HomeMy WebLinkAbout2 MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
August 9, 2011
4:00 p.m. 227 West Jefferson Boulevard
Presiding: Marcia I. Jones, President South Bend, Indiana
1. ROLL CALL
Members Present:
Members Absent:
Legal Counsel:
Ms. Marcia Jones, President
Dr. David Varner, Vice President
Mr. Greg Downes
Mr. Donald Alford
Ms. Nancy King, Secretary
Ms. Stephanie Spivey
Mr. Charles S. Leone, Esq.
Mr. Lawrence Meteiver, Esq.
Redevelopment Staff: Mr. Don Inks, Director
Mrs. Cheryl Phipps, Recording Secretary
Mr. Bill Schalliol, Economic Development Specialist
Mr. David Relos, Economic Development Specialist
Mr. Matthew Sikora, Economic Development Specialist
Mr. Jitin Kain, Economic Development Specialist
Ms. Debrah Jennings, Property Manager
Others Present: Mayor Stephen Luecke
Mr. Tom Price, Mayor's Office
Mr. Jeffrey Gibney, Executive Director
Mr. Michael Divita, Community Development Specialist
Ms. Beth Leonard -Inks, Community & Economic Dev.
Mr. Gary Gilot, Public Works
Ms. Catherine Toppel, Code Enforcement
Mr. Gary Libby, Code Enforcement
Ms. Patti Lesniewicz, Community & Economic Dev.
Ms. Linda Wolfson, Community Forum for Econ. Dev.
Ms. Geri Hathaway, Hathaway2, Inc.
Mr. Richard Nussbaum
Mr. Kevin Allen, South Bend Tribune
Ms. Rita Kopala
Ms. Mo Miller, Prism Science
Ms. Valerie Schey,
Mr. Mark Seaman, Prism Science
Mr. Dan Jones, Business Development Corp.
Mr. Jon Paul, WSBT
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
1. ROLL CALL (CONT.)
Ms. Rebecca Kaiser
Mr. David Divine
Mr. Kevin Allen
Ms. Marlena Ballard
Ms. Pam Wesolowski
2. APPROVAL OF MINUTES
A. Approval of Minutes of the Regular Meeting of
Tuesday, July 26, 2011.
Upon a motion by Mr. Downes, seconded by Mr.
Alford and unanimously carried, the Commission
approved the Minutes of the Regular Meeting of
Tuesday, July 26, 2011.
3. APPROVAL OF CLAIMS
COMMISSION APPROVED THE MINUTES OF THE
REGULAR MEETING OF TUESDAY, JULY 26,
2011.
Redevelopment Commission Claims submitted August 9, 2011 for approval.
305 FUND SBCDA BOND
Gibson - Lewis, LLC
ADG
ADG
324 AIRPORT AEDA
David Waszak appraisals, Inc
Jerome E Michaels
Jerome E Michaels
Ignition Park
Blue Waters Group
WITT Appraisal Services, Inc
Michaels Appraisal Services
Meridian Title Corporation
Meridian Title Corporation
DLZ
DHA
ADG
Kenny Outdoor Solutions
Wightman Petrie
DLZ
DHA
2
$ 40,000.00
4,000.00
7,000.00
2,900.00
2,775.00
2,750.00
551.33
46,985.70
450.00
475.00
325,130.61
200.00
3,732.00
1,400.00
1,507.00
53,598.50
3,680.00
4,625.00
6,375.00
Wayne Street Garage Fagade
Pedestrian Bridge
Island Park Pavilion
701 W Indiana
701 W Indiana
803 W Washington
Ignition Park
Ignition Park Marketing
1517 Kendall St
1517 S Kendall
1007 N Bendix closing
Search & Exam Fee
Olive Rd Extension Design
Historical /Informational sign Panels
Clubhouse Relocation
Blackthorn Golf Course
912 S Lafayette (Airgas Property)
Olive Corridor Extension Design
Engineering Plan & Services
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
3. APPROVAL OF CLAIMS (CONT.)
Ken Herceg & Associates Inc.
