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TIM of �3ulaaxot? s1'm kilo 3qi Ingm uo xualo lou snm aqs pawls 11-e5a I ouoojq l,Cxarlo spv t?olxauiV rllioN NXIH,I.—uUld Iua mu oldaQ - •uroxg auroo pinogs spun] agi axarlm Ino axn2lj of anerl pinom arl palou aH • iulpunj of loafgns panoxddn oq pinogs Il palvls `iuowdolanaCl oluuouoag pug KllunwwOD `sslrul uoQ 'JW •surall gull (LZ) uanas-r�Iuaml xoj sl xapxp aduBgD slql polnis 1�3ulxaaut2ug `niilA �oZ 'xIi1I uot noua7l asxnoauoo UMW—sluauzanoxdutl umlprIS plsalanoD —xapxo 35u9110 - lno paxn�tl Il Iad pinom oq pun slid algt?I pinogs �zqj pa)Ims-eIITA -'W Irl tx uraas Lusoop sail :sioofoxd xarllo Isult35r; aorxd agI 1100rlo ulltA •xw paisonbax aH •anlssaoxa swoos isoo aui palou IoIIJ -iW ult3ut xal-Bm-e alnaolax of paau agl puu sourl xamas p-Bq Ourxalunoouo of anp sl xapxp o5uLgD slgl palnls 5utxa3u,2ug `t'ITIA (oZ 'xw Q T ast?rld `1101IBJUdas xamoS auolS Nu-eg Isug—xapxp o2upgZ) - -ivauudolanapaW uuoxl xajsunxl agl of laafgns panoxddn aq pinogs pi-emp slql palou xanlalaW 'jW •s)lxoA� jo p.reog aria of salixadoxd asarll fulxxalsrrexi `pxt?og aril xoj uo.Inlosax L, ani3tl Illn� iuomdolanapa-1 poli?Is `IuatudolanaCl olurouoog `t?xoNlS IILw 'xw 'is oldmnS isug 8 I L pule ZZ9 Jo uotlllouu (j---suollnlonO jo 0uluado - 'aloltlan xarllou� as-egnind oI saxrsop Iuauu)xedaQ aul aril aspo ur `sxLp (09) �ixls paxrnbax ay oglouu aolxd xlagl plod oI sxapptg xo} loads xlarll ul Ind somuoS ivautdrnbg Ingi polou xoD x 'plg aril jo pxt?mP pun magna: aril uo SOOTA13S luauudtnbg rill^ NIxom pinorls ;)q polou auaaxo sW •2ut133ur sNJOAk Jo pxt?og Ixau atil It; pMm? put; W;Dgl matnax of 2upsonbax st We ololrian srrli uo splq jo lol -e 2utl>?drollue sr arl pails `IuaurlxudaQ axld `xoD anals xw saiolriaA IUotpaW XouaBxauug xamaN.zo l T OZ ssaT xo axoW `auo— splg jo 2uruado - •ualllxm-ax aq i,uBo soods aril plq Xxr;Ialxdoxd L, sr stgl gouts polou lo,!D ..,W -spl' xoj ino o2 of paau lllm sNxo/,& xaiRAk puP `moo Ixau do Bulo2 oq Iltm sooud solr;dmilur oq `suorloulsax lnluauuuoxrnua mart rlilm polVIs aH '800Z gouts palnls al-e2unj •xw 'papuoixa uaaq surf prq slgl fool moq sNjoA� xaltA aici?unL anU(T •xW pa)Ist= Iolli -jW sxalaW xainA� —uolsualxg px-vmV prg - 'V'Id 'e xoj looloxd poo5 n oq pinom sigl pauutduoo loll) oq pinom luaur33x5V aognZ Iaaroxd n `I goxnW �g aolnxas ur oq of paau I6Z I IOZ s 2IgSY1i ildgs NOISSIS AOIA" V( M99V REGULAR MEETING SEPTEMBER 12 2011 292 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, September 12, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Attorney Larry Meteiver. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held August 18, 2011, August 22, 2011, August 29, 2011 and September 6, 2011, were approved. OPENING OF BIDS — ONE (1) OR MORE, 2011 OR NEWER EMERGENCY MEDICAL VEHICLES (2011 FIRE DEPARTMENT CAPITAL LEASE PAYMENTS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: DONLEY & ASSOCIATES, INC. D/BIA DONLEY SAFETY 5546 Elmwood Court Indianapolis, Indiana 46203 Bid was signed by: Mr. Jack Emshmiller 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Ten percent (10%) Bid Bond was submitted BID: Qty Item Manufacturer Unit Price 1 2011 or Newer Emergency Horton $209,098.00 Medical Vehicle MARQUE AMBULANCE 25161 Leer Drive Elkhart, Indiana 46514 Bid was signed by: Mr. Wade Robinson I. