting to, but they all come up for renewal at different times and the terms don't allow for changing. Ms. Greene stated if termination language is put in the contract, we can consolidate these contracts as they come up for renewal. - Confidentiality Agreement— IBM Mr. Gilot stated he was told by Legal that we can't do these types of agreements because we are governed by open door laws. He explained that IBM is working with the City on real-time monitoring of CSO's and would like to make an example of the City, bringing other cities here to show what is being done. He noted a lot of the information on the monitoring is proprietary. Ms. Greene stated open door law allows local government to withhold proprietary information only. She noted to the extent the law allows the City to withhold information, we can agree to. - Memorandum of Understanding—Teamster's Local No. 364 Ms. Greene stated the Teamster's attorney called her and requested this Memorandum of Understanding be done to correct an error in the terms of the Wastewater and Code Enforcement's uniform and safety shoes section to reflect that the reimbursement is over the term of the agreement, not just the year. - Professional Services Agreements— Barnes and Thornburg and Crowe Horwath Ms. Greene stated these two agreements should be removed from the agenda. She noted she has reviewed them with the Controller and by law he can hire his own attorneys; it does not have to go through the Board of Works. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:02 p.m. BOARD OF PUBLIC WQ, RKS Gar 'A. Gilot, President 4 Dnald E. i(nks, Member Carl P. Littrell, Member ATTEST: Linda M. Martin, Clerk erk REGULAR MEETING OCTOBER.10, 2011 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 10, 2011, by Board Member Carl P. Littrell with interim Board Member Thomas Price present. Board President Gary Gilot and Board Member Donald Inks were absent. Also present was Attorney Cheryl Greene and City Attorney Chuck Leone. 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The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. Donald Ritschard, Jr. 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted BID: Base Bid: $159,552.05 Alternate 1: $44,340.00 ANCON CONSTRUCTION CO.,INC. 2146 Elkhart Road Goshen, Indiana 46526 Bid was signed by: Mr. John Place 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted BID: Base Bid: $187,286.60 Alternate 1: $63,033.00 RIETH-RILEY CONSTRUCTION CO. 25200 SR 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Indiana Local Business Preference Claim Form was Submitted 3. Five percent (5%) Bid Bond was submitted BID: Base Bid: $168,136.00 Alternate 1: $45,000.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by: Mr. Michael Mayse 1. Incorrect Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Five percent (5%) Bid Bond was submitted BID: Base Bid: $183,741.70 Alternate 1: $12,1 60.00 Ms. Greene noted that Indiana Earth submitted an old Non-Collusion form with their bid and would need to submit the correct one. Upon a motion made by Mr. Littrell, seconded by Mr. xaputl�0 si auioug (Z sq si Poo (I :suoiIdaoxg 00'0t,9`ZZ$ ICJ opnxolo� �aloxnatI� ZIOZ Z 001.1d liUn xaxn�onu�l� Uza�l �Io Isg :GIo paliiutgns snm puog pig (%o l) juaoxad uol •£ pailiutgnS sum uuod wIVIO aouaxajaxd ssouisng IeooZ-ou-eipul •Z PojjiwgnS stun sionpozd i(xpunoj xo sionpoxd laaIS sajnjS paliufl jo osn jo not;t?otgijxQD put? sxolot'xluoD xoJ luautliutuzoa uo'Wuiuxt.zostQ-u0X `uo'IU39ixan /�jtliglOgg juowXoldtug `iinepgjv juautxt?gaQ-uoN `iin-epgjv uoisnllaO-UoN s,xojoanuoD •l put'IloH ant?Q •xYli :Xq pouBis srm pig St,Sgt,Bueipul `t?