Abonmarche
420 FUND TIF DISTRICT -SBCDA GENERAL
Brown & Brown General Contract
Indiana Michigan Power
Indiana Michigan Power
Indiana Michigan Power
NIPSCO
John O'Brien
422 FUND WEST WASHINGTON DISTRICT
Michaels Appraisal Service
11,385.00 Sheridan Ave & Lincoln Way West Design
13,898.75 Mayflower Rd Construction Inspection
45,452.00
Morris PAC Renovations
7.49
325 S Lafayette Blvd
108.27
329 Lafayette
186.02
237 N Michigan St.
15.00
329 Lafayette
WNDU for Equip Lost/Damaged light Pole
4,458.00
Coveleski Stadium
1,800.00 109 -111 N Taylor St.
426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT
Ancon Construction, Inc 145,808.04
Carl Walker 521.70
The Troyer Group 8,947.58
DLZ 1,291.25
$ 742,014.24
Upon a motion by Mr. Downes, seconded by Mr. Alford
and unanimously carried, the Commission approved the
Claims submitted August 9, 2011, and ordered checks to
be released.
4. COMMUNICATIONS
There were no Communications.
5. OLD BUSINESS
A. Airport Economic Development Area
(1) Request from Code Enforcement for
additional funds for construction of
Animal Shelter at 521 Eclipse Place.
Mr. Inks noted the request from Code
Enforcement for additional funds for
3
Memorial Hospital Streetscapes
Memorial Hospital Streetscapes
Fagade Studies for East Side of Main St.
Engineering Workk
COMMISSION APPROVED THE CLAIMS
SUBMITTED AUGUST 9, 2011, AND ORDERED THE
CHECKS TO BE RELEASED
THERE WERE NO COMMUNICATIONS
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
5. OLD BUSINESS (CONT.)
A. Airport Economic Development Area
(1) continued...
construction of an Animal Shelter at 521
Eclipse Place. The Commission previously
authorized $1.5M for the project, but the
construction bids have twice come in at more
than that. Catherine Toppel, Director of
Code Enforcement, has requested $400,000
in additional funding to be able to move
forward with the project
Mr. Inks introduced Mayor Stephen Luecke
to speak in support of the project.
Mayor Luecke thanked the Commission for
its commitment of $1.5M and its willingness
to consider an additional commitment of TIF
to build this city facility. As Mayor, he
believes maintaining the South Bend Animal
Care and Control operations is positive for
the community, and the opportunity to build
this new facility will be good not only for the
city, residents, and animals, but also for the
staff as they offer more adoption
opportunities and, hopefully, euthanize fewer
animals. The Common Council has now
adopted a resolution in support of the
continuation of animal care and control
services as well as the Commission's
appropriating additional TIF dollars for
construction of a new animal care and control
facility.
Ms. Toppel noted that she has been
advocating internally for a new animal care
and control facility since 2006. Following
internal approval, she began researching
other facilities and estimating costs. In 2010
4
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
she received a commitment from the
Redevelopment Commission in the amount
of $1.5M. But when she went out to bid for
construction, the bids were well over that
amount. The plans have been revised and
there is a workable bid now along with all the
soft costs totaling $1.9M.
Mr. Downes asked Ms. Toppel what the
$1,350,000 amount was that was referenced
in her letter. She responded that it was
necessary to pay for $150,000 in soft costs
(redesign, etc.) out of the original $1.5M.
Mr. Downes asked if the $1,900,000 then
really means that the total remaining costs
will be $1,750,000. Ms. Toppel said that was
correct.
Mr. Downes then asked for the $1,750,000 to
be broken down for him. Does it include
everything, such as furniture. Ms. Toppel
replied yes.
Mr. Downes asked what the timeline was.
Ms. Toppel responded that they are hoping to
break ground the end of August 2011, and
complete construction by May 2012,
according to the contract.
Mr. Downes recollected the urgency back in
February 2010, when the $1,500,000 was
approved. Why the sense of urgency now,
eighteen months later? Ms. Toppel
responded that the current facility is in need
of major repairs upwards in the amount of
$500,000. All of the repairs were put on hold
in anticipation of the new building. In the
meantime, the shelter is euthanizing 2,500
animals per year. The urgency was and still
is that we don't want to euthanize so many
animals, but make them available longer for
5
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
adoption. Mr. Gilot added that the other
urgency is that the contractor would like to
get started so that they can get the building
enclosed to be able to work through the
winter on interior space.
Ms. Jones asked how long the bid was good.
Mr. Gilot answered that bids were taken the
June 27. There is a 60 -day hold on bids that
are being awarded without bond financing.
That hold will run out the end of August.
