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Home My WebLink About10-15-07 MinutesSOUTH BEND BOARD OF PARK COMMISSIONERS REGULAR MEETING OCTOBER 15, 2007 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 15th of October 2007 at the O'Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Paul McMinn, Assistant Recreation Director; Randy Nowacki, Director of-Golf Operations; Terry DeRosa, Zoo Director; Mark Bradley, Director of Marketing & Promotions; Matthew Moyers, Special Projects Manager; Mike Dyszkiewicz, Maintenance Superintendent; Thomas Bodnar, Park Board Attorney L The meeting was called to order b~~ Board President Robert Henry at 4:02 p.m. II. The first order of business was the interviewing of interested citizens. Botanical Society Ms. Martha Lewis of the botanical Society informed the Board that a newsletter will be mailed in a week to promote 2008 memberships. A volunteer appreciation dinner is being planned for November and holiday decorations are being prepared. The SO1C-3 letter has been received. III. Tl~e next order of business was unfinished business. There was no unfinished business. IV. The next order of business was new business. 1. Opening of Quotes for Potawatomi Zoo Architectural Services- Mike Dyszkiewicz Mr. Dyszkiewicz presented three sealed quotes to the Board. They were opened and read aloud. They consisted o£ Kil Architecture/Planning- Phase 1- $55,000 Alt 1 (Flamingo)- $9,000 Alt 2 (Water Feature Investigation)- $12,000 -1- Alt 3 (Drop Cord and Outdoor Cable Elimination)- $6,600 CTG Associates/Lehman & Lehman- Phase 1- $77,000 SiteScapes- Phase 1- $88,000 (Not to Exceed) Mr. Dyszkiewicz requested that the quotes be referred to staff and a recommendation be made at the next meeting. Dr. Kelly made a motion to refer the quotes to staff and a recommendation be made at the next meeting. Mr. Goodrich seconded the motion and it was passed. 2. Presentation of Eagle Scout Project at Fredrickson Park Mr. Shawn Bridges presented his plan to build an observation platform at Fredrickson Park as part of his Eagle Scout project for the Boy Scouts of America. Mr. Greg Kil of Kil Architecture/Planning, offered help with the design and presented the hoard with a site plan and drawing of the proposed observation platform. Mr. Goodrich made a motion to approve the concept. Mr. Mullins seconded the motion and it was passed. 3. Request to Approve Recommendations on Contracts for After School Providers- Paul McMinn Mr. McMinn presented the Board with a list of the after school providers awarded grants for the After School Program. A total of $149,999.96 was awarded to 22 applicants for the 2007-2008 school year. He requested they approve the awards. Mr. Mullins made a motion to approve the awards for the Afterschool Program. Dr. Kelly seconded the motion and it was passed. 4. Request to Approve Indemnification Agreement for Use of Parking Lots for Newman Center Haunted House- Paul McMinn Mr. McMinn requested the Board approve the indemnification agreements for the use of their parking lots during the upcoming haunted house at Newman Center. They are for the Farmer's Market, Bernardo's, and Deb Thompson Real Estate. Dr. Kelly made a motion to approve the indemnification agreements for parking lot use as presented. It was secc~~ded by Mr. Mullins and passed. 5. Request to Declare Computer Equipment Obsolete- Bill Carleton Mr. Carleton requested the Board approve the request to declare 34 monitors, 22 printers, and 41 computers as obsolete. They no longer function and/or are technologically outdated.- They will be disposed of through the City's recycling program. Mr. Goodrich made a motion to declare the equipment obsolete and approve its disposal. Dr. Kelly seconded the motion and it was approved. V. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on September 17, 2007as mailed. The motion was seconded by Mr. Goodrich and approved. VI. Approval of Maintenance Vouchers -2- A motion was made by Dr. Kelly to approve maintenance vouchers for September 2007 totaling $956,876.81. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VII. Business of the Superintendent 1. Superintendent St. Clair reported that the Department was accredited by the NRPA at the national convention in Indianapolis in September. 2. A grant from the Kellogg Foundation, in partnership with the Community Foundation, was awarded to the City. We were only one of three agencies in the state of Indiana to be awarded the grant. It will be used to upgrade the accessibility at Potawatomi Park. It is in the amount of $745,000. The Kellogg Foundation will provide $400,000 and the Community Foundation will raise the remaining funds. $129,000 will be used as an endowment to provide for ongoing maintenance and improvements. The project will be to provide paved walkways and 100% accessible playground areas throu~~h the park. It is hoped to be completed next summer. 