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Home My WebLink About09/26/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting September 26, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: September 8, 2011 B. Regular Meeting: September 12, 2011 C. Claims Review: September 19, 2011 2. AWARD BIDS A. One (1) 2011 or Newer Emergency Medical Vehicle 1. Company: Crossroads Ambulance Sales and Service, LLC 2. Amount: $204,828 3. Funding: 2011 Fire Department Capital (288.0902.422.43.02) B. Wastewater Computerized Maintenance Management Software—Project No. 111-062 1. Company: Starboard Consulting 2. Amount: $206,320.09 3. Funding: WWTP Capital (642.0630.415.43.08) 3. BID AWARD AMENDMENT TO INCLUDE ALTERNATE A2 A. Oliver Plow Lot 8 Landscape Improvements—Project No. 111-028A 1. Company: Fuerbringer Landscaping and Design 2. Additional Amount: $28,000 3. Comment: Additional Funding Available for Alternate A2 (Chain Link Fencing) to be Included in Bid Award 4. Funding: TIF (324.1050.460.42.01) 4. CHANGE ORDERS A. Mayflower Road Sanitary Sewer Extension Phase I—Project No. 109-055 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Increase Amount: $18,951.25 4. Percent of Increase: 1.01% 5. Revised Contract Amount: $1,889,005 6. Funding: TIF/Sewer Capital (642.0658.415.42.05/324.1050.460.42.04)) B. Mayflower Road Construction—Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($4,485.50) 4. Percent of Decrease: (0.17%) 5. Revised Contract Amount: $2,501,042.21 6. Funding: AEDA TIF (324.1050.460.42.03) C. Coveleski Stadium Improvements—Main Facility Rehabilitation—Project No. 111-005A 1. Company: Ziolkowski Construction, Inc. Page 1 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 - 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No. 3 3. Increase Amount: $17,503 4. Percent of Increase: 0.17% 5. Revised Contract Amount: $1,201,266 D. Additions and Renovations to a New South Bend Animal Shelter-Project No. 111-031 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($157,100) 4. Percent of Decrease: (8.35%) 5. Revised Contract Amount: $1,723,300 6. Funding: Airport TIF (324.1050.460.42.02) 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 621 East Jefferson Boulevard Streetscapes Modernization-Project No. 111-034 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,261.74) 4. Percent of Decrease: (3.69%) 5. Total Percent of Change: (3.69%) 6. Revised Contract Amount: $32,963.26 7. Funding: SBCDA TIF (420.1050.460.42.01) B. Oliver Plow Memorial Trail-Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 10 (Final) 3. Decrease Amount: ($3,965.34) 4. Percent of Decrease: (0.83%) 5. Total Percent of Change: 12.54% 6. Revised Contract Amount: $474,318.66 7. Funding: AEDA TIF (324.1050.460.42.01) C. Trade Drive-Project No. 110-048 1. Company: C&E Excavating, Inc. 2. Change Order No: 1 (Final) 3. Increase Amount: $2,750.36 4. Percent of Increase: 0.77% 5. Total Percent of Change: 0.77% 6. Revised Contract Amount: $362,031.93 7. Funding: AEDA TIF (324.1050.460.42.03) D. Demolition, Environmental Remediation& Site Restoration of the Former Ziolkowski Property-Project No. 111-022 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 (Final) Page 2 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 - 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 3. Amount of Decrease: ($6,043.21) 4. Percent of Decrease: (2.06%) 5. Total Percent of Change: (2.06%) 6. Revised Contract Amount: $287,531.79 7. Funding: AEDA TIF (324.1050.460.39.82) E. Memorial Hospital Streetscapes Improvements-Project No. 109-091B 1. Company: Ancon Construction Co., Inc. 2. Change Order No.: 4 (Final) 3. Amount of Decrease: ($48,031.72) 4. Percent of Decrease: (4.82%) 5. Total Percent of Change: 0.57% 6. Revised Contract Amount: $948,440.50 7. Funding: Medical TIF (426.1050.460.42.01) F. Potawatomi Park Conduit Installation-Project No. 111-038 1. Company: Michiana Contracting, Inc. 2. Change Order No. 1 (Final) 3. Amount of Decrease: ($641) 4. Percent of Decrease: (4.89%) 5. Total Percent of Change: (4.89%) 6. Revised Contract Amount: $27,644 7. Funding: Parks General (404.0672.415.43.08) G. Nimtz Parkway Conduit Installation-Project No. 111-037 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 1 (Final) 3. Amount of Decrease: ($6,510.25) 4. Percent of Decrease: (22.62%) 5. Total Percent of Change: (22.62%) 6. Revised Contract Amount: $22,277.25 7. Funding: AEDA TIF (324.1050.460.42.03) 6. PROJECT COMPLETION AFFIDAVIT A. Coveleski Stadium Improvements-Demolition Existing Outfield Wall and Construction of New Outfield Wall-Project No. 110-008I 1. Company: L.L. Geans Construction Company 2. Final Contract Amount: $344,040 3. Funding: Downtown TIF (420.1050.460.42.01) B. Century Center Discovery Hall Door Replacement-Project No. 110-029 1. Company: J.W. Werntz & Sons, Inc. 2. Final Contract Amount: $18,200 3. Funding: Century Center Capital (670.0406.645.42.02) 7. INSURANCE RELEASE Page 3 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 A. Oliver Plow Court 1. Company: Landmark Irrigation 2. Insurance Company: Secura Insurance Company 3. Description: All Wiring Damaged During Construction has been Repaired Satisfactorily 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. CSO 003 Trunk Sewer Modifications—Project No. 111-007 1. Funding: EDIT B. Potawatomi Park Conservatory Upgrades, Phase II—Project No. 111-066 1. Funding: COIT 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Shelter Plus Care Agreement— Oaklawn Psychiatric Center, Inc. 1. Service: Shelter Plus Care Grant— Scattered Sites—Rental Assistance for Severely Mentally Ill 2. Amount: $280,080 3. Funding: SPC 2011 Federal (212.1096.460.39.97) B. Professional Services Agreement—The Troyer Group 1. Service: Ewing/Fellows Intersection Improvements—Project No. 111-072 2. Amount: $10,800 3. Funding: LRSA(251.0608.431.42.96) C. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Regional Fire Training Center Project—Project No. 111-017 — Redevelopment Commission Assuming Budgetary Responsibility for Project to Provide Funds for Professional Development Services Contracts Previously Approved 2. Funding: AEDA TIF D. Sole Compatibility Purchase—LAI, Ltd. 1. Service: Primary Pumps, VFD's, Valves, Controls —Replace Primary Raw Sludge Pump & Motor/Original Pumps Installed in 1972 2. Amount: $31,395 3. Funding: WWTP Capital (642.0630.415.43.66) E. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Demolition of 622 & 718 East Sample Street—Project No. 111-063 2. Funding: TIF (324.1050.460.39.82) F. Contract— South Bend Heritage Foundation, Inc. 1. Service: Heritage Homes Southeast Project—Provide Off-Site Community & Neighborhood Space Through the Acquisition& Rehab of Property Close to Development 2. Amount: $308,000 3. Funding: CDBG(212.1022.460.81.17) Page 4 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 G. Development Agreement—Heritage Place at LaSalle Square, LLC 1. Service: Development of Property Transferred to the Board of Public Works from the Redevelopment Commission H. Professional Services Agreement—MPA Architects 1. Service: Design of Fire Station No. 5 2. Amount: $192,500 3. Funding: EMS Capital (288.0000.341.03.00) I. Amendment to Professional Services Agreement—Lawson-Fisher Associates P.C. 1. Service: Legal Consultation to Develop Co-Op for Power Utilization from Possible New Hydroelectric Facility 2. Amount: $10,000 3. Funding: ARRA Energy Grant (101.0602.431.31.06) 10. RECOMMENDATIONS A. Special Event 1. Applicant: American Cancer Society a) Event: Making Strides Against Breast Cancer Walk b) Date/Time: October 15, 2011; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations B. Temporary Traffic Restriction Change 1. Applicant: Temple Beth-El 2. Locations: West Madison Street and North Lafayette Boulevard Adjacent to Temple—"Temple Parking Only" 3. Dates/Times: September 28, 2011 from 7:00 p.m. to 11:00 p.m.; September 29, 2011 from 9:00 a.m. to 3:00 p.m.; October 7, 2011 from 7:00 p.m. to 11:00 p.m.; October 8, 2011 from 9:00 a.m. to 6:30 p.m. 4. Favorable Recommendations C. Street Name Change 1. Applicant: Sean Trotter/Frankie's BBQ 2. Current Street Name: Liston Street 3. Proposed Street Name: Frankie's BBQ Boulevard 4. See Comment: Engineering, Traffic & Lighting, Legal D. Licenses 1. Type: Transient Merchant - Blanket a) Applicant: St. Joseph County 4-H Fair b) Location: 4-H Fair Grounds c) Date/Time: July 1-9, 2011 plus Various Weekends d) Favorable Recommendations E. Encroachments 1. Applicant: Christian Science Reading Room a) Location: 129 South Michigan Street b) Description: Three Chairs & Two Portable Tables Outside Business Page 5 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 c) Favorable Recommendations 2. Applicant: Hilltop Lutheran Church of the Ascension a) Location: City-Owned Lot across from 4114 South Ironwood Drive b) Description: Sign— One Month Only c) Favorable Recommendations F. Triple Trailer Permit 1. Applicant: Conway Freight a) Route: By-Pass to Terminal at 1530 South Olive Street b) Favorable Recommendations G. Long Term Occupancy Permit 1. Applicant: Rans Custom Builders a) Location: North Side of Washington Street between Michigan Street and Alley b) Length of Occupancy: 90 Days c) Favorable Recommendations 2. Applicant: Robert Henry Corporation a) Location: Northbound Lane of Michigan Street from Jefferson Street to 70' North b) Length of Occupancy: October 1 through 30, 2011 c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 907 East Altgeld Street b) 737 South 29th Street 2. All criteria has been met B. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 206 East Bartlett Street b) 2008 South Scott Street 2. No Longer Needed 12. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services B. Environmental Services 13. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 14. CERTIFICATES OF INSURANCE A. DHW & Company, Series Two, Chicago, Illinois Page 6 of 7 BOARD OF PUBLIC WORKS Meeting September 26, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 B. KC Tree, Inc., Osceola, Indiana 15. RATIFY BONDS A. Contractor Bonds 1. Todd Crowell Services—For Release September 21, 2011 2. Do All Contractors—Approved September 9, 2011 3. L.L. Geans Construction Co. —Approved September 14, 2011 B. Excavation Bonds 1. Malott Contracting, Inc. —Approved September 9, 2011 2. Michael D. Walters—Approved September 9, 2011 3. New Sesco, Inc. d/b/a Sesco Croup—Approved September 19, 2011 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7