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Community & Economic Development
1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission, Board of Public Works
From: Bill Schalliol, Economic Development Planner
Subject: Resolution 2918 and Addendum To Master Agency Agreement
Regional Fire Training Center Project (Projects 1 -3)
Date: September 19, 2011
Attached to this memorandum is Resolution 2918 and Addendum To Master Agency Agreement for
the Regional Fire Training Center and three related sub - projects.
The Regional Fire Training Center is a multi - disciplinary public safety project that has been in
development for the past 10 years by the City of South Bend and in coordination with other local
public safety agencies. The proposed facility will be located adjacent to the existing crash -fire-
rescue airplane fuselage training area on the western end of the South Bend Regional Airport on
land owned by the St. Joseph County Airport Authority. The center part of the training center project
will be a five story tower with four distinct facade types (residential, commercial, industrial, and
apartment) that will be used to train on exterior and interior fire fighting. A concept map of the site is
attached for your review.
The purpose of this Addendum is to provide predevelopment funds for the project to move it forward
this calendar year. The Addendum has four sub - projects which relate to specific vendor contracts
(Projects 1 -3)for site, infrastructure and facility design. Copies of the professional services
proposals are located in Exhibits B -D of the Addendum. The total estimate of all work in this
predevelopment phase is $206,900.00.
Staff requests approval of Resolution 2918 and the Addendum To Master Agency Agreement for the
Regional Fire Training Center Project.
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RESOLUTION NO. 2918
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF
AN ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Regional Fire Training Center Project)
2918 -11
WHEREAS, effective January 1, 2011, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Regional Fire Training Center Project to the Master Agency Agreement by
way of this Addendum.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Addendum to Master
Agency Agreement (Regional Fire Training Center Project) and hereby authorizes its
execution in substantially the form attached hereto with such changes as the Commission
may deem necessary or appropriate upon the advice of counsel, said execution thereof to
be conclusive evidence of the Commission's approval of such changes. The Clerk is
hereby directed to file a copy of the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
September 27, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend,
Indiana 46601.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
ADDENDUM TO
MASTER AGENCY AGREEMENT
(REGIONAL FIRE TRAINING CENTER PROJECT)
291 5 -11
Project 1 - R.W. Armstrong - Site Layout
Project 2- Development Strategies Group - Facility Design
Project 3- Ken Herceg & Associates - Infrastructure Design
This Addendum to Master Agency Agreement (this "Addendum "), made and
entered into as of the 26th day of September, 2011, by and between the South Bend
Department of Redevelopment, acting by and through its Redevelopment Commission
(the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly
organized and existing pursuant to the laws of the State of Indiana, acting by and through
its Board of Public Works (the "BPW ") for purposes of the Commission designating the
BPW to act as the Commission's agent to undertake the Regional Fire Training Center
Project (the "Project ")
WHEREAS, effective January 1, 2011, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2011; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires
to add the Regional Fire Training Center Project to the Master Agency Agreement by
way of this Addendum.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being more specifically described in "Exhibit A ", attached hereto and made a part hereof.
2. All of the tenns and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Carl Littrell, Member
Don Inks, Member
ATTEST:
Linda Martin, Clerk
Exhibit "A"
Regional Fire Training Center Project
The City of South Bend is planning for the construction of a Regional Fire Training
Center to be constructed on a site located west of the South Bend Regional Airport on
land owned by the St. Joseph County Airport Authority. The purpose of this Addendum
to the Master Agency Agreement is to allow the South Bend Redevelopment Commission
to fund certain predevelopment activities to allow the project to move forward.
Additionally, the Commission will be paying for the extension of certain infrastructure
related to the construction of this project.
The following four projects and related professional service proposal documentation are
attached to this document as the following:
Exhibit "B ": Project 1 - R.W. Armstrong - Site Layout
Exhibit "C ": Project 2- Development Strategies Group - Facility Design
Exhibit "D ": Project 3- Ken Herceg & Associates - Infrastructure Design
Exhibit "B"
Project 1 - R.W. Armstrong - Site Layout
See attached proposal from R.W. Armstrong dated April 4, 2011, and attached Board of
Public Works Approval dated April 25, 2011
Project Budget: $ 132,200.00
Paid To Date *: $ 13,200.00
Budget funded by TIF: $ 119,000.00
* From other sources
1316 COUNTY-C17 Y BUILDING;
227W JErrERSON BOULEVARD
SOUTH BEND, INDIANA 46601 -1830
CITY OF SOUTH BEND STEPHEN J. LUECKE, 1M.AYOR
BOARD OF PUBLIC VVIORKS
April 25, 2011
Mr. Brian Arterberry
R.W. Armstrong
1251 North Eddy Street, Suite 201
South Bend, Indiana 46617
PHONE 574 /235 -9251
FAx 574/235 -9171
RE: Professional Services Proposal — Training Center Site Development Phase 1
Project No. 109 -011 B
Dear Mr. Arterberry:
The Board of Public Works, at its meeting held on April 25, 2011, approved the above
referenced Professional Services Proposal for ten percent (10 %) of the total contract in the
amount of $13,200.00.
Enclosed is a copy of the Professional Services Proposal for your records.
If you have any questions, please contact me at (574) 235 -9251.
Enclosure
c: John Engstrom, Engineering
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT, P. E. DONALD E. INKS CARL P. LITTRELL
n_ ), A-- n MPKIACD
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT, made and entered into this Zit_ day of ��
2011, by and between the City of South Bend, Indiana, acting through its Board of
Public Works (hereinafter referred to as the "OWNER "), and R. W. Armstrong & Assoc.,
Inc., an Indiana corporation with its principal office at 1251 N. Eddy Street, Suite 201,
South Bend, Indiana, 46617 (hereinafter referred to as "CONSULTANT ").
WITNESSETH THAT:
WHEREAS, the OWNER requires the services of the CONSULTANT for
providing engineering services defined in Article 1.1.
WHEREAS, CONSULTANT has the ability to perform such tasks for the OWNER
and is willing to do so upon the terms and conditions stated herein.
NOW, THEREFORE, in consideration of the terms, conditions and covenants
contained or incorporated herein, and the mutual promises hereinafter enumerated, the
parties agree as follows:
ARTICLE 1. CONSULTANT'S SERVICES
1.1 Nature of Services. CONSULTANT shall, upon OWNER's request and written
authorization, perform consulting tasks and services which may include, but shall
not be limited to, the following options:
1.1.1 Provide engineering and bid related services required to develop
construction documents for a site plan for the new South Bend Emergency
Response Center as further described in Exhibit "A" - Scope of Services.
1.2 Initiation of Tasks. In order to facilitate performance of services by
CONSULTANT, the OWNER shall review requests and plan submittals. Upon
approval, the OWNER shall authorize services for the next phase in accordance
with the Scope of Work.
1.3 Notice to Proceed. The CONSULTANT will begin work upon receipt of the
written Notice to Proceed or Purchase Order by the OWNER. The Notice to
Proceed or Purchase Order will also include the phase of work description, the
fee mutually agreed upon by the parties and an anticipated project completion
date.
1.4 CONSULTANT's Additional Services. If authorized in writing by the OWNER, the
CONSULTANT shall furnish additional services which will be paid for by the
OWNER as indicated in Article 2.
Page 1 of 6
ARTICLE 2. COMPENSATION
2.1 OWNER agrees to pay the CONSULTANT as compensation for services defined
in Article 1.1 an hourly rate not to exceed amount of one hundred and thirty two
thousand two hundred dollars ($132,200.00).
2.2 OWNER will reimburse the CONSULTANT for any application and /or permit fees
paid for securing approval of authorities having jurisdiction over the project.
OWNER will reimburse the CONSULTANT or directly pay for any unforeseen
environmental services that may be required.
2.3 For additional services defined in Article 1.4 above, the OWNER will pay the
CONSULTANT at a rate or fee mutually agreed upon by the parties prior to
CONSULTANT's initiation of any additional service pursuant to this Agreement.
2.4 The OWNER will make a diligent effort to appropriate necessary funds to provide
compensation to the CONSULTANT for the services provided under this
Agreement. While the OWNER may seek funding assistance from other
governmental agencies, it is acknowledged and understood that the
compensation to the CONSULTANT as outlined in this Agreement is not
contingent upon the receipt by the OWNER of such funds.
2.5 Once each month, the CONSULTANT may submit to the OWNER an invoice for
services rendered. Each invoice shall provide a brief description of the specific
work performed and shall represent the value of the partially completed work
based on the proportion which its percentage bears to the total cost of the fully
completed work.
2.6 Payment of all invoices shall become due no later than thirty (30) days after
receipt, provided CONSULTANT submits all claims for compensation upon forms
and in a manner approved by the OWNER.
2.7 No deduction shall be made from the CONSULTANT's compensation on account
of penalty, liquidated damages, or other sums withheld from payments to owners.
2.8 If any work designed or specked by the CONSULTANT during any phase of
service is abandoned in whole or in part, or suspended for a period exceeding
three months, the CONSULTANT shall be paid by the OWNER for the services
performed prior to receipt of written notice from the OWNER of such
abandonment or suspension, together with reimbursements then due and any
termination expense resulting from such abandonment or suspension as
determined and agreed to by the CONSULTANT and the OWNER.
ARTICLE 3. GENERAL TERMS
3.1 This Agreement shall become effective on the date hereof and remain in effect
for the duration of the Project defined in Article 1.1.
Page 2 of 6
3.2 Information available to the OWNER and required by the CONSULTANT shall be
furnished at no cost to the CONSULTANT in an expeditious manner for the
orderly progress of the work. The CONSULTANT shall be entitled to rely upon
the accuracy thereof.
3.3 The OWNER, pursuant to Article 1.2 hereof, shall have complete authority to
transmit instructions to and receive information from the CONSULTANT.