3. The Leeper Tennis project is coming along well. The asphalt color coating will be done next spring after the weather allows. 4. On October 2 and 3 Superintendent St. Clair met with a group of consultants and architects that were brought in by the Holladay Group to come up with development ideas for the East Bank area. Area business people and citizens were involved in the process. The area is bounded by the river on the west, LaSalle St. on the north, St. Joseph Medical Center on the east and Howard Park on the south. They will come back later with their ideas and concepts in a presentation. VIII. Comments by Maintenance Superintendent 1. Mr. Dyszkiewicz reported that the lights at Leeper Park Tennis Center will be going up this week. The buildin~~ will be upgraded with a new roof and windows and doors newt year. 2. Mr. Dyszl:iewicz attended a demonstration regarding waterless restrooms. It is hoped to install one at O'Brien and one at the East Race. They are useful in areas where water and sewer lines are not readily available. The cost is around $15,000 each. 3. Mr. Dyszkiewicz spoke to Mr. Paul Borowski on October 1 regarding his requests about Tarkington Park Mr. Borowski's two issues were the downed limbs in the park and the ~~ate at the entrance needing to be repaired. These issues were corrected. Dr. Kelly suggested Mr. Dyszkiewicz send a memo to Mr. Borowski stating that his concerns had been addressed and corrected per their telephone call. Mr. Dyszkiewicz said he would. 4. The splash pads at O'Brien and King Centers has started and will be done by the end of the month. 5. Mowing is wrapping up and leaf pick up will begin soon. 6. Water shut offs are under way. -3- IX. Comments by the Director of Marketing & Promotions L Mr. Bradley reported that policy updates and revisions are underway for 2008. 2. Mr. Jim Karas, a well known fitness specialist, will be speaking at the O'Brien Center on October 20. He is a best selling author and guest on "Oprah." We are partnering with B- 100 in this event. 3. The memorandum of understanding with the Botanical Society is in its first draft. 4. The Mayor's fall Government Academy was held again last week with 10 attendees. X. Comments by the Zoo Director 1. Mr. DeRosa explained that the architects were to concentrate on HVAC~ electrical, water, and roofing problems to get a consistent quote. Alternates were requested to address alternative repairs. 2. The Botanical Society and greenhouse staff discussed how they feel things are going and they seemed pleased with the progress. 3. He visited with Fort Wayne Zoo and spent the day «-ith their director and marketing department to see how they have done so well with their strategic planning and marketing. He brought back ideas to implement. 4. The Michiana Bird Society president, Al Ennis, visited and looked at the toucan aviaries. They are starting a flamingo fund to purchase 20 flamingos for the renovated exhibit. 5. River City Plumbing and Heating repaired the ventilation system in the lion and tiger building. They donated their services to do this and he thanked them for their help. 6. The Zoological Society has accepted bids for the renovation of the South American area. They have a $50,000 grant from the Community Foundation as well as train revenues for this project. It is tentatively priced at $89,000. 7. A preventative maintenance program is being researched. 8. Mr. Bruce Stevens, an operant conditioning trainer, visited the Zoo for four days and met with keepers to show them how to train animals to undergo procedures and medication without sedation. ThenZoo Society paid for his stay. 9. The Zoo passed a recent USDA inspection. 10. The talon pool has been installed. 11. Zoo Farm is closing for the season. XL Comments by the Assistant Recreation Director L Mr. McMinn reported that the Fall Family Fun Fair at Rum Village Park was a great success with between 4,000 and 5,000 attending. 2. The Fright Fest haunted house will be at the Newman Center October 24-27. XII. Comments by the Golf Operations Director 1. Mr. Nowacki reported that fall rates began October 1. -4- 2. Aerifying has been done at both courses. 3. Fairways are being overseeded and the irrigation systems are being readied for the winter. 