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Home My WebLink About10/20/11 Board of Public Works Agenda Session BOARD OF PUBLIC WORKS Agenda Review Session October 20, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. OPENING OF BIDS A. Century Center Island Park Pavilion - Project No. 111-067 1. Funding: SBCDA TIF 2. TITLE SHEET A. CSO 003 Trunk Sewer Modifications—Project No. 111-007 1. Funding: EDIT REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: October 6, 2011 B. Regular Meeting: October 10, 2011 C. Claims Review: October 17, 2011 2. OPENING OF BIDS A. Potawatomi Park Conservatory Additions and Remodeling—Project No. 111-066 1. Funding: COIT (404.1106.452.42.02) 3. OPENING AND AWARD OF QUOTATIONS A. Ignition Park Lot 4 Mass Earthwork—Project No. 111-073A 1. Funding: AEDA TIF (324.1050.460.42.03) 4. AWARD BIDS A. Disinfection Gate and Mixer Replacement—Project No. 111-030 1. Company: Thieneman Construction, Inc. 2. Amount: $433,000 3. Funding: Wastewater Capital ($337,647) and O&M ($95,353) (642.0630.415.43.66 and 641.0630.793.63.35) 4. Approve Construction Contract B. Two (2) 2011 or Newer Mid-Size Extended Cab Four Wheel Drive Pick-Up Trucks 1. Company: Gates Automotive 2. Amount: $22,540 each— Total $45,080 for Two 3. Funding: 2011 Fire Capital (288.0902.422.43.02) 5. CHANGE ORDERS A. East Bank Storm Sewer Separation Phase 1B —Project No. 109-070B 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $36,989 4. Percent of Increase: 1.0% Page 1 of 5 BOARD OF PUBLIC WORKS Agenda Review Session October 20, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. Revised Contract Amount: $2,041,806.72 6. Funding: 2011 Sewer Bond (658-0621-415-42-05) B. Mayflower Boulevard Construction-Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No. 3 3. Increase Amount: $83,906.50 4. Percent of Increase: 3.35% 5. Revised Contract Amount: $2,584,948.71 6. Funding: AEDA TIF (324.1050.460.42.03) 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition, Environmental Remediation and Site Restoration of the Former Air Gas Property-Project No. 111-021 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($11,241.66) 4. Percent of Decrease: (10.66%) 5. Total Percent of Change: (10.66%) 6. Revised Contract Amount: $94,218.34 7. Funding: AEDA TIF (324.1050.460.39.82) B. Demolition of 1503 and 1505 Prairie Avenue-Project No. 111-003 1. Company: R&R Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($6,234.89) 4. Percent of Decrease: (4.8%) 5. Total Percent of Change: (4.8%) 6. Revised Contract Amount: $123,765.11 7. Funding: AEDA TIF (324.1050.460.39.82) C. Oliver Plow Lot 8 Improvements-Project No. 111-025 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,789.89 4. Percent of Increase: 2.83% 5. Total Percent of Increase: 2.83% 6. Revised Contract Amount: $133,929.19 7. Funding: AEDA TIF (324.1050.460.42.01) 7. PROJECT COMPLETION AFFIDAVITS A. 2009 Road Repair for South Bend Water Works Main Extension-Project No. 109-057 1. Company: Walsh& Kelly, Inc. Page 2 of 5 BOARD OF PUBLIC WORKS Agenda Review Session October 20, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Final Contract Amount: $292,772.96 3. Funding: Water Works (623.0640.661.46.04) B. Morris Performing Arts Center North Wall Repair/Restoration—Project No. 111- 026 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Final Contract Amount: $35,000 3. Funding: MPAC Operating (416.0404.901.