3.4 The CONSULTANT is responsible for the professional quality, technical
accuracy, timely completion and coordination of all designs, drawings,
specifications, reports, and other services furnished by the CONSULTANT under
this Agreement consistent with reasonable, prudent and professional skill and
care as is ordinarily exercised by consultants in similar circumstances and
locations. The CONSULTANT shall, without additional compensation, correct or
revise any errors, omissions or other deficiencies in its design, drawings,
specifications reports and other services; provided, that in the case of an
omission, CONSULTANT shall be responsible only for the additional cost, if any,
compared with what the cost of work would have been, had it been included in
the initial product of services.
3.5 Both parties agree that for the purpose of this Agreement, the CONSULTANT
shall be an independent contractor and not the employee of the OWNER.
3.6 The CONSULTANT shall not have control over and shall not be responsible for
the acts or omissions of any contractor, engineer, consultant or other person
engaged separately and directly by the OWNER.
ARTICLE 4. ASSURANCES
41 Non - Discrimination. The CONSULTANT, with regard to the work performed by it
during this Agreement, shall not discriminate on the grounds of sex, race, color,
national origin, handicap or veteran status in the selection and retention of sub-
contractors, including procurement of materials and leases of equipment. This
Agreement incorporates by reference the equal opportunity clause set forth in
Section 202 of Executive Order 11246.
4.2 Solicitations for Sub - Contracts. Including Procurements of Materials and
Equipment. In all solicitations, either by competitive bidding or negotiation, made
by the CONSULTANT for work to be performed under a sub - contract including
procurement of materials or lease of equipment, each potential subcontractor or
supplier shall be notified by the CONSULTANT of its obligations under this
Agreement and the regulations relative to non- discrimination on the grounds of
sex, race, color, national origin, handicap or veteran status.
4.3 Ownership and Reuse of Documents. The drawings and specifications are
instruments of service; and as such, the documents, tracings, and field notes
originating with the CONSULTANT are and remain the property of the
CONSULTANT whether the work for which they were prepared is executed or
Page 3 of 6
not. Copies of the aforementioned documents shall be made available to the
OWNER, at the OWNER's request, upon project completion or in accordance
with Article 5.
All documents, including Drawings and Specifications prepared by
CONSULTANT pursuant to this Agreement, are instruments of service in respect
of the Project. They are not intended or represented to be suitable for reuse by
OWNER or others on extensions of the project or on any other project. Any
reuse without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at OWNER's sole risk and without liability or legal
exposure to CONSULTANT, and OWNER shall indemnify and hold harmless
CONSULTANT from all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom. Any such verification or
adaptation by the CONSULTANT will entitle CONSULTANT to further
compensation at rates to be agreed upon by OWNER and CONSULTANT.
CONSULTANT may use reproductions of the documents without restriction or
limitation on their use.
For documentation purposes, the original CADD diskette will be retained by the
CONSULTANT. A diskette containing the project drawings shall be made
available to the OWNER, at the OWNER's request, upon project completion or in
accordance with Article 5. Due to the potential that the information set forth on
the computer diskettes and /or magnetic tapes can be modified by the OWNER,
unintentionally or otherwise, the CONSULTANT reserves the right to remove all
indicia of its ownership and /or involvement from each electronic display.
Any such use or reuse by the OWNER and others, without written verification or
CADD adaptation by the CONSULTANT for the specific purpose intended will be
at the OWNER's sole risk and without liability or legal exposure to the
CONSULTANT. Furthermore, OWNER shall, to the fullest extent permitted by
law, indemnify and hold harmless the CONSULTANT from all claims, damages,
losses and expenses, including attorneys' fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle the CONSULTANT to
further compensation at rates to be mutually agreed upon by the OWNER and
the CONSULTANT.
ARTICLE 5. TERMINATION
This Agreement may be terminated by either party upon seven (7) days' written notice
to the other party as follows:
5.1 The OWNER may, by written notice, terminate this agreement in whole or in part
at any time for the OWNER's convenience and either party may terminate this
Agreement should the other party fail substantially to perform in accordance with
the terms hereof through no fault of the party initiating such termination. Upon
receipt of such notice, services shall be: (1) immediately discontinued (unless the
notice directs otherwise), and (2) all data, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have
Page 4 of 6
been accumulated in performing this Agreement where completed or in process
delivered to the OWNER. If such information has not been finalized by the
CONSULTANT, CONSULTANT shall not be responsible for its accuracy.
5.2 If the termination is for the convenience of the OWNER, CONSULTANT shall be
compensated for services performed prior to termination, together with
reimbursable expenses then due and other normal business expenses directly
attributable to termination for which the CONSULTANT is not otherwise
compensated.
5.3 If, after notice of termination for failure to fulfill Agreement obligations, it is
determined that the CONSULTANT had not so failed, the termination shall be
deemed to have been effected for the convenience of the OWNER. In such
event, CONSULTANT shall be compensated as provided in Paragraph 5.2 of this
clause.
5.4 The rights and remedies of the OWNER provided in this clause are in addition to
any other rights and remedies provided by law or under this Agreement.
ARTICLE 6. SPECIAL PROVISIONS AND ATTACHMENTS
6.1 Attachments. The following Attachment(s) are attached to and made a part of
this Agreement:
6. 1.1 Exhibit "A ", Design Services Scope of Work, Schedule and Compensation
6.1.2 Exhibit "B ", Site Map
6.2 Schedule of Work. The CONSULTANT will be prepared to begin the work under
this agreement immediately after a letter of notification to proceed is received
from the OWNER.
This Agreement (consisting of pages 1 to 6, inclusive) together with the Attachment(s)
identified above, constitutes the entire agreement between CONSULTANT and
OWNER, and supersedes all prior written or oral understandings. This Agreement and
said Attachment(s) may only be amended, supplemented, modified or canceled by a
duly executed written instrument.
Page 5 of 6
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day
and year first written above.
CONSULTANT:
R. W. ARMSTRONG & ASSOC., INC.
By:
Scott Hornsby, PE
Vice President
DATED:
Axon'! 41, zc,
ADDRESS FOR GIVING NOTICE:
R. W. Armstrong & Associates, Inc.
1251 North Eddy Street, Suite 201
South Bend, Indiana 46617
OWNER:
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
By:
Gary A. ilot, P.E.
4Preident
By:
Inks
Member
By: Cr�
Carl P. Littrell, P.E.
Member
DATE D: l�
ADDRESS FOR GIVING NOTICE:
City of South Bend
Board of Public Works
1316 County -City Building
227 W. Jefferson Boulevard
South Bend, Indiana 46601
Page 6 of 6
Exhibit "A"
Resign Services Scope Q Arks Schedule and Compensation
1. Project Description
A. The project generally includes topographic survey, geotechnical investigation,
preliminary site layout, site design, building design (architectural, structural,
mechanical, electrical and plumbing) and construction documents, bidding
services and construction administration for a new Fire Training
Tower /Emergency Response Center for the OWNER. The project will be located
on property owned by the St. Joseph Regional Airport Authority (Airport), as
depicted in the attached Exhibit "B ".
B. The Fire Training Tower /Emergency Response Center will include the following:
i. 5 -story Training Tower (approximately 4,400 sq. feet).
ii. 2 -story Residential Class "A" Burn Building (approximately 2,100
sq. feet).
iii. Outdoor Classroom for Briefing, Debriefing and Breaks (including
Storage Area and Rest Room).
iv. Access to the site from either Lincolnway West or Blackthorn Golf
Club.
C. The OWNER anticipates contracting directly with Development Strategies Group
(DSG) for certain aspects of this project.
2. Scope of Work
A. The CONSULTANT will provide a full topographic survey of the area depicted on
Exhibit "B ", which is approximately 57 acres of land area. The topographic
survey shall include:
1. The location and elevation of all visible features, including buildings,
paved and gravel surfaces, fences, guardrail, shrubs, signs, poles,
manholes, valves and meters, and utility locations marked by others, and
all individual trees, except limits only of heavily wooded areas.
2. Ground shots on a 50 -foot by 50 -foot grid along with all elevation
breaklines.
3. The topographic survey will include one -foot contours.
4. Coordinate system for the project shall be Indiana State Plane
coordinates.
5. Three horizontal and vertical control points will be established on the site.
B. The CONSULTANT will provide the services of a qualified geotechnical
Subconsultant for a geotechnical investigation required for the appropriate design
of the site facilities, as defined in item 1.13 of this Exhibit "A ".
C. The CONSULTANT will provide the following services:
1. The CONSULTANT will prepare a preliminary site plan layout (one initial
layout plus up to two revisions) for the Fire Training Tower /Emergency
A -i
Response Center. This plan will include locations of the Training Tower
along with site access and future facilities that are determined necessary
by the City of South Bend and the South Bend Fire Department. The plan
will also include location of vehicle and fire truck parking, sidewalks, fire
hydrants, and other site necessities.
2. The CONSULTANT will coordinate the site layout plan with the OWNER,
DSG, South Bend Fire Department and INDOT.
i. Upon approval of the overall site layout, the CONSULTANT will
prepare the following:
a. Locations, materials and elevations of the site drive access
and access roadway to the Fire Training Tower.
b. Overall Site Grading Plan for the project.
C, Locations, materials and elevations of a 240 -foot by 240 -
foot concrete pad that will be the drive /approach to the Fire
Training Tower.
d. Locations, materials and elevations of potable water and
sanitary sewer lines to serve the site. The OWNER, under
a separate contract, is constructing potable water and
sewer lines to the southeast corner of the site, as shown in
Exhibit "B ".
e. Prepare an erosion control plan for the site and Rule 5
submissions to the local Soil and Water Conservation
District and IDEM.
f. The CONSULTANT will coordinate with utilities such as
natural gas, electric, telephone regarding access to the site
and potential locations for those utilities to locate on the
site. The CONSULTANT will not provide actual design
services for these types of utilities.
