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AGENDA REVIEW SESSION AUGUST 18 2011 268
Contract Near Northwest Neighborhood Revitalization $300,000 GilotlLittrell
Neighborhood, —Acquisition and (CDBG
Inc. Rehabilitation of Two (2) Federal
Properties Funds)
Contract South Bend Program Administration— $143,600 Gilot/Littrell
Heritage General Planning and (CDBG
Foundation, Inc. Management of CDBG Federal
Activities Funds)
Contract South Bend Colfax Cultural Center— $90,000 GilotlLittrell
Heritage Rebuilding of Four(4) (CDBG
Foundation, Inc. Chimneys at Colfax Center Federal
Funds)
Contract South Bend Near Westside Revitalization $100,000 Gilot/Littrell
Heritage —Acquisition of Properties (CDBG
Foundation, Inc. and Potential Rehabilitation Federal
of 1 Property Funds)
Contract South Bend Patrols for Low/Moderate $90,000 GilotlLittrell
Amend- Police Income Neighborhoods (CDBG)
ment Department
Contract Community and South Bend Home $450,000 GilotlLittrell
Economic Improvement Program for (CDBG
Development Low/Moderate Income Federal
Homeowners Funds)
Contract Housing REWARD Program—Down $30,000 GilotlLittrell
Development Payment and Closing Costs (CDBG
Corporation Assistance for New Federal
Homeowners Funds)
Contract Human Rights Fair Housing Activities— $10,000 GilotlLittrell
Commission Services and Activities to (CDBG
Investigate Complaints, Federal
Educate the Public and Funds)
Promote Fair Housing
Contract LaCasa de Renovation of Bathrooms at $40,000 GilotlLittrell
Amistad LaCasa, Including (CDBG
Handicapped Accessibility Federal
Funds)
Contract Neighborhood Neighborhood Revitalization $20,127 GilotlLittrell
Resources and through Capacity Building— (CDBG
Technical Provision of Small Grants to Federal
Services Neighborhood Organizations Funds)
Corporation for Leadership Activities and
Training
Contract Community and Community Development $7,500 GilotlLittrell
Economic Block Grant-R (CDBG-R
Development Administration Federal
Funds)
The Board discussed the following agenda items:
- Coveleski Stadium Improvements, Phase 2 — Amendment to the Addendum to the Master
Agency Agreement and Professional Services Proposal
Mr. Bill Schalliol stated this proposal is to close out the project and do some additional
pieces of the project. Mr. Gilot questioned if it is a scope amendment. Mr. Schalliol
stated it is a scope addition due to some oversight in design. Mr. Gilot asked if the funds
were available for the work. Mr. Schalliol stated he had cleared it with the Director of
Community and Economic Development before he left on vacation. Mr. Gilot noted the
work states streetscape work, and questioned whether this is actually part of Coveleski
Stadium improvements. Mr. Schalliol noted the bulk is design and construction related to
the campus more than the streets.
- Fire Station No. 5 Predevelopment Design— Addendum to the Master Agency Agreement and
Professional Services Agreement
Mr. Bill Schalliol, Community and Economic Development, stated he would like to table
these two items until later. He noted he needed to have an internal meeting about the
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............. .............
AGENDA REVIEW SESSION AUGUST 18, 2011 270
7
nald E. nks,N74ember
Carl P. Littrell, Member
ATTEST:
Linda' M. Martin, Clerk
REGULAR MEETING AUGUST 22, 2011
The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday,
August 22, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and
Carl P. Littrell present. Also present was Board Attorney Cheryl Greene.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the
Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on August 4,
2011, August 8, 2011 and August 15, 2011, were approved.
OPEN AND AWARD OF BIDS AND APPROVE CONTRACT — IGNITION PARK SOUTH
DEMOLITIONS, PHASE I — PROJECT NO. 111-035 (AEDA TIF)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read:
Item Description Jackson R&R Ritschard Indiana
Services Excavating Bros., Inc. Earth, Inc.
