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Home My WebLink About6H (2)� NCB apUTN B Community & Economic Development 227 West Jefferson, Suite 1200, South Bend, Indiana 46601 -1830 ❑ Phone 574/235 -9371 - Fax 574/235 -9021 To: South Bend Redevelopment Commission From: Jitin Kain, Senior CED Specialist Subject: Study of Eddy Street Corridor Date: October 19, 2011 The Northeast Neighborhood Revitalization Organization (NNRO) would like to engage the services of DLZ Indiana, LLC to conduct a conceptual streetscape study of the Eddy Street corridor from Campeau Street south to Colfax Ave. The study will look at streetscape improvements to Eddy St. within and beyond the public right -of -way (R/W) outside of the street pavement and include: • Replacement of curb, sidewalk and ADA compliant sidewalk ramps • Replacement of streetlights to match the SR23 project • Introduction of a tree lawn along the East and West sides of the street • Replacement of street signs to match Eddy St. Commons In order to accomplish the above, DLZ will study the existing R/W and determine if additional properties need to be acquired for the project. They will also suggest project phasing to ensure prudent use of available TIF funding. A detailed proposal from DLZ is attached for these services. The total fee proposed by DLZ to conduct the study is $28,500. NNRO is proposing a 25/75 split of the fee between them and the Redevelopment Commission. This would equate to $21,375 from the NNDA TIF and $7,125 from the NNRO budget. Staff requests Commission approval to allocate $21,375 from the NNDA TIF towards this study. What We Do Today Makes A Difference 1 DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 Mr. Phil Byrd Director of Real Estate Northeast Neighborhood Revitalization Organization 803 Lincoln Way West South Bend, IN 46616 RE: Eddy Street Corridor, Conceptual Streetscape Study Dear Mr. Byrd: DLZ Indiana, LLC (DLZ) is pleased to submit to you the following letter of agreement for professional services for the above referenced project. Pursuant to our earlier discussion, the Northeast Neighborhood Revitalization Organization (NNRO) and South Bend Department of Community & Economic Development have been working together to complete the Eddy Street Corridor Plan. This Corridor Plan was developed for the NNRO by Lakota Group, Inc (document 5/17/08) and included multiple Land Use / Streetscape options within the corridor study boundary. The right -of -way widths and the extent of property redevelopment along the corridor varied among the options presented. PROJECT DESCRIPTION This Project involves streetscape enhancements on North Eddy Street (SR 23) from Campeau Street south to, and including, the East Colfax Avenue intersection (9 city blocks). Prior discussions with Gary Gilot, Public Works Director, City of South Bend, determined that seeking INDOT approval for a center median in Eddy Street would be a lengthy process and recommended the Project be limited to areas outside of the existing curb lines. Therefore, the requested improvements are within (and beyond) the portion of public right -of -way (R/W) occurring outside the street pavement and would include: replacement of curb and ADA compliant sidewalk ramps; replacement of sidewalks with 5 foot width on the west side and multi -use path width (8' -10') on the east side; decorative streetlights that match the adjacent SR 23 project; introduction of tree lawn along the east and west sides of the street; tree plantings where feasible; and replacement of street signs to match Eddy Street Commons, while meeting Federal Manual on Uniform Traffic Control Devices (MUTCD) standards. It is estimated that a 75 foot R/W section may be required in order to accommodate the requested improvements while maintaining the current roadway width. Therefore, R/W acquisition is anticipated. It is desired that the roadway to have no parking and therefore be designated as four travel lanes. SCOPE OF BASIC SERVICES This Project involves performing a Conceptual Study addressing streetscape and other improvements to the Eddy Street right of way (R/W) including an evaluation of potential Project costs. Study limits will be based on desirable 75 foot R/W width plus affected properties within the limits described above. 1. Kick -off Meeting. 2. The Study area is within State of Indiana R/W and will require coordination with INDOT. a. Contact INDOT concerning their future plans for roadway (Eddy Street) improvements. 2211 East Jefferson Blvd. • South Bend, Indiana 46615 • (574) 236 -4400 • FAX (574) 236 -4471 With Offices Throughout The Midwest www.dlz.com aI �R DLZ ENGINEERS • ARCHITECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 2 3. Verify the existing number of travel lanes and widths, and if this is adequate for potential expansion to a four - lane configuration. 4. Determine if 75 foot R/W is adequate or if additional R/W will be required. 5. Provide two (2) preliminary plan alternatives illustrated with cross - sections (one option with minimum improvements / least cost) (10 copies) to NNRO. 6. Meet with representatives of the NNRO and the Department of Community & Economic Development to review Items 1 — 5 (meeting No. 2). 7. Revise two (2) plan alternatives and cross - sections as necessary to reflect input from the above review meeting. 8. Suggest potential project phasing. 9. Provide "order of magnitude" opinion of probable construction cost for each of the two alternatives. 10. Provide identification of impacted parcels and an opinion of land and improvements acquisition costs. Note: this item is limited to planning level data; actual appraisals will not be completed. 11. Include a separate opinion of probable construction cost including street repaving (assuming an overlay), restriping and drainage improvements. 12. Submit draft letter report of the Conceptual Study for review (10 copies) to NNRO. 13. Meet with representatives of the NNRO and the Department of Community & Economic Development to review Items 7 - 12 (meeting No. 3). 