�I�m�gsiy�l ,�VMTJ21H XOlut-loyal ISO'AA 9£9 21ALL0Ii10IfIV S21 LVo pt;ax SIaElgnd pu7' pauado axam spiq Butmolla3 aqs •luaiogjns aq of punoj axam goitlm sm3m Xjunoo -tx1, oqi pun oungixZ puag qjnoS oqj ut aatjoN Jo UoiIUoilgnd jo sjooxd paxapuai �InIO aqZ laafoxd paauaxajax anogu aql xoj spiq paleas jo Sutuodo PUP 2uini33ax xoJ Jas of-ep atlj s-em sigZ 190(illg 'IV.IIIdVO IMAIN I,2 WHU HWIJ I T OZ MM11 dfl NOW g MG 'IgoHM NflOd oVO GdCINH,LXB AZIS-GIW 7IHAk UN NO I I0Z SSB'I NO gNOW Z OAU -- SGIO AO JNINBdO •uotjrpu3wwooax PUS; marnax xoJ JaJUMOJsLIrn o1 paxxajax axam spiq anoqu oqj `paixxLo pu-c aoixd •xW �q papuooas `IloxuiZ -iW �q opnut uotloux u uodfl 00'000`96'v :GIB poulwgns sLIm puog ptg (%g) juaoxad anti 'Z POIIignS Sum slonpoxd f,xpuno,q xo slonpoxd IaalS sajp�S paltun jo asn jo uotjtotUijta0 puu sx01at? luoD JoJ luaux;iu woD uoilBuiutixostQ-uoN `uoiTnai�ixan �jiligj&lg juaw,(oldwg `linnpgIV ivauuvgaQ-uoN `iiAvpU.IV uoisnlloO-UoN s'xolouxluoo •l uostIN IaiueQ •x" :Xq pou2is sum pig 8l89y out?ipul `auk'ern IJod pt?o-d pxnu=BnH OZLS vjNl KolL3flHLSKOO NOWN 00'000`££x$ :GIB palliuxgns st?m puag Pig (%5) wooxad anti •Z pOultugnS svm sionpoxd Sxpunod .10 saonpoxd IaOTS sOMIS paliu fl Jo osn jo uoijEogjvo0 PUB sx010-e4uoo xoj luO-LUTI tWo0 UoijvuiwttastQ-uoN `uotWo9110A Xjiligj&jH wu LuXoldutg `linepg jV juauu-egoQ-uoN IIAepgjV uoisnlloO-uoN stxojOLj uo0 •I u-eutauaigZ glauuox •.Tw :Xq paufts sum pig O I t gt Z;Ub'iPUI `ailinlIixxaW aoLlTd Px£8 IsUg £T££ -a 11 Rol L3flHLSKoD NIVIAI2tNalH L :p13ax /,Ioilgnd pu-e pauado axam spiq Ouimolloj atlZ •ivaiogjns aq of punoj axam goigm `smaN Xjunoo -ixZ aqi pue aunqu 1, puag qjnoS OT ui 30110N jo uoimoilgnd jo sjooxd patapuaj Ix3i0 3111 koaCoxd paouaxa ax anogt; Oqj xoJ spiq papas o Ouiuodo put' 2uiniaoax xoJ Jas allep aqj sLIm si�I.L TV LIdVO 2IgZV�419IS'VA 0£O-I I T 'ON .I DWMId — .LXHW3OV'IdMl UHXIW (INV a LVrO NOI LOgdNISIQ — SGIg 30 JNINgdo JOJ BulloQuitiuH pug luazdolanaQ aiuouoag ol paxa az axm •UOtTUpuauxutooax pug marnax piq anoq-e aqj `poiuuo put? aaixd SZ£ I I OZ 0 I wago LOO 9NUFMInl 2IV Iflodu REGULAR MEETING OCTOBER 10, 2011 326 Ms. Greene noted that Gates submitted a Local Preference Form with their bid. She stated that would adjust their bid by 5% but the amount awarded would be the full amount. It was noted there were no other bids, so in this case it was not relevant. Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the above bids were referred to Central Services and the Fire Department for review and recommendation. OPENING OF BIDS — SALE OF CITY-OWNED PROPERTY AT 126 EAST INDIANA AVENUE This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. It was noted that no bids were received for this property. OPENING OF BIDS— SALE OF CITY-OWNED PROPERTY AT 1615 ST. JOSEPH STREET This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. It was noted that no bids were received for this property. OPENING OF QUOTATIONS — DOUGLAS ROAD BUS SHELTERS AT MARKETPLACE DRIVE—PROJECT NO. 