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Indiana Local Business Preference Claim Form was Submitted 3. Ten percent (10%) Bid Bond was submitted BID: Qty Item Manufacturer Unit Price 1 Ambulance Marque $210,018.00 CROSSROADS AMBULANCE SALES & SERVICE LLC 154283 County Road 8 Middlebury, Indiana 46540 Bid was signed by: Mr. Dean Martin 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Indiana Local Business Preference Claim Form was Submitted 3. Ten percent (10%) Bid Bond was submitted BID: Qty Item Manufacturer Unit Price 1 2012 Freightliner M2/Medtec Medtec $204,828.00 M170 Alt. 1 Weldon Multiplex Electrical $3,725,00 . . . .. . . ....................... . 00'89t`68$ afnxnr- 2uiNxnd IaaxlS 0"-eA� 00'86L`SI1$ a nxnO iuixxnd IaaxlS ultW 61'066`£6$ a6nxnO 2uiNxnd uolul2la`I InIoZ uollnooZ :QIg palliuzgns SLIM puog pig (%01) luaaxad uaZ •Z snm slonpoxd Cxpuno polli�gnS S pin Jn jo uoilno!j!IxaD pun sxolonJIuOD xoJ luatulituu OD uoilnuiuzixos'G-uoN `uOReOUixaA Xl!Itgifilg IuowXoldwg `I!nnp1lJV IuatuxngaG-uoN `Iinnp 3H uotsnlloD-uoN s'xolonxluoO I xau od Xollnw -.iW :Xq pou,�is sum pig ZZ909 siouillI `o2noigD aulang WON Sot 'DNII NNIV!)3IV ONVIikv :pnax �Iollgnd pun pauodo axam spiq fuimollo3 oql -ivarajjjns oq of punoj axam tloi'4m `smoN flunoD -uZ zqi pun ounglaZ puag tllnoS atll ui ooiloN jo uopuoilgnd jo sjooxd poxapual -1xolD aqj Iaaford paouaxa ax anagn atll joj spig papas jo Ouivado pun 2urnta3ax xoi Ias alnp atll snm sigL F'TVZIdVO gJ�V— DI-IIN RIVd AHI,SAS 'IMUNOD 9nNIAHd CINV SSIDDV ONI)MVd - SQ12 40 ONINgdo •uoIInpuatutuoaa.z pun main,ax xoJ saoinxaS luatudinbg pun luatulxndaQ aria aull of pou;)jax woo splq anogn M41 `pai,zxna pun sjul .IN �q papu000s `IIaxII!'I uW �q apnur uonotu n uodn saulsnpul siss-eqD poildinS 00'L8I`S�i$ unnxg xauzolsnD jaitlO xadnS unnxg I soixlsnpul ZW xautllg2iaxg 00'651`N Z$ unvxg Z I OZ ,Ialgo xadnS unn.zg I 0011,1 ilun xaxnlonjnunW uuall Ala :QIg pallluugns snm puog pig (%01) luooxad uaZ 'Z palliuignS sum slonpoxd Xxpunod xo slonpoxd IaalS salnlS poliun jo asn jo uoilnatgilxaO pun sxolanxluOD xoi luauzlitumoD uoilnuiuzuosla-uoN `uoiln39110A XIiligi2ilg au Iu i�oldmj `lrnnpiJV IuauLmgaG-uoN `linnpg3V uoisnllo:)-uoN s,xolonxluoD •I uznxO �uogjuV -.iW :,�q paOis sum pig 1689t oiuiO `11olY1 unA anixQ uoIIonpoxd T Z 1 I •�u :In:)sau HVIS 21Arrl .dxao 00'9S6`ZL$ xautlltlfiaxA 90I-ZN 13pow xauillul5taxd ZIOZ T aozxd liun xamlanjnuLW moll -TO — :Gig palliuugns snm puog pig (%01) luaaxad uaZ •£ pallitugnS snm uuog TuinlD aau'WUa xd ssauisng InaoZ L'unipul •Z palliu-TgnS snm slonpoxd /xpunod xo slonpoxd IaaIS salnlS paltun jo asn 3o uoilnagilxaO pun sxolonxluOD xoJ luaualiurtuoD uoilnuiuz€xoslG-uaN `uoiln39ixaA Xliligifilg luatuXoldwg `IrnnPIJJV Iuouung3G-uoN `Iinnpt 3V uaisnlloD-uoN Volanxluoa i i1su/indolS uloi-d --iW :Xq you.0 is sum pig tZ99t7 nunipul `puag waoS 86S xog Od '�Irli S�I�dS )IRAN L `PITH uxalSXS £6Z T TOT Z I ?IjaWH LdgS KIIIIIN?IV`IfIOAH ..... .............. .. REGULAR MEETING SEPTEMBER 12, 2011 294 EVENS TIME, INC. 1345 Brookville Way, Suite I Indianapolis, Indiana 46239 Bid was signed by: Ms. Cheryl Evans I. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Ten percent (10%) Bid Security was submitted BID: Location Total Leighton Parking Garage $65,838.00 Main Street Parking Garage $106,909.63 Wayne Street Parking Garage $68,632.35 LIGHT & BREUNING, INC. 912 Lawrence Drive Fort Wayne, Indiana 46804 Bid was signed by: Mr. Malloy Pohrer 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Ten percent (10%) Bid Security was submitted BID: Location Total Leighton Parking Garage $80,000.00 Main Street Parking Garage $125,000.00 Wayne Street Parking Garage $95,000.00 Voluntary Alt. I —2-Yr. Warranty (All) $3,600.00 Voluntary Alt. 1 — 3-Yr. Warranty (All) $3,600.00 Voluntary Alt. 3 — Access System Option to Track $3,000.00 Fitness Center Usage Revenue (Leighton Only) T2 SYSTEMS, INC. 7835 Woodland Drive, Suite 250 Indianapolis, Indiana 46278 Bid