3. The Schematic Design Phase will be performed by DSG. DSG will
produce floor plans for each building. DSG will produce the exterior
design concept for each building along with exterior building elevations
showing material types, roof profile, building style and colors. DSG will
also prepare a "Basis of Design" narrative and an index of specifications
to be utilized on the project along with a Preliminary Cost Estimate for the
project. The CONSULTANT will attend one schematic design phase
meeting with DSG and the OWNER. Schematic design phase meeting
will be held in South Bend, Indiana.
4. The CONSULTANT will assist DSG with preparation of the Design
Development Phase. Design at this stage will be further refined, including
additional drawing detail and draft text of major specifications items. The
CONSULTANT will provide Design Development Drawings for civil,
architectural, structural, mechanical, electrical and plumbing. The
CONSULTANT will attend one design development meeting with DSG
A -2
and the OWNER. Design development meeting will be held in South
Bend, Indiana.
5. The CONSULTANT will prepare the required construction documents in
accordance with the current accepted International Building Codes with
issued Amendments, as incorporated by City of South Bend, and their
applicable local codes. Design will be completed with contract drawings
and specifications for the project suitable for public bidding and submittal
to state and local agencies will be provided. The CONSULTANT will
attend one construction document review meeting with DSG and the
OWNER. Construction document review meeting will be held in South
Bend, Indiana.
6. The CONSULTANT will perform the following services in regard to
bidding the project:
i. Assist the OWNER in advertising for and obtaining bid proposals
for a prime contractor for construction, materials, equipment and
services; and, where applicable, attend a pre -bid conference.
ii. Issue addenda as appropriate to interpret, clarify or expand the
Bidding Documents that are not directly related to an error or
omission from the CONSULTANT.
iii. Attend the bid opening, prepare bid tabulation sheets and assist
the OWNER in evaluating the bids or proposals and in assembling
and awarding contracts for construction, materials, equipment and
services.
iv. The CONSULTANT will be responsible for attending the Pre -
Construction Meeting.
7. During construction of the project, the CONSULTANT will provide the
following services:
ii. Review shop drawings.
iii. Answer contractor RFI's.
iv. Perform site observations of each facility as required to meet
minimum code requirements. Additional site visits can be provided
at RW Armstrong's standard hourly rates.
V. Assist the OWNER and DSG in developing a punch -list of items
not meeting the intent of the project plans and specifications,
which require remediation.
3. Schedule
A. All work for this project will be completed so that the OWNER can bid the project
in July of 2011.
4. Payment
A. The CONSULTANT shall receive as payment for the work performed under this
agreement a maximum not to exceed fee of $132,200.00, unless a Supplemental
Agreement is approved in writing by the OWNER.
A -3
B. The CONSULTANT will be paid for the work performed under this Agreement on
in accordance with the following schedule;
C. The OWNER for and in consideration of the rendering of the engineering
services provided for in Exhibit "A ", agrees to pay the CONSULTANT for
rendering such services the fee established above upon completion of the work
thereunder and acceptance thereof by the OWNER.
D. For those services performed by the CONSULTANT which are included in the
itemized costs, as an "Hourly Rate Not to Exceed ", the CONSULTANT will be
paid on the basis of an Hourly Rate in accordance with the following Rate
Schedule.
Classification Hourly Rates
Senior Project Manager
Description
Amount
a.
Topographic Survey
$15,200.00
b.
Geotechnical Investigation
$8,000.00
C.
Preliminary Site Layout and Coordination
$11,000.00
d.
Civil /Site Design
$25,000.00
d.
Design and Construction Documents
(Architectural, Structural, Electrical,
Mechanical, Plumbing)
$58,000.00
e.
Bidding Services
$5,000.00
f.
Construction Administration
$10,000.00
Registered Land Surveyor
Total
$132,200.00
C. The OWNER for and in consideration of the rendering of the engineering
services provided for in Exhibit "A ", agrees to pay the CONSULTANT for
rendering such services the fee established above upon completion of the work
thereunder and acceptance thereof by the OWNER.
D. For those services performed by the CONSULTANT which are included in the
itemized costs, as an "Hourly Rate Not to Exceed ", the CONSULTANT will be
paid on the basis of an Hourly Rate in accordance with the following Rate
Schedule.
Classification Hourly Rates
Senior Project Manager
$165.00
Project Manager
$140.00
Senior Engineer
$125.00
Project Engineer
$95.00
Designer
$90.00
CADD Manager
$80.00
CADD Technician
$60.00
Chief Inspector
$115.00
Senior Inspector
$95.00
Inspector
$80.00
Clerical
$55.00
2 -Man Survey Crew
$155.00
Registered Land Surveyor
$120.00
A -4
E. If design changes are required during construction due to design errors in the
final plans or specifications, the CONSULTANT will make such necessary design
changes without additional cost to the OWNER. However, if design changes are
required during construction which are occasioned by changed conditions or
conditions which could not have been reasonably foreseen by the
CONSULTANT prior to construction, the CONSULTANT will be paid for such
modifications on the basis of actual hours of work performed by essential
personnel exclusively on this contract at the employee hourly rate in accordance
with the CONSULTANT's standard fee structure.
5. The following items shall be provided by the OWNER or by DSG:
A. Schematic Design Drawings including all floor plans, exterior design concepts
and exterior building elevations, styles and colors.
B. Written outline Performance Specifications describing the engineered systems
anticipated to be used for the project.
C. Project Literature and Information, including but not limited to live fire training
props, smoke systems, sound systems, and high temperature lining materials.
D. Preliminary Cost Estimate at Schematic Design Phase.
E. Design Development (DD) Drawings at 95% Completion level for the proposed
Buildings, internal equipment layout, overall shell building Structural system
design concepts and Site improvements.
F. Complete Specifications Sections for Training Related elements, including but
not limited to Light Systems, Smoke Systems, Computer Controlled Live Fire
Props, Ventilation Systems, High Temperature Thermal Lining,
G. Mechanical, Electric & Plumbing System Design Criteria and Guidelines,
including product literature, cut sheet information and performance design
H. Appropriate vendor facility interface drawings, which depict installation
requirements for computer controlled live fire props.
I. Final construction cost estimate including actual vendor costs and estimates.
6. The following items shall be considered Additional Services and are not included in the
scope of work:
A. Design of private utility lines (electric, natural gas, telecommunications).
B. Design of off -site sanitary sewer or water lines.
C. Design of any pumping systems for either storm water or sanitary sewage.
D. 3D fly- through or other computer animated materials.
E. Wetland mitigation and /or wetland permitting.
F. Retaining wall design.
G. Full -time on -site construction inspection.
A -5
EXHIBIT "B"
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date _ April 15, 2011 Department Engineering
BPW Date April 251, 2011 Phone 235 -5933
Name John Engstrom
Requir Legal Attorney Name ,,,gky� --
e Controller n Controller review is required for all Contracts $5,000.00 or more
Prior and greater than one year in length per the City Purchasing
to Polic
u mi Other Appropriate Reviewers i G
ttal to I
Check the Appropriate Item T e — Required forA# Submissions
V-A reement L Contract Pro osal I Addendum
n Claim
n Bid Opening I Bid Award n R_eq._t_o_A__d_v_,e—rtis--e-1 n Title Sheet
iJ Quote Opening n Quote Award
G Chg Order No. r C/O & PCA No. C, PCA
L. Ease. /Encroach. G Traffic Control U Resolution
IJ Other:
Required Information
Company or Vendor Name R.W. Armstrong
New Vendor L Yes 19 No G If Yes, Approved by Purchasin
Project Name Training Center Site Development Phase 1
Project Number 109 -011 B
Funding Source EMS Capital Fund
Account No. E.M.S.C.I.P. #288000 - 341 -03 -00
Amount $ 132,200
Terms of Contract
Purpose /Description Engineering services to Dreoare plans and cnacifir•� +�,,.,� �.,. +w..
Training Center Phase 1 Construction
For Chanoe Orders nniv
Amount of u Increase
$
I_- Decrease
$
Previous Amount
$
Current Percent of
Chan e:
%
New Amount
$
Total Percent of Change:
%
PO No.
niSnarc=1 Qfior Annrnvnl
Copy
Original
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Exhibit "C"
Project 2- Development Strategies Group - Facility Design
See attached proposal from Development Strategies Group dated April 18, 2011, and
attached Board of Public Works Approval dated April 25, 2011
Project Budget: $ 81,000.00
Paid To Date *: $ 8,100.00
Budget funded by TIF: $ 72,900.00
* From other sources
1316 COUNTY -CITY BUILDING
227 W JEFFERSON BOULEVARD
SOUTH BEND, INDIAN 46601 -1830
CPl'Y OF SOUTH BEND STEPHFN J. LUEcKE, MAYOR
B oARD OF PUBLIC WORKS
April 25, 2011
Mr. Terry Haymond
Development Strategies Group
37 Southampton Court
Newport Beach, California 92660
PHONE 574/235 -9251
FAX 574/235 -9171
RE: Professional Services Agreement — Training Center Site Development Phase 1
Project No. 109 -011 B
Dear Mr. Haymond:
The Board of Public Works, at its meeting held on April 25, 2011, approved the above
referenced Professional Services Agreement for ten percent (10 %) of the total contract in the
amount of $8,100.00.
