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Home My WebLink About6B (6)& 8 (&) ypUTB Community & Economic Development'¢ �es 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission, Board of Public Works From: Bill Schalliol, Economic Development Planner V�� Subject: Resolution 2919 and Addendum To Master Agency Agreement Michiana Lock & Key Demolition Project Date: September 23, 2011 Attached to this memorandum is Resolution 2919 and Addendum To Master Agency Agreement for the Michiana Lock & Key Demolition Project. At the May 10th Redevelopment Commission meeting, the Commission approved a contract with Wightman Petrie to prepare a demolition and site reuse plan for the former Michiana Lock & Key property located at the southwest corner of Lafayette and Monroe. The reuse plan for the site will include the construction of a through parking lot area that will connect Monroe to the existing Cove parking lot south of the site and will include sidewalk improvements and landscaping for the site. A copy of the site improvement plan is attached to this report. The proposed budget for the site improvements is $156,763 with contingency included. The project will soon go out to bid with an October 10th bid opening by the Board of Public Works. Staff requests approval of Resolution 2919 and the Addendum To Master Agency Agreement for the Michiana Lock & Key Demolition Project. What We Do Today Makes A Difference! i �— \ MICHIANA LOCK mom DEMOLITION mote mPME m CITY OF SOUTH BEND VVIGHTMAWETRIE 0 00 G e (2) d) & G (F) a (D \�q /E |�� | I I I I Poll i1l N § |§\\ §�� T L 1 _ /, - -- ... ____ - _ MICHIANA LOCK mom DEMOLITION mote mPME m CITY OF SOUTH BEND VVIGHTMAWETRIE RESOLUTION NO. 2919 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Michiana Lock & Key Demolition Project) WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Michiana Lock & Key Demolition Project to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Michiana Lock & Key Demolition Project) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on September 27, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Michiana Lock & Key Demolition Project) 2919 -11 This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 10th day of October, 2011, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Michiana Lock & Key Demolition Project (the "Project "). WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Michiana Lock & Key Demolition Project to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" Michiana Lock & Key Demolition Project See attached project budget from Wightman Petrie dated July 22, 2011 CITY OF SOUTH MICHIANA LOCK AND KEY DEMOLITION AND RESTORATION 2011 -5041 ESTIMATED UNIT ITEM . . • N QUANTITY UNITS COST • DEMOLITION 1 CLEARING AND GRUBBING 20000 SFT $0.301 $6,000 2 CURB REMOVAL 230 LFT $111 $2,530 3 GRAVEL REMOVAL 800 SYD $6 $4,400 4 ASPHALT REMOVAL 30 SYD $5 $161 5 BUILDING DEMOLITION 1 EA $15,000 $15,000 6 BRICK REMOVAL 50 SYD $10 $500 7 DEMOLITION - SIDEWALK, 4" THICK 160 SYD $10.50 $1,680.00 SITE IMPROVEMENTS 7 EARTHWORK (MOUNDING, BIO- SWALES, PAVEMENT) 1481 CYD $20 $28,880 8 HMA Base, No. 5, 3" 140 TON $100.00 $14,000.00 9 HMA Surface, No. 11, 11/2" 70 TON $76.00 $5,320.00 10 Tack Coat 1 TON $550.00 $550.00 11 AGGREGATE BASE - 6" 280 TON $20.00 $5,600.00 12 CONCRETE APRON, 6" THICK, DRIVE ENTRANCE 65 SYD $451 $2,925 13 CONCRETE SIDEWALK, PLAIN,4" 135 SYD $451 $6,075 14 CONCRETE CURB 460 LFT $26 $11,960 15 CURB RAMP 9 EA $4501 $4,050 16 PARKING LOT SIGNS - (STOP SIGN, HANDICAP PARKING) 6 EA $425 $2,550 17 8" PVC PIPE 170 LFT $21 $3,570 18 DRYWELL 2 EA $3,000 $6,000 19 PARKING LOT STRIPING 1 LSUM $1,400 $1,400 20 TURFGRASS - SEEDED 6000 SFT $0.08 $480 21 OVERSTORY TREES 5 EA $375 $1,875 22 ORNAMENTAL TREES 4 EA $150 $600 23 LANDSCAPING - MULCHED PLANTING BEDS 2000 SFT $1 $2,000 24 SHRUBS 130 EA $45 $5,850 25 LIGHT FIXTURES- SINGLE HEAD 2 EA $2,000 $4,000 26 RELOCATING UTILITIES 1 LSUM $10,000 $10,000 27 ELECTRICAL 1 LSUM $10,000 $10,000 MISCELLANEOUS 28 MOBILIZATION AND DEMOBILIZATION (MAX 5%) 1 LSUM $7,898 $7,898 SUBTOTAL ESTIMATED COST: $142,512 CONTINGENCY (10%) = $14,251 TOTAL COST ESTIMATE = $156,763 G: \2011 Projects \2011 -5041 \COST ESTIMATE \11 - 5041- 7 -22 -11 1 Of 1