was signed by: Mr. Tim Maginn 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted 2. Ten percent (10%) Bid Security was submitted BID: Location Total Leighton Parking Garage $186,436.00 Main Street Parking Garage $206,735.00 Wayne Street Parking Garage $153,198.25 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Community and Economic Development for review and recommendation. OPENING OF PROPOSALS — COMPUTERIZED MAINTENANCE MANAGEMENT SOFTWARE _(CMMS) TO INCLUDE INTEGRATED ARC GIS AND OPTIONAL THIRD PARTY SUNGARD,HTE APPLICATION INTEGRATION (WASTEWATER CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Proposals were received from the following companies: ZO'OIL`Z$ £ 'IIV IOA 99'669`Z£$ ZV alnuxallV £S'60`L£$ IV OlnuaallVV 00'98L`6Z$ along} aseg NOI.LV.LOfIb polllLugnS snm sl3npoid Xapunod .to sl3nposd laolS sojujS pollun jo asn jo u01WOUlU00 pun s.10lOnalu00 .toj IuOUrl!wmOD uofluutuzllostQ-uoN `uolleOlP-'OA �IlilglOgg Iuou ,�oldwg `Ilnnptd3V IuouuugoCj-uoN `Ilnepgjv uotsnlloD-uoN s,aol3e.zluoa •I Xo12;Dod uqo f •.iW Xq polllwgns sum uotlelono SZ99t eunlpul `puag glnoS pno2l OPTI SIzzS '3NI ad Y iSQNV 1 AArl9jOA 00'000`8x$ zV oluuxallV 00'00S`9I$ IV alnuxallV 00'066`9Z$ along ring :NOIZV.LOf b pallluzpS snm slonpaid Xjpunod .to slonpoxd loolS salelS pallufl jo osn jo uotle3�1ppoo pun SJOIOL'JIUOD 10j Iu2uzlluzuto;� uollnulurt,zOSt(l-uoN `uotle3t,IlzaA XIlltgl ll3 Ium oldurg IIAepg3V Iuowiuq@G-uoN `IlAep?IIV uolsnlloj-uoN s,jolOealuoD •I .ioSut.rgxand unQ *jW Xq pallitups sum uoilelono 8Z99tb nunlpul `puag 41nos PeON NOIJU 0£SZZ *3KI N191SM ly OAiIdVOs(lNv l HADNmaHaflA :peal pm pouodo ojam suotlnlonb �utmoll0j atl.I •l3afold poouaxajaj anogn otll 10i suotlelonb paleas jo Sutuodo pue �?ulnla3OJ OT JOJ las olnp atp sum sttll IeiII pastnpn 101!0 '-IW (Ali V(JA V V8z0-I I I 'ON IDAfO2ld— S,I.N3WJAONdWI gdVDSQNVI 8 IOZ A Old NRAI"IO — SNOIlVZOIl .IO Q2IVAkV QNV ONINgdO •uollepUowwo3aj pun matnax JOJ sOOlnxaS jnluauzuoaiAug pun 2ut_taautfug oI paiaaja.z a.zam slesodoad anogn oqI °powuo pun spl "W Xq popumos `IIa-mi-I '.tW z�q opeut uotlotu n uodn -peal of Outglou sum, ataTIl oIOJQ-I;Dgl `utalsXs 5UPOOS xuleuz n uo pasnq st slnsodwd aoj isonb;nd strll IeiII palou IIOiIII I polllwgns sem ,�ltinnoS plg (%OI) lua3.zad uay •Z palllu pS sum slonpoxd Xipuno3 ao slonpoad loolS salelS pallufl jo osn jo uollnOIJIPOD pue Slolo'e'IUOD '10J IuauzlILUWOD uollnuluzuOSt(l-uoN `uotlnOtUPDA �I111g12TIg luau ,�oldwg `IlAeptj.IV luauungaQ-uoN ItAnPIIdV uolsnlloD-uoN s'lojoulluOD •I loutalS p.tolpe.zg ,-iW Xq palllutgns sum Iesodoxd t,OOO£ el5a0ag `EllomgdlV OO I ti allnS `peo�I Sl UOW 09S£I 7W NV OIHJIN SNOI.LfirIOs 'IVgO'IO HO,INI palllwgns sum puog plg %0I -Z palll��gn s sum sl3npOld kipunol io slonpoid loolS salelS pallUfl jo Osn jo uollEOl�ll_nS pun sjolonaluoD JOJ luauzlluzu OO uollnulurt 3stQ-uoN `uollnOU!OA �Clllrgl lig IuoLuXoldwg `IlAnpgjV IuauuegaQ-uoN `IIA.PpgjV uotsnllo0-uoN s'.zol3e.zluoD •I Tong uaae-1 •sN Xq pollrtugns sem, InsodOld 6LLx£ BPPOl3 `PoomSuog tZ I allnS `I'£V PeON NuIS IsOM OL I Z Xill OKLLZfISNOD (INVORUVI,S S6Z I i OZ Z 12I38Wg.LdgS ONI,LggY1I 2iVZIlOg2I REGULAR MEETING SEPTEMBER 12, 2011 296 LAKESHORE LANDSCAPING INC. PO Box 1310 Valparaiso, Indiana 46384 Quotation was submitted by Mr. Rob Surom 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Base Quote $49,329.00 Alternate Al $24,054.00 Alternate A2 No bid Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above quotations were referred to Engineering and Community and Economic Development for review and recommendation. After reviewing those bids, Mr. Rob Nichols, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Fuerbringer Landscaping & Design, Inc., in the amount of$43,490.00, which is the Base Bid and Alternate 1. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the Construction Contract approved as outlined above. Mr. Littrell seconded the motion, Which carried. OPENING AND AWARD OF QUOTATIONS — DEMOLITION OF 622 AND 718 EAST SAMPLE STREET-PROJECT NO. 111-063 (AEDA TIE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: JACKSON TRUCKING & EXCAVATING, INC. 9067 West 100N Kewanna, Indiana 46939 Quotation was submitted by Mr. Harvey Jackson 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: $23,000.00 RITSCHARD BROS., INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr. 1. Contractor's Non-Collusion Affidavit, Non-Debarment Affidavit, Employment Eligibility Verification, Non-Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: $51,804.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering and Community and Economic Development for review and recommendation. After reviewing those bids, Mr. Toy Villa, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Jackson Trucking & Excavating, Inc., in the amount of $23,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the Construction Contract approved as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT..-. TWO (22011 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUC S (,20_11 PARK CAPITAL Mr. Jeffrey Hudak, Central Services, advised the Board that on August 22, 2011, bids were received and opened for the above referenced trucks. 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IX� 2IgA1.gN 'do 01 OZ — NOISNgLXg CRIVA V CIIg TA02iddV •parxxuo gorgm `uoTlour aqi papuooas sIul 'xW -aMqu paultlno su panoxddu louxluoD oql puu papxumu aq prq all puu paldaoau oq uoTlupuaururo3ax aql lull uoTlour u apuuI sjul •xy� `axo ;D.IQT oAA xoi 00'981`55$ `go-ea OO'£65`LZ$30 lunouxu oql uT gt9gt uumpul ` jumugstW 1,�aIu1 ON IS3m 9£9 `IaloxnagD s01u0 xappTq algrsuodsax put, aArsuodsax lsamol all 01 l3u4uoo aqi pxumu pxuog aql lugl popuaururooax L6Z FRO—Z-71 ?jRR IgZdgs 5NI19 Ivlflgax REGULAR MEETING SEPTEMBER 12 2011 298 Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 8 on behalf of L.L. Geans Construction Company, 1923 North Home Street, Mishawaka, Indiana 46545, indicating the Contract amount be increased by $6,148.00 for a modified Contract sum, including this Change Order, in the amount of$477,349.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 9 — OLIVER PLOW MEMORIAL — PROJECT NO. 110- 065 (AEDA TIF) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 9 on behalf of L.L. Geans Construction Company, 1923 North Home Street, Mishawaka, Indiana 46545, indicating the Contract amount be increased by $935.00 for a modified Contract sum, including this Change Order, in the amount of$478,284.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF TEN COMMERCIAL PROPERTIES --- PROJECT NO. 110-020 AEDA TIF/NSP FUNDS) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. I (Final) on behalf of Jackson Trucking & Excavating, Inc., 9067 West 100N, Kewanna, Indiana 46939, indicating the Contract amount be increased by $300.00 for a modified Contract sum, including this Change Order, in the amount of $74,300.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of$74,300.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — RAW SEWAGE PUMP NO. 3 UPGRADE—PROJECT NO. 110-041 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Mason Engineering & Construction, Inc., 5720 Huegenard Road, Fort Wayne, Indiana 46818, for the above referenced project, indicating a final cost of$293,000.