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Home My WebLink About10/06/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. TITLE SHEET A. South Bend Avenue (SR 23) Multi-Use Trail—Project No. 109-049 1. Funding: Northside TIF (429.1050.460.42.03) 2. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Ark Engineering 1. Location: Charlie's Deli Express at 2334 Prairie Avenue REGULAR MEETING 1. PUBLIC HEARING A. Disposition of Property at 717 East LaSalle Avenue 2. REVIEW OF MINUTES A. Agenda Session: September 22, 2011 B. Regular Meeting: September 26, 2011 C. Claims Review: October 3, 2011 3. OPENING OF BIDS A. Sale of City-Owned Property 1. Location: 717 East LaSalle Avenue B. Michiana Lock and Key Demolition and Parking Lot Construction—Project No. 111-059 1. Funding: SBCDA TIF (420.150.460.39.82) C. Disinfection Gate and Mixer Replacement—Project No. 111-030 1. Funding: Wastewater Capital(642.0630.415.43.66) D. Two (2), More or Less, 2011 or Newer Mid-Size Extended Cab Four Wheel Drive Pick Up Trucks 1. Funding: 2011 Fire Department Capital Budget(288.0902.422.43.02) E. Sale of City-Owned Property 1. Location: 126 East Indiana Avenue F. Sale of City-Owned Property 1. Location: 1615 St. Joseph Street 4. OPENING OF QUOTATIONS A. Douglas Road Bus Shelters at Marketplace Drive—Project No. 111-054 1. Funding: TIF 5. REJECT ALL BIDS A. 2011 or Newer Trailer Mounted Leaf Vacs 1. Reason: Delivery Delayed until After Leaf Season is Over Page 1 of 6 BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6. CHANGE ORDERS A. Western Avenue at Chapin Street Intersection Improvements-Project No. 110- 086 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 1 3. Increase Amount: $11,056.40 4. Percent of Increase: 2.19% 5. Revised Contract Amount: $515,215.03 6. Funding: LRSA (251.0608.431.42.96) B. Wayne Street Parking Garage Fagade-Project No. 110-077 1. Company: Gibson Lewis, LLC 2. Change Order No.: 1 3. Increase Amount: $14,266 4. Percent of Increase: 19.6% 5. Revised Contract Amount: $87,021 6. Funding: SBCDA TIF (305.1050.460.42.02) C. Jefferson and Main Streetscape Improvements-Project No. 111-047B 1. Company: Wausau Tile 2. Change Order No.: 1 3. Increase Amount: $8,705.25 4. Percent of Increase: 12.13% 5. Revised Contract Amount: $80,417.25 6. Funding: SBCDA TIF (420.1050.460.42.03) D. South Bend Animal Shelter-Project No. 111-031 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $34,699 4. Percent of Increase: 2.01% 5. Revised Contract Amount: $1,757,999 6. Funding: Airport TIF (324.1050.460.42.02) 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of 748 Hawbaker Street-Project No. 111-043 1. Company: Jackson Trucking and Excavating 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,000) 4. Percent of Decrease: (9.1%) 5. Total Percent of Change: (9.1%) 6. Revised Contract Amount: $10,000 7. Funding: SSDA TIF (430.1050.460.39.82) Page 2 of 6 BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Jefferson and Franklin Streetscape Improvements —Project No. 110-032 1. Company: L.L. Geans Construction Co. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($24,669.15) 4. Percent of Decrease: (11.46%) 5. Total Percent of Change: 3.21% 6. Revised Contract Amount: $190,679.19 7. Funding: SBCDA TIF (420.1050.460.42.01) C. Oliver Plow Memorial Trail—Landscaping—Project No. 110-065 1. Company: Fuerbringer Landscaping & Design 2. Change Order No.: 3 (Final) 3. Increase Amount: $265 4. Percent of Increase: 0.33% 5. Total Percent of Change: 5.72% 6. Revised Contract Amount: $79,424.50 7. Funding: AEDA/TIF (324.1050.460.42.01) 8. PROJECT COMPLETION AFFIDAVITS A. College Football Hall of Fame Heating Coil Replacement—Project No. 110-026 1. Company: Havel, An Emcor Company 2. Final Contract Amount: $7,764 3. Funding: CFHOF Capital Fund(677.0414.645.42.02) B. Leighton Garage Joint Repairs—Project No. 111-033 1. Company: Rieth-Riley Construction Co. 2. Final Contract Amount: $35,856 3. Funding: CIB (601.0462.645.31.06) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of 921 Louise Street(Former Qualex, Inc.)