111-054_(TIF) Mr. Littrell advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: GIBSON-LEWIS LLC 1001 West I Ith Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Robert Lingenfelter QUOTATION: $28,970.00 Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the above Quotation was referred to Engineering and Community and Economic Development for review and recommendation. APPROVE CHANGE ORDER NO. 1 — WESTERN AVENUE AT CHAPIN STREET INTERSECTION IMPROVEMENTS —PROJECT NO. 110-086 (LRSA) Mr. Littrell advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Selge Construction Company, Inc., 2833 South 11ffi Street, Niles, Michigan 49120, indicating the Contract amount be increased by $11,056.40 for a modified Contract sum, including this Change Order, in the amount of$515,215.03. Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — WAYNE STREET GARAGE FACADE — PROJECT NO. 110-077 (SBCDA TIF) Mr. Littrell advised that Mr. Rob Nichols, Engineering, has submitted Change Order No. I on behalf of Gibson Lewis, LLC, 1001 West 11th Street, Mishawaka, Indiana 46544 indicating the Contract amount be increased by $14,266.00 for a modified Contract sum, including this Change Order, in the amount of$87,021.00. Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried,the Change Order was approved. APPROVE QUOTE — JEFFERSON AND MAIN STREETSCAPE IMPROVEMENTS — PROJECT NO. 111-047B (SBCDA) Mr. Robert Nichols, Engineering, submitted a quote on behalf of Wausau Tile, 7871 Blacks Road, Pataskala, Ohio 43062, for additional curb material for the above project, indicating the original Contract amount be increased by $8,705.25 for a modified Contract sum, including this quote, in the amount of$74,999.25. Upon a motion by Mr. Littrell, seconded by Mr. Price and carried, the quote was approved. 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Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF ABANDONED VEHICLES Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of approximately ten (10) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 201 West Sherwood, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks have been run for auto theft, and the owners and lienholders notified. Upon a motion made by Mr. Littrell, seconded by Mr. Price, and carried, the above request was approved. ADOPT RESOLUTION NO. 632011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: TWO (2) WEMCO PUMPS AND TWO (2) WEMCO .MOTORS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this I Oth day of October 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Carl Littrell s/Thomas Price ATTEST: s/Linda Martin, Clerk RATIFY RESOLUTION NO. 65-2011 — A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO TRASH TRUCK AND TRASH CONTAINERS Ms. Greene noted that the Board previously took action to authorize a Master Lease Agreement for this purchase. She noted this is the formal resolution she is asking the Board to ratify their previous approval on. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the following Resolution was ratified by the Board of Public Works: •auues agl polnoaxa oqm sxaoUjo agl Xq panoxddu uaaq aneg llegs se suoisstuuo pue suo1vasuu `sofuego eons Xluo 5uildaoxa `oom-j jo Xpoq ftiuian02 ogl Jo fuilaauu Mons In poluosazd se ,)tuns agl auu aassa-I jo jlegaq uo palnOaxo lu3uzaa.T3'v Mo osg pun asuag agl legl sauJIlaaO I@t4 mJ pun lOajla pun 33.101 IIn.I ui sumuum pun popuauun .To poleadw uaaq lou seq uoilnIOSOJ anoge 3141 legl sagIlxa3 .tagl.tnj pamOisaapun oq L uoTlOaS •sluauunoo(I Ruiouuum agi pun uoilnlosax still lno SULCUna.uoj aadwd uo XzessQoau sSurtll pue sloe xaullo Ilu pue Xue ouop aq of asnno ao op of pun sluauumop i;Dglo pun slinnpUje `soleog1poo `suomido `sluaumalsui `s.Tadnd Ilu pun due Janulap pun alnOaxa of paloa.tip pun pazixoglnu `si Xgaxag Luogl jo goea pun 'oq aassa-I jo szao!Jjo tadoid o-ql •£ uotlaas gums agl isoile pun sluouunooQ fuioueutd ogl of aassa-I jo Inns luioUjo agl xtjju of pazi.uoglne Xgojoq sr aassa-I agl jo sN.I ft 011gnd jo pmog oql •sluatunooQ BuioueuTd agl jo '.Tanllap pun uorinooxa Mans Xq paOUaptna XIonisnlouoo oq of Iunozdde dons `sluauunooCl Suuoumij agl alnooxa oqm snoTWo ogl �q panoxddu oq � uT se uuaTatp suoissTUZo pun suotllasui `saOugo Xue gllm sluauunooQ OuTOUeuTJ agl ianllap pun aspaJmOullon `alnaaxa of paztaoginu `si gaxag tzuagl jo tlmo pun `oq aassa-I jo jIngaq uo sloemoo alnaoxa of iomod anug hugs OqM Jo JOOIJJO taglo flue pun aassa-I Jo .uallo.TluoO fq!D ag 1, •pano.Tdde Xgo.Tag axe sluoumooCl 2uiOunuu j ogl ui pagt.Tosop su suoulipuoo pun suu.Tal agl npun luowdmbg agl jo ftxmug pun uoilisinbon all pun sluauunoo(l 'Ouioueuu atly Z uoTloas •luauudimbg agl jo uopIsinbon agl .Toj aasso-I jo sisazelui lsaq otli ui on uoTlnlosai stgl UT paletOdaoOUT put? 5uTlaauu stgl of poluasaid suuoj agl ui (,sluaumma 5uTOUeut „3141`�13nTlOal103)luauxaaT2V MOJOSg agl pule asea-I agl,lo suUOT aql ingl pauitu.Talap pun punol �goaoq si lI •I uauloaS :SMOrI'l03 SV VN I(INI`(IKUR H.LAOS 30 ALIT JHZ HOd SNHOAA Jllgnd 40 CIUVOS ala AS Q'dA'IOSAU 11 dS `HHOIUHJH,L `MOM •BuTiomi sigl of poluoso.ud suuuoj agl ui �Ileilunlsgns luofV mwosg agl gllm luauuaatEV njojosg agl pun 'd2IOa OI�IISVdrI 79 3:)N Nla, ZNAWdlflad .LSfIHJL NflS glim asua I agl Ow! xalua of sosodoid aassa-I `SVF[, q IM pue `luawdumbg all jo uoulisinbou agl joj a'Bum n of `sluauuazmbaz 2?utppiq ItMol alquouldde due of ftlelw asogl Om nloui `sdols kwssooau a p ua7lnl sug oassa-1 SVUNRHAk pun `,luau ooav malosg pins ultm,aouepioOoe ui luouudmbg otp jo uoiltsinbou agl of poilddu oq llim pue («luauuaat2V moaosg„ agl) luaOV monsg agl pue aassaZ a ompq lumoo.TSV mojosg un of luensmd (t,lua2V m.o.Tosg„ oql) xKVR .LSfIH,LN[IS qiim palisodop aq Ilim osea-1 agl xapum algnliene apm spun] ogl `SVH- gHm pue `suollounj leluatutztan69 slI uu.tojuod of aassxI agl -IOJ Ielluassa ST luautdinbg aql `SVgW9HAk pun `.Suilaauu SIT of.toiad aassa-1 jo i(poq RuTudanO2 agl Xq moues xoj algnlienn uaaq sug „v„ 1rq?zixy su uioxxj polnmduoom pun %waq patloeue si tloigm jo tuzoj atll d2I0,0 ONISVd'T l' 33NVNIA .LNI'AllldlflOA ISfl)IZI\IfIS 1111m {«,)sea I„ agl `�,lanilOalloo) luatuaa.u2d aseol .13MW agl of £O -oN olnpagoS luauzudinbg ui pagvosap (jumdinbg„ agl) luauudmbo uiel.Tao uielgo of saaisop («aassa I„) (Il�I3g H.LfIOS go A,LIa oql `SVjHK[ 'AN pule `.9-6 —9£ § apo0 nuuupul of luenstnd{«�1i0„ atll) uuuipul `puag glnoS jo XIi0 atll uoj hpoq BuilOealuoO aql si (,,pjeog,, agl) s�I.uoAk oilgnd jo preog uueipul `puag glnos to �liD aql 'SVANAHm SHJNIIV I KOD HSV'dl IR NXIN I,HSVHI O.L(111VrIAI SINKIL1I DOG HaHlo (INV IN21NIAN9V 21SVIZ H:IIS"4W V AO AHgAITIG(INN NOIlfIadXd:jHL