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ,ADVERTISE FOR THE RECEIPT OF BIDS— TWO (2) MORE OR LESS 2011 OR NEWER MID-SIZE EXTENDED CAB FOUR-WHEEL DRIVE PICK UP TRUCKS 2011 FIRE CAPITAL In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced trucks. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT_ OF BIDS AND TITLE SHEET — DISINFECTION GATE & MIXER REPLACEMENT PROJECT NO. 111-030 WASTEWATER CAPITAL In a memorandum to the Board, Mr. Al Greek, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also presented for approval and signature was the Title Sheet. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DEMOLITION OF THE FORMER MICHIANA LOCK AND KEY PROPERTY AND PARKING LOT CONSTRUCTION—PROJECT NO. 111-059 (SBCDA TIF) In a memorandum to the Board, Mr. Robert Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. ADOPT RESOLUTION NO. 59-2011 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 59-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS puu :E-9-6-9£ O•l of lurnsxnd («�llO apt) uu-BIpul `puag pinoS jo j�llO apl fiq paumo Xpodaid luau IIn uiuluiuui XuT-U pue jo Xpolsna SuLl («p.1-009„ api) gToA, ollgnd 3o pxiyog `eumpul `puag pinoS jo '. o '1i0 apl `SV:M2[HA1 puu `.ollilod puL> oxiodwo Xpoq v sl pue { IoV„ apl) auiil of auul wOJJ papuaum s-P `I,I-L-9� 'M JO suols'A id all iapun salnxado pup slsixa `(,,lalxlsi(j luauidolanapa-d„ apl) Vut3lpul `puag pinoS a XlID apl Jo lalIIsI(I luauudolanapa-d apl jo pUB (,, uowmdoCl„ aill) luauidolanapoN jo luauulmdo ' `-eu�ipui `puag illnoS apl jo Xpog i3UftUQA0f aill `(t,uolsSiuzuioD„ ;Dql) uoissiuuuuoj luauudolanapall puag gjnoS apl `SVa2IaHAA (IA 09.11 `xlpuag gliok 8101 `•A W'-'l `x'puag qPOtl 4OO1 =AI a ull `xlpuag ullohi LOOT 'III Ia -lZ ixipuag q}aoNI iZ6 411" 1 `xipuag u ION IZ6 4 13L'-IJL `x[puag ICI IZ6) NOISSIZIILIIoa .LNMUO IJAWMW (INUR H,LflOS HH.L WOliIA AIH2[doHd rIVJH AO U21ASNVdL dH.L gNlLdj33V`VNVI(INI `(INj:jg Hjf OS Ao ALIJ 3111 JO SMHOM DI'lHfld d0 (IHV08 AHJL 40 NlOIlfjrjOSJH V 1102-09 'Old NOI,I nrlos" :l13noiddu s,uolssiuumoD luauidolan3p3�1 apl of loafgns giorn oilgnd jo pi€'-og apl Xq poldopu sr m, uoilnlosaN Ouzmolloj apl `paluu3 Poo Ilajul`I -ip� Xq papuoaas `qiul iw Xq ap-em uotlouu L, uodn I 15V Za MuNHg HI NON IZ6) NOISSIWHj1tOO IN'dJNdOZHAHC[JN (TNHg Hlf-IOS HHZ WONA AZ2IHdOldd ZVA'd dO 2IHdSNVNI HH L kJ ID HHZ .TO S-RIOA1 JI'lUlld d0 MWOg HHZ 30 NOILfl'l SH2I V — 11OZ-09 'ON NOIJ-fl'TOSgN LdOUV )lialD `ul�Ww UpuiZls Ilaill?Z ISO Is MI PILuo(l/s loug �Ju0 Is SNWA1 JI'lgfld JO CrdVOg QNHEI HlOOS HO Am 'I IOZ 2IH9Y llJHS JO Xup 41Z I slgl QHZdOQV •pa�lunf xa pailsilouuap aq�feuu Mans `ss)lq�ronn pauzaap sl �Sliadozd aulTl `ianamoH uisllxanpP moil!! `alVs alVniad zo uoilonu oilgnd lu plos ,io pouajsupal aq Xuui soul! pILs lugl QgAHOSUN NHH.INfIA 11 HS '(00-000`W sntlop puesnoill aAU ueill ssal jo onitn pauiquuoo palnuiilsa ule an-ei{ put popuolui a.Iom Kapl goigm xoj asodand apl ioj igun aiu xo/puu XllO aill Xq popaau .iaOuol ou Ole anoqu palsll suualf apl wpl puag glnoS Jo XllD aplTo qiov� oilgnd jo paeog api Xq QHAZOSTj 1199 `HNOdH?IHHL `A1ON ........... •�KilO apl Xq popaau .zaOuol ou si polpm pu-e papualui sung li polilm ioj asodind apl ioj lijun si ilaiilm Xp*doid Inuosiad jo lusodsip aoj ampoao.id sapsilqulsa puu siluu.iad ZZ-ZZ-S apoO eui?ipul `SVH2IHH1Y1 allVMCIHVH AOOriONHDJL dZ'ZOSSO HdZNaD S,LHV f)NIW HOAH:la SMON :puag ginoS jo XltD api ,�q popaau ja5uol ou st pu-e papualui suns ll poigm .ioj asod_ind gill ioj lljun sl Xpodaid Ouimolloj apl lvpl gjoA� oilgnd jo preog apl �q pauiuzaalap uaag sip ll `SVH2IHHA1 AZ2IHdO2Id H LH"IOSgO 2I0/QNV LI.TNfl .TO -IVSOdSIQ NO 66Z I IOZ ZI -d39 9,LdHS JNI.LHHW 2718-Dald REGULAR