Enclosed is a copy of the Professional Services Agreement for your records.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely, '
Linda M. Martin, Clerk
Enclosure
c: John Engstrom, Engineering
GARY A. GILOT, P. E. DONALD E. INKS CARL P LITTRELL
PRESIDENT MEMBER MEMBER
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT, made and entered into this L -) day of
2011, by and between the City of South Bend, Indiana, acting through is Board of
Public Works (hereinafter referred to as the "OWNER "), and Development Strategies
Group with its principal office at 37 Southampton Court, Newport Beach, California
92660 (hereinafter referred to as "CONSULTANT ").
WITNESSETH THAT:
WHEREAS, the OWNER requires the services of the CONSULTANT for
providing engineering services defined in Article 1.1.
WHEREAS, CONSULTANT has the ability to perform such tasks for the OWNER
and is willing to do so upon the terms and conditions stated herein
NOW, THEREFORE, in consideration of the terms, conditions and covenants
contained or incorporated herein, and the mutual promises hereinafter enumerated, the
parties agree as follows:
ARTICLE 1. CONSULTANT'S SERVICES
1.1 Nature of Services. CONSULTANT shall, upon OWNER's request and written
authorization, perform consulting tasks and services which may include, but shall
not be limited to, the following options:
1.1.1 Provide engineering support services required to develop
construction documents for the new South Bend Fire Department Training
Center as further described in Exhibit "A" • Scope of Services and Exhibit `B"
Mechanical, Electrical and Plumbing Requirements
1.2 Initiation of Tasks. In order to facilitate performance of services by
CONSULTANT, the OWNER shall review requests and plan submittals. Upon
approval, the OWNER shall authorize services for the next phase in accordance
with the Scope of Work.
1.3 Notice to Proceed. The CONSULTANT will begin work upon receipt of the
written Notice to Proceed or Purchase Order by the OWNER. The Notice to
Proceed or Purchase Order will also include the phase of work description, the
fee mutually agreed upon by the parties and an anticipated project completion
date.
1.4 CONSULTANT's Additional Services. If authorized in writing by the OWNER, the
CONSULTANT shall furnish additional services which will be paid for by the
OWNER as indicated in Article 2.
Page 1 of 7
ARTICLE 2. COMPENSATION
2.1 OWNER agrees to pay the CONSULTANT as compensation for services defined
in Article 1.1 a lump sum amount not to exceed fee of Seventy Five Thousand
Dollars ($75,000.00) plus Six Thousand Dollars ($6,000) for travel expenses that
include airfare, hotel costs, rental car/ local transportation, parking, and per diem
for two (2) CONSULTANTS for a total three (3) trips to South Bend Indiana.
2.2 OWNER will reimburse the CONSULTANT for any application and /or permit fees
paid for securing approval of authorities having jurisdiction over the project.
OWNER will reimburse the CONSULTANT or directly pay for any unforeseen
environmental services that may be required.
2.3 For additional services defined in Article 1.4 above, the OWNER will pay the
CONSULTANT at a rate or fee mutually agreed upon by the parties prior to
CONSULTANT's initiation of any additional service pursuant to this Agreement.
2.4 The OWNER will make a diligent effort to appropriate necessary funds to provide
compensation to the CONSULTANT for the services provided under this
Agreement. While the OWNER may seek funding assistance from other
governmental agencies, it is acknowledged and understood that the
compensation to the CONSULTANT as outlined in this Agreement is not
contingent upon the receipt by the OWNER of such funds.
2.5 Once.each month, the CONSULTANT may submit to the OWNER an invoice for
services rendered. Each invoice shall provide a brief description of the specific
work performed and shall represent the value of the partially completed work
based on the proportion which its percentage bears to the total cost of the fully
completed work.
2.6 Payment of all invoices shall become due no later than thirty (30) das after
receipt, provided CONSULTANT submits all claims for compensation upon forms
and in a manner approved by the OWNER. The payment of Six Thousand
Dollars ($6,000.00) will be forwarded with signed contract in order to purchase
airfare travel in advance (six airline tickets) along with payment for hotel costs,
rental car / local transportation, parking, and per diem for two (2)
CONSULTANTS for a total three (3) trips to South Bend, Indiana
2.7 No deduction shall be made from the CONSULTANTSs compensation on account
of penalty, liquidated damages, or other sums withheld from payments to owners.
2.8 If any work designed or specified by the CONSULTANT during any phase of
service is abandoned in whole or in part, or suspended for a period exceeding
three months, the CONSULTANT shall be paid by the OWNER for the services
performed prior to receipt of written notice from the OWNER of such
abandonment or suspension, together with reimbursements then due and any
termination expense resulting from such abandonment or suspension as
determined and agreed to by the CONSULTANT and the OWNER.
Page 2 of 7
ARTICLE 3. GENERAL TERMS
31 This Agreement shall become effective on the date hereof and remain in effect
for the duration of the Project defined in Article 1.1.
3.2 Information available to the OWNER and required by the CONSULTANT shall be
furnished at no cost to the CONSULTANT in an expeditious manner for the
orderly progress of the work. The CONSULTANT shall be entitled to rely upon
the accuracy thereof.
3.3 The OWNER, pursuant to Article 1.2 hereof, shall have complete authority to
transmit instructions to and receive information from the CONSULTANT.
3.4 The CONSULTANT is responsible for the professional quality, technical
accuracy, timely completion and coordination of all designs, drawings,
specifications, reports, and other services furnished by the CONSULTANT under
this Agreement consistent with reasonable, prudent and professional skill and
care as is ordinarily exercised by consultants in similar circumstances and
locations. The CONSULTANT shall, without additional compensation, correct or
revise any errors, omissions or other deficiencies in its design, drawings,
specifications reports and other services; provided, that in the case of an
omission, CONSULTANT shall be responsible only for the additional cost, if any,
compared with what the cost of work would have been, had it been included in
the initial product of services.
3.5 Both parties agree that for the purpose of this Agreement, the CONSULTANT
shall be an independent contractor and not the employee of the OWNER.
3.6 The CONSULTANT shall not have control over and shall not be responsible for
the acts or omissions of any contractor, engineer, consultant or other person
engaged separately and directly by the OWNER.
ARTICLE 4. ASSURANCES
4.1 Non - Discrimination. The CONSULTANT, with regard to the work performed by it
during this Agreement, shall not discriminate on the grounds of sex, race, color,
national origin, handicap or veteran status in the selection and retention of sub-
contractors, including procurement of materials and leases of equipment. This
Agreement incorporates by reference the equal opportunity clause set forth in
Section 202 of Executive Order 11246.
4.2 Solicitations for Sub - Contracts. Including Procurements of Materials and
Equipment. In all solicitations, either by competitive bidding or negotiation, made
by the CONSULTANT for work to be performed under a sub - contract including
procurement of materials or lease of equipment, each potential subcontractor or
supplier shall be notified by the CONSULTANT of its obligations under this
Agreement and the regulations relative to non - discrimination on the grounds of
sex, race, color, national origin, handicap or veteran status.
Page 3 of 7
4.3 Ownership and Reuse of Documents. The drawings and specifications are
instruments of service; and as such, the documents, tracings, and field notes
originating with the CONSULTANT are and remain the property of the
CONSULTANT whether the work for which they were prepared is executed or
not. Copies of the aforementioned documents shall be made available to the
OWNER, at the OWNER's request, upon project completion or in accordance
with Article 5.
All documents, including Drawings and Specifications prepared by
CONSULTANT pursuant to this Agreement, are instruments of service in respect
of the Project. They are not intended or represented to be suitable for reuse by
OWNER or others on extensions of the project or on any other project. Any
reuse without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at OWNER's sole risk and without liability or legal
exposure to CONSULTANT, and OWNER shall indemnify and hold harmless
CONSULTANT from all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom. Any such verification or
adaptation by the CONSULTANT will entitle CONSULTANT to further
compensation at rates to be agreed upon by OWNER and CONSULTANT.
CONSULTANT may use reproductions of the documents without restriction or
limitation on their use.
For documentation purposes, the original CADD diskette will be retained by the
CONSULTANT. A diskette containing the project drawings shall be made
available to the OWNER, at the OWNER's request, upon project completion or in
accordance with Article 5. Due to the potential that the information set forth on
the computer diskettes and /or magnetic tapes can be modified by the OWNER,
unintentionally or otherwise, the CONSULTANT reserves the right to remove all
indicia of its ownership and /or involvement from each electronic display.
Any such use or reuse by the OWNER and others, without written verification or
CADD adaptation by the CONSULTANT for the specific purpose intended will be
at the OWNER's sole risk and without liability or legal exposure to the
CONSULTANT. Furthermore, OWNER shall, to the fullest extent permitted by
law, indemnify and hold harmless the CONSULTANT from all claims, damages,
losses and expenses, including attorneys' fees arising out of or resulting
therefrom. Any such verification or adaptation will entitle the CONSULTANT to
further compensation at rates to be mutually agreed upon by the OWNER and
the CONSULTANT.
Page 4 of 7
ARTICLE 5. TERMINATION
This Agreement may be terminated by either party upon seven (7) days' written notice
to the other party as follows:
5.1 The OWNER may, by written notice, terminate this agreement in whole or in part
at any time for the OWNER's convenience and either party may terminate this
Agreement should the other party fail substantially to perform in accordance with
the terms hereof through no fault of the party initiating such termination. Upon
receipt of such notice, services shall be: (1) immediately discontinued (unless the
notice directs otherwise), and (2) all data, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have
been accumulated in performing this Agreement where completed or in process
delivered to the OWNER. If such information has not been finalized by the
CONSULTANT, CONSULTANT shall not be responsible for its accuracy.
5.2 If the termination is for the convenience of the OWNER, CONSULTANT shall be
compensated for services performed prior to termination, together with
reimbursable expenses then due and other normal business expenses directly
attributable to termination for which the CONSULTANT is not otherwise
compensated.