O.KIZMOH,LIIV CIN:Ig H,LfIOS d0 AID ala 40 SMOM d0 CIHVOg IM 90 NOLLfl'lOSaH V 1IOZ-S9 'OBI I ollfirlos u 6Z£ I I OZ OI d9gOZ00 rJN1139W NV'109n REGULAR MEETING OCTOBER 10, 2011 330 ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 19, 2011 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Carl Littrell s/Thomas Price ATTEST: s/Linda Martin, Clerk RATIFY RESOLUTION NO. 66-2011 A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT AND OTHER DOCUMENTS RELATED TO IP TELEPHONY SYSTEM Ms. Greene noted that the Board previously took action to authorize a Purchase Agreement and Lease for this project. She noted this is the formal Resolution she is asking the Board to ratify their previous approval on. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the following Resolution was ratified by the Board of Public Works: RESOLUTION NO. 66-2011 A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT AND OTHER DOCUMENTS RELATED TO IP TELEPHONY SYSTEM (Unified Communications Project) WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is the contracting body for the City of South Bend, Indiana(the "City") pursuant to Indiana Code § 36--- 9-6; and WHEREAS, the CITY OF SOUTH BEND ("Lessee") desires to obtain certain equipment (the "Equipment") described in Master Tax-Exempt Lease/Purchase Agreement and various documents related thereto (collectively, the "Lease") with KEY GOVERNMENT FINANCE, INC., the form of which Lease is attached hereto and incorporated herein as Exhibit "A" and has been available for review by the governing body of Lessee; and WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions; and WHEREAS, the funds made available under the Lease will be deposited with KEYBANK NATIONAL ASSOCIATION (the "Escrow Agent") pursuant to an Escrow Agreement between Lessee and the Escrow Agent (the "Escrow Agreement") and will be applied to the acquisition of the Equipment in accordance with said Escrow Agreement; and WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with KEYBANK FINANCE, INC. and the Escrow Agreement with the Escrow Agent substantially in the forms presented to this meeting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: Section 1. It is hereby found and determined that the terms of the Lease and the Escrow Agreement(collectively, the "Financing Documents") in the forms presented to this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. ........... 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Suo!iIOSUT 'S;)OUBT XLM TIM SIUQUMZ)OC[ OUTOUIeUlA Z)ql .10AT13P PUlC 32polmompu '31tio:Dxa 01 Pazljoqjve 's i Xqojo11 map jo qmz) pLm 'aq oossoq jo jlttl;)q uo slouiluoo ;Djnoaxg ollamod QAt'q IIU11S OqM OOSSO-1 J0 -130WO -'Z)qlO iCUB PUR OaSSOj JO 1a110JTUO0 KIID 3111 'POAo-idde Xq=q oxe sluotunooCl �uiouvuiH 311j ui paqjjos3p su suoillpwo pun suuoi aqi -iop-an juaudinbg all jo Suiomlug pun uoilismbae all pu-e swaunma �uloueuu Pql 'Z UOROOS TU 110Z olaagoloo DNIIHJW NVIMIN REGULAR MEETING OCTOBER 10, 2011 332 WHEREAS, MLEA is the owner of real property situated in St. Joseph County, Indiana, and more particularly described in EXHIBIT B (the "MLEA Property"); and WHEREAS, the City requires the MLEA Property in order to construct its widening project along the Olive Road right of way; and WHEREAS, the City Property is adjacent