MEETING SEPTEMBER 12, 2011 300 WHEREAS, the Department, by and through the Commission, wishes to transfer to the Board certain parcels of land previously acquired by the Commission and more particularly described at Exhibit A (the "Property"); and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may accept transfer of property from another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS,the Department, through the Commission, desires to transfer the Property to the City and to authorize the staff of the Department to approve and execute quitclaim deeds effecting the transfer of the Property; and WHEREAS, the Commission has adopted or will adopt a resolution consistent with the requirement of Indiana § 36-1--11-8; and WHEREAS, the Board determines that Donald E. Inks is an appropriate representative of the Board and should be authorized to accept transfer of the Property on behalf of the Board. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The transfer of the Property described at Exhibit A situated in St. Joseph County, Indiana, by the South Bend Redevelopment Commission, to the Board of Public Works, for and on behalf of the City of South Bend shall be, and hereby is, accepted and approved. 2. Donald E. Inks shall be, and hereby is, authorized to accept the executed quit- claim deed and present it for recording by the Office of the Recorder of St. Joseph County, Indiana. 3. This Resolution shall be in full force and effect upon its adoption by the Board and upon the adoption by the Commission of a substantially similar resolution. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 12, 2011 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/ Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 61-2011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE ENVIRONMENTAL SERVICES DIVISION SPONSORSHIP OF IUSB CENTER FOR A SUSTAINABLE FUTURE RAIN BARREL AUCTION Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 61-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE ENVIRONMENTAL SERVICES DIVISION SPONSORSHIP OF IUSB CENTER FOR A SUSTAINABLE FUTURE RAIN BARREL AUCTION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain all Property owned by the City of South Bend, Indiana (the "City") and is the contracting entity for the City pursuant to I.C. 36-9-6; and sa�lny�I–aIIS xalua3 aotnaoS qaorn oilgnd aril uo XltnrloV lunu0no0 tiaalli`I/s)IUI V/ICI outiturt-1 suoliatxlsa-I P 03 W3QI antlotaisaZl 050-111 sainloossV Ipso oad ('ldaQ�lxnd) 'ON ►oafoad–allnSnrl ag "Ro0 xarlsld saornxaS IlaxRITSVI 00'006`9$ uaamloq xlndoW IlnaZ �Iung lsng -uosmnZ Inuoissa oxd (VQOgS) (3I.L LLO-0I I 'oN loafoxd –sxiudnj luau oiov .....:...... umolumoQ) apOnd We 4niS uolilpuoj •oul saatnxaS Ilaxlll I/slul QSL`L$ 3'�nxn0 OulNxnd laaxlS auXnrn `xaWAl iMO Inuoissajoxd uotialdutoJ uStsaQ saintoossV paaooxd (Vs2rl) aztxotllnV– Z80-601 'ON loafoad pun of uo iloall?`I/sPI 00,119,99$ –uotlonalsuooa-1 anuanV OUTMI 233a0l-1 ua)l tlnztxoglnV 100-011 'ON loafoxd–loaxIS unOo-1 of CLIOO) laal1S ,S I Z Woxi FUJI apisglloN Ilaxlli'l/spi 00'000`9L£$ Jo uollnurpxooD loafoad 'LOQNI lanxluoD (W—W0 aounlslssV aalnmalsnAA,) uxn120xd OSD lnxaua0 pun mwaaxoV 00'000`055 sun�I tapoW (2IWCI) fullaoda-d uasuuH saornxaS Iia ll I/SCI 9yN aouvgduzoD ,�aolnln23-d puu X31aax0 Inuotssa oad puoaaS /uoljow JunowV uoladu3saQ ssaulsng adSI :lnnoxddu xoi pxnog alp of palltuzgns axam n puappV/slnsodoad/sionxluoD/sluautaoafV 5ulmollo.I a)qj `v'QNIQUV/S"IVSOdONd/SIDVV 11NOO/S.I.NE[vvF[jNDV 30 IVAO2Idd`d lxal0 `ullmw-epui l/s :Isa lv ilax�l7 IxnO Is SNUI pinuoQ/s loug xieD /s S)I2IOA1 D1"IgI1d JO Q2IV08 CIN99 HZOOS J0 AID 'I 099t