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Fire Training Center Sewer and Water Extension—Project No. 109-011A 1. Funding: AEDA TIF (324.1050.460.42.02) 9. RESOLUTION A. No. 68-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Dictaphone Equipment/Obsolete or Damaged Office Equipment (Paper Shredders) —Police Department 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Technical Support Agreement—Physio Control 1. Service: Yearly Maintenance Agreement for LifePak 500 AED's 2. Amount: $14,161 3. Funding: Police Dept. General Fund (101.0801.421.37.05) B. Renewal Agreement— SimplexGrinnell 1. Service: Fire Alarm Monitoring Agreement Renewal—No Cost Increase 2. Amount: $494 3. Funding: Water Works Operating (620.0640.657.31.35) C. Sole Source Purchase—Digital Ally 1. Service: Purchase of Six (6) Additional Digital Ally DVM500 Plus In-Car Video Cameras to Outfit New Police Vehicles 2. Amount: $29,340 3. Funding: Justice Assistance Grant D. Professional Services Addendum— The Troyer Group 1. Service: Bowman Creek Public Meeting and Schematic Design—Project No. 109-072 2. Amount: Increase of$6,244.38 —New Contract Amount: $16,244.38 3. Funding: Wastewater Capital (641.0630.793.63.35) E. Professional Services Agreement Addendum -Netarx 1. Service: City-Wide Telecommunications for IP Voice Communications Project—Additional/Different Hardware Needed 2. Amount: Increase of$80,191.33/New Amount: $1,444,995.97 Page 3 of 5 BOARD OF PUBLIC WORKS Agenda Review Session October 20, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: COIT F. Professional Services Agreement—Malcolm Pirnie/ARCADIS 1. Service: Disinfection Gate and Mixer Replacement Engineering—Project No. 111-030 2. Amount: $29,000 3. Funding: Wastewater O&M (641.0630.793.63.35) G. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Add Ignition Park, Phase I Infrastructure to Master Agency Agreement 2. Funding: TIF (324.1050.460.31.02 and 42.03) H. Addendum to Professional Services Agreement—Lawson-Fisher Associates 1. Service: Unforeseen Delays in the NEPA Process for the Northside Trail from 21st St. to Logan St. —Project No. 110-001 2. Amount: $80,000 3. Funding: LRSA(251.0608.431.42.96) I. Professional Services Agreement—BSA LifeStructures 1. Service: Ignition Park Phase IA Infrastructure—Project No. 111-073 — Oversee Design& Development of Phase I Infrastructure 2. Amount: $128,000 3. Funding: TIF (324.1050.460.31.02) J. Agreement—Hull and Associates, Inc. 1. Service: Authorization for Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes at Oliver Industrial Park Right-of-Way K. Professional Services Agreement—Malcolm Pirnie/ARCADIS 1. Service: Primary Clarifier Upgrades Engineering—Project No. 111-071 2. Amount: $370,500 3. Funding: Wastewater Capital (642.0630.415.43.66) L. Professional Services Supplemental No. 1 —DLZ Indiana, LLC 1. Service: Michigan Street Lift Station Replacement—Project No. 111-008 — Changing Project Schedule and Increase Scope of Work 2. Amount: $13,000 3. Funding: Sewage Bonds (658.0630.415.31.02) 11. RECOMMENDATIONS A. Special Events— Street Closures 1. Applicant: Chapin Park Neighborhood Association a) Location: Manitou from Park to Forest b) Event: Halloween Party c) Date/Time: October 30, 2011; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations Page 4 of 5 BOARD OF PUBLIC WORKS Agenda Review Session October 20, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Applicant: Near Northwest Neighborhood, Inc. a) Event: Arts Cafe b) Location: Cottage Grove from Portage to Van Buren and California from Portage to Sherman c) Date/Time: November 6, 2011; 7:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Special Events—Processions 1. Applicant: St. Joseph Catholic Church a) Event: St. Nick Six b) Date/Time: December 3, 2011; 10:00 a.m. to 11:30 a.m. c) See Comments: Park Department C. Community Garden on Vacant City-Owned Lot Extension 1. Applicant: Westside Neighborhood Organic Gardens a) Location: 802 South Kaley Street(Addition of Rabbit Fence Around Garden) b) Purpose: Extend Use of Property for Garden from October 3, 2011 to November 30, 2012 for Root Vegetables c) See Comments: Engineering, Area Plan Commission 12. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 13. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 14. RATIFY BONDS A. Contractor Bonds 1. John Ward Concrete, Inc. —Approved October 6, 2011 B. Excavation Bonds 1. D&M Excavating, inc. —Approved October 11, 2011 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5