to other property owned by MLEA and MLEA desires to construct new facilities on the City Property adjacent to its existing facilities; and WHEREAS, the City and MLEA desire to exchange and transfer between themselves, the City Property and the MLEA Property, together with other good and valuable consideration, and WHEREAS, the City, acting by and through the Board, hereby expresses its desire to effect the exchange of the properties with MLEA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: I. The exchange of the City Property for the MLEA Property, together with other good and valuable consideration is approved and authorized. 2. The Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a deed conveying all the right, title and interest of the City in and to the City Property to MLEA and are further directed to deliver said deed to MLEA for recording in the Office of the St. Joseph County Recorder. 3. The Mayor is authorized to accept the deed conveying all the right title and interest of MLEA in and to the MLEA Property and shall cause such deed to be presented for recording in the Office of the St. Joseph County Recorder. 4. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on October 10, 2011, at 227 West Jefferson Boulevard,Room 1308, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Carl Littrell s/Thomas Price ATTEST: s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Agreement EnviroSolutions Drilling Borings for Soil NIA Littrell Authorizing and/or Water Samples and Price Entry upon Installation of a Monitoring Public Property Well at 2322 South for Drilling Michigan Street and 2302 Purposes and South Michigan Street Revocable Permit for Environmental Remediation :spupls SOP laq OUIMOIIOJ aql IT tL 99p eupTpuT `uolxjjrA� `1jp1•I. gljtiuS T Z££ `oulln L Iapgolw -.11N tUO4 paniaoau uaag aneq suoilpoildde asuaoil ule undo omT Ipgl posinpe T1a111j-1 uW SXOIZVOI'lddV HSNHDI-1 WIV NgdO gAOUddV uanlld gdaso f uolleliodsmuZ aaTud 1S 1111 land 0�3pjlg ££6 jo luauuluedaQ loeuluoo /110111i-1 VIN XS agl uoj sufiS unolaCI pupipul inoloCl Ipjogjo saogS AlapeS pup suuuojlufl ouipuef aZl Iuauzaouojug apo0 pup OWMN PIIOS dutpuejstapun aolud q1TA�luauuaau2V s'ualswrol p9£ 'oN jo /11)1111-1 V/N oqI of IpluauialddnS leoo-1 sualsuieay uinpueuoL=A sAwl ss000V oilgnd of Ioo fgnS uoilpuuuojul IpuluaPguoa aolld jo aoupgoxg aqI uoj Iuauzaal2V Aloilli-1 V/N IuowaauoV ,�1TIeTluaplduoD wEll xlllelluapijuoD W-60T 'ON (Au laafoud—Fell asH-I11nK I 'ON aolud oplsglloN) anuanV puag g1nOS uoj O-1-1 Iuauuaa12V /1101111-1 00'009`L I$ NuoAA,jo odooS luuoilippV eueipuI `Z-1Q leluauualddnS (N1ed uoTxiu21) aouud 00'000`001$ lowlS Iln1S 1soM 009 10mOd /1I0111j-I FUN uOJ aoTnzaS paad alpuuallV ue'RIgolW puplPul luou owsv Iuauzaax�V ..._....... aaT1d Gqu VQgV) 9£0-801 'ON loafoud saolnaaS /1101111-1 00'089`L I$ —u21s;)G u011110wou IWR aulod ueuilg5Tm leuolssOJOJd 9£0-801 'ON loafoud luauuaal V —Ouipijng IINg xauuod Xauofv aoud jo uolleuolsa-I olls pup uOlssluuMOD n1selN agl 11101 j-1 (dI I) 1pluauluoulAug `u011jlou OCI luauidolanapa-I of umpuappV 650-111 'ON luouuaau5V loa fond —uoilonulsuoo lo-1 fou32V aouud (3IZ Ou' ed pup uollTlOw3U uOlssluiulo0 uaisew oql /1101I11-1 V(IOgS) XON V )100-1 eupigolA luauudolanapa-I of umpuappV lopuluo0 s,101o13uluo0 sliuul-1 jo suollipuo0 pup aouesnsul