HomeMy WebLinkAbout6B (5)�a(s)
Community & Economic Development
1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission
From: Bill Schalliol�
Subject: Staff Report on t o 2916 and Addendum To Master Agency Agreement
Fire Station #5 - Predevelopment Project
Date: October 6, 2011
At the August 9th Commission meeting, staff presented Resolution 2916 and an Addendum To
Master Agency Agreement as a mechanism to provide financing for predevelopment activities
related to the Fire Station #5 project. On October 3rd, the Board of Public Works acted on the
Addendum and approved a revised project proposal and scope of work.
Attached to this memorandum is a copy of the approved proposal submitted by Abonmarche to
complete six tasks related to the existing site at the triangle of Prairie, Olive, and Ewing and a new
proposed site located SW of the intersection of Olive and Prairie.
The items to be completed by the scope of work are as follows:
1. Boundary Survey - New Parcel
2. Phase 1 ESA - New Parcel
3. Replat - New Parcel
4. Special Use Exception - New Parcel
5. Boundary Survey - Existing Parcel
6. Phase 1 ESA - Existing Parcel
The original request of the Commission in the Addendum was for a not -to- exceed amount of
$15,000 and the approved proposal is in the amount of $14,800.00.
In addition to this proposal, staff also will present a fire response study proposal to examine if the
proposed New Parcel will meet all applicable regulations. Also, there are proposals for Title Work
and Appraisals (Acquisition and Disposition) that relate to this project.
What We Do Today Makes A Difference!
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOu*rH BEND, INDIANA 46601 -1830
CITY OF SOUTH BEND STEPHEN J. LUEcKE, MAYOR
BOARD OF PUBLIC WORKS
October 3, 2011
Mr. John Linn
Abonmarche Consultants
750 Lincoln Way East
South Bend, Indiana 46601
RE: Professional Services Agreement — Fire Station No. 5 Design
Dear Mr. Linn:
PHONE 574/235 -9251
FAX 5741235-9171
The Board of Public Works, at its meeting held on October 3, 2011, approved the above
referenced Professional Services Agreement in an amount not to exceed $14,800.00.
Enclosed is a copy of the Professional Services Agreement for your records.
Enclosed please find the City's Employment Eligibility Verification form required by the
State for your signature. Please return the fully executed form as soon as possible. Additionally
enclosed please find the City's Minority and Women Business Enterprise Diversity
Development.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Bill Schalliol, CED
John Engstrom, Engineering
Chief Buchanan, Fire Department
Chief Nowicki, Fire Department
GARYA. Gmar, P.E. DONALD E. INKS CARL P. LITTRELL
PRESIDENT MEMBER MEMBER
M =0
ABONMARCHE
Confidence By Design
Abonmarche Professional Services Agreement
AGREEMENT between: Abonmarche Project Number:
Client Name: CITY of SOUTH BEND, REDEVELOPEMENT COMMISSION Date:
September 29, 2011
Gent Address: COUNTY -CITY BUILDING, ROOM 1200, 227 WEST JEFFERSON BLVD. Phone: 574- 235 -5834
SOUTH BEND, IN 46601
Cell: Fax: 574 - 235 -9021 Email:
to as the Client, and Abonmarche Consultants, Inc., referred to as Abonmarche, of 750 Lincoln Way East, South Bend, IN 46601.
The Client contracts with Abonmarche to perform professional services with regard to the Client's project generally referred to as:
Project Name: PRAIRIE AVENUE FIRE STATION
Location: LOT 2 OF HOLLINGSWORTH MINOR SUBDIVISION
SOUTH BEND, INDIANA
The professional services to be provided by Abonmarche, collectively referred to as the Work Pion, are as follows:
Scope of work:
Project schedule:
Special Provisions:
OUTLINED IN APPENDIX A
DETAILED IN APPEN
N/A
hereinafter referred
Abonmarche proposal /work plan, dated September 29, 2011 is incorporated into this Agreement by reference, and is limited to the services
described therein. The Client agrees to promptly pay for services provided by Abonmarche for the Scope of Work according to the,following:
fee as detailed in APPENDIX B: $14,800.00
Prior to commencement of services, the Client wkA specify any and all documentation that the Client requires for submission with the invoice for services
provided by Abonmarche. Absent any special request from the Client, Abonmarche will send its standard form of Invoice.