nUelpul `puag ginoS 'pxnnalnog uosaa,Ijaf 'A LZZ `Oulpling XiID-,�junoD 80£I In 1 i0Z `ZI xaquxaldaS uo pl;)q nuntpul `puag€llnoS Jo �IID aglJo sNxorn oiignd jo pxnog atll jo futloom n It Qg.LdOQV moxldopn sll uodn loogo pun ooaoj lin3 ul oq Ilnus uoilnlosoW srtlI Z •panoxddu sr uotlonV Iaaxng utn2l axnind algnulnlsnS n xoj xalua0 gSI1I atll xo.I 00'005$30 mnom aril ui dlgsxosuods uotstntQ saolnxaS lnluauzuoxrnug atlZ l 'SMOZZOA SV SXHO A, Dizgnd AO (MVO8 QNIHg HIflOS 21HI AS GIAZOSM .LI IS `:IHO,49T:IH,L `MON •panoxddu oq pinogs pun aintxdoaddn sl 00'005$ Jo wins Ogi ui dttlsaosuods atli lnul souluuolop pxvog z)ql `SV�ffla[Hm pun `pooO ollgnd oqi aoj si pun xilD aril jo siuoptsax aril jo axnjlana lnaaua2 @qi 13upouzoxd Io swomaatnbaa oql sloom uotlnuop aril lvgl saututaalap panog aql `SVIHaHA1 pun `00'005$3o urns atll ul uollnuop u tlilm uotlonn arli xosuods of saatsap pun uotlonn aql sasxopua uolslntQ saolnxaS lnluauzuoxtnug aril `SVaHUHM pun `.sansst lnluautuoxtnua Io ssauaxrmu oilgnd olomoxd Iltm golu^m uotlonV laxang uln-ZI n futlonpuoa si oxnind olgnutuisnS n xoj aalua0 gSI1l agl `SVI2IIHr1c1, pun `pooO otlgnd aril xoj pun XilD aril Io sluoptsax 3gjo axnjlam lBxauaR aqi aloutoad of spun] allgnd ainuop of Xlrxorllnn aril sntil pxnog aqi `SVanaHM I O£ T-1-0f,71 2Igg1 a Ld S JNI L3'JW 7IV IflDJ I REGULAR MEETING SEPTEMBER 12, 2011 302 Environmental Remediation and Its Expense Unnecessary Professional RW East Bank Phase 2 —Project No. $366,600.00 Inks/Littrell Services Armstrong 111-068 (2010 Sewer Agreement Bond/EDIT/ Cumulative Sewer Bond) Professional Abonmarche East Bank Sewer Separation, $295,900.00 Littrell/Inks Services Consultants, Phase 3 —Project No. 111-069 (2010 Sewer Agreement Inc. Bond/EDIT) Sole Source Digital Ally Sole Source for Thirty (30) $146,700.00 Inks/Littrell Compatible Compatible In-Car Video (Justice Purchase Cameras to Outfit New Police Assistance Vehicles Grant) Professional Short Elliott Pinhook Water Treatment Plant $15,000.00 Inks/Littrell Services Hendrickson, Hydraulic Bottlenecks Removal (Water Proposal Inc. Assessment Works O s) Deployment THINK Purchase Electric THINK $1.00 Gilot/Littrell Plan North Vehicle as Part of Green Subject to America, Inc. Initiative Legal Review Professional Grauvogel & Potawatomi Conservatory $1,915.00 Inks/Littrell Services Associates Upgrades Phase I1—Hazardous (Park Agreement Materials Abatement in Building Conjunction with Demolition--- Improvement Project No. 111-066 s) Open Lynch One (1), 2012 Ford F550 4x4 $64,500.00 Inks/Littrell Market Chicago Car Carrier—No Quotes (2011 Code Purchase Received on 5/23/11 so Multiple Capital) Quotes Solicited—Two Quotes Received, Low Quote Non- Responsive to Specs Professional Malcolm Engineering Service for $78,400.00 Littrell/Inks Services Pirnie Aeration. Controls Project---- (2010 Bond) Agreement Project No. 111-070 Memorandu Teamsters Amendment to Section A, NIA Inks/Littrell in of Local Union Wages, of the Supplemental Understandi No. 364 Agreement for ng Wastewater/Organic Resources Division Addendum Grauvogel Additional Scope of Work to $990.00 Inks/Littrell to and Meet IDEM Requirements (Engineering Agreement Associates Professional Services) Contract Departments Caregiver Connection Program $248,000.00 Inks/Littrell of — Modification of Forty-Nine (CDBG) Community (49) Single Family Homes of and Low Income Elderly Residents Economic in the 46619 Zip Code Area Development and REAL Services, Inc. APPROVAL OF STREET CLOSURES/PROCESSIONS/SPECIAL EVENTS The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Kristen Street Closure — September 25, East LaSalle Avenue