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Home My WebLink About6C (3)c C�� n5n Community & Economic Development 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 4660 1 -1 830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission From: David Relos, Economic Development Planner' Subject: Relocation costs for Sinco Pool Date: September 13, 2011 This is the staff report for additional expenses related to the relocation of Sinco Pool from East Sample Street to the corner of South Michigan and Dayton Streets. On November 02, 2010, the Commission approved Resolution No. 2786 for Sinco's acquisition and relocation. At this time, the owner of Sinco did his best to estimate his relocation costs. Since that time, unexpected costs have accumulated. While going through the process of getting the needed permits for their relocation, the Fire Department raised issues with the chemicals used by Sinco. Because the Department could not explicitly tell Sinco what issues needed to be dealt with, Sinco had to hire an outside firm to sort through State and Local regulations. In addition, Sinco had to install additional items not originally planned, including fire suppression and monitoring equipment. These requirements cost Sinco an additional $6,884 in extra costs, which was approved by the Commission on May 10, 2011. Since that time, Sinco has been working with the Fire Department to satisfy their concerns. As things progressed, the Fire Department identified additional items, thereby causing Sinco to incur even more costs. Sinco now has an occupancy permit, but is requesting an additional $3,562.50 for three items; an additional $3,112.50 for two professional services, and $450 for additional computer services. Under our relocation policy, these costs would have been included in the amount paid. Staff believes Sinco put forth their best efforts in estimating the amount needed to relocate, and requests approval of this final, additional cost. What We Do Today Makes A Difference! July 28, 2011 Attn: Mr. Bill Lamie, AIA Architecture Design Group 922 E. Wayne Street South Bend, IN 46617 PH 574 - 288 -6626 FX 574 - 288 -6624 Mark Lyvers LLC EIN:30- 0334080 PLUMBING— MECHANICAL - ELECTRICAL TECHNICAL RESEARCH AND SERVICES 10142 Tulip Road - Plymouth, IN 46563 1- 574 -935 -9111 e -mail: mark(a)lyvers.com Invoice LLC_072811_ADG SINCO INVOICE FOR: SINCO POOL CHEMICALS PROJECT RESEARCH ASSISTANCE SINCO Codes and Other Items used for reference sources ": • SINCO lists of substances and quantities, type of packaging, and locations of storage • Project layout Sketches and e- mailed information • International Fire Code with Indiana Amendments • International Building Code with Indiana Amendments • International Mechanical Code with Indiana Amendments • International Building Code with Indiana Amendments • Chemical Safety Board • Cameo Chemical Database • NFPA 30 — Flammable and Combustible Liquids • NFPA 70 National Electrical code with Indiana Amendments • NFPA 400 — Hazardous Materials • NFPA 430 — Storage of Liquid and Solid Oxidizers • NFPA 704 Hazard Identification Systems • US TSCA United States Toxic Substances Control Act • Department of Transportation 172.101 Hazardous Materials • Various Web Based Chemical and MSDS information sources ** E- mailed and verbal reports and data related to these reference sources represent Mark Lyvers' opinion as to their relevance to the inquiries ADG has solicited to research for the SINCO POOL FACILITY. They are not official interpretations. Mark Lyvers represents' that he has made a good faith effort to furnish information and cited sources related to the project, but does not represent that the information is whole, entire, or complete in all areas. Total Fee for the Technical Assistance Services To Date: 25.5 Hours at $75.00Hr. = $ 1912.50 TOTAL AMOUNT TO DATE $ 1912.50 (One Thousand Nine Hundred Twelve Dollars fifty cents) Invoice is for Work on Hourly Basis "As- Needed" at our Current Hourly Technical Services Rate and per our Current Standard "Rates and Policy" Schedule Dated March 1, 2007. TERMS: NET 10 DAYS OF EACH INVOICE (or as agreed). PLEASE indicate invoice LLC_072811 AND MAKE REMITTANCE PAYABLE TO: Mark Lyvers LLC EIN: 30- 0334080 Attachment: SINCO Time Record.doc Page 1 of 1 Invoice LLC 072811 ADG - SINCO M1 Z .: ARCHITECTURE DESIGN GROUP INVOICE NO. 02- SincoPoolsll August 15, 2011 For Architectural Consultation Services completed for Sinco Pools Relocation, 1718 South Michigan Street, South Bend, Indiana. Client: Leonard Sears, Owner Sinco Pools 1718 South Michigan Street South Bend, IN 46613 Fee: Not -to- Exceed $2,000 + Additional Services as Required Based on Agreement dated March 2, 2011 ADDITIONAL SERVICES COMPLETED (March 25, 2011 — August 15, 2011) • Walk -Thru with SB Building Department; Fire Department was not on -site (May 27, 2011) • SB Fire Department Letter Preparation (IBC Interpretation; June 20, 2011) • Consultation w/ SB Fire Department (1- meeting; June 21, 2011) • Client Consultation (2- meetings at ADG offices, 1- meeting on -site) • Revised Site /Floor Plan Document for SB Building Department and SB Fire Department • Final Walk -Thru with SB Building Department and SB Fire Department (July 7, 2011) Fee Due This Invoice $ 1,200.00 REIMBURSABLE EXPENSES Printing (see ADG receipts) = $ 0.00 Reimbursable Expenses Due This Invoice $ 0.00 TOTAL AMOUNT DUE Payment Terms are Due in full upon receipt. Thank you. ARCHITECTURE DESIGN GROUP, INC. 922 E. Wayne Street South Bend, IN 46617 teIS74. 288.6626 fax 574.288.6624 $ 1,200.00 TL Security 3830 Streamview Ct. Mishawaka, IN 46544 Phone 574.360.8389 Bill To: Jennifer Sinco Pools 1718 S. Michigan St. South Bend, IN 46613 574.232.0666 Fax 574.855.1436 DATE: August 29, 2011 INVOICE # 107 FOR: Computer Services Make all checks payable to Todd A. Lange If you have any questions concerning this invoice, contact t\ Todd Lange, 574 - 360 -8389, todd @tcinc.us THANK YOU FOR YOUR BUSINESS!