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HomeMy WebLinkAbout04-16-07 MinutesSOUTH BEND BOARD OF PARK COMMISSIONERS REGULAR MEETING APRIL 16, 2007 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 16th of Apri12007 at the O'Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Paul McMinn, Assistant Recreation Director; Randy Nowacl.i, Director of Golf Operations; Matt Moyers, Special Projects Administrator; Mike Dyszkiewicz, Maintenance Superintendent; Phil Custard, Purchasing Manager; Thomas Bodnar, Parl: Board Attorney L The meeting was called to order by Board President Robert Henry at 4:06 p.m. II. The first order of business was Nye interviewing of interested citizens. Ms. Martha Woods, Botanical Society Board Member, reported that the Botanical Society has planned a number of e~-~euts and classes at the Conservatory. The membership is now at 160. The 50 I (c) ~ application is ready to be submitted. A number of cleaning and refurbishing projects are planned. Volunteers are being sought to staff the front door. Grants in the amount of $62,000 have been secured for repairs. President Henry asked how the repairs will be handled. Mr. Moyers answered that the grants are being held by the Historic Preservation Society. Mr. Diesel is being consulted. He will be here to provide an itemized list of recommendations in May. 2. South Bend Baseball Club, LLC was not present. N1r. Rocky Papandria of Segway of Indiana made a request to rent a portion of the East Race Sector building. He would use it to operate tours of the downtown on Segway transporters. It would be seasonal from April through October. Superintendent St. Clair explained that the Board would have to declare the space no longer needed in the short term and to approve advertising for lease and bring those proposals to the Board. --1-- Mr. Goodrich made a motion to stating that the East Race Sector building at 126 Niles Avenue is no longer needed on a short term basis and that the Board approves advertising for lease proposals for the building to be received by the Board before the next meeting for consideration at the May meeting. Dr. Kelly seconded the motion and it was passed. III. The next order of business was unfinished business. 1. Award of Chemical and Fertilizer Bid Recommendations- Randy Nowacki Mr. Nowacki requested that the bids be awarded to the lowest and most responsi~-~e bidders for each product. Dr. Kelly moved that the chemical and fertilizer be awarded as recommended by staff for the present year. Mr. Goodrich seconded the motion and it was passed. IV. The next order of business was new business. Opening of Quotes for Architectural Services for Leeper Tennis Center Project- Mike Dyszkiewicz Mr. Dyszkiewicz presented three quotes for architectural services for the Leeper Park Tennis center project. They were opened and read alo~id. They were: a. Kit Architecture- $25,500 b. Lehman and Lehman- $36,700 c. Sitescapes, Inc.- $22,600 All were "not to exceed" quotes. Mr. Dyszkiewicz asked the Board to be able to review the quotes and return with a recommendation for the most responsive, qualified bidder. Mr. Goodrich made a motion to refer the quotes to staff for recommendation and return to the Board for action on the reconmiendation.. Mr. Mullins seconded the motion and it was passed. 2. Arborist License Renewals- The followin~~ license application was presented for approval by the Board: a. Kachur Tree Service b. Marl: Temple Tree Service c. Peehs's Tree Experts Dr. Kelly made a motion to accept the renewals of the Arborist Licenses and Mr. Goodrich seconded the motion. It was passed 3. Preliminary Request for Use of Parks a. Conservatory/Greenhouses for Black Tie Event- June 2007 Mr. Chris Kohut of The Scene magazine came to the Board to explain his request to use the Conservatories for a black tie event at the end of June. It would be a fundraiser for the Conservatory/Greenhouses. There will be alcohol served at the event. He said they would address the issues of insurance and licensing. --2-- Superintendent St. Clair requested that Mr. Kohut work with Mr. Moyers to get information to the staff and come back to the May 21 meeting for approval. President Henry asked that Mr. Kohut work with Park staff to bring together all the parts that need to be brought together. V. Approval of Minutes Mr. Goodrich made a motion to approve the minutes of the regular Board meeting held on March 019, 2007 as mailed. The motion was seconded by Dr. Kelly and approved. VI. Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for March 2007 totaling $792,075.81. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VII. Business of the Superintendent 1. Superintendent St. Clair reported that the heating bills for natural gas at the Conservatory/Greenhouses were down $41,000 for the December through March time period this year versus last year. This is due to the upgrades that were done as well as closing off unused areas. 2. He believed the issue at Tarkington Parl: with the illegally parked semi truck has been solved with the towing of the truck. He thanked Mr. Bodnar, Park Attorney, for his help in finding the legal options necessary to resole-~e the problem. 3. The first regional We Can! Training conference will be held in South Bend Apri130 through May 1. It is bein~~ run by the National Institute of Health. A number of dignitaries from Washington as well as Indianapolis are coming in for the event. It will be held at Century Center. 4. An "Access To Recreation" grant from the Kellogg Corporation has been applied for. It has to do with handicap accessibility to recreation areas. We were informed last week that we are very much in the running for this grant at Potawatomi Park. It would be for up to $200,000 and requires some matching funds. It would be used for paved walkways, accessible restrooms, etc. He believes we should know something in the next few months. VIII. Comments by the Assistant Recreation Director 1. Mr. McMum reported that the Swim Club is hosting a clinic with the Indiana University swimming coach for area swim clubs. We now have 60 team members in the second year. He thanked Dr. Kyle Hoskins for arranging to have the coach here. 2. He announced the resignation of Sue Ann Brunty as a Special Events Coordinator for eight years. IX. Comments by the Golf Operations Director 1. Mr. Nowacki reported that 25 new golf cars have been delivered with 5 more on the way. They are replacements for older carts. --3-- 2. Equipment is being ordered from capital funds. A greens mower, a tractor, two utility carts and concessions equipment are planned. 3. Improvements in the operations at Erskine are underway. Problems with people not paying and alcohol being brought on the course are being addressed. Mr. Goodrich suggested the rangers be used to address these problems. 4. Improvements at Elbel holes #4 and 6 are coming along well. X. Comments by Maintenance Superintendent 1. Mr. Dyszkiewicz reported that the O'Brien sign on Michigan St. is being mo~~ed due to the widening of the roadway. 2. Fences at ball diamonds are being repaired. 3. Mowing has started in the parks. 4. Water is being turned on in parks. 5. A pavilion in LaSalle park will be constructed by Kaser-Spral:er using Weed `n Seed monies this spring. 6. Splash pads will be constructed this summer at O'Brien and King Centers. 7. Vendors will be solicited for quotes for asphalt repairs on tennis, and basketball courts and parking lots. XL Comments by the Special Projects n~Ianager 1. Mr. Moyers reported that the Marl:etin~ and Promotions Division is working with the Silver Hawks on promotions at sixteen home games. Park representatives will be at home games. June 5 is South BendParl:s and Recreation Day at the Cove. 2. There were thirty-three ~-~endors at the recent O'Brien Campfair. 3. The activity guide is being printed and will be delivered Apri123. 4. We are currently workin~~ ~~~ifh the Botanical Society on upcoming events. XII. There being no more business to come before the Board the meeting adjourned at 5:17 p.m. The newt regular meeting will be held May 21, 2007 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary --4--