If, after receipt of an invoice from Abonmarche, the Client has any questions, or if there are any discrepancies in the invoice, the Client shall identify the issue in
writing within ten (10) days of its receipt. M no wriften objection is made within the ten (10) day period, any such objection shall be deemed waived.
Abonmarche invoices are due upon receipt.
The Client has designated BILL SCHALLIOL as its Representative. The Representative shall have the authority to
execute any documents pertaining to this Agreement or amendments thereto, and for the approval of all change orders, addenda, and additional services to
km nnrfnm A by At% mmCtr&h ThA rpnraSAntntivA choll he fhe rnntact nerson for submission of all documents. invoices or communications.
Authorballon to Proceed and Guarantee of Paymerd- By signing this Agreement the Client authorizes Abonmarche to provide services described above, and
that the Client is the responsible party for making payment to Abonmorche. By signing below, l acknowledge that 1 have received and agree to the Terms
and Conditions on Page 2 of this Agreement and I understand that the Terms and Conditions take precedence over an prior oral and wrfNen understondings.
These Tema and Conditions can only be amended, supplemented, modified, or canceled by a written instrument signed by both parties. Any notice or other
communications shall be in writing and shall be considered to have been duly given when personally delivered or upon the third day after being deposited
into first class certified mail, postane prepaid, return receipt requested.
Authorized Cilent Representative
Authorized Abonmarche Representative
CITY OF SOUTH BEND
Client: REDEVELOPMENT COMMISSION
Signature:
Signature:
Printed Name: HN W. LINN, PE
Printed Name:
Title: PRINCIPAL / CHAIRMAN OF THE BOARD
Originating
Title:
Office ABONMARCHE CONSULTANTS, INC.
Address: 750 Lincoln Way East
ATTEST:
South Bend, IN 46601
BOARD of PUBLIC WORKS:
T 574.232.8700
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F 574.251.4440
Signature: /�'�
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Signature:
Signature:
Signature:
Date Signed: { O u 3 7
Date Signed: September 29, 2011
F:\Proposals\P thru T\S \South Bend Ci \Fre Stafion \2011 09 -27 COSB
PSA.docx
COSB reviewed 0504 -11 Page I of 2
TERMS AND CONDITIONS OF PROFESSIONAL SERVICES AGREEMENT
1, Agreement. These Tema and Conditions shall be Incorporated by reference and
shall prevail as the basis or the Client's Agreement to Abonmarche. Any Client
document or commuricotion in addition to or in conflict with these Terms and
Conditions shall be subordinate and subject to these provisions.
2. Execution. Abonmorche has the option to render this Agreement null and void,
i
If It is not executed within thirty (30) days of delivery.
3. Client Responsibilities. The Client wit provide all criteria and information
concerning the requirements of the Project. The Client YAP assume responsibility
for Interpretation of contract documents and for construction observation and
1
will waive al claims against Abonmarche that may be in any way connected,
unless Abonmarche's services under this Agreement include full time
construction observation or review of contractor's performance.
4. Performance. The standard of care for services performed by or provided by
Abonmarche will be the ogre and skip ordinarily used by Abonmarche's
i
profession pracidng under similar circumstances at the some time and In the
some locally. Abonmarche makes no warranty, expressed or implied, with
respect to any services provided by Abonfnarche. Abonmarche will not be
liable for any claim, damages, cost, or expense (Wrckxing attorney's fees) or
other liability or loss not cirecty and solely cawed by the negligent acts, errors,
or omissions of Abonmarche.
5. Hourly Killing Rates. It payment Is on an hourly rate, Client will pay Abonmarche
ai the current hourly biting rates. The hourly rates ore adjusted annually or as
deemed appropriate.
18
6. Reimbursable Expenses. Reimbursable expenses, the octuol costs Incurred
directly or indirectly for the Client's Project, will be charged at Abonmarche's
19
current rotes. Examples of reimbursable expenses Include, but are not limned to:
mileage, tests and analyses, special equipment services, postage and delivery
charges, telephone and telefox charges, copying, printing, and binding
charges, commercial transportation, meals, lodging, special fees, licenses, and
permits. Subconsuiant and outside technical or professional services will be
charged on the basis of the actual costs times a factor of 1.15.