5.3 If, after notice of termination for failure to fulfill Agreement obligations, it is
determined that the CONSULTANT had not so failed, the termination shall be
deemed to have been effected for the convenience of the OWNER. In such
event, CONSULTANT shall be compensated as provided in Paragraph 5.2 of this
clause.
5.4 The rights and remedies of the OWNER provided in this clause are in addition to
any other rights and remedies provided by law or under this Agreement.
ARTICLE 6. DISPUTE PROVISION
6.1 In an effort to resolve any conflicts that arise during the design and construction
of the Project or following the completion of the Project, the OWNER and the
CONSULTANT agree that all disputes between them arising out of or relating to
this Agreement or the Project shall be submitted to nonbinding mediation unless
the parties mutually agree otherwise.
The OWNER and the CONSULTANT further agree to include a similar mediation
provision in all agreements with independent contractors and consultants
retained for the Project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with
their subcontractors, sub - consultants, suppliers and fabricators, thereby
providing for mediation as the primary method for dispute resolution between the
parties to all those agreements.
Page 5 of 7
ARTICLE 7. SPECIAL PROVISIONS AND ATTACHMENTS
7.1 Attachments. The following Attachment(s) are attached to and made a part of
this Agreement;
7.1.1 Exhibit "A" Design Services Scope of Work, Schedule and
Compensation
7.1.2 Exhibit "B" Mechanical, Electrical and Plumbing Requirements
7.2 Schedule of Work. The CONSULTANT will be prepared to begin the work under
this agreement immediately after a letter of notification to proceed is received
from the OWNER.
Page 6 of 7
This Agreement (consisting of pages 1 to 7, inclusive) together with the Attachment(s)
identified above, constitutes the entire agreement between CONSULTANT and
OWNER, and supersedes all prior written or oral understandings. This Agreement and
said Attachment(s) may only be amended, supplemented, modified or canceled by a
duly executed written instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day
and year first written above.
CONSULTANT:
DEVELOPMENT STRATEGIES
GROUP
By:
Terry Hfiyrno-lid, MA
P. ihcipal
DATED:
!lam 2v
ADDRESS FOR GIVING NOTICE:
Development Strategies Group
37 Southampton Court
Newport Beach CA 92660
OWNER:
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
By: _
Gary A. Gilot
President
By: F G
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jonoa�ld Inks
Member
By:
Carl P. Littreil
Member
DATED:
ADDRESS FOR GIVING NOTICE:
City of South Bend
Board of Public Works
1316 County -City Building
227 W. Jefferson Boulevard
South Bend, Indiana 46601
Page 7 of 7
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Exhibit "A" Design Services Scope of Work Schedule and Compensation
TASK 1: PROJECT DESIGN AND DOCUMENTATION:
The purpose of this task is to develop and prepare the project construction
documents through a systematic step -by -step process. This task seeks to utilize all
of Development Strategies Group's (DSG) experience to incorporate into the
development of the project's construction document package with R. W. Armstrong
for the solicitation of construction bids.
R. W. Armstrong, a local Project Architect TEAM (providing architectural,
mechanical, electrical, plumbing, civil, landscape and structural services) will be
engaged by the City of South Bend. This document outlines the roles and
responsibilities of DSG (the fire training design consultant) and R. W. ARMSTRONG
(the Project Architect -of- Record and Engineer -of- Record) for each discipline and the
necessary coordination efforts for a complete and integrated set of construction
documents and project specifications.
TASK 1 -1 Site and Building Schematic Design
The DSG Team will develop and refine the Owner's program and produce a site
layout that reflects the primary arrangements for:
5 -story Training Tower
0 2 -story Residential Class "A" Burn Building
v Outdoor Classroom for Briefing, Debriefing and Breaks (rehab)
• Roof with limited side walls
• Typical Classroom Lighting, White Boards, Benches, Rest
Rooms
Storage Area (approximately 2,000 SF) attached to back
of the Outdoor Classroom with slide up doors
Following direction on the site layout, DSG will produce one (1) floor plan layout
for each building. Based on decisions from the floor plan review, one (1) exterior
design concept will be presented for review for each building. The exterior
building elevations will show proposed material types, roof profiles, building style,
and colors.
A working meeting with the project committee by will be set to refine the Site and
Building Schematic Design utilizing WebEx
Deliverables:
• Schematic Design: Site Plan layout of training buildings and
outdoor classroom
• Schematic Design: Building floor plans and elevations by DSG
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
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• Written outline Performance Specifications briefly describing the
DSG engineered systems anticipated to be used for the project by
• R.W. Armstrong will provide the civil plan for the proposed
systems for water, sewage, storm drainage, off -site connection
requirements, construction storm water pollution prevention plan
(as required) and utilities
• Project Literature and Information by DSG, including but not
limited to live fire training props, smoke systems, sound
systems, and high temperature lining materials
• Preliminary Cost Estimate by DSG: Rough Order of Magnitude
(ROM)
TASK 1 -2 Design Development
The primary intent of this phase is to expound upon the Schematic Phase
submittal to a point where the entire project is identified as it relates to each of
the disciplines including but not limited to proposed architectural, structural,
mechanical, plumbing and site civil & utility requirements.
Meetings:
o DSG will attend One (1) Working meeting to discuss Design
Development Plans with Owner and Project Architect TEAM in
South Bend, Indiana
Deliverables:
o DSG will provide Design Development (DD) Drawings at 95%
Completion level for the proposed Buildings, internal equipment
layout, overall shell building Structural system design concepts
and Site improvements
o DSG will provide complete Specifications Sections for Training
Related elements, including but not limited to Light Systems,
Smoke Systems, Computer Controlled Live Fire Props,
Ventilation Systems, High Temperature Thermal Lining
o DSG will provide Mechanical, Electric & Plumbing System
Design Criteria and Guidelines, including product literature, cut
sheet information and performance design
o DSG will provide the appropriate vendor facility interface
drawings which depict installation requirements for computer
controlled live fire props
o DSG will provide a 3D fly through of the South Bend Fire
Department Training Center.
o R. W. ARMSTRONG will provide (DD) drawings for civil,
structural, mechanical, electrical, plumbing, and landscaping,
coordinating with architectural for this phase. A more detailed
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683.7110
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Scope &Fee Proposal
scope for mechanical, electrical and plumbing requirements is
listed in Exhibit "B" attached to this document.
• R. W. ARMSTRONG electrical drawings shall delineate all
power, conduit and circuits for design intent review by DSG.
• R. W. ARMSTRONG will provide for electrical service to be
brought to the site via transformer. The training buildings should
be supplied with standard panels within the interior, extended
from the main service
TASK 1 -3 Construction Documentation
This task is to complete the construction documentation for the project including
drawings, specifications, structural and energy calculations. R. W.
ARMSTRONG's TEAM will prepare all of the required documents in accordance
with the current accepted International Building Codes with issued Amendments,
as incorporated by City of South Bend, and their applicable local codes. DSG
will provide support for this process with cooperation in clarifying the Design
Development drawings and specifications for implementation into the final project
documents.
Meetings:
o DSG will attend One (1) Working meeting to review final
Construction Documents with owner and Project Architect
TEAM in South Bend, Indiana
Deliverables: DSG & R.W. Armstrong will work together to provide the:
• Electronic AutoCAD files for training element details.
• Electronic 100% Product Specifications
• Redline drawing review comments
• Final construction cost estimate input including actual vendor
costs and estimates through coordinated work of both DSG and
R. W. Armstrong TEAM
TASK 1 -4 Project TEAM Coordination
This task is the interactive coordination efforts between the Project Architect's
team of sub - consultants. These would include civil, structural, electrical,
mechanical, plumbing, landscape, etc.
o Project Architect TEAM Kick -Off Meeting concurrent with Design
Development
DSG will meet with R. W. ARMSTRONG and its sub - consultants
to coordinate the project design concepts. The goals of the
meeting are to openly discuss the project and the peculiar
elements that comprise a training facility. Also to be discussed
are the roles and responsibilities of each discipline and the
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
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necessary coordination efforts for a complete and integrated set
of construction documents and project specifications.
o Coordination and Specific Requirement Plans
DSG will prepare plans and coordination documents to be
distributed by R. W. ARMSTRONG to each of the disciplines for
their use in engineering and preparing of the construction
documents. These plans address the various elements for
training such as live fire props, sound systems, training lighting
controls, etc.
o Coordination and Requirement Meeting & Communication
Together with R. W. ARMSTRONG, DSG will meet with the
respective discipline sub - consultants and discuss the prepared
coordination and requirement plans. As with all projects, DSG
will maintain communication via telephone and electronic media
with the Project Architect and its consultants as it relates to the
training structures and elements.
o Discipline Plan Review and Coordination
At various established project milestones, DSG will review and
"red -line" consultant drawings for coordination and corrections.
These comments will be submitted to R. W. ARMSTRONG for
discussion and incorporation.
o Final Plan Review
Prior to the final release of the construction documents, DSG
will perform a final review of the prepared documents and
provide comments for coordination and implementation.
TASK 2: CIVIL ENGINEERING & LANDSCAPING
It is the understanding that the Project Civil Engineering and the Landscape
Development Plans for the proposed project will be designed and provided by R. W.
ARMSTRONG, South Bend, Indiana.
TASK 3: AGENCY SUBMITTAL & REVIEW PROCESS:
The purpose of this task is the submittal of the construction documents to each of
the regulatory agencies as required for their review and approval.
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TASK 3 -1 Submittal Process
DSG will review the RWA permit submittal package prior to submittal in order
to identify potential deficiencies and advise RWA of such.
TASK 3 -2 Correction Process
Upon release of the Agency review comments and correction requirements,
DSG will assist the Project Architect with any issues that may affect or impact
the project objectives or the project established budget.