Littrell/Inks Darden Block Party 2011; 3:00 p.m. from Twyckenharn to to 7:00 p.m. Esther St. Kelsey Street Closure— September 24, Tasher Street from Inks/Littrell :Surlg xoI paidaaou axam sassouisnq 2uimolloj agl xoI aauuxnsul jo saluogljlaD agl pa?xxuO put, llaxii?I -IW Xq papuooas s3ful --,W xg apuua uo?louz -e uodn ,dJNVHI ISNT d0 SH LV lATJ,-dHD do ONI'IId •3u?I?I xoj paldooau sum lxodax agl `pa?xxeo puu llaxill I •xy�l �q papuoaas `svI •xl� Xq opuuu uo?louc u uodn `uocssnoscp xaglxnl ou ftoq axagj •uosuuduroo u xoI saprnoxd puu gluouz gouo xoI sluap?oou puu sa?xnfrzr sloallax lxodax siq L -T IOZ lsn2nV xoI lxodo-d SIaIuS si? poillurgns s�lxorn xaluAk jo uo?srnrQ ag ' S X UOA1 DI'Igfld d0 lNglNlUVd3([— SIWOdg7I AJ F[JVS d0 ONIZId •fucl?I.col pold000u axam slcodax XIgluow aqT `pa?xxea put, llax„?Z •.W ,Cg papuoaas sNul -jW Xq apu'w uo?lotu u uodn `uorssnascp xaglxnj ou ou?aq axaq j, 'I I OZ Xlnf JOJ s�lxorn xalurn Io uors?AIQ aril puu I I0Z `lsn2nV jo giuouz agi xoI slxodaZl aouuuzxolxad puu �jgiuoW x?agl pail?ucgns s'=AnS luluauzuoxrAug Io uo?s?ArQ aq j SXUOAI Dl`lgfld JO l :dlN XVdgQ — SINO&IH HNf1SVHW HDNVMOJN9d QNV A'IHINOW d0 ONI'IId 'pa?xxuo gargm `uorloru aril papuooas llaxll?'I •xW 'panoxddu aq luosuoD oql lugl uo?louz u apuur s}lul •xW `axo axag1 •puag glnoS jo �I?D aql fq Xpodoxd aril jo uoriuxouut axnlnj xo t�urpuad puu asoddo xo lsuru�3u aluxlsuouzax of IqR?x llu pu-e Xuu asualax puu aA?um sallooxeW aril `(ZOOSZO-£TOZ-Z00 # X@ M') 0£S9i, uuu?pul `xaOuexO `puoN poomuoxl glxoN 9821 S le Xlxadoxd paauaxalax anogu agl of aarnras camas �Cxulruus puu xalum aprnoxd of `XI?O aqI jo uzalsxs xamas Xxul?uus puu .slum ailgnd olu? dui of uorssrumid xoI uotluxap?suoa ur Iugl solwnpul luosuo0 arlL -0£S9t uuurpul `xa�uuxO `puoZ{ poomuo.zl WON 98ZI S `alloonW aXud •s'W puu 311031uW glauuax -IW Xq poll?ucgns su oluxlsuouco-a 01 Iq�3?-8 Jo .can?urn puu uo?luxauUV of luasuo0 u jo id?coax ur sr pxuog agl le 141 palms I 0 fig 'xY1I 2P LVA1 QNV WgA FIS — 0£S9t VNVIQNI -HIDNVHO AVON Q00A1 NI HIUON 98ZI S — HlVWlSNOWaX O,L SIHOIN d0 2I9AIVA' QNd NOIIVXHNNV O.I. 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Wausau Tile, Inc., Wausau, Wisconsin 2. Zayo Group, LLC, Louisville, CO RATIFY APPROVAL AND/OR RELEASE OCCUPANCY CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor, Excavation, and Occupancy Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: A. Contractor Bond 1. Kenneth Grove–Approved September 2, 2011 B. Excavation Bonds 1. Brian Coburn–Approved August 24, 2011 2. New Horizon Drilling Solutions–For Release August 30, 2011 C. Occupancy Bond 1. Rans Custom Builders, Inc. –Approved August 24, 2011 2. L.L. Geans Construction Co. –Approved September 2, 2011 3. Legends Row Developers, LLC–Approved September 2, 2011 4. L.L. Geans Construction Co. –For Release Effective October 18, 2011 Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Clam Date City of South Bend $1,343,716.50 09112/2011 .:._.....:.. City of South Bend $2,675.48 09/02/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Carl Littrell, Engineering, informed the Board that he just received notice that the College Football Hall of Fame has had water damage and will need emergency repairs. Mr. Gilot requested that Mr. Littrell work with the Hall of Fame to get the pipes moved or covered to protect them, to prevent additional damage. He noted this is the second time recently that the pipes have been damaged. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:50 a.m. BOARD OF PUBLIC .WORKS Gar A. Gi ot, Preside "ti Al- f ..:.....:.._.: Donald E. nks, Member Carl P. Littrell, Member ATTEST: - ��1 da M. Martin, Cler