1 1534/1536 Prairie Avenue —
Demolition & Clearing $14,500.00 $16,250.00 $17,463.00 $27,000.00
2 1502 Catalpa Street —
— Demolition & Clearing $9,500.00 $11,000.00 $9,670.00 $18,000.00
3 1506 Catalpa Street —
Demolition & Clearing with
ACM Abatement $11,000-00 $11,600.00 $13,450.00 $17,000.00
4 1510 Catalpa Street —
Demolition & Clearing with
ACM Abatement $12,000.00 $10,825.00 $14,433,00 $16,000.00
5 1513 Catalpa Street —
Demolition & Clearing with
— ACM Abatement $9,000-00 $11,500.00 $13,266.00 $24,000.00
6 1514 Catalpa Street --
Demolition & Clearing with
ACM Abatement $11,500.00 $12,675.00 $22,040.00 $28,000.00
1518 Catalpa Street —
Demolition & Clearing with
ACM Abatement -- $9,000-00 $11,500.00 $14,962.00 $23,000.00
8 1017 West Indiana Avenue —
Demolition & Clearing with
ACM Abatement $9,000-00 $11,710.00 $13,720.00 $20,000.00
9 909 West Indiana Avenue —
Demolition & Clearing with
ACM Abatement $9,000-00 $12,150.00 $13,275.00 $24,000.00
10 809 West Indiana Avenue —Demolition & Clearing with
— ACM Abatement $12,500.00 $13,885.00 $27,550.00 $20,000.00
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.................. ........................ ................ ..............
REGULAR MEETING AUGUST 22 2011 272
TOROK EXCAVATING & DEMOLITION
825 South Fellows Street
South Bend, Indiana 46601
Bid was signed by: Mr. William Torok
Non-Collusion Affidavit,Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID:
Item Description Total
I Demolition, ACM Abatement, Clearing and $23,398.00
Restoration of Former CJ'S Pub (4131417 North
Michigan Street)
2 Demolition, ACM Abatement, Clearing and $43,900.00
Restoration of the Former Doctor's Office (409
North Michigan Street)
Total $67,298.00
Al Taping, Duct Wrap or Pipe Wrap/lft $25.00
A2 Floor Tile, Siding or Board/sft $2.25
El Environmental Allowance $10,000,00
JACKSON SERVICES
1674 North 750 West
Rochester, Indiana 469756
Bid was signed by: Ms. Beverly Jackson
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID:
Item Description Total
I Demolition, ACM Abatement, Clearing and $54,000.00 .........Restoration of Former CJ'S Pub (4131417 North
Michigan Street)
2 Demolition, ACM Abatement, Clearing and $20,000.00
Restoration of the Former Doctor's Office (409
North Michigan Street)
Total $74,000.00
Al Taping, Duct Wrap or Pipe Wrap/Ift $30.00
A2 -Floor Tile, Siding or Board/sft $3.75
El Environmental Allowance $10,000.00
RITSCHARD BROS., INC.
1204 West Sample Street
South Bend, Indiana 46619
Bid was signed by: Mr. Donald Ritschard, Jr.
Non-Collusion Affidavit,Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID:
Item Description Total
I Demolition, ACM Abatement, Clearing and $59,124.00
Restoration of Former CJ'S Pub (4131417 North
Michigan Street)
2 Demolition, ACM Abatement, Clearing and $18,941.00
Restoration of the Former Doctor's Office (409
-
North Michigan Street)
Total $78,0
Al Taping, Duct Wrap or Pipe Wrap/Ift
A2 Floor Tile, Siding or Board/sft
El Environmental Allowance $10,000.00
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REGULAR MEETING AUGUST 22, 2011 274
Five percent (5%) Bid Bond was submitted
BID: $51,642.00
R&R EXCAVATING INC.
2010 Went Avenue
Mishawaka, Indiana 46545
Bid was signed by: Mr. William Loudin
Non-Collusion Affidavit,Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID: $61,545.00
JACKSON SERVICES
1674 North 750W
Rochester, Indiana 46975
Bid was signed by: Ms. Beverly Jackson
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID: $53,000.00
INDIANA EARTH INC.