TASK 4: CONSTRUCTION ADMINISTRATION:
The purpose of this task is to assist the client and the Project Architect in the
administration process of the construction. This task requires actions by the Project
Architect TEAM and DSG from the initial project construction kick -off to the
contractor's punch list preparation.
TASK 4 -1 Construction Assistance
DSG will assist the Project Architect TEAM and City /Construction Manager
during the construction phase by reviewing and responding to Contractor
submittals and requests for additional information, reviewing and responding
to requests by the City or Contractor for changes in as it pertains to the
training buildings and equipment.
TASK 4 -2 Construction Punch List
Upon completion of construction, DSG will assist the Project Architect TEAM
in the preparation of a detailed list of items for the contractor to address in
accordance with the contract documents.
Meetings:
o DSG will attend One (1) Site Construction Meeting in South
Bend, Indiana as part of our Base Contract Scope of Services.
Additional requested meeting attendance will be performed in
accordance with the contract agreement for additional services.
Deliverables:
o DSG will provide assistance in the Review and Comments for
Submitted Construction Correspondence including but not
limited to: Requests for Information (RFIs), Shop Drawings,
Clarifications, Punch List, Etc.
SCHEDULE:
DSG will begin work on May 2, 2011 and finish all tasks by July 01, 2011 for a total
of 45 work days including travel time
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
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Scope & Fee Proposal
FEE SCHEDULE
TASK
SERVICES
COSTS
I
PROJECT DESIGN & DOCUMENTATION
1.1
1.2
Site & Building Schematic Design
Design Development
$20,000
$26,000
1.3
Construction Documentation
$10,000
1.4
2
Project TEAM Coordination
CIVIL ENGINEERING & LANDSCAPING
0,000
3
AGENCY SUBMITTAL & REVIEW PROCES
3.1
Submittal Process
W$2,5001
,000
3.2
Correction Process
,000
4
CONSTRUCTION ADMINISTRATION
4.1
Construction Assistance
4.2
Construction Punch List —
$2,500
TASK
TRAVEL EXPENSES ONLY — 3 TRIPS FOR 2 PEOPLE EACH
TRIP
$6,000
1.1
SITE & BUILDING SCHEMATIC DESIGN MEETINGS
Web conferencing for detail discussions & drawing review through
WebEx
1.2
DESIGN DEVELOPMENT MEETING
DSG will attend One (1) Project TEAM Coordination Workshop in
South Bend, Indiana with the City of South Bend & R. W.
Armstrong to discuss Design Development drawings
Two 2 DSG attendees
1.3 1
CONSTRUCTION DOCUMENTATION MEETING
DSG will attend One (1) Working meeting to review final
Construction Documents with Client and Project Architect TEAM
Two 2 DSG attendees
1.4
CONSTRUCTION ADMINISTRATION MEETINGS
DSG will attend One (1) Site Construction Meetings as part of
our Base Contract Scope of Services.
Two 2 DSG attendees
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
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Scope &Fee Proposal
PAYMENT SCHEDULE:
o Progress Payment for Travel Expenses — Six Thousand Dollars
($6,000.00) forwarded with signed contract — Purchase airfare travel in
advance (six airline tickets) allows for a savings of approximately twenty
percent (20 %).
o TASK 1.1 Site & Building Schematic Design — Invoiced at completion
$20,000
o TASK 1.2 Design Development — Invoiced at completion of all task $26,000
o TASK 1.3 Construction Documentation - Invoiced at completion of all task
$10,000
o TASK 1.4 Project TEAM Coordination - Invoiced at completion of all task
$10,000
c TASK 3.1 Submittal Process & TASK 3.2 Correction Process - Invoiced at
completion of all task $4,000
o TASK 4.1 Construction Assistance &TASK 4.2 Construction Punch List
- Invoiced at completion of all task $5,000
ADDITIONAL SERVICES:
In the event that the City of South Bend requires services beyond those outlined in
this proposal, DSG will provide those services on an hourly basis at the rate, plus
the cost of expenses, including airfare, hotel and meals while traveling to the Client's
designated destination.
o Principal - $200.00 per hour
o Architect - $150.00 per hour
o Drafting - $80.00 per hour
o 3D Rendering - $100.00 per hour
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683.7110
r'
'Id
'a ,emsent
PUP City of South Bend Fire Department
Scope -& Fee Proposal
EXHIBIT "B" Mechanical, Electrical and Plumbing Requirements
5 -story Training Tower (approximately 4,400 sf)
2 -story Residential Class "A" Bum Building (approximately 2,100 sf)
Cityscape Night Lighting - 5 -story Training Tower & 2 -story Residential Training
Building
o Six (6) Outdoor pole lights
Interior Electrical Lighting Requirements
5 -story Training Tower
• Stairwell lights - 5 floors ruggedized penal style lights
• Hallway lights — 2 floors ruggedized penal style lights
2 -story Residential Training Building
o 1St Floor - one (1) ruggedized penal style light
0 2nd Floor - one (1) ruggedized penal style light
Live Fire Trainers — Gas Fueled / Computer Controlled Requirements
5 -story Training Tower - 1St Floor - One Trainer & 2nd Floor One Trainer
Electrical Requirements
• Provide Electrical Service to 5 -story Training Tower
• Electrical control and interconnect conduit to bum building equipment
room located on 1St and 2nd Floor
• Electrical disconnect boxes in fire simulator equipment rooms
• Final power available in equipment areas
Plumbing - Natural Gas Fueled or Propane Fueled
• Provide natural gas or propane tank (2,000 gallon tank)
• Supply and installation of first stage regulator
• Natural Gas or Propane stub -ups (capped and pressure tested) near
fire simulator equipment rooms
Mechanical
• Capped and Pressure Tested Gas Distribution Piping in Each
Equipment Area
• Intake Air Louvers Installed in Equipment Areas and Bum Rooms
• Exhaust Air Duct and Louvers Installed in All Bum Rooms
• Thermal Lining Material Installed in Bum Rooms
• Wall Penetration Installed Between Each Equipment Area and Burn
Room
• Roof curbs for Ventilation fans in place
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
raDevelopment
y strategies
I group City of South Bend Fire Department
Scope & Fee Proposal
2 -story Residential Class "A" Burn Building - 1 sc Floor & 2nd Floor will include
Class "A" Fire Deflector Crib Prop
Electrical Requirements
o Provide Electrical Service to 2 -story Residential Class "A" Burn
Building
Mechanical
o Thermal Lining Material Installed in Burn Rooms
SMOKE GENERATOR with DMX CONTROLLERS and SIMULATED FIRE AMBER
LIGHT with LIGHT CONTROLS
5 -story Training Tower — 4 smoke system, controllers and lights
• Four (4) Smoke systems with DMX Controllers and Simulated Fire
Amber Lights
• DMX Controller — 1 controller per Smoke Generator located in 1 s'
Floor Equipment Room
• Light Switch Controller — 1 per Simulated Fire Amber Light located
On Floors 1, 2, 3 and 4
Electrical Requirements
• Electrical Conduit / Pull Boxes
• Final Power Available to all Smoke Generation Equipment and
Simulated Fire Amber Lights in training rooms
• Connection of Smoke Generator DMX Controller in Equipment
Room
• Connection Simulated Fire Amber Lights in Training Rooms to Pilot
Light Controller on Floors 1, 2, 3 and 4
2 -story Residential Class "A" Burn Building —
Electrical Requirements
• Electrical Conduit / Pull Boxes
• Final Power Available to ruggedized penal style light on 1s' Floor
& 2 "d Floor
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
tez en t
grow City of South Bend Fire Department
Scope & Fee Proposal
Based on the Exhibit "A" Design Services Scope of Work, Schedule and
Compensation and Exhibit "B" Mechanical, Electrical and Plumbing
Requirements, this constitutes the complete and entire Statement of
Work between the parties, Development Strategies Group,
"CONSULTANT", and the City of South Bend Indiana, "OWNER ". No
other Scope of Work shall exist except as contained in this document,
which can only be amended by written agreement between the parties.
The undersigned represent that they are authorized to execute the terms
of this Scope of Work on behalf of the agencies represented
Development Strategies Group
Terry Haymond
Signature
Da e
On behalf of the City of South Bend, 'Indiana
Name
Signature
Date
Principal
AP'PROM
Title Bvard of PU lic Purl;e-
APR 952
37 Southampton CT — Newport Beach CA 92660 Telephone 949/683 -7110
I"lopment
:tr�ce�tes
� City of South Bend Fire Department
Scope & Fee Proposal
April 11, 2011
John C. Engstrom, P.E.
Assistant City Engineer
City of South Bend
1316 County -City Building
227 West Jefferson Blvd.
South Bend, IN 46601
r
APR
Subject: South Bend Fire Department Training Center
Attachment: Exhibit "A" Design Services Scope of Work, Schedule and Compensation
Exhibit "B" Mechanical, Electrical and Plumbing Requirements
Dear John:
Development Strategies Group (DSG) is pleased to submit this proposal for services to
provide for the design and development of the South Bend Fire Department Training Center.
DSG understands your vision to create a comprehensive and integrated Fire Training
Complex that not only addresses the basic training elements for young fire fighters but also
challenges the experienced veteran fire firefighters. It is our collaborative approach with the
City of South Bend Fire Department personnel to:
Provide various training environments and scenarios to First Responders that
address real issues and events within their service region.
■ Provide structures that incorporate multiple features that allow the trainer to
continually change and augment training evolutions
Provide elements with the fire training structures that can be utilized by all branches
within the fire service such as; USAR, HAZMAT, EMS and Fire Prevention.
■ Provide innovative and advanced training elements unseen in existing basic "Burn
Buildings ".
■ Provide multiple interactive features that enhance the training environment.
Integrate training structures and elements in such away that multiple agencies could
train and work together.
