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Community & Economic Development
1865
227 West Jefferson, Suite 1200, South Bend, Indiana 46601 -1830 ❑ Phone 574/235 -9371 ❑ Fax 574/235 -9021
To: South Bend Redevelopment Commission
From: Jitin Kain, Senior CED Specialist
Subject: Study of Redevelopment sites along Niles & Colfax
Date: September 23, 2011
Two key sites in the East Bank Village, which lies in the South Bend Central Development Area (SBCDA),
have seen significant development activity over recent months — the former Rink Building site is now home to
the East Bank Village Townhomes and the former Troeger site on Niles Ave. will soon see additional
residential development.
Staff would like to engage the services of Kil Architecture & Planning to study the marketability of two
Commission owned sites along Niles and Colfax Ave. for potential future development. The study will
investigate maximum building square footage for the sites and develop schematic building designs. This
information will be valuable to staff while engaging in discussions with private developers and interested
parties about the highest and best use of these development parcels.
The attached proposal by Kil Architecture & Planning further outlines the scope of work for this study. Staff
is asking for your favorable recommendation to proceed with this study at a cost not to exceed $4,000.
Memo to Commission 9 -22 -1 Ldoc What We Do Today Makes A Difference e
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September 21, 2011
Agreement for Preliminary Architectural Design and Planning Services
for
South Bend Redevelopment Commission
227 West Jefferson Blvd. Suite 1200
South Bend, IN 46601
Between the Owner: South Bend Redevelopment Commission
(hereinafter referred to as Owner)
and the Architect: Kil Architecture /Planning (hereinafter referred to as Architect)
for the following projects: Consultation to Investigate Marketability for Two 0.5 acre sites in
the East Bank Village
The Owner shall furnish surveys and documentation describing the physical characteristics of
the site, legal description and utility locations for use by the Architect. It is understood that the
project scope will provide assistance in the development of a possible multi -use building use for
two separate parcels.
A. BASIC SCOPE OF CONSULTATION SERVICES:
1. General:
a. The Architect will provide consultation to:
.1 Prepare Program options for highest and best use
.2 Site Planning
.3 Schematic Building Design.
2. Prepare Preliminary Schematic Plans consisting of:
a. Preliminary Site Plan Options
b. Preliminary Schematic Floor Plan Options
c. Preliminary Schematic Elevations
d. Review Schematic Plans with Economic Development Staff for input.
Provide revised plans. Two sets of revisions are included in the scope of
this proposal.
e. The Architect will review the plans with the Zoning Administrator and
Building Commissioner for their comment use, parking development
standards.
11. FEES:
A. ARCHITECTURAL:
1. Consultation as per Scope Item A.1 and A.2 above:
K I L SB East Race / Kil Prop page 1
ARCHITECTURE
PLANNING
www. kilarchitecture. com
1126 LINCOLNWAY EAST SOUTH BEND IN 46601 (574) 288.2654 VOICE 289. 2420 FAX
•
1
September 21, 2011
Hourly not -to exceed $4,000.00 (four thousand dollars)
a. For consultation services outside of the services described outlined above,
additional services may be requested by the Owner. See item "C" below.
B. Kil Architecture /Planning Standard 2011
Principal Architect
Project Architect, Level II
Project Architect, Level I
Graduate Architect, Lev II
Graduate Architect, Lev I
Project Designer
Technical CAD Designer
Intern Architect, Level III
Intern Architect, Level II
Intern Architect, Level I
Clerical Staff
hourly rates as follows:
$125.00 /hour
$95.00 /hour
$85.00 /hour
$75.00 /hour
$70.00 /hour
$65.00 /hour
$65.00 /hour
$55.00 /hour
$50.00 /hour
$45.00 /hour
$38.00 /hour
These rates are subject to review and may be changed at the beginning of each
calendar year.
C. ADDITIONAL SERVICES:
1. The Owner may choose to have additional services performed beyond the scope
outlined under Basic Services above. The Architect will not perform any services
without the approval of the Owner (email or written directive).
D. REIMBURSIBLES:
1. The Architect will bill reimbursable costs to the Owner without a mark -up.
Reimbursable expenses entail travel mileage, long distance calls, reproduction
costs, photographic documentation, mailing, delivery, and handling of documents or
other similar expenses incurred by the Architect in the interest of the Project.
III. OTHER ITEMS
A. OWNER RESPONSIBILITIES:
1. The Owner shall provide information regarding the existing site. If a survey
exists, please provide (property lines, topography, easements, etc.) describing
the physical characteristics, legal limitations and utility locations of the site of
the project, including a legal description.
B. EXCLUSIONS:
K I L SB East Race / Kil Prop page 2
ARCHITECTURE
PLANNING
www.kiIarchitecture.com
1126 LINCOLNWAY EAST SOUTH BEND IN 46601 (574) 288.2654 VOICE 289. 2420 FAX
1
- September 21, 2011
2. Extensive investigations of alternative schematic designs beyond that described
above.
3. Design Development or Construction Document are not included in this proposal.
4. Development of mechanical /electrical design are not included in this proposal.
5. Bidding and construction administrative services are not included in this proposal.
6. Changes to the scope of the program and design requested by the Owner after the
Preliminary Study has begun, requiring additional time on behalf of the Architect
7. Site storm water and sewer design.
8. Energy and economic analysis, lifecycle and energy cost analysis.
9. Formal LEED or Green Building Certification or Commissioning.
I. PAYMENT TERMS:
I. Payments are due and payable 30 days from the date of the Architect's invoice.
Amounts unpaid 30 days after invoice date shall bear interest at a rate of 1.5 % /mo.
If the Owner shall violate or breach the terms or conditions of this contract, the Owner shall
pay all costs and expenses including any attorney fees incurred by the Architect in
connection with its exercising his rights or remedies he may have under this agreement
because of such violation or breach.
If this letter proposal properly sets forth the scope of the architectural planning and design
services, please countersign below.
Thank you for the opportunity to submit this proposal. We look forward to working with you.
If you have any questions please do not hesitate to contact us.
Gregory A. Kil, NCARB, AIA
Architect and President
Gregory A. Kil & Associates, Inc.
d /b /a KIL Architecture / Planning
Owner
date
K I L SB East Race / Kil Prop page 3
ARCHITECTURE
PLANNING
www.kiIarchitecture.com
1126 LINCOLNWAY EAST SOUTH BEND IN 46601 (574) 288.2654 VOICE 289. 2420 FAX