4. He has been consulting with vendors about the irrigation upgrade at Elbel next spring and will come to the Board in the future with bids. XIII. There being no more business to come before the Board the meeting adjourned at 5:13 p.m. The next regular meeting will be held at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary -5- AFTER SCHOOL PROGRAM APPLICATIONS 2007 - 2008 PROGRAM YEAR (CHURCHES) Church/Address Contact Person/Phone # Days/Time Pr-oaram Name Amount Awarded Faith Temple COGIC Pastor Ray Thomas-621-8497 M-TH Faith Temple $7,294.06 2313 W. Linden Avenue Awani Jones-313-3331 3:30-6:30 South Bend, IN 46628 232-1719 -church Family & Youth Outreach Marcella Jones Preston M-W Outreach Ministries $5,000.00 160 N. Summit Drive 288-6809 3:30-6:30 South Bend, IN 46619 233-5232 Grace Christian Church Pastor Verlie Manns M-F Evangelistic Outreach Denied PO Box 11064 232-9873 3:00-6:00 South Bend, IN 46634 Greater Friendship Church Lorraine Davidson M-W, F Greater Friendship $7,294.06 206 S. Falcon 288-7487 -church 2:30-6:00 South Bend, IN 46619 232-3126 -home Maranatha Missionary Church Rev. G. L. Thompson Maranatha Missionary Denied 328 N. Olive Street 234-4619 South Bend, IN 46628 Pentecostal Cathedral COGIC Audrey Spencer M-W Pentecostal Cathedral $7,294.06 1025 W. Western Avenue 232-4253 3:30-6:30 South Bend, IN 46601 -6- AFTER SCHOOL PROGRAM APPLICATIONS 2007 - 2008 PROGRAM YEAR (SCHOOLS) School/Address Contact Person/Phone # Days/Time Program Name Amount Awarded Corpus Christi School Colleen McNamara M-F Corpus Christi $4,500.00 2817 Corpus Christi Drive 272-9868 3:00-6:00 South Bend, IN 46628 LaSalle Robotics Kathleen & David Kolberg M-F LaSalle Robotics $7,294.06 LaSalle Intermediate 283-7500 -school 3:00-8:00 2701 W. Elwood Avenue 340-7900 -David Kolberg South Bend, IN 46619 631-2846 -Kathleen Kolberg Lincoln Primary Center Mary Cottrill M-TH Lions Club $7,294.06 1425 E. Calvert Street 283-8960 -school 2:15-5:00 South Bend, IN 46613 291-9754 -home ~~~ Riley High School Tom Morgan M-F Science Olympiad $7,294.06 1902 S. Fellows 283-8459 -school 2:45-5:45 South Bend, IN 46613 784-2885 -home South Bend Community School Bill Barna M-TH Kennedy Primary Academy $6,240.00 215 S. St. Joseph Street 283-8150 -SBCSC 2:00-4:30 South Bend, IN 46601 283-8149 -Bill Barna South Bend Community School Bill Barna M-TH LaSalle Intermediate $4,640.00 215 S. St. Joseph Street 283-8150 -SBCSC 2:30-5:00 South Bend, IN 46601 283-8149 -Bill Barna -7- AFTER SCHOOL PROGRAM APPLICATIONS 2007 - 2008 PROGRAM YEAR (ORGANIZATIONS) Organization/Address Contact Person/Phone # Days/Time Program Name Amount Awarded Boys & Girls Club Bruce Greenberg M-F Han7sou School $7,294.06 1411 Lincolnway West 259-5666 2:30-6:00 Mishawaka, IN 46544 Boys & Girls Club Bruce Greenberg M-F Perley School $7,294.06 1411 Lincolnway West 259-5666 2:30-6:00 Mishawaka, IN 46544 Boys & Girls Club Bruce Greenberg M-F Sample Street $7,294.06 1411 Lincolnway West 259-5666 2: ~0-8:00 Mishawaka, IN 46544 Boys & Girls Club Bruce Greenberg M-F Wilson School $7,294.06 1411 Lincolnway West 259-5666 2:30-6:00 Mishawaka, IN 46544 Carousel Family Services Angela Piazza M-F Veritas Academy $7,294.06 530 E. Ireland Rd 287-3230 3:00-6:00 PO Box 10028 South Bend, IN 46680 Center for the Homeless Sanya Applegate M-TH Center for the Homeless $6,415.00 813 S. Michigan Street 282-8700, ext 312 2:30-8:15 South Bend, IN 46601 -8- Organization/Address Charles Black Center 3419 W. Washington Street South Bend, IN 46619 AFTER SCHOOL PROGRAM APPLICATIONS 2007 - 2008 PROGRAM YEAR (ORGANIZATIONS CONTINUED) Contact Person/Phone # Days/Time Program Name Cynthia Taylor M-F Charles Black Center 235-7712 2:30-8:30 Charles Martin Youth Center Gladys Muhammad 802 Lincolnway West 280-7092 South Bend, IN 46616 289-1066, ext 205 Counseling & Development Serv Mary Kowalski 611 Lincolnway East 232-2255 South Bend, IN 46601 Housing Authority 501 Alonzo Watson Drive South Bend, IN 46601 Steve Peterson 245-6032 Martin Luther King, Jr Ctr 1522 W. Linden South Bend, IN 46628 Positive Enrichment Program 2602 Summit Ridge Drive South Bend, IN 46628 Maurice Scott 235-9445 T, W, Th 2:30-6:00 1~2, W, Th M,T,W M,T,W 3:00-6:00 M-F 2:45-5:45 Charles Martin Youth Therapy Program LaSalle Landing Monroe Circle Harbor Homes Martin Luther King Ctr Louetta Turner 272-7088 Positive Enrichment Amount Awarded $7,294.06 $7,294.06 Denied $7,294.06 $7,294.06 Denied -9- Organization/Address Robinson Learning Center 921 N. Eddy Street South Bend, IN 46617 Slice of Life, Inc. 816 W. LaSalle South Bend, IN 46601 AFTER SCHOOL PROGRAM APPLICATIONS 2007 - 2008 PROGRAM YEAR (ORGANIZATIONS CONTINUED) Contact Person/Phone # Days/Time Program Name Jay Caponigro M - F Robinson Learning Ctr 631-9423 2:30-5:30 Geraldine Griffin M, W, F 234-3793 2:30-5:45 Slice of Life Amount Awarded $6,500.00 $7,294.06 -10-