Our passion and desire is to design a complete Fire Training Complex that would meet and
exceed your expectations. Our only business for the past twenty years has been the design
and development of Fire Training Centers. The facility would be designed to fulfill your
needs for today and for the future.
We look forward to working together.
Sincerely,
TeFry'Haymond
Principal
37 Southampton CT - Newport Beach CA 92660 Telephone 949/683 -7110
(4/14/2011) Jennifer Corle - Agenda Request Form- DSG.doc
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date April 14, 2011 Department Engineering
BPW Date April 25, 2011 Phone 235 -5933
Name John Engstrom
Requir Legal ❑ Attorney Name
ed Controller ❑ Controller review is required for all Contracts $5,000.00 or more
Prior and greater than one year in length per the City Purchasing
to Policy
Submi Other Appropriate Reviewers I i
ttal to
Board
ChPCk the Annrnnriatp Ifpm Tvna _ Rnrndmrl fnr All
U Agreement
U Contract
❑ Pro osal F Addendum
❑ Claim
Project Name
Training Center Site Development Phase 1
G Bid Opening
❑ Bid Award ❑ Reg. to Advertise Ti Title Sheet
n Quote Opening
❑ Quote Award
Account No.
U Chg Order No.
n C/O & PCA No.
U PCA
Ease. /Encroach.
❑ Traffic Control
0 Resolution
C Other:
Training Center Phase 1 Construction
Fk(=ie 1111 Cao n
Company or Vendor Name
I Development Strategies Group
New Vendor
u Yes ❑ No E If Yes, Approved by Purchasing
Project Name
Training Center Site Development Phase 1
Project Number
109 -011 B
Funding Source
EMS Capital Fund
Account No.
E.M.S.C.I.P. #288000 - 341 -03 -00
Amount 1$81,000
PO No.
Terms of Contract
Purpose /Description
Engineering services to prepare plans and specifications for the
Training Center Phase 1 Construction
For ChaneP Orders nniv
Amount of
C
t�
I Increase
Decrease
$
$
Previous Amount
$
Current Percent of
Change:
%
New Amount
$
Total Percent of Change:
%
PO No.
ulspersai Aner Approval
Copy Original
n n
L u
Page -1
Exhibit "D"
Project 3- Ken Herceg & Associates - Infrastructure Design
See attached proposal from Ken Herceg & Associates dated April 6, 2011, and attached
Board of Public Works Approval dated April 25, 2011
Project Budget: $ 15,000.00
Paid To Date *: $ 0.00
Budget funded by TIF: $ 15,000.00
* From other sources
1316 COUNTY -Cm, BUnDING
227 W. JEFFERSON Boua,.,ARD
SOUTH BEND, INDIANA 46601 -1830
CITY OF SOUTH BEND STEPHFN J. LUECKE, MAYOR
BOARD OF PUBLIC WORKS
April 25, 2011
Mr. Ken Herceg
Ken Herceg & Associates, Inc.
211 West Washington Street, Suite 2100
South Bend, Indiana 46601
PHONE 574/ 235 -9251
FAx 574/ 235 -9171
RE: Professional Services Proposal
Fire Training Center - Sanitary Sewer & Water Service — Engineering Services
Project 109 -011A
Dear Mr. Herceg:
The Board of Public Works, at its meeting held on April 25, 2011, approved the above
referenced Professional Services Proposal for ten percent (10 %) of the total contract in an
amount not to exceed $1,500.00.
Enclosed is a copy of the Professional Services Proposal for your records.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: John Engstrom, Engineering
GARY A. GILOT, P.L. DONALD E. Ir.KS CARL P. LITTRELL
CH E K EN HERCEG & ASSOCIATES INC.
RA E G ,
ENGINEERS, ARCHITECTS & LAND SURVEYORS
April 6, 2011
Mr. Carl Littrell
City Engineer
City of South Bend
1316 County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
PROPOSAL
Kenneth P. Herceg, P.E., L.S.
Nitin V. Timble, P.E., L.S.
Timothy J. Wall, AIA, LEED AP
John E. DeLee, P.E.
Brian W. W. Thomasen, P.E.
CITY OF SOUTH BEND
ENGINEERING SERVICE FOR THE UPDATE OF DESIGN OF
CITY OF SOUTH BEND PROJECT NUMBER 109 -011A
SANITARY SEWER SERVICE AND POTABLE WATER SERVICE
TO THE PROPOSED EMERGENCY SERVICE TRAINING FACILITY
AT THE SOUTH BEND REGIONAL AIRPORT
CITY OF SOUTH BEND, INDIANA
In response Mr. John Engstrom's request April 5, 2011, Ken Herceg & Associates, Inc.,
(HERCEG) offers professional engineering services to the City of South Bend (CITY) in its
effort to update the project plans and specifications for the above titled project originally
designed by HERCEG in 2007 for bidding and construction purposes; and to reapply for
IDEM water, sanitary sewer and Rule 5 permits for the same project.
We offer to perform the following:
PART I. SCOPE OF SERVICES:
A. The original engineering plans and specifications for the City of South Bend Project
Number 109 -011A for water and sewer service upgrades (as completely described in
contract dated February 16, 2007 between CITY and HERCEG) are to be brought up
to current standards and made ready for bids to be received by CITY.
B. Erosion and Sediment Control permit upgrade
1. The project is anticipated to disturb more than 1 acre of land. A new Rule 5
Permit is anticipated.
2. Erosion and sediment control is to be updateded using best management
practices (BMP).
3. Preparation of a one Rule 5 Permit will be updated but will be submitted by
the CITY.
4. Preparation of a Storm Water Pollution Prevention Plan (SWPPP) will be
updated and will be submitted by the CITY.
211 W. Washington Street, Suite 2100 Page 1 of 3 P.O. Box 547
South Bend, Indiana 46601
Niles, Michiaan4
Mr. Carl Littrell Page 2 of 3
PROPOSAL: ENGINEERING SERVICE FOR THE
April 6, 2011
UPDATE OF DESIGN OF CITY OF SOUTH BEND
PROJECT NUMBER 109 -011A
PART II. TERMS & CONDITIONS:
A. SCHEDULE
The contract time for providing the above - described work upon receipt of a signed
contract shall be as follows:
1. SWPPP /Rule 5 ......................... ............................... on or before May 16, 2011
2. 100% Design ............................ ............................... on or before May 16, 2011
Total Estimated Time for Completion ...................... .............................23 days
Contract dates and days are based on an approved agreement on or before
May 2, 2011 and are exclusive of delays due to review time by Client or other
agencies.
B. The fee for the above described work shall be a Lump Sum Fee Of ........... $15,000.00
C. It is understood that CITY shall allow HERCEG access to all plans and /or records in
its possession and at its disposal pertaining to this work.
D. Payment will be made from invoices billed monthly based on percent complete.
E. It is agreed that the CITY will apply for and provide the Prevailing Wage Rates from
the Wage and Hour Division of the State of Indiana. It is further agreed that the
CITY will assume all responsibility for the administration of (including the collection
of, certification of, review of, or any other handling of) the wage determinations and
wage rate hourly certifications from the contractor on this project. The CITY releases
HERCEG of all responsibility in the matter of Prevailing Wage.
F. If additional engineering, architectural or surveying services are required which are
outside of the scope of this agreement, those out of scope services shall be
negotiated according to the billing schedule attached to this document as Exhibit A.
G. It is understood that this proposal shall remain open through May 30, 2011. After
that time HERCEG reserves the right to renegotiate the terms of this proposal.
Mr. Carl Littrell Page 3 of 3
PROPOSAL: ENGINEERING SERVICE FOR THE April 6, 2011
UPDATE OF DESIGN OF CITY OF SOUTH BEND
PROJECT NUMBER 109 -011A
I. Exhibit B of this proposal is a list of items to be provided by the CITY.
If this proposal is acceptable, please execute this document as a contract and deliver one
signed copy to this office for immediate action.
PROPOSED AND AGREED TO THIS
6TH DAY OF APRIL, 2011 BY
KEN HERCEG & ASSOCIATES, INC.
KPH /kh
THE TERMS AND CONDITIONS OF
THIS PROPOSAL ARE ACCEPTED
AS A CONTRACT THIS Z 101-n DAY
OF 2011.
APPROVED
8Q. -Te- of p6ua TCHM
r
'P' 21 5 0�
ITS
,Ire
Enclosures
cc: File K:1 20071101 1Accounting\Supplement\Update Contract 2007 101A final.doc
EXHIBIT "A"
BILLING SCHEDULE
Effective January 7, 2011
KEN HERCEG & ASSQ CIATES NC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
DESIGNATION
MAXIMUM RATE
ENGINEER (PRINCIPAL)
$229.00/HR.
ENGINEER VIII
$209.00 /HR.
ENGINEER VII
$180.00 /HR.
CHIEF ARCHITECT
$160.00 /HR.
ENGINEER VI
$152.00/1-IR.
SENIOR ARCHITECT
$107.00 /HR.
ARCHITECT GRAD
$74.00 /HR.
ENGINEER V
$128.00/HR.
ENGINEER IV
$111.00/HR.
ENGINEER III
$96.00 /HR.
ENGINEER II
$85.00 /HR.
ENGINEER I
$80.00 /HR.
SURVEY — THREE PERSON CREW
$216.00/HR.
SURVEY — TWO PERSON CREW
$140.00/HR.
SURVEY— ONE PERSON CREW
$92.00 /HR.
SURVEY— RLS
$137.00/HR.
TECHNICIAN V
. $81.00 /HR.
TECHNICIAN IV
$73.00 /HR.
TECHNICIAN III
$66.00 /HR.
TECHNICIAN II
$55.00 /HR.
TECHNICIAN I
$45.00 /HR.
