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Home My WebLink About09/12/11 Board of Public Works BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: August 18, 2011 B. Regular Meeting: August 22, 2011 C. Claims Review: August 29, 2011 and September 6,2011 2. OPENING OF BIDS A. One(1) More or Less, 2011 or Newer Emergency Medical Vehicles 1. Funding: 2011 Fire Department Capital Lease Payments (288.0902.422.37.02) B. Parking Access and Revenue Control Systems 1. Funding: Parking Garage Capital(601.0462.645.31.06) 3. OPENING OF PROPOSALS A. Computerized Maintenance Management Software (CMMS)to Include Integrated ArcGIS and Optional Third Party Sungard HTE Application Integration 1. Funding: Wastewater Capital(642.0630.415.43.08) 4. OPENING OF QUOTATIONS A. Oliver Plow Lot 8 Landscape Improvements—Project No. 111-028A 1. Award Quote 2. Funding: AEDA TIF (324.1050.460.42.01) B. Demolition of 622 and 718 East Sample St. —Project No. 111-063 1. Funding: AEDA TIF (324.1050.460.39.82) 5. AWARD BID A. Two(2), 2011 or Newer 3/4 Ton Four-Wheel Drive Pick Up Trucks 1. Company: Gates Chevrolet 2. Amount: $55,186 for Two Trucks ($27,593 each) 3. Funding: 2011 Park Capital (201.1101.452.43.02/201.1108.452.43.02) 6. BID AWARD EXTENSIONS A. One(1),2010 or Newer 3/4 Ton Four-Wheel Drive Pick Up Truck 1. Company: Bloomington Ford 2. Amount: $26,826.74 3. Funding: 2011 Wastewater Capital(642.0630.415.43.02) B. Water Meters 1. Company: Midwest Water Meter 2. Amount: Unit Prices Locked in until June 30, 2013 3. Funding: Water Works Capital, Revenue Bond 7. CHANGE ORDERS A. East Bank Storm Sewer Separation Phase 1B—Project No. 109-070B 1. Company: Selge Construction Co., Inc. Page 1 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 2 3. Increase Amount: $171,676.85, Three(3)Week Extension 4. Percent of Increase: 9.0% 5. Revised Contract Amount: $2,176,494.57 6. Funding: 2011 Sewer Bond(658.0630.415.42.06) B. Large Diameter Interceptor Sewer Cleaning-Project No. 111-018 1. Company:National Power Rodding 2. Change Order No.: 1 3. Increase Amount: $8,843 4. Percent of Increase: 2.93% 5. Revised Contract Amount: $310,163.50 6. Funding: Wastewater Other Contractuals (641.0630.793.63.35) C. Coveleski Stadium Improvements-Main Concourse Renovation-Project No. 111-005C 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 3 3. Increase Amount: $50,083 4. Percent of Increase: 1.82% 5. Revised Contract Amount: $2,800,442 6. Funding: Coveleski Bond(438.1001.460.42.01/642.0658.415.42.05) D. Oliver Plow Memorial Trail Landscaping-Project No. 110-065 1. Company: Fuerbringer Landscaping 2. Change Order No.: 2 3. Increase Amount: $2,177.50 4. Percent of Increase: 2.75% 5. Revised Contract Amount: $79,159.50 6. Funding: AEDA TIF (324.1050.460.42.01) E. Oliver Plow Memorial Trail-Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 8 3. Increase Amount: $6,148 4. Percent of Increase: 1.29% 5. Revised Contract Amount: $477,349 6. Funding: AEDA TIF (324.1050.460.42.01) F. Oliver Plow Memorial Trail-Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 9 3. Increase Amount: $935 4. Percent of Increase: 0.20% 5. Revised Contract Amount: $478,284 6. Funding: AEDA TIF (324.1050.460.42.01) Page 2 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Ten Commercial Properties—Proj ect No. 110-020 1. Company: Jackson Trucking&Excavating 2. Change Order No.: 1 3. Increase Amount: $300 4. Percent of Increase: 0.4% 5. Total Percent of Increase: 0.4% 6. Final Contract Amount: $74,300 7. Funding: AEDA TIF/NSP Funds (619.1065.460.64.37) 