14. Incorporate comments and further input from the review meeting. Finalize the Conceptual Study. 15. Submit final Conceptual Study copies (10 copies) and one electronic file to NNRO. SCHEDULE OF SERVICES For those services described herein, DLZ is prepared to commence immediately upon receipt of a signed letter agreement and Notice to Proceed. We anticipate four (4) weeks starting from the date of the Kick -off Meeting to complete Task Items 1 -5 (Preliminary Plan). Upon completion of the Preliminary Plan Stage, receipt of further NNRO input and authorization to proceed, we anticipate four (4) weeks to complete Items 7 -12 (Draft Letter Report). Upon completion of the Draft Letter Report review meeting, receipt of further NNRO input and authorization to proceed, we anticipate two (2) weeks to complete Items 14 and 15 (Final Study) and submit final deliverables. L LZ k D ENGINEERS • ARCHITECT'S • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 3 COMPENSATION In consideration for the above outlined tasks DLZ will be compensated on a lump sum basis in the amount of $28,500.00. Our compensation is in accordance with the below breakdown: Preliminary Plan - Task Items 1- 6 ................................ ............................... .....................$10,000.00 Draft Letter Report — Task Items 7 -13 ......................... ............................... .....................$14,400.00 Final Study — Task Items 14 and 15 .............................. ............................... ......................$3,900.00 ProjectExWnses ............................................................. ............................... ........................$200.00 TOTAL LUMP SUM FEE ......................................... ............................... .....................$28,500.00 Fees will be invoiced monthly based upon actual work performed to date. Reimbursable expenses are in addition to the Project Expenses stated in the Scope of Basic Services and include, but are not limited to, mileage outside of the South Bend area, document printing (beyond stated quantity of reports) and reproduction of graphic illustrations, copying, and postage. Reimbursable expenses are as needed and with advance authorization. They are payable at a multiple of 1.2 times actual expenses billed to DLZ. ADDITIONAL SERVICES The scope of work beyond basic services established herein shall be considered "Additional Services ". Compensation for such work as requested or required may be provided as negotiated or compensated on an hourly rate basis in accordance with the attached "Standard Fee Structure" (Attachment A). DLZ will not proceed with "Additional Services" without prior written authorization from the Northeast Neighborhood Revitalization Organization. 1. Public input/community meetings or additional board meetings to those stated herein. 2. Graphics such as perspective sketches or plan renderings in addition to those stated herein. 3. Preliminary engineering or traffic studies. 4. Development of design or construction documents. 5. Topographic or property /plat survey. 6. Title research. 7. Relocation planning services. 8. Coordination with agencies other than those identified herein. 9. Utility coordination. L�DLZ ENGINEERS • ARCHIJECTS • SCIENTISTS PLANNERS • SURVEYORS October 19, 2011 RE: Eddy Street Corridor, Conceptual Streetscape Study Page 4 STANDARD TERMS AND CONDITIONS The "Standard Terms and Conditions" (Attachment B) are incorporated here into and made part of this agreement. The Client referred to in the "Standard Terms and Conditions" is the Northeast Neighborhood Revitalization Organization (NNRO). DLZ appreciates the opportunity to be involved in projects in our South Bend community and we look forward to working with the NNRO. Please do not hesitate to contact us should there be questions. Very truly yours, DLZ INDIANA, LLC bar�K. sk, P.E. Vice President ATTEST: Craig P. Hudson, RLA, ASLA Div's'on Manager Landscape Architecture & Planning NORTHEAST NEIGHBORHOOD REVITALIZATION ORGANIZATION (NNRO) :Z�� NNRO Member ATTEST: NRO M ber Attachments: As Noted cc / BLG, JCZ, LJ, ACL, BMS, SW, QA, TJ, JKH, AMB, file MAProposats\2011 \61 10 - LA Planning\NNRO_Northeast Neighborhood Revitalization Org\Eddy St Corridor Streetscape\Agreement_REV 1SED \Agreement_revised_ 101911.docx ATTACHMENT A DLZ INDIANA, LLC STANDARD FEE STRUCTURE ENGINEERING /ARCHITECTURAL 2011 Acdvily Code ee Cbssfflcadon 2411 Hourly Rate 1 Principal $220.00 49 Division Manager (Chief Engineer) $175.00 50 Department Manager $160.00 55 Registered Land Surveyor $130.00 21 Project Manager $135.00 214 Senior Right-of-Way Engineer $135.00 330 Electrical Engineering Specialist $150.00 53/58 Engineer III/Architect III/Landscape Architect IIU Planner III/Scientist III/Geologist III $125.00 52/57 Engineer II/Architect II/Landscape Architect II/ Planner II/Designer III/Scientist II/Geologist II $115.00 51/56 Engineer I/Architect I/Landscape Architect 1/ Planner I/ Designer II/Scientist I/Geolo ist I $90.00 28 Designer I $75.00 29 Technician $65.00 147 Construction Administrator $105.00 152 Construction Observer $85.00 43 Clerical $50.00 Reimbursable 4wases Crew Classi union 2011 HPurty 1 143/99/99 3 — person Survey Crew $185.00 142/99 142/99 Topographic Survey Crew (straight time) Topographic Survey Crew (over time) $145.00 $220.00 63 1 — person Field Crew $100.00 63 1 — person Field Crew (over time) $140.00 GPS 1 — person GPS/RTK Field Crew $160.00 13 1 Field Survey Technician $55.00 Reimbursable 4wases Rate $0.445/mile -Mileage Travel Expenses @ Cost living Expenses @ Cost Reproduction Cost plus 20% Subconsultants Cost plus 20% Equipment Rental Cost p lus 20% Rates are subject to revision on January 1, 2012. Cost of livinglinflation increases of 3 to 7% per annum can be anticipated. S.\ DeptWdministration \Clerical\RATF.S\2011 Hourly Rates.doc