10343 McKinley Highway
Osceola, Indiana 46561
Bid was signed by: Mr. Michael Mayse
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Five percent (5%) Bid Bond was submitted
BID: $58,820.00
Ms. Greene noted that all three local contractors submitted a Local Preference form with their
bid. She noted there would be an adjustment to the amount they bid when compiling the bids, but
the amount awarded would be the amount of the actual bid. Upon a motion made by Mr. Littrell,
seconded by Mr. Inks and carried, the above bids were referred to Engineering and Community
and Economic Development for review and recommendation. After reviewing those bids, Mr.
John Engstrom, Engineering, recommended that the Board award the contract to the lowest
responsive and responsible bidder Ritschard Bros., Inc., in the amount of$51,642.00. Therefore,
Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the
Construction Contract approved as outlined above. Mr. Littrell seconded the motion, which
carried.
OPEN AND AWARD OF BIDS AND APPROVE CONTRACT — LASALLE SQUARE
IMPROVEMENTS PHASE I—PROJECT NO 111-056 (AEDA TIFF
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read:
HRP CONSTRUCTION
PO Box 266
South Bend, Indiana 46624
Bid was signed by: Mr. Paul Fallon
Non-Collusion Affidavit, Non-Discrimination Commitment Form was not Submitted
Five percent (5%) Bid Bond was submitted
BID: $352,400.00
RIETH-RILEY CONSTRUCTION CO. INC.
25200 SR 23
PO Box 1775
South Bend, Indiana 46614
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...................................... ............... ............ . ..............................................
REGULAR MEETING AUGUST 22 2011 276
OPENING OF BIDS...— THREE MMORE OR LESS, 2011 OR NEWER 27 CUBIC YARD
DUAL ARM SIDE LOADING REFUSE TRUCKS (2011 SOLID WASTE CAPITAL LEASE
PAYMENTS)
This was the date set for receiving and opening of sealed bids for the above referenced project,
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read.
BEST EQUIPMENT CO., INC.
5550 Poindexter Drive
Indianapolis, Indiana 46235
Bid was signed by: Ms. Maria Dahlmann
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID:
No. Item Manufacturer Unit Price
I LEU613/Labrie Helping Mack/LaBrie
Hand $323,353-00
Option Description Cost Each
I On Board Scales $2,738.00
2 Unit to be fueled by compressed natural gas in
lieu of diesel fuel. Unit to be Complete with
all Necessary components installed at time of
chassis manufacture. No retrofits accepted, $31,550.00
Exceptions Noted on Bid
BEST EQUIPMENT CO. INC.
5550 Poindexter Drive
Indianapolis, Indiana 46235
Bid was signed by: Ms. Maria Dahlmann
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID:
No. Item Manufacturer Unit Price
ACX64/Labrie Helping AutoCar/Labric
Hand $334,582.00
--Option Description Cost Each
I On Board Scales $3,556-50
2 Unit to be fueled by compressed natural gas in
lieu of diesel fuel. Unit to be Complete with
all Necessary components installed at time of
,._chassis manufacture. No retrofits accepted, $33,600.00
Exceptions Noted on Bid
BEST EQUIPMENT.CO., INC.
5550 Poindexter Drive
Indianapolis, Indiana 46235
Bid was signed by: Ms. Maria Dahlmann
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID:
Item Manufacturer Unit Price
320/Labrie.Helping Hand Peterbilt/LaBrie $323,674.00
_qption Description
.1 Cost Each
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REGULAR MEETING AUGUST 22 2011 278
Bid was signed by: Mr. Paul Pumroy
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID:
Year Make/Model Unit Price
2012 Chevrolet Silverado CK20903
$27,696,80
1 Electric Windows, Locks &
Mirrors—GM $782.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were
referred to Equipment Services for review and recommendation.