PROJECT ANALYST
$69.00 /1-IR.
STENO
$55.00 /HR.
OVERTIME PREMIUM:*
OVERTIME RATES SHALL BE AS FOLLOWS:
OVER 40 HOURS/WEEK = 1.2 TIMES THE ABOVE RATES
EXPERT TESTIMONY = 2 TIMES THE ABOVE RATES
* OVERTIME RATES SHALL NOT BE CHARGED WITHOUT PRIOR AUTHORIZATION
REIMBURSABLE EXPENSES:
MILEAGE
OUTSIDE PROF. SERVICES
COPY
TRAFFIC COUNTER RENTAL (EACH)
DIRECT EXPENSES
PRINTING & PHOTO EXPENSE
LONG DISTANCE TELEPHONE
CLIENT MEETINGS OFF -SITE
REQUIRED SPECIAL ITEMS
$ 0.40/M I.
Invoice X 1.20
Invoice X 1.15
$90.00/WK.
Invoice X 1.15
RECEIPT
RECEIPT
RECEIPT
RECEIPT
G: 1Marketing iProposaMExhibit\ExhibitA - 01 07 2011.doc 1/7/11
EXHIBIT B
INFORMATION AND SERVICES
TO BE FURNISHED
BY
CITY
1. The CITY shall designate one person as the CITY's representative. This person shall be
the sole contact for HERCEG on this project.
2. The CITY will provide soil borings and geotechnical report necessary for the project.
Locations of soil borings will be coordinated between the CITY and HERCEG through
the designated CITY representative.
3. The CITY will furnish GIS Electronic Mapping in (3- Dimensional, 2005 AutoCAD) DWG
format with layering and in Indiana State Plane Coordinate System. The GIS Mapping
should contain topography with contours, parcel lines with ownership, soil mapping,
wetland, hazard waste and underground storage tank (UST) locations, and flood plain
information.
4. It is agreed that the CITY will apply for and provide the Prevailing Wage Rates from the
Wage and Hour Division of the State of Indiana. It is further agreed that the CITY will
assume all responsibility for the administration of (including the collection of, certification
of, review of, or any other handling of) the wage determinations and wage rate hourly
certifications from the contractor on this project. The CITY releases HERCEG of all
responsibility in the matter of Prevailing Wage.
5. It is understood that CITY shall allow HERCEG access to all plans and /or records in its
possession and at its disposal pertaining to this work.
6. It is understood that CITY will provide any necessary wetland designation, location and
mitigation.
7. Right -of -way or Property boundary survey, if necessary, will be by the CITY.
City of South Bend, Indiana Department of Public Works
Project: Regional Training Center -Project #109 -011A
Cost Estimate 04/06/2011
TOTAL = 566,584.88
Page 1 of 1
Item
No.
Description
p
Spec.
Section
Quantity
Unit
Unit Price Extension
1
MOBILIZATION /DEMOBILIZATION
110
1
LSUM
1 $16,266.00 $16,266.00
2
1CONSTRUCTION ENGINEERING
105
1
LSUM
$8,133.00 $8,133.00
3
JPRV AND FLOW METER AND RELOCATION
1
LSUM
$14,300.00 $14,300.00
4
JASPHALT PAVEMENT REMOVAL
202
777
SYS
$7.20 $5,594.40
5
CONCRETE REMOVAL
202
75
SYS
$23.30 $1,747.50
6
REMOVE EXISTING STRUCTURES
202
1
LSUM
$5,000.00 $5,000.00
7
PIPE, REMOVAL
202
59
LFT
$12.30 $725.70
8
COMMON EXCAVATION
203
4133
CYS
$5.00 $20,665.00
9
"B" BORROW
203
2069
CYS
$3.40 $7,034.60
10
HMA PATCHING FOR ASPHALT PAVEMENT
305
254
TON
$103.20 $26,212.80
11
PAVEMENT
310
75
SYS
$155.80 $11,685.00
12
FENCE, CHAINLINK, 120 IN., RESET
603
78
LFT
$18.20 $1,419.60
13
FENCE, CHAINLINK, 72 IN., RESET
603
526
LFT
$18.20 $9,573.20
14
FENCE GATE, CHAINLINK, 481N. X 6 FT.
603
1
EACH
$989.00 $989.00
15
RIPRAP, CLASS 2
616
3
CYS
$49.70 $149.10
16
GEOTEXTILES
616
9
SYS
$5.20 $46.80
17
SEED MIXTURE, U
621
573
LB
$4.80 $2,750.40
18
MULCHING MATERIAL
621
7.64
TON
$362.00 $2,765.68
19
FERTILIZER
621
1.528
TON
$900.00 $1,375.20
20
MOBILIZATION & DEMOBILIZATION FOR SEEDING 1
621
1
EACH
$490.00 $490.00
21
PIPE, SANITARY SEWER, 10 IN.
715
35
LFT
$60.10 $2 103.50
22
PIPE, CURROGATED METAL, 12 IN.
715
139
LFT
$36.10 $5,017.90
23
PIPE, PVC, 12 IN.
715
2703
LFT
$44.80 $121,094.40
24
WATER MAIN, DUCTILE IRON, 10 IN.
715
2791
LFT
$49.20 $137,317.20
25
10" RESILIENT WEDGE GATE VALVE W/ BOX
715
1
EACH
$2,500.00 $2,500.00
26
AIR RELEASE VALVE 1
715
4
EACH
$2,500.00 $10,000.00
27 10"x
10" TAPPING SLEEVE
715
1
EACH
$3,500.00 $3,500.00
28 10"
TAPPING VALVE
715
1
EACH
$3,000.00 $3,000.00
29
PIPE, PVC, 15 IN.
715
1571
LFT
$41.50 $65,196.50
30 PIPE,
PVC, 4 IN.
715
62
LFT
$41.20 $2,554.40
31 PIPE,
PVC, 81N.
715
20
LFT
$32.80 $656.00
32 MANHOLE,
C4
720
14
EACH
$3,331.00 $46,634.00
33 FIRE
HYDRANT ASSEMBLY
720
1
EACH
$4,588.00 $4,588.00
34 FIRE
HYDRANT ASSEMBLY, RESET
720
1
EACH
$1,500.00 $1,500.00
35 MAINTENANCE
OF TRAFFIC
801
1
LSUM
$13,000.00 $13,000.00
36 MATERIAL
TESTING
801
1
LSUM
$11,000.00 $11.000.00
TOTAL = 566,584.88
Page 1 of 1
ER
C Cgi KEN HERCEG & ASSOCIATES, INC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
Kenneth P. Herceg, P.E., L.S.
Nitin V. Timble, P.E., L.S.
Timothy J. Wall, AIA, LEED AP
John E. DeLee, P.E.
Brian W. W. Thomasen, P.E.
April 6, 2011
Mr. Carl Littrell, PE
City Engineer
City of South Bend
1316 County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
RE: PROPOSAL: ENGINEERING SERVICE FOR THE UPDATE OF DESIGN OF CITY OF
SOUTH BEND PROJECT NUMBER 109 -011A SANITARY SEWER SERVICE AND
POTABLE WATER SERVICE TO THE PROPOSED EMERGENCY SERVICE
TRAINING FACILITY AT THE SOUTH BEND REGIONAL AIRPORT
Dear Carl:
As requested by Mr. John Engstrom, P.E. on April 5, 2011, please find two signed copies of
the proposal for the updating of the plans referenced above. These plans and specifications
were originally designed by Ken Herceg & Associates, Inc. in 2007. The cost to update
these plans and prepare them for bidding in 2011 shall be $15,000.00.
The need for the referenced project is necessary because of:
1. Restarting the project and updating the plans and specifications from 2007
2. Re application for IDEM permits for Water, Sanitary Sewer and Rule 5
If you have any additional questions please contact our office at your convenience.
Sincerely,
Kenneth'P. Herceg, Pte';
President
KPH /kh
Encl.:
File: K:12007\101wdmillContreas \Cover Letter Contract 04062011.doc
211 W. Washington Street, Suite 2100
South Bend, Indiana 46607 s M Box 547
_ _ _ . _ _ _ _ __ ,_ _ _ _ _ _ _ Niles, ichioan 414120
4/14 11 Jenni er orle - Agenda Request Form- Herceg.doc - Wage 11
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Aril 14, 2011
Department
Engineering
BP Date
April 25, 2011
Phone
235 -5933
Name
John Engstrom
Requirj Legal 1Z Attorney Name
ed Controller 7 Controller review is required for all Contracts $5,000.00 or more
Prior and greater than one year in length per the City Purchasing
to Policv
5ubmi I Other Appropriate Reviewers
ttal to
Board
Check the A propriate Item Type - Required for All Submissions
A reement DI-Contract IXPro osal 17 Addendum
E Claim
0 Bid Opening u Bid Award 1? Reg. to Advertise I n Title Sheet
u Quote Opening -1-1 Quote Award
L Chg Order No. u C/O & PCA No. 17 PCA
L Ease. /Encroach. 11 Traffic Control 17 Resolution
rl Other:
Required Information
Company or Vendor Name Ken Herceg & Associates /Revised from last meeting
New Vendor []Yes 19 No 0 If Yes, Approved by Purchasing
Pro'ect Name Training Center Sewer & Water Extensiont
Proiect Number 109 -011A
Funding Source EMS Capital Fund
Account No. E.M.S.C.I.P. #288000- 341 -03 -00
Amount $ 15,000
Terms of Contract
Purpose /Description Engineering services to extend sewer and water to the
southeastern corner of the proposed Training Center
For Chanae Orders Only
Amount of L Increase $
U Decrease $
Previous Amount $
Current Percent of %
Change:
New Amount $
Total Percent of Change: I %
PO No.
Dispersal After Approval --
Copy Original -
n I�
L L