20
7. Additional Services. Additional services that may be provided pursuant to the
Agreement or arty subsequent modification of the Agreement will be
authorized, when possible, by written amendment signed on behalf of the Client
and Abonmarche. Additional services, performed by Abonmarche are subject
21
to all Terms and Conditions and the Client will be responsible for payment.
Should the Client, regulatory agency, or any pubic body or inspector direct
modification or addition to services covered by this Agreement, the cost will be
22
added to the agreed price. Requests for extra services shovid be made In
wilting via a change order, but none the less, Abonmarche Is entitled to be paid
for extra services provided whether or not R is in writing.
8. Underground Structures a Burled WmRes. The Client is responsible for
identification and location of of pubic and private buried structures on the
Client's property and the Project slue, such as, but not limited to, storage torks
23
and Ines, or gas, water, sewer, electrical, phone, cable, or any other pubic a
private utilities. U Is agreed that Abonmarche ls not responsible for accidental
damage to utilities or underground structures, whether known, unknown or
improperly located. The ciend shall be responsible for design fees if changes are
24
necessary. Utility locating or marking services provided by Abonmarche ore not
substitutes for complying with the utility owner notification requirements or the
locating services (811 systems) required prior to an excavation. Unities shown as
located by ground penetrating radar are approximate only. No excavation
took place to verify the positions shown or to verity the type of utility (except as
25
noted). Careful excavation is required for verification of the buried Witty. The
owner or customer assumes the risk of error and the actual location of the
underground utility. Abonmarche is not providing any certification or guarantee
regarding the exact location of any underground utilty.
9. Underground Conditions. Abonmarche shall have no responsibility for the
identification of existing or unforeseen /differing underground conditions. The
Contractor shall have 3010 responsibility for determining the nature of
underground conditions and the means and methods of deaing with those
26.
conditions. Abonmarche Is entitled to rely upon the information provided by
geotech nIcal consultants and shall have no responsibility for the accuracy or
correctness of the data contained In the geotechniccl reports.
IO.Ah Access and Security. With the exception of access rights that land surveyors
are afforded by law, the Client wig provide Abonmarche access to the Project
site and the Client will be responsible for obtaining any necessary permission
from any affected third party property owners for use of their lards. The Client is
solely reaporsibie for site security.
Abomtarche, unless specifically staled otherwise In an amendment to this
Agreement. Any electronic media provided under this Agreement to the Client
are any for the convenience of the Client. Any conclusions or information
obtained or delved from such electronic flies will be at the user's sale risk.
S. Bonds and Permits. The Client will be responsible for the adoption of any site
access or right of way bonds that may be initiated on their behalf. At
completion of Abonmarche's services, the Client wig take responsibility and pay
any ongoing bond or permit costs for any bonded or permitted services.
6.Thkd party Invoicing. If the Client directs Abonmarche to Invoice third party
payers, Abonmarche wit do so, but the Client agrees to be ultimately
responsible for Abonmarche's compensation until the Client provides
Abonmarche with the third party's written acceptance of all terms d this
Agreement and until Abonmmarche agrees to the substitution.
7.Third PeMy Beneficiaries. Nothing contained in this Agreement shall create a
contractual relationship with or a cause of action In favor of a third party
against either the Client or Abonmarche. Abonmarche's services under this
Agreement are being performed solely for the Client's benefit, and no other
party or entity shall have any claim against Abonmarche because of this
Agreement or performance or nonperformance of services hereunder. The
Chant and Abonmarche agree to require a similar provision in all contracts with
contractors, subcontractors, subcorsuiants, vendors and other entities Involved
In this Project to carry out the intent of this provision.
.Suspension of Services, In the event of non - payment by Client, Abonmarche
will have the absolute right to cease performance of any services.
.CordracWs Work: Abonmarche shall have no authority to direct or control the
Work of the Contractor or to stop the Work of the Contractor. Abonmarche shall
not be gable to any parry for the failure of the Contractor to perform the Work
consistent with the Plans and Specificaions and applicable Codes and
Regulations. Aborvnorche shall have no responsibility or be liable for safety
procedures of the Contractor or its subcontractors.