OPENING OF BIDS —FOUR (4) MORE OR LESS, 2011 OR NEWER, TRAILER MOUNTED
LEAF VACS (2011 STREET DEPARTMENT CAPITAL)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read:
BROWN EQUIPMENT CO., INC.
PO Box 9799
Fort Wayne, Indiana 46899-9799
Bid was signed by: Mr. Douglas Brown
Non-Collusion Affidavit,Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID: Manufacturer: TARCO/Loughberry
Unit Price $29,825.00
Total for Four $119,300.00
BEST EQUIPMENT CO., INC.
5550 Poindexter Drive
Indianapolis, Indiana 46235
Bid was signed by: Ms, Maria Dahlmann
Non-Collusion Affidavit, Non-Discrimination Commitment Form was completed
Ten percent (10%) Bid Bond was submitted
BID: Manufacturer: XTreme Vac. XV6000
Unit Price $29,328.00 (One Unit)
Exceptions Noted on Bid
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were
referred to the Street Department for review and recommendation.
AWARD QUOTATION — EECBG ENERGY RETROFITS — PROJECT NO. 111-019
(EECBG)
Mr. Jonathon Burke, Energy Office, advised the Board that on March 28, 2011, quotations were
received and opened for the above referenced project. All of the Quotes came in above the City
quotation threshold of$75,000.00. Mr. Gilot stated the Mayor and the Controller approved use of
the State threshold for quotes for this project. It was noted this project is being funded by a
Federal grant that has required the filing of numerous reports before award of the grant, and the
City is just now in possession of the funds. Mr. Burke contacted Martell Electric, LLC, the
lowest bidder, and they stated they would hold their price for this quote. After reviewing the
quotations, Mr. Burke recommended that the Board award the contract to the lowest responsive
and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana
46628, in the amount of $121,371.00. Therefore, Mr. Gilot made a motion that the
recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell
seconded the motion, which carried.
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APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR
MORE 2011 OR NEWER EMERGENCY MEDICAL VEHICLE 2011 FIRE DEPARTMENT
CAPITAL LEASE PAYMENTS
In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved.
APPROVE TITLE SHEET— NORTHSIDE TRAIL FROM 21ST STREET TO LOGAN
STREET—PROJECT NO. 110-001
Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this
time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the
above referenced Title Sheet was approved and signed.
ADOPT RESOLUTION NO. 56-2011 - A RESOLUTION OF THE BOARD OF PUBLIC
WORKS OF THE CITY OF SOUTH BEND INDIANA RECOMMENDING THE
ACQUISITION, CONSTRUCTION AND INSTALLATION OF CERTAIN. ADDITIONS,
EXTENSIONS AND IMPROVEMENTS TO THE CITY'S SEWAGE WORKS
THE ISSUANCE AND SALE OF REVENUE BONDS FOR THE PAYMENT OF COSTS
THEREOF, AND THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE
REVENUES OF THE SEWAGE WORKS AND OTHER MATTERS RELATED THERETO
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 56-2011
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH
BEND, INDIANA, RECOMMENDING THE ACQUISITION, CONSTRUCTION AND
INSTALLATION OF CERTAIN
ADDITIONS, EXTENSIONS AND IMPROVEMENTS TO THE CITY'S SEWAGE
WORKS,
THE ISSUANCE AND SALE OF REVENUE BONDS FOR THE PAYMENT OF COSTS
THEREOF,
AND THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE
REVENUES OF THE
SEWAGE WORKS AND OTHER MATTERS RELATED THERETO
WHEREAS, the City of South Bend, Indiana (the "City") has established, constructed
and financed a sewage works (the "Sewage Works") and now owns and operates the Sewage
Works, by and through its Board of Public Works (the `Board"), pursuant to IC 36-9-23, as
amended, and other applicable laws.
WHEREAS, the Board has determined and desires to recommend to the Common
Council of the City (the "Common Council") that certain additions, extensions and
improvements to the Sewage Works, as described herein, are necessary.