—Project No. 111-016B 1. Funding: TBD B. Two, More or Less, 2011 or Newer Snow Plow Equipment for Tandem Axle Trucks 1. Funding: Street Department Capital(202.0607.431.43.04) C. Abandoned Vehicles 10. RESOLUTIONS A. No. 63-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2) Wemco Pumps and Two (2) Wemco Motors for Wastewater Page 3 of 6 BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. No. 65-2011 —Authorizing the Execution and Delivery of a Master Lease Agreement and Other Documents Related to Trash Truck and Trash Containers 1. Ratify C. No. 66-2011 —Authorizing the Execution and Delivery of a Master Tax-Exempt Lease/Purchase Agreement and Other documents Related to IP Telephony System 1. Ratify D. No. 67-2011 —Authorizing the Exchange of Real Property with Michiana Lutheran Education Association, Inc. 1. Exchange of Property for the Olive Rd. Widening 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes—EnviroSolutions 1. Service: Drilling Borings for Soil and/or Water Samples and Installation of a Monitoring Well at 2322 South Michigan Street and 2302 South Michigan Street B. Professional Services Agreement—Barnes and Thornburg 1. Service: Bond Counsel for Issuance of Revenue Bonds and Representation for Water Works in the IURC Approval Process 2. Amount: $72,000 3. Funding: Bond Proceeds C. Professional Services Agreement— Crowe Horwath 1. Service: Serve as Financial Consultant for 2012 Revenue Bond Issuance and Assist in the IURC Approval Process 2. Amount: $65,000 3. Funding: Bond Proceeds D. Maintenance Contract Agreement—Kone, Inc. 1. Service: Extension of Current Agreement at Current Rates for Preventative Maintenance for the Main Street and Wayne Street Parking Garage Elevators 2. Amount: $15,000 3. Funding: Economic Development Professional Services/Other (601.0464.645.31.06/601.0460.645.31.06) E. Memorandum of Agreement—Federal Highway Administration and Indiana State Historic Preservation Officer 1. Service: Northside Trail Extension from 21" St. to Logan St. —Project No. 110-001 — Effects of Project on National Register of Historic Places F. Addendum to Contract— Starboard Consulting, LLC 1. Service: Computerized Maintenance Management Software—Project No. 111-062 —Addition of Standard City of South Bend Contract and Modifying, Deleting and Amending Certain Terms and Conditions of Contract Prepared by Contractor Page 4 of 6 BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Funding: WWTP Capital(642.0630.415.43.08) G. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Michiana Lock and Key Demolition and Parking Lot Construction— Project No. 111-059 2. Funding: SBCDA TIF (420.1050.460.39.82) H. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Demolition, Environmental and Site Restoration of Former EMI Building—Project No. 108-035 2. Funding: AEDA TIF (324.1050.460.39.82) L Professional Services Agreement—Wightman Petrie 1. Service: EMI Demolition Design—Project No. 108-035 2. Amount: $17,680 3. Funding: AEDA TIF (324.1050.460.31.02) J. Agreement—Indiana Michigan Power 1. Service: Alternate Feed Service for 600 West Stull Street (Ignition Park) 2. Amount: NTE $100,000 3. Funding: TIF K. Supplemental Agreement No. 1 —DLZ Indiana, LLC 1. Service: Additional Scope of Work for South Bend Avenue Multi-Use Trail— Project No. 109-049 2. Amount: $17,500 3. Funding: Northside TIF (429.1050.460.42.03) L. Confidentiality Agreement—IBM 1. Service: Confidentiality Agreement for the Exchange of Confidential Information M. Memorandum of Understanding— Teamsters Local No. 364 1. Service: Supplemental to the Teamster's Agreement with Solid Waste and Code Enforcement Regarding Uniforms and Safety Shoes N. Official Detour Contract—Indiana Department of Transportation 1. Service: Detour Signs for the SR 933 Bridge over the St. Joseph River 12. RECOMMENDATIONS A. Licenses 1. Type: Open Air Business a) Applicant: Frank's for the Memories Hot Dog Stand (1) Location: 222 South Michigan St.; In Front of the State Theater (2) Date/Time: Thursdays, 9:00 p.m. to 3:00 a.m. (3) Favorable Recommendations b) Applicant: Frank's for the Memories Hot Dog Stand (1) Location: 441 E. LaSalle Ave. at Corby's Irish Pub (2) Date/Time: Tuesday, Friday, and Saturday: 9:00 p.m. to 3:00 a.m. Page 5 of 6 BOARD OF PUBLIC WORKS Agenda Review Session October 6, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 (3) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation—Way-Finder Signs 1. Applicant: Crest Manor Church a) Locations: (1) Miami Street and Berkshire Drive (2) York Road and Kern Road (3) Berkshire Drive and York Road b) All criteria has been met B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1246 West Washington Street b) 1805 East Fox Street c) 810 S. Kaley 2. All criteria has been met C. New Installation—Revise One-Hour Parking 6:00 a.m. to 6:00 p.m. to Two-Hour Parking 6:00 a.m. to 6:00 p.m. 1. Location: West Wayne Street East of Michigan Street to St. Joseph Street (North Side Only) 2. All criteria has been met 14. RATIFY BONDS A. Contractor Bond 1. Dortha Miller—Approved September 26, 2011 B. Excavation Bond 1. Martell Electric, LLC—Release Effective May 15, 2011 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6