9. PROJECT COMPLETION AFFIDAVIT A. Raw Sewage Pump No. 3 Upgrade—Project No. 110-041 1. Company: Mason Engineering and Construction, Inc. 2. Final Contract Amount: $293,000 3. Funding: Wastewater Capital(642.0630.415.43.66) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two(2) More or Less, 2011 or Newer Mid-Size Extended Cab Four-Wheel Drive Pick Up Trucks 1. Funding: 2011 Fire Dept Capital(288.0902.422.43.02) B. Disinfection Gate and Mixer Replacement—Project No. 111-030 1. Title Sheet 2. Funding: Wastewater Capital(642.0630.415.43.66) C. Demolition of the Former Michiana Lock and Key Property—Project No. I I I- 059 1. Funding: SBCDA TIF (420.1050.460.39.82) 11. RESOLUTIONS A. No. 59-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Obsolete Computer Monitors (MPAC) B. No. 60-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana,Accepting the Transfer of Real Property from the South Bend Redevelopment Commission 1. Exhibit A: 921 North Bendix,Tract 1 2. Exhibit B: 921 North Bendix, Tract II 3. Exhibit C: 921 North Bendix, Tract III 4. Exhibit D: 1007 North Bendix, Tract IV 5. Exhibit E: 1007 North Bendix, Tract V 6. Exhibit F: 1018 North Bendix, Tract VI Page 3 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C. No. 61-2011 —A Resolution of the South Bend Board of Public Works Approving the Environmental Services Division Sponsorship of IUSB Center for a Sustainable Future Rain Barrel Auction 1. $500 Donation 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement—Greeley and Hansen 1. Service: Regulatory Compliance Reporting(DMR)Model Runs and General CSO Program Assistance 2. Amount:NTE$50,000 3. Funding: Wastewater O&M(641.0630.793.31.02) B. Contract—INDOT 1. Service: Project Coordination of Northside Trail from 21St Street to Logan Street—Project No. 110-001 2. Amount: $375,000 3. Funding: COIT (404.0602.431.42.01) C. Authorization to Proceed—Ken Herceg and Associates 1. Service: Ewing Avenue Reconstruction—Project No. 109-082—Authorize Design Completion 2. Amount: $66,611 3. Funding: LRSA(251.0608.431.42.98) D. Professional Services Agreement—Carl Walker, Inc. 1. Service: Wayne Street Parking Garage Condition Study and Facade Repairs— Project No. 110-077 2. Amount: $7,750 3. Funding: Downtown TIF (SBCDA) (305.1050.460.4202) E. Professional Services Proposal—Lawson-Fisher Associates 1. Service: Repair Supported Substructure in River—East Bank Trail between Colfax and LaSalle—Project No. 111-050 2. Amount: $6,900 3. Funding: Park Dept. (201.1101.452.43.09) F. Restrictive Covenant—IDEM 1. Service: Deed Restrictions Limiting Activity on the Public Works Service Center Site—Makes Environmental Remediation and Its Expense Unnecessary G. Professional Services Agreement—RW Armstrong 1. Service: East Bank Storm Sewer Phase 2—Project No. 111-068 2. Amount: $366,600 3. Funding: 2010 Sewer Bond/EDIT/Cumulative Sewers (658.0621.415.31.02/642.0658.415.42.05/409.0611.432.42.99) H. Professional Services Agreement—Abonmarche Consultants, Inc. 1. Service: East Bank Sewer Separation,Phase 3 —ProjectNo. 