.Consequential Damages. The Client and Abonmarche waive consequential
damages for claims, disputes, or other matters In question relating to services
provided as a part of this Agreement, including for example, but not limited to,
loss of business.
.Governing low. This Agreement will be deemed to have been made In St.
Joseph County, Indiana and shall be governed by and construed In
accordance with the laws of the State of Indiana.
.Venue. The patios (a) Irrevocably submit to the Junction of any Indiana court
sitting In St. Joseph County, Indiana in any action arising out of this agreement,
and (b) waive, to the fullest extent that they may effectively do so, the defense
of an Inconvenient forum. The parties also agree that a final judgment In any
such action shall be conclusive and may be enforced in other Jurisdictions by
suit on the judgment, or in any other manner provided by taw.
Considerations. The successors, executors, administrators, and legal
representatives of the Client and Abormarche are hereby bound onto the
other With respect to the covenants, Agreements, and obligations of itis
Agreement.
Acts of God. Neither the Client nor Abonmorche will have any lability for
nonperformance caused in whole or in part by causes beyond Abonmarche's
reasonable control. Such causes include, but are not Ilmied to, Acts of God,
civil unrest and war, labor unrest and strives, acts of authorities, and events that
could not be reasonably anticipated.
Termksaion. Ether the Client or Abonmorche may terminate thrs Agreement by
giving ten (10) days written notice to the other party. In such an event, the
Client will pay Abonmarche in full for all services previously authorized and
performed prior to the effective date of the termination, pus (at the discretion
of Abonmorche) a termination charge to cover finolaation of services necessary
to bring ongoing services to a logicat conclusion. Upon receipt of such
payment, Abonmarche will return to the Client all documents and information
that are the property of the Client.
Entire Agreement. This Agreement contains the entire agreement between the
parties and there are no agreements, representations, statements, or
understandings which have been relied on by the parties which are not stated
in this Agreement.
End of Agreement.
11. Consultants. Abonmarche may engage Consultants at the request of the Client Reviewed by City of South Bend Legal Department 05/04/2011,
to perform services which are typically the Client's responsibility, such os surveys,
geotechnical and environmental assessments. The Client agrees that
Abonmarche will not be responsible for, or in any manner guarantee, the
performance of services by the Consultants. The Client agrees that
Abonmarche will not be gable for any claim, liabiiy, or defense cost for injuy or
loss sustained by any party allegedly caused by the Consultants' negligence or
willful misconduct.
12.Opksfons of Cod. Any opinions of probable construction cost and /or total
project cost provided by Abonmarche will be on the basis of experience and
judgment, but these are only estimates. Abonmarche does not warrant that bids
or ultimate construction or told project costs wig not vary from such estimates.
13.0wnership of Work Product. Abonmarche will remain the owner of oil original
drawings, reports, and other materials provided to the Client, whether In hard
copy or magnetic media form. The Client is authorized to use the copies
provided by Abonmorche only in corrwwtion with the Project. Any other use or
reuse by the Client for any purposes whatever will be at the Client's risk and fug
legal responsibility, without gabiity to Abonmarche and the Client ail defend,
indemnify, and hold Abonmarche harmless from all claims, damages, losses,
and expenses, Including attorney fees arising out of or resulting there from.
14_111ectronic Nledlo. Copies of data, reports, drawings, specifications. and other
materials furnished by Abonmarche that may be relied upon by the Client are
limited to the printed copies (also known as lard copies) that ore deiwered to
the Client pursuant to the services under this Agreement. Computer Has of text.
data, graphics, or of other types of electronic medfo are the sole possession of
COSB reviewed 05-04 -11 Page 2 of 2
September 2011
City of South Bend
Proposal for Professional Services uo�wuc
Prairie Avenue Fire Station Page l of 4
APPENDIX A
SCOPE OF SERVICES
Protect Description
The proposed project consists of construction a new fire station on Lot 2 of the
Hollingsworth Minor Subdivision, west of Bruno's Pizza on State Road 23 / Prairie
Avenue, to replace the existing station down the street. The proposed site is currently
zoned LB in the City of South Bend and would require a Special Exception Use.
