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Home My WebLink About6B (4)(0 f3 ( L/) • Community & Economic Development 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission From: Bill Schalliol Subject: Professional Services Proposal - Related to James Oliver Memorial, Oliver IP Danch, Harner and Associates Date: October 6, 2011 Attached to this memorandum is a professional service proposal to complete a variety of items related to and because of the James Oliver Memorial. The City of South Bend, through the financial participation of the Redevelopment Commission, recently constructed and dedicated the James Oliver Memorial within the Oliver industrial Park. The project was built on a parcel that was planned from the inception of the park to be used for the memorial. At a point in time, the parcel was transferred to Rose Brick, the adjacent property owner, as they were going to assist in the memorial development and it was believed that the time that the memorial could be developed privately and on a private parcel. With the City's participation in the development of the plaza and memorial, and more importantly the statue, it is imperative that the parcel be returned to the City so that the memorial can remain and be charged as a city asset. The scope of work to be provided by Danch, Harner and Associates includes the following work items: - Survey fieldwork to delineate plaza and all features to be rededicated to the City - Preparation of a Special Use exception and multiple variances - Preparation of a Subdivision Plat The total amount of the project budget based on the scope of work is $12,875.00 and staff requests a total project amount of $14,000.00 to cover incidental expenses (title work, monumentation, etc). Additionally, staff requests Commission approval to allow the plat and any related documentation by Don Inks in his capacity as Director of Economic Development. Finally, staff requests Commission approval to allow Danch, Harner and Associates to represent the Commission at the various approval meetings related to this project. Staff requests Commission approval of these various requests. What We Do Today Makes A Difference! MIA Vanch, Harner & Associates, Inc. MICHAEL J. DANCH, L.A. RON HARNER, P.S. Mr. Bill Schalliol Assistant Director of Community and Economic Development City of South Bend 1200 County -City Building 227 West Jefferson Blvd. South Bend, IN 46601 Land Surveyors . Professional Engineers Landscape Architects . Land Planners September 29, 2011 RE: Planning Services cost quote for Special Exception, Variance Petition & Subdivision Replat for Lots #2 and #3 of the Oliver Plow Works First Major — Section One, South Bend, Indiana. Also know as The James Oliver Memorial and Rose Brick & Materials, respectively. Dear Mr. Schalliol: Please accept this letter as our written cost quote to provide your Department with Surveying and Planning Services for a Subdivision Replat of Lot #2 (The Oliver Memorial) and Lot #3 (Rose Brick & Material) located within the Oliver Industrial Park. The subdivision replat is required, as the lot line between the properties is proposed to be adjusted. The Planning service required entails submitting to the Area Board of Zoning Appeals a petition for approval of two (2) Special Exceptions and several Variances. Special Exception 1 would be to allow the Oliver Memorial to exist within the Oliver Industrial Park (zoning "General Industrial ") as a Passive Park as defined in the City Zoning Codes. Special Exception 2 would be for approval of the amount of existing outside storage allowed for Rose Brick & Materials When the property lines are adjusted the lots and their uses must conform to the latest City Zoning Codes. We would also request several Variances for the reconfigured properties for setbacks for the Park improvements, frontage and parking requirements. We would request several Variances for the Rose Brick & Material property for setbacks along the perimeter boundary of the site and for landscaping screening and perimeter trees. This is to bring them into compliance with the "GI" development standards. Our scope of services would be as follows: Task A: Execution of Survey fieldwork to establish existing conditions and current boundary data for the above described properties and location of all existing improvements on both properties. 1643 Commerce Drive . South Bend, IN 46628 208 West Mars . Berrien Springs, MI 49103 Office 5741234 -4003 ■ 8001594 -4003 ■ Fax 5741234 -4119 Office 2691471 -3010 ■ Fax 2691471 -7237 2 Cost of Survey work described above ................... ..............................$ 4,880 Task B: Preparation of a Special Use Exception for 2 uses and a Petition to request approval of multiple Variances for the reconfigured lots as described above, including Preliminary Site Plan, Application forms, Notice of public Hearing, Notice to adjacent owners and representation at Board of Zoning Appeals Public Hearing, City Council Land Use Planning Committee, and South Bend Common Council Public Hearing(s). Cost of Planning work described above ................. ..............................$ 3,800 Cost of submittal fees, mailings & legal advertisement .........................$575-$675 Task C: Preparation of a Subdivision Replat for the properties described above. This would be prepared in accordance with the City of South Bend Subdivision Control Ordinances. The Subdivision Replat would include the preparation of the Site Plan with all required Subdivision Replat information, the application forms and re- flagging and setting required new property corners. Cost for the preparation of the Subdivision Replat .......................................$ 3,200 Cost of filing fees would be approximately ................ ............................... $ 400 If revisions were requested by any review agency or the City, those revisions would be done at our standard hourly rates, which are attached. If the above proposal is acceptable, we could start the required work within 5 -7 working days or less. We would plan to be able to submit for the November 15`" deadline for the Area Board of Zoning Appeals for a December 7th Public Hearing and either January meetings before the City Council. We will require a signature from the Rose Brick & Materials and the City to represent the owners at the BZA Public Hearing. If you have any questions concerning this matter, please feel free to give me a call at 574- 234 -4003. Sincerely, Michael J. Danch President Danch, Hamer & Associates, Inc. Danch, Harper & Associates, Inc. Effective Date: January 2011 SCHEDULE OF HOURLY RATES AND DIRECT EXPENSES CLASSIFICATION HOURLY BILLING RATE Senior Professional Engineer $138.00 Engineering Designer $80.00 Project Engineer $70.00 Senior Professional Land Surveyor $138.00 Senior Survey/Engineering Tech $80.00 Survey/Engineering Survey/Engineering Tech $55.00 Senior Professional Landscape Architect $138.00 Survey Manager $70.00 Two Person Field Crew $120.00 Principal $138.00 Clerical $45.00 ITEM UNITS UNIT PRICE Mileage Miles $0.50 Copies* Each $0.25 Standard Size Prints (24 x 36) Each $4.00 Oversize Prints Foot $1.00 Vellums (24 x 36 size) -Square Each $10.00 Overnight Travel: Meals Cost Lodging Cost Public Transportation Cost *Note: Copies include 81/2 x 11, 81/2 x 14, or 11 x 17 size sheets. Other direct expenses may include cost to obtain copies of documents such as deeds or plats, maps, or other items purchased as a direct result of employment on the project. NOTE THAT MILEAGE IS NOT CHARGED FOR PROJECTS WITHIN ST. JOSEPH COUNTY, INDIANA OR BERRIEN COUNTY, MICHIGAN.