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Home My WebLink About12/20/07 Board of Public Works Regular AgendaBOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: December 6, 2007 B. Regular Meeting: December 10, 2007 2. OPENING OF BIDS A. Embedded Sensor CSO Monitoring Project Phase lA -Project No. 107-101 1. Funding: 2007 Sewer Bond B. Eddy Street Commons Phase 1 - Sitework -Project No. 108-003 1. Funding: TIF 3. AWARD BIDS A. 2007 or Newer Tandem Axle Multi-Use Dump Trucks 1. Company: Hill Truck Sales Inc. 2. Amount: $245,112.00 3. Funding: Street Department/Lease Purchase B. Abandoned Vehicles 4. AWARD QUOTATIONS A. Automated Meter Reading System and Handheld Device- Project No. 107-109 1. Company: Underground Pipe & Valve, Inc. 2. Amount: $50,821.00 3. Funding: Water Works Capital B. Miscellaneous Fittings and Appurtenances 1. Company: Underground Pipe & Valve/LJtility Supply/HD Supply 2. Amount: Unit Prices -Divisible Quotations 3. Funding: General Fund C. GPS Units and Maintenance 1. Company: MapSync 2. Amount: $21,585.00 3. Funding: GIS 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Dylan Drive Extension -Project No. 106-035 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($6,668.28) 4. Percent of Decrease: (7.42%) 5. Original Contract Amount: $1,630,318.82 6. New Contract Amount: $1,623,650.54 7. Funding: Airport TIF BOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. LaSalle Area NPC Public Works (O'Brien to Humboldt to Elwood) -Project No. 107-007 1. Company: McIntyre Jones, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($9,065.43) 4. Percent of Decrease: (7.23%) 5. Original Contract Amount: $125,425.05 6. New Contract Amount: $116,359.62 7. Funding: CDBG C. Near West Side NPC Public Works -Project No. 107-008 1. Company: McIntyre Jones, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($18,974.25) 4. Percent of Decrease: (10.60%) 5. Original Contract Amount: $178,978.30 6. New Contract Amount: $160,004.05 7. Funding: CDBG D. Wellington Street Model Block -Project No. 107-011 1. Company: McIntyre Jones, Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $1,875.17 4. Percent of Increase: 1.68% 5. Total Percent of Change: 17.46% 6. Original Contract Amount: $111,627.04 7. New Contract Amount: $113, 502.21 8. Funding: CDBG E. South Michigan Public Works -Project No. 107-012 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($4,268.00) 4. Percent of Decrease: (3.76%) 5. Original Contract Amount: $113, 510.00 6. New Contract Amount: $109,242.00 7. Funding: COIT F. Miami Streetscape (Brook to Lincoln Way East) -Project No. 107- 085 1. Company: Ortiz Concrete 2. Change Order No.: Final 3. Decrease Amount: ($5,916.80 ) 4. Percent of Decrease: (11.93%) 5. Original Contract Amount: $49,587.50 6. New Contract Amount: $43,670.70 BOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7. Funding: COIT G. Edison Well House No. 3A Building Addition -Project No. 107- 027A 1. Company: Casteel Construction Corp. 2. Change Order No.: Final 3. Increase Amount: $366.83 4. Percent of Increase: .50% 5. Original Contract Amount: $72,800.00 6. New Contract Amount: $73,166.83 7. Funding: Water Works 6. PROJECT COMPLETION AFFIDAVIT A. LaSalle Park Shelter -Project No. 107-035 1. Company: Kaser-Spraker Construction, Inc. 2. Final Contract Amount: $73,890.00 3. Funding: General/Good Neighbors/Weed and Seed Neighborhoods 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment - DMJM Harris For Norfolk Southern Railway Company 1. Service: One (1) Time Fee -Pipe and License Agreement 2. Amount: $9,000.00 3. Funding: 50/50 Split Between 620 and 641 B. Agreement -Dynamic Mechanical Service, Inc. 1. Service: Preventive Maintenance -North Pumping Station, Pinhook, Olive Street, Edison, South Pumping Station 2. Amount: $15,407.00 3. Funding: General Fund C. Agreement -Healthy Communities Initiative of St. Joseph County, Inc. 1. Service: Healthy Communities Initiative 2. Amount: $20,000.00 3. Funding: EDIT D. Agreement -Bruce J. BonDurant 1. Service: Member of Board of Public Safety 2008 2. Amount: $3,400.00 Per Year -Prorated E. Agreement -Juanita Dempsey 1. Service: Member of Board of Public Safety 2008 2. Amount: $3,400.00 Per Year -Prorated F. Agreement -Reverend Donald Alford 1. Service: Member of Board of Public Safety 2008 2. Amount: $3,400.00 Per Year -Prorated G. Agreement -Patrick Cottrell 1. Service: Member of Board of Public Safety 2008 BOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount : $3,400.00 Per Year -Prorated H. Agree ment -Crowe Chizek & Company, LLC 1. Service: 1998 EDIT and 2001 COIT Bond Refunds 2. Amount : $70,000.00 3. Funding : COIT/EDIT I. Engagement Le tter -Crowe Chizek and Company LLC 1. Service: Tax Consulting Service 2. Amount : NTE $20,000.00 3. Funding : Admin/Finance J. Escrow Agreem ent -Bowen Engineering 1. Service: Primary & Aeration Channel Modifications -Project No. 107-062 2. Bank: The Bank of New York Trust Company 3. Amount : $3,395,060.00 K. Service Agreem ent -Arrow Services, Inc. 1. Service: Monthly Pest Control at Water Works Colfax Office 2. Amount : $642.00 3. Funding : Water Works L. Construction Contract - Kaser-Spraker Construction, Inc. 1. Service: Main/Colfax Parking Garage Painting 2. Amount : NTE $55,000.00 3. Funding : Water Works Revenue 8. RECOMMENDATIONS A. Procession - St. Adalbert Youth Posada 1. Sponsor: St. Adalbert Church 2. Date: December 22, 2007 - 4:45 p.m. to 6:30 p.m. 3. Location: 2505 West Grace, East on Grace, South on Olive, East on Ford Street, South on Harris, East on Dunham to St. Casimir School 4. Favorable Recommendations B. Public Parking Facility License Renewal 1. Company: AMPCO System Parking 2. Location: 123 North Main Street 3. Comments: All Issues Resolved (Sidewalk Repaired) 9. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52912 Parkview Street -Lot 20 Riverside Park, East Side of Parkview Street and North of Cleveland Road -Water 10. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign BOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Location: 1945 East Fox Street 2. All Criteria has been Met B. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1217 West Jefferson Boulevard 2. All Criteria has been Met 11. SAFETY REPORTS -NOVEMBER 2007 A. Central Services B. Water Works 12. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS -NOVEMBER 2007 A. Central Services B. Water Works 13. RATIFY BONDS A. Contractor Bonds 1. Newborne, Carl -For Release effective January 13, 2008 B. Excavation Bonds 1. Dan Valley Excavating, Inc. -Approved December 10, 2007 Pursuant to Resolution 100-2000 2. McCoullough-Scholten Construction, Inc. -For Release Effective December 5, 2007 3. Kaser-Spraker Construction, Inc. -For Release Effective December 5, 2007 4. Brown & Brown General Contractors, Inc. -For Release Effective January 4, 2008 5. Kaser-Spraker Construction, Inc. -Approved December 5, 2007 Pursuant to Resolution 100-2000 6. Western Utility Contractors, Inc. -Approved December 14, 2007 Pursuant to Resolution 100-2000 14. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT BOARD OF PUBLIC WORKS REGULAR MEETING Thursday, December 20, 2007 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601