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HomeMy WebLinkAbout6E (4)G E C'Lt) ure Community & Economic Development 1865 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: South Bend Redevelopment Commission From: Jitin Kain, Senior CED Specialist Subject: Ignition Park Major Subdivision & Survey Date: October 20, 2011 As Commission members are aware, planning for Ignition Park infrastructure is currently underway. This initial planning has included determining the location for Park utilities (communication, electric, water, etc) and the major access roads into the Park. The next logical step is to develop a Major Subdivision Plat of the Park. This process will help identify lots within the Park with defined boundaries that can be marketed to potential Park clients. Additionally, a major subdivision plat allows for the dedication of roadways as public streets. Attached is a proposal from Danch, Harner & Associates to conduct surveying services to develop the Major Subdivision Primary Plat, Final Plat and prepare the necessary documents to file with the Area Plan Commission. Staff requests Commission approval to proceed with the Ignition Park Major subdivision process for a fee of $23,295. What We Do Today Makes A Difference! v"A'OZ I LUanch, "arner V eflasociateo, Inc. Land Surveyors M Professional Engineers Landscape Architects M Land Planners Office: (574)234 -4003 / (800)594 -4003 Fax: (574)234 -4009 1643 Commerce Drive • South Bend, IN 46628 September 29, 2011 Mr. Rob Nichols City of South Bend Engineering Department 13 Floor County -City Building 227 west Jefferson Blvd. South Bend, Indiana 46601 RE: Proposal for Survey and Engineering Services for Ignition Park Major Subdivision Development, South Bend, Indiana. Dear Mr. Nichols: Please accept this letter as our written cost estimate to provide you with Surveying Services to develop the Ignition Park Major Subdivision Primary Plat, Final Plat and associated paperwork for required application forms, notice to surrounding owners and representation at required public hearing(s). Based on these items, we anticipate the following scope of services will be provided by DHA: SCOPE OF SERVICES: A). Survey Scone of Services: 1). Survey Control: a. Survey of the Transpo property to located all existing improvements and complete the survey work required for the Boundary of the Ignition Park project site. As needed to prepare the required Subdivision Plat. n. 2. Topography: a. We will use existing topographic information on file we have for the project and supplement any additional topographic information with using GIS data. b. We would also use any provided information that the City has on file that has been done by previous consultants working on the Ignition Park project. 3. We will orient your provided cad drawings to our established local coordinate system, perform a drawing translation, and incorporate them into our cad database for the project. Total Cost of Surveying Services as listed above- $8,150.00 B). Platting procedure for Major Subdivision (Primary Phase): 1. Preparation of Primary Subdivision Plat. 2. Preparation of Application forms and notice to adjacent owners within 300 ft.. 3. Use consultant Preliminary Drainage Plan that has previously been prepared for the project site and/or have the City provide to Area Plan Commission approval letter for drainage for the site as required by the subdivision control ordinance. 4. Preparation of Site Analysis & Watershed Sheet. Plans would include: a. Boundary Legal Description. b. Existing Setbacks and proposed Setbacks & Easements. c. Proposed Road location & right -of -way widths. d. Relative location of Utilities. e. Location of Storm Water Detention/Retention facilities based on provided consultants work for project site. f. Lot layout with approximate dimensions. Total Cost of Platting Services as listed above- $7,900.00 Q. Platting procedure for Major Subdivision (Final Plats): 1. Preparation of Final Subdivision Plat (May be done in more than one Plat). 2. Preparation of Application forms. 3. Preparation of Engineers Report for Lots and Road in Final Plat based on consultants plans. 4. Preparation of Final Plat which would depict: a. Boundary Legal Description. b. Setbacks & Easements. c. Final Road right -of -way widths. d. Final location of Utilities. e. Final location of Storm Water Detention/Retention facilities. f. Final Lot layout with final dimensions. g. Staking of all lot corners for lots shown on final plat. Total Cost of Final Platting Services as listed above (each plat)- $5,900.00 (Note this cost may vary depending on number of lots in each final plat) The Estimated Total Cost of this service contract is $21,950 as detailed above. Permit/Review Fees: 1). The review fees for the project would be approximately: Primary Plat: $ 650 Final Plat $ 695 + /- depending on number of lots. Owner would be responsible for all required review and permit fees. Total Cost of review fees $ 1,345 + /- Terms If revisions to the above plans detailed above were requested by the owner or by review agencies, those revisions would be made at our standard hourly rates. Thank you for using DHA for this important project. If you have any questions, please call us at (574) 234 -4003. Sincerely, Danch, Harner & Associates, Inc. Michael J. Danch President Board of Public Works: Approved By & Date Member Member Member Danch, Harner & Associates, Inc. Effective Date: January 2010 SCHEDULE OF HOURLY RATES AND DIRECT EXPENSES CLASSIFICATION HOURLY BILLING RATE Senior Professional Engineer $138.00 Engineering Designer $80.00 Project Engineer $70.00 Senior Professional Land Surveyor $138.00 Senior Survey/Engineering Tech $80.00 Survey/Engineering Survey/Engineering Tech $55.00 Senior Professional Landscape Architect $138.00 Survey Manager $70.00 Two Person Field Crew $120.00 Principal $138.00 Clerical $45.00 ITEM UNITS UNIT PRICE Mile a e Miles $0.50 Copies* Each $0.25 Standard Size Prints (24 x 36) Each $4.00 Oversize Prints Square Foot $1.00 Vellums (24 x 36 size) Each $10.00 Overnight Travel: Meals Cost Lodging Cost Public Transportation Cost *Note: Copies include 81/2 x 11, 81/2 x 14, or 11 x 17 size sheets. Other direct expenses may include cost to obtain copies of documents such as deeds or plats, maps, or other items purchased as a direct result of employment on the project.