suuua j U upoD fulpuauiV JO MaiAa-1 pup RulppC[ `oulxpPoA 10 -j pue laeiluo0 puag g1noS jo 1pujd x110 Puppums Jo uoT11PPV of loofgnS — Z90-111 'ON loafOUd aoud (Tplldvo —auem)joS luouuaopueTN O-1-1 `guillnsuoo lopiluo0 /II0111i-1 d.IaA1A1) aoupualumIN pazivaindwoD pueoguplS of uinpuoppV saopld 31JOlsiH uaoldj0 ,lo ualslf?a2l Ipu011eN uollpnuasaud uo loo folf jo sloagg ollalsjH — 100-o I T 'O K Ioa fold ale1S puplpul pue aoud — 'IS ue2o-1 of 'IS ISTZ LUOJJ uoIlpllslululPV luomaisvp Ala1111-1 V/N uoisualxg ltpls apisT ION Xemg IH Ipuapad umpupxouzaT�l (uaglo suOlpnalg a�eserD �u'Nmd /saoln.IaS laaulS auXern pue laaulS leuolssaJO'd UTBA aql uoj aoupualumIN luauudolanaQ anileluanaud uOJ SOWN luauzaalRV aaTud olulOUOag) luauln0 It, luauuawx IV lapuluoo /T1111111 1 00'000`91$ luauuno jo uoisualxg oul `auON aoueualulpA saso nd £££ IToz OT djaoLDO JNIIggL�121V"In'Jg2I REGULAR MEETING OCTOBER 10 2011 334 NAME: Frank's for the Memories Hot Dog Stand FIRST LOCATION: 222 South Michigan St.; In Front of the State Theater DAYS AND TIMES: Thursdays; 9:00 p.m. to 3:00 a.m. SECOND LOCATION: 441 E. LaSalle Ave., at Corby's Irish Pub DAYS AND TIMES: Tuesday, Friday, and Saturday; 9:00 p.m. to 3:00 a.m. Mr. Littrell stated that favorable recommendations have been received from the Police Department, Department of Code Enforcement, Engineering, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner at the Corby's Pub location. Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the above license applications were approved and referred to the Administration and Finance for issuance. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Price and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Reserved Parking Space Signs LOCATIONS: 1246 West Washington Street 1805 East Fox Street 810 S. Kaley REMARKS: All Criteria has been Met NEW INSTALLATION Way-Finder Signs APPLICANT: Crest Manor Church LOCATIONS: Miami Street and Berkshire Drive York Road and Kern Road Berkshire Drive and York Road REMARKS: All Criteria has been Met NEW INSTALLATION: Revise One-Hour Parking 6:00 a.m. to 6:00 p.m. to Two- Hour Parking 6:00 a.m. to 6:00 p.m. LOCATION: West Wayne Street East of Michigan Street to St. Joseph Street (North Side Only) REMARKS: All criteria has been met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: A. Contractor Bond 1. Dortha Miller—Approved September 26, 2011 B. Excavation Bond 1. Martell Electric—Released Effective May 15, 2011 Mr. Littrell made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Price seconded the motion, which carried. APPROVE CLAIMS Mr. Littrell stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,208,796.05 9/30/2011 City of South Bend $3,104,379.81 9/30/2011 City of South Bend $25,172.20 10/04/2011 ................ ---- ---- :,Lsgllv nquz)W 'sNuj plpu 31, SX'NdOA Dl-iqfld JO CfXVOq -Lme gE:o I ju pomnoCpe Supootu oqj 'poin-eo pyre aoijd -jW Xq p3puo,3;)s `Ilz)jlll,l -jW Xq op-au uoilow L, uodn 'prog oiql ojoj;)q au of ssouisnq j;Dqgnj ou 5upq a.ToqL lxaANldflof(TV -polnuo T401,qm 'uolloul oqi p3puooQs z)ouj -.iW 'poll!wqns SU P;)Aoidde oq swi-plo oqj 'sojnllpuodxo Oqj JO MOIAW .13)JU I-eqj UOTIOLU U 3pew 11Q.T111-1 'Jw ;)Iojojoql 1 ioz/01101 g9.6Wt£9'1$ puaq qjnoS jo XI!D alu([ "1!13lj jo junotuv alulgNj 9U I IOZ 'OT 2Iaqoloo DNILEIHW NWRIDAN