Scope of Services
Based upon our understanding of the project goals and objectives, we propose to
perform the following services to assist the City with completing this project:
Task #1: Boundary Survey— New Parcel
This work includes locating the existing and proposed lot comers in the field initially with
lathe for your review with the seller. Once the final parcel configuration is determined,
we will complete a boundary survey in accordance with the ALTA minimum standard
detail requirements and set irons.
Task #2: Phase One Environmental Report — New Parcel
(Sub - Consultant: Weaver Boos)
This task involves performing a Phase One ESA of the New Fire Station Property in
accordance with ASTM E1527 -05 (adopted in 2006) and generally accepted industry
standards concerning environmental site assessments. A written report shall be
prepared that lists any recognized environmental conditions identified, consolidate
and discuss information gathered from background research and site investigation,
and include any significant supporting documenbtion.
Task #3: Replat — New Parcel
This work includes preparing a replat drawing and application to move the existing
property lines to the new location if the entire parcel is not acquired.
Task #4: Special Use Exception — New Parcel
This work includes an application to the Board of Zoning Appeals to allow for a fire
station use in LB zoning.
Task #5: Boundary Survey — Existing Station Parcel
This work includes locating or setting irons on the existing fire station parcel and
completing a boundary survey in accordance with the ALTA minimum standard detail
requirements.
Engineers Planners Surveyors
September 2011
City of South Bend M�
Proposal for Professional Services+F
Prairie Avenue Fire Station Page 2 of 4
Task #6: Phase One Environmental Report - Existing Station Parcel
(Sub- Consultant: Weaver Bool
This task involves performing a Phase One ESA of the Existing Fire Station Property in
accordance with ASTM E1527 -05 (adopted in 2006) and generally accepted industry
standards concerning environmental site assessments. A written report shall be
prepared that lists any recognized environmental conditions identified, consolidate
and discuss information gathered from background research and site investigation,
and include any signifioont supporting documentation.
Engineers Planners Surveyors
September 2011
City of South Bend
Proposal for Professional Services ago
Prairie Avenue Fire Station Page 3 of 4
APPENDIX B
SUMMARY OF FEES
Identified below are the estimated costs based upon the "Scope of Services" in
Appendix A. Abonmarche will invoice the City on a monthly basis for the percentage
completed for the lump -sum tasks not -to- exceed amount of $14,800.00. The following
are the fees for the various tasks:
Task #I
Boundary Survey - New Parcel .................. ...............................
$ 3,000.00
Task #2
Phase One Environmental - New Parcel .. ...............................
$ 2,300.00
Task #3
Replat - New Parcel .................................... ...............................
$ 2,100.00
Task #4
Special Use Exception - New Parcel ......... ...............................
$ 1,700.00
Task #5
Boundary Survey - Existing Station Parcel . ...............................
$ 3,400.00
Task #6
Phase One Environmental - Existing Station Parcel ................
$ 2,300.00
Total Not -to- Exceed Amount: $14,800.00
The fees are based upon the following hourly rates:
HOURLY RATES BY JOB CLASSIFICATION
CLASSIFICATION HOURLY
Principal
$200.00 /hour
Senior Project Manager
$155.00 /hour
Senior Professional Engineer /Architect
$105.00 /hour
Project Engineer /Architect
$ 85.00 /hour
Staff Engineer /Architect
$ 75.00 /hour
Survey Manager
$100.00 /hour
Survey Crew Manager
$ 80.00 /hour
Survey Crew Chief
$ 65.00 /hour
Survey Technician
$ 55.00 /hour
Two Person Survey Crew
$120.00 /hour
Intern Landscape Architect
$ 70.00 /hour
Landscape Architect
$100.00 /hour
Computer /Drafting Technician
$ 72.00 /hour
Administrative
$ 55.00 /hour
Engineers Planners Surveyors
September 2011 M
City of South Bend .