111-069 Page 4 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $295,900 3. Funding: 2010 Sewer Bond/EDIT (658.0621.415.31.02/642.0658.415.42.05) L Sole Source Purchase—Digital Ally 1. Service: Sole Source for Thirty(30) In-Car Video Cameras to Outfit New Police Vehicles 2. Amount; $146,700 3. Funding: Justice Assistance Grant J. Professional Services Proposal— Short Elliott Hendrickson, Inc. 1. Service: Pinhook Water Treatment Plant Hydraulic Bottlenecks Removal Assessment 2. Amount: $15,000 3. Funding: Water Works Operations (620.0640.658.31.02) K. Deployment Plan—THINK North America 1. Service: Purchase Electric THINK Vehicle as Part of Green Initiative 2. Amount: $1.00 L. Professional Services Agreement—Grauvogel &Associates 1. Service: Potawatomi Conservatory Upgrades Phase II—Hazardous Materials Abatement in Conjunction with Demolition—Project No. 111-066 2. Amount: $1,915 3. Funding: Park Building Improvements (201.1101.452.42.02) M. Open Market Purchase—Lynch Chicago 1. Service: One (1), 2012 Ford F550 4x4 Car Carrier—No Bids Received on April 25,2011 2. Amount: $64,500 3. Funding: 2011 Code Capital(101.1204.425.43.02) N. Professional Services Agreement—Malcolm Pirnie 1. Service: Engineering Services for Aeration Controls—Project No. 111-070 2. Amount: $78,400 3. Funding: 2010 Bond(658.0630.415.31.02) O. Memorandum of Understanding—Teamsters Local Union No. 364 1. Service: Amendment to Section A, Wages, of the Supplemental Agreement for Wastewater/Organic Resources Division P. Addendum to Agreement—Grauvogel and Associates 1. Service: Additional Scope of Work to Meet IDEM Requirements 2. Amount: $990 3. Funding: Engineering Professional Services (101.0602.431.31.06) Q. Contract—Departments of Community and Economic Development and REAL Services, Inc. 1. Service: Caregiver Connection Program—Modification of Forty-Nine (49) Single Family Homes of Low Income Elderly Residents in the 46619 Zip Code Area 2. Amount: $248,000 Page 5 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: CDBG(212.1021.460.81.31) 13. RECOMMENDATIONS A. Block Party 1. Applicant: Kristen Darden a) Location: East LaSalle Avenue from Twyckenham to Esther St. b) Event: Block Party c) Date/Time: September 25, 2011; 3:00 p.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: Kelsey Boucher a) Location: Tasher Street from Jennings to Michigan St. b) Event: Block Party c) Date/Time: September 24, 2011; 10:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Special Events 1. Applicant: James Whitcomb Riley High School a) Event: Homecoming Parade b) Date/Time: September 30, 2011; 4:00 p.m. to 6:30 p.m. c) Favorable Recommendations 2. Applicant: 21"Century Scholars, South Bend Heritage Foundation a) Event: 23rd Annual Red Ribbon March b) Date/Time: October 31, 2011; 9:00 a.m. to 10:45 a.m. c) Favorable Recommendations C. License 1. Type: Open-Air a) Applicant: City of South Bend/United Way b) Location: Corner of Jefferson&Lafayette—In Front of County-City Building c) Date/Time: September 15, 2011; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18909 Darden Road—Sewer/Water B. 51286 North Ironwood Road, Granger— Sewer/Water 15. MONTHLY REPORTS-DEPARTMENT OF PUBLIC WORKS A. Environmental Services B. Water Works 16. SAFETY REPORTS-DEPARTMENT OF PUBLIC WORKS A. Water Works Page 6 of 7 BOARD OF PUBLIC WORKS Meeting September 12, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17. CERTIFICATES OF INSURANCE A. Wausau Tile, Inc., Wausau, Wisconsin B. Zayo Group, LLC, Louisville, CO 18. RATIFY BONDS A. Contractor Bond 1. Kenneth Grove—Approved September 2, 2011 B. Excavation Bonds 1. Brian Coburn—Approved August 24,2011 2. New Horizon Drilling Solutions—For Release August 30, 2011 C. Occupancy Bond 1. Rans Custom Builders, Inc. —Approved August 24,2011 2. L.L. Geans Construction Co. —Approved September 2, 2011 3. Legends Role Developers, LLC—Approved September 2, 2011 4. L.L. Geans Construction Co. —For Release Effective October 18, 2011 19. CLAIMS 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7