WHEREAS, the Board hereby directs Greeley and Hansen, LLC, The Troyer Group, Inc.,
Lawson-Fisher Associates, P.C., DLZ, Inc., Abonmarche Consultants, R.W. Armstrong,
Donahue and Associates, Malcolm Pirnie, Inc., Ken Herceg & Associates, Wightman Petrie,
American Structurepoint, Inc., Symbiont Science, Engineering and Construction, Inc., Gary A.
Gilot, P.E., Carl P. Littrell, P.E., Patrick Henthorn, P.E. and Rob Nichols, as professional
engineers (collectively. the "Engineers"), to prepare and file plans, specifications, and detailed
descriptions and estimates of the costs of the necessary additions, extensions and improvements
of the Sewage Works, and directs that such plans, specifications, descriptions and estimates, to
the extent required by law, should be submitted to and approved by all governmental authorities
having jurisdiction thereover, including, without limitation, the Indiana Department of
Environmental Management ("IDEM"), if and to the extent IDEM approval is required under
Indiana law (the additions, extensions and improvements as described in the Engineers' plans
and specifications and below, are referred to herein as the "Project").
WHEREAS, the Board has determined, based on the estimates prepared and delivered by
the Engineers, that the costs (as defined in Indiana Code Section 36-9-23-11) of the acquisition,
construction and installation of such additions, extensions and improvements to the Sewage
Works, including all authorized costs relating thereto, and including the costs of the issuance of
bonds on account of the financing of all or a portion thereof, will be in the estimated amount of
Twenty-Two Million Dollars ($22,000,000).
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REGULAR MEETING AUGUST 22,,2011 282
ADOPT RESOLUTION NO. 57-2011 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 57-2011
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLE'T'E PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the City of
South Bend:
MISCELLANEOUS VEHICLES and EQUIPMENT
(SEE ATTACHED LISTING)
WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the item listed above is no longer needed by the City; is unfit for the purpose for
which it was intended and has an estimated value of less than five thousand dollars ($5,000.00).
BE IT FURTHER RESOLVED, that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 22nd day of August 2011.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/Donald Inks
sl Carl Littrell
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 58-2011 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 58-2011
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
PRISONER TRANSPORT CAGES AND PANASONIC DOCKING STATIONS
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City and/or are unfit for the
L80-011 'ON
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REGULAR MEETING AUGUST 22 2011 284
Amendment Redevelopment [Agency dd LaSalle Square Phase (TIF) Inks/Littrell
to the Commission Supplement 1 —Project
Addendum to o. 111-056 to Master
the Master Agreement
Agency
Agreement
Contract Tamara Nicholl- College Football Hall of (COIT) Gilot/Littrell
Termination Smith Fame Adaptive Re-Use
Project—Termination of
Contract as of 518/11
Contract Lisa Roehrick Downtown Tenant $5,000.00 Littrell/Inks
Recruitment Project (COIT)
Contract University of South Bend Fire Amount Per Inks/Littrell
Notre Department to Provide Game Payable
Dame/South Emergency Medical to City of South
Bend Fire Services during Notre Bend
Department Dame 2011 Football
Season
Amendment University of Delete Section: Six (6) of Amount Per Littrell/Inks
to Contract Notre Contract for Emergency Event Payable
Dame/South Medical Services for to City of South
Bend Fire University of Notre Dame Bend
Department Special Events 2011-2015
Special Dell Computers Police Department $91,493.40 Inks/Littrell
Purchase Purchase of Sixty (60) (Justice
Lap Tops through State Assistance
Bid Award (QPA 410029) Grant)
Maintenance Dell Computers Extended Five (5) Year $29,625.58 Inks/Littrell
Contract Accidental Damage (2009 Justice
Service Contract and Assistance
.............:
Warranty for 105 Lap Top Grant)
Computers Purchased in
2010
APPROVAL OF STREET CLOSURES/SPECIAL EVENTS/PROCESSIONS
The following street closures and processions were presented for a proval:
Applicant Description Date/Time Location Motion
Carried
Carolyn Powell Block Party -- September 4, Elmer Street from Littrell/Inks
Neighborhood 2011; 10:00 Bergan to Pershing
Block a.m. to 8:00
Party/End of p.m.