Proposal for Professional Services
Prairie Avenue Fire Station Page 4 of 4
APPENDIX C
ANTICIPATED SCHEDULE
Assumes out horization to Proceed by October 7, 2011:
Completion Date
Task #I Boundary Survey- New Parcel October 24, 2011
Task #2 Phase One- New Parcel October 28, 2011
Task #3 Replat December 1, 2011
Task #4 Special Use Exception November 28, 2011
Task #5 Boundary Survey - Existing Station Parcel October 31, 2011
Task #6 Phase One - Existing Station Parcel October 31, 2011
Engineers Planners Surveyors
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
NON - COLLUSION, NON - DEBARMENT AFFIDAVIT, EMPLOYMENT ELIGIBILITY
VERIFICATION AND NON - DISCRIMINATION COMMITMENT
STATE OF INDIANA )
) SS:
ST. JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her /its oath, affirms under the
penalties of perjury that:
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to include anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Neither Contractor nor any of its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency; and
3. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he /she /it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E- Verify
Program as defined by I.C. 22- 5- 1.7 -3. Contractor's documentation of enrollment and
participation in thee- Verify Program is included and attached as part of this bid/quote;
and
4. Contractor shall require his/her /its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E- Verify Program, The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City; and
5. Contractor shall not discriminate against any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
handicap, national origin or ancestry. Breach of this provision may be regarded as a
material breach of the contract.
Dated this 28TH day of September, 2011.
ABONMARCHF. CONSULTANTS. INC.
Contractor/Bidder (Firm)
ature of ContractorlBidder or Its Agent
JOHN W. LINN. PE. PRINCIPAL
Printed Name and Title
Subscribed and sworn to before me this 28th day of September, 2011.
My Commission Expires: December 4, 2014.
Jan L. Mueller, Notary Public
County of Residence: St. Joseph. JANICE L. MUELLER
NOTARY PUBLIC
SEAL_
STATE OF INDIANA
My Commission Expires Dec?,, :r 4 2014
=M ABONMARCHE
Confidence By Design
September 29, 2011
City of South Bend
Department of Public Works
County -City Building, Room 1310
227 West Jefferson Blvd.
South Bend, IN 46601
ATTENTION: Mr. Bill Schalliol
RE: Prairie Avenue Fire Station
Proposal for Professional Services
Dear Bill:
Engineering
Architecture
Land Surveying
Marina /Waterfront
Community Planning
Landscape Architecture
Development Services
Abonmarche Consultants is pleased to present this proposal to provide surveying services for
the referenced project. We have developed this proposal based upon our past discussions
with you and understanding of a project of this nature.
We greatly appreciate the opportunity to submit our proposal and look forward to working
with you on this project. Our scope of services and proposed work schedule are set forth in
Appendix A, along with the associated fees in Appendix B and schedule in Appendix C.
If our proposal is acceptable please
agreements to authorize us to proceed.
South Bend. If you have any questions
office.
Sincerely,
Abonmarche Consultants, Inc.
e/✓
.' J �d� ��'
hn� Linn , PE,
Principal /Chairman of the Board
sign and return a copy of the enclosed standard
We thank you for this opportunity to serve the City of
or concems, please do not hesitate to contact our
750 Lincoln Way East 341 Airport North Office Park 95 West Main Street
South Bend, IN 46601 Fort Wayne, IN 46825 Benton Harbor, MI 49022
574.232.8700 260.497.8823 269.927.2295
www.abonmarche.com
361 nrst Street
Manistee, MI 49660
231,723.1198
503 Quaker Street
South Haven, MI 49090
269.637.1293
Date
BPW Date
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Spetember 30, 2011 Department _C&ED
October 3, 2011 Phone 235-5842
Name Bill Schalliol
Legal Attorney Name L. Meteiver
7: E, Controller review is required for all Contracts $5,000.00 or more
Controller and greater than one year in length per the City Purchasing
in Policy
Other Appropriate Reviewers F1
Amount of
.......... .....
Agreemi-nt
Li
C
$
2
LJ
Addendum
%
Claim
$
❑
Bid Opening
PO No.
Bid Award
Req. to Advertise
Title Sheet
Quote Opening
Quote Award
❑
Ch g Order No.
LJ
C/O & PCA No.
PCA
[_1
Ease./Encroach.
7—Traffic
Control
El
Resolution
❑
Other:
Amount of
❑
❑
Increase
I Decrease
1$
$
Previous Amount
$
-Current Percent of Change:
%
New Amount
$
Total Percent of Change:
%
PO No.
RARIN
Copy Original
1:1 Z Daryl Knip, Abonmarche
z ❑ Bill Schalliol, CED; John Engstrom, Engineering; Chief Buchannan, Fire