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Home My WebLink About10/24/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting October 24, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: October 6, 2011 B. Regular Meeting: October 10, 2011 C. Claims Review: October 17, 2011 2. OPENING OF BIDS A. Potawatomi Park Conservatory Additions and Remodeling—Project No. 111-066 1. Funding: COIT (404.1106.452.42.02) 3. AWARD BIDS A. Disinfection Gate and Mixer Replacement—Project No. 111-030 1. Company: Thieneman Construction, Inc. 2. Amount: $433,000 3. Funding: Wastewater Capital($337,647) and O&M ($95,353) (642.0630.415.43.66 and 641.0630.793.63.35) 4. Approve Construction Contract B. Two (2) 2011 or Newer Mid-Size Extended Cab Four Wheel Drive Pick-Up Trucks 1. Company: Gates Automotive 2. Amount: $22,540 each— Total $45,080 for Two 3. Funding: 2011 Fire Capital(288.0902.422.43.02) 4. CHANGE ORDERS A. East Bank Storm Sewer Separation Phase 1B —Project No. 109-070B 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $36,989 4. Percent of Increase: 1.0% 5. Revised Contract Amount: $2,041,806.72 6. Funding: 2011 Sewer Bond (658-0621-415-42-05) B. Mayflower Boulevard Construction—Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No. 3 3. Increase Amount: $83,906.50 4. Percent of Increase: 3.35% 5. Revised Contract Amount: $2,584,948.71 6. Funding: AEDA TIF (324.1050.460.42.03) 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition, Environmental Remediation and Site Restoration of the Former Air Gas Property—Project No. 111-021 Page 1 of 5 BOARD OF PUBLIC WORKS Meeting October 24, 2011 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($11,241.66) 4. Percent of Decrease: (10.66%) 5. Total Percent of Change: (10.66%) 6. Revised Contract Amount: $94,218.34 7. Funding: AEDA TIF (324.1050.460.39.82) B. Demolition of 1503 and 1505 Prairie Avenue-Project No. 111-003 1. Company: R&R Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($6,234.89) 4. Percent of Decrease: (4.8%) 5. Total Percent of Change: (4.8%) 6. Revised Contract Amount: $123,765.11 7. Funding: AEDA TIF (324.1050.460.39.82) C. Oliver Plow Lot 8 Improvements-Project No. 111-025 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,789.89 4. Percent of Increase: 2.83% 5. Total Percent of Increase: 2.83% 6. Revised Contract Amount: $133,929.19 7. Funding: AEDA TIF (324.1050.460.42.01) 6. PROJECT COMPLETION AFFIDAVITS A. 2009 Road Repair for South Bend Water Works Main Extension-Project No. 109-057 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $292,772.96 3. Funding: Water Works (623.0640.661.46.04) B. Morris Performing Arts Center North Wall Repair/Restoration-Project No. 111- 026 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Final Contract Amount: $35,000 3. Funding: MPAC Operating (416.0404.901.42.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Fire Training Center Sewer and Water Extension-Project No. 109-01 IA 1. Funding: AEDA TIF (324.1050.460.42.02) 8. RESOLUTION Page 2 of 5 BOARD OF PUBLIC WORKS Meeting October 24, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A. No. 68-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Dictaphone Equipment/Obsolete or Damaged Office Equipment (Paper Shredders)—Police Department 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Technical Support Agreement—Physio Control 1. Service: Yearly Maintenance Agreement for LifePak 500 AED's 2. Amount: $14,161 3. Funding: Police Dept. General Fund (101.0801.421.37.05) B. Renewal Agreement— SimplexGrinnell 1. Service: Fire Alarm Monitoring Agreement Renewal—No Cost Increase 2. Amount: $494 3. Funding: Water Works Operating (620.0640.657.31.35) C. Sole Source Purchase—Digital Ally 1. Service: Purchase of Six (6)Additional Digital Ally DVM500 Plus In-Car Video Cameras to Outfit New Police Vehicles 2. Amount: $29,340 3. Funding: Justice Assistance Grant D. Professional Services Addendum—The