Summer Party
Micah Caldwell Block Party — September 10, Elm Street from Colfax Littrell/Inks
Neighborhood 2011; 12:00 to Washington
Block Party P.M. to 8:00
.m.
River Park Block Party — August 28, 33` Street from Littrell/Inks
Grace by Katie River Park 2011; 2:00 p.m. Mishawaka to Wall
Murray- Block Party to 6:00 p.m.
Emmons and
Ashley
Swanson
College Procession — September 17, On Routes as Submitted Inks/Littrell
Football Hall of 2011 Key Bank 2011; 7:00 a.m.
Fame Salmon Chase to 10:00 a.m.
A.B.A.T.E. of Procession - September 4, On Route as Submitted Inks/Littrell
Indiana by Muscular 2011; 12:00
Chris Moore Dystrophy Ride p.m. to 7:00
p.m.
College Special Event — September 3, Washington St. from St. inks/Littrell
Football Hall of University of 2011; 10:00 Joseph St. to Michigan
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REGULAR MEETING AUGUST 22. 2011 286
Extended Sight Distance is Needed for Entering and
Exiting onto Mishawaka Avenue
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE— 51790 HAZEL ROAD— SEWER AND WATER
Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to
Remonstrate as submitted by Ms. Nancy B. Wilkinson and William J. Wilkinson as Co-Trustees
of the Nancy B. Wilkinson 2009 Revocable Trust, mailing address 54401 26th Street, South
Bend, Indiana 46635. The Consent indicates that in consideration for permission to tap into
public water and sanitary sewer system of the City, to provide water and sanitary service to the
above referenced property at 51790 Hazel Road, Granger, Indiana 46530 (Key 4 002-20130269
and 002-2013-0269.07), Ms. Wilkinson and Mr. Wilkinson waive and release any and all right to
remonstrate against or oppose any pending or future annexation of the property by the City of
South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell
seconded the motion, which carried.
FILING OF MONTHLY AND PERFORMANCE MEASURE REPORT — DEPARTMENT OF
PUBLIC WORKS
The Division of Central Services submitted their Monthly and Performance Report for the month
of July, 2011. There being no further discussion, upon a motion made by Mr. Gilot, seconded by
Mr. Littrell and carried,the monthly report was accepted and filed.
FILING OF SAFETY REPORT—DEPARTMENT OF PUBLIC WORKS
The Division of Central Services submitted their Safety Report for July 2011. These reports
reflect injuries/accidents for each month and provide for a comparison. There being no further
discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report
was accepted and filed.
RATIFY RELEASE OF EXCAVATION BOND
Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation
.............
Bond be released as follows:
Business Bond Type Approved/Released Effective Date
BFS Plumbin Excavation Release Effective October 27, 2011
Mr. Littrell made a motion that the Bond's release as outlined above be ratified, Mr. Gilot
seconded the motion, which carried.
APPROVE TEMPORARY OCCUPANCY PERMIT—UNION STATION PROPERTIES
Mr. Anthony Molnar, Division of Engineering, recommended that the Temporary Occupancy
Permit for Union Station Properties, 6561 Lonewolf Dr., Ste. 100, South Bend, Indiana to place a
portable chiller unit in the parking area along 506 West South Street be approved. It was noted
the permit is good until September 30, 2011. Upon a motion by Mr. Inks, seconded by Mr.
Littrell and carried, the permit was approved.
APPROVE CLAIMS
Mr. Inks stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name Amount of Claim Date
City of South Bend $4,043,688.75 08/19/2011
City of South Bend $2,839,660.53 08/22/2011
City of South Bend $1,212,945.30 08/31/2011
St, Joseph County Housing Consortium $225.00 08/03/2011
Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Littrell seconded the motion, which carried.
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