Troyer Group 1. Service: Bowman Creek Public Meeting and Schematic Design—Project No. 109-072 2. Amount: Increase of$6,244.38 —New Contract Amount: $16,244.38 3. Funding: Wastewater Capital(641.0630.793.63.35) E. Professional Services Agreement Addendum-Netarx 1. Service: City-Wide Telecommunications for IP Voice Communications Project—Additional/Different Hardware Needed 2. Amount: Increase of$80,191.33/New Amount: $1,444,995.97 3. Funding: COIT F. Professional Services Agreement—Malcolm Pirnie/ARCADIS 1. Service: Disinfection Gate and Mixer Replacement Engineering—Project No. 111-030 2. Amount: $29,000 3. Funding: Wastewater O&M (641.0630.793.63.35) G. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Add Ignition Park, Phase IA Infrastructure to Master Agency Agreement 2. Funding: TIF (324.1050.460.31.02 and 42.03) H. Addendum to Professional Services Agreement—Lawson-Fisher Associates 1. Service: Unforeseen Delays in the NEPA Process for the Northside Trail from 21st St. to Logan St. —Project No. 110-001 Page 3 of 5 BOARD OF PUBLIC WORKS Meeting October 24, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $80,000 3. Funding: LRSA (251.0608.431.42.96) L Professional Services Agreement—BSA LifeStructures 1. Service: Ignition Park Phase IA Infrastructure—Project No. 111-073 — Oversee Design and Development of Phase IA, Infrastructure 2. Amount: $128,000 3. Funding: TIF (324.1050.460.31.02) J. Agreement—Hull and Associates, Inc. 1. Service: Authorization for Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes at Oliver Industrial Park Right-of-Way K. Professional Services Agreement—Malcolm Pirnie/ARCADIS 1. Service: Primary Clarifier Upgrades Engineering—Project No. 111-071 2. Amount: $370,500 3. Funding: Wastewater Capital(642.0630.415.43.66) L. Professional Services Supplemental No. 1 —DLZ Indiana, LLC 1. Service: Michigan Street Lift Station Replacement—Project No. 111-008 — Changing Project Schedule and Increase Scope of Work 2. Amount: $13,000 3. Funding: Sewage Bonds (658.0630.415.31.02) M. Contract- IBM 1. Service: Intelligent Operations Center on SmartCloud Concurrent User 2. Amount: $17,500/month; $210,000 for Twelve Months 3. Funding: Wastewater Other Contractuals 4. Ratify N. Lease Agreement- IKON 1. Service: Five Year Lease with Maintenance Agreement for Black and White Copier for Mayor's Office 2. Amount: $147.12/month; $3,492.40 3. Funding: Mayor's Operating Budget 10. RECOMMENDATIONS A. Special Events— Street Closures 1. Applicant: Chapin Park Neighborhood Association a) Location: Manitou from Park to Forest b) Event: Halloween Party c) Date/Time: October 30, 2011; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations 2. Applicant: Near Northwest Neighborhood, Inc. a) Event: Arts Cafe Page 4 of 5 BOARD OF PUBLIC WORKS Meeting October 24, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Location: Cottage Grove from Portage to Van Buren and California from Portage to Sherman c) Date/Time: November 6, 2011; 7:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Special Events—Processions 1. Applicant: St. Joseph Catholic Church a) Event: St. Nick Six b) Date/Time: December 3, 2011; 10:00 a.m. to 11:30 a.m. c) See Comments: Park Department C. Community Garden on Vacant City-Owned Lot Extension 1. Applicant: Westside Neighborhood Organic Gardens a) Location: 802 South Kaley Street(Addition of Rabbit Fence Around Garden) b) Purpose: Extend Use of Property for Garden from October 3, 2011 to November 30, 2012 for Root Vegetables c) See Comments: Engineering, Area Plan Commission 11. MONTHLY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services B. Environmental Services 12. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services 13. RATIFY BONDS A. Contractor Bonds 1. John Ward Concrete, Inc. —Approved October 6, 2011 B. Excavation Bonds 1. D&M Excavating, inc. —Approved October 11, 2011 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5