Mr. Downes asked if the option of
contracting with the Humane Society is now
a dead issue, Will it come up again? The
Mayor explained that it is the city's intention
to work with all sorts of partners in the
community, including the Humane Society in
a variety of ways. But we will not be
contracting as the Humane Society proposed
where they would house all the animals while
the city would continue to control services.
The administration position is that we think
the community is best served by the city
continuing to provide animal care and control
services and have its own facility to house
and provide adoption services, spay and
neutering, and a place for residents to drop
off pets they are no longer able to care for.
From the administration's perspective, the
issue will not come up again.
* * *I'd like to listen to this * * *Mr. Varner
expressed his wish that the city would take a
look at the necessities. While the city was
doing its thing, the Humane Society put up a
very nice, adequate facility. And as a
representative of the Council he intends to
vote in favor of it. He does not anticipate
that this issue will come up again.
Mr. Downes wanted to know if it's the best
G
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
judgment of the Mayor, and the majority of
City Council, that the City of South Bend
needs this facility in order to properly do its
job with regard to animal control. Mayor
Luecke responded yes.
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved the request from Code
Enforcement for additional funds for
construction of Animal Shelter in the amount
of $400,000.
6. NEW BUSINESS
A. Housing
(1) Loan and Grant in connection with the
South Bend Home Improvement Program
for property located at 1002 Evergreen
Lane (Patricia Heminger).
Mr. Inks noted that the loan is $3,800; the
grant is $3,613.50.
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved the loan and grant in
connection with the South Bend Home
Improvement Program for property located at
1002 Evergreen Lane.
(2) Loan and Grant in connection with the
South Bend Home Improvement Program
for property located at 710 S. 30th Street
(Patricia K. Metz).
Mr. Inks noted that the loan $3,300; the grant
is $3,132.
Upon a motion by Mr. Downes, seconded by
Mr. Varner and unanimously carried, the
7
COMMISSION APPROVEDTHE REQUEST FROM
CODE ENFORCEMENT FOR ADDITIONAL FUNDS
FOR CONSTRUCTION OF ANIMAL SHELTER IN THE
AMOUNT OF $400,000
COMMISSION APPROVED THE LOAN AND GRANT
IN CONNECTION WITH THE SOUTH BEND HOME
IMPROVEMENT PROGRAM FOR PROPERTY
LOCATED AT 1002 EVERGREEN LANE.
COMMISSION APPROVED THE LOAN AND GRANT
IN CONNECTION WITH THE SOUTH BEND HOME
IMPROVEMENT PROGRAM FOR PROPERTY
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Commission approved the loan and grant in LOCATED AT 710 S. 30T" STREET.
connection with the South Bend Home
Improvement Program for property located at
710S.3 01h Street.
B. South Bend Central Development Area
(1) First Amendment to Construction,
Easement, Restriction and Operating
Agreement.
Mr. Richard Nussbaum noted that on
August 4, 2011, there was a formal closing
whereby the Host Resort transferred the
Marriott hotel to the Jenna Investment Group
which will now be opening a Doubletree
Hotel. In conjunction with that there are two
small post- closing items. We did estoppel
agreements for these particular agreements
pre - closing, but the parties have amended
both of those agreements. The first
amendment relates to the walkway easement.
The fourth amendment relates to the atrium
and some areas outside the facility for
upkeep. The name has been changed from
Host to Jenna. Some ground rules were
established so that if ownership changes with
regard to the hotel or the office building, the
estoppel agreements would institutionalize
and come back before the various parties at
that time. It does not mean that anyone is
contemplating selling anything at this point.;
nor does it change the responsibilities of the
city with regard to any of these agreements;
nor does it change the commitment of 1st
Source Bank which has no relationship to
these agreements. 1 S` Source Bank has
signed a lease for its space and will be in the
building for the next ten years.
Mr. Nussbaum advised the Commission that
the changes are very routine, very non-
8
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
substantive changes to these agreements.
The Board of Public Works has already
signed them. The Century Center Board of
Managers will sign them on August 10. He
asked that the Redevelopment Commission
sign as well.
Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE FIRST
Mr. Alford and unanimously carried, the AMENDMENT TO CONSTRUCTION, EASEMENT,
Commission approved the First Amendment RESTRICTION AND OPERATING AGREEMENT.
to Construction, Easement, Restriction and
Operating Agreement.
(2) Fourth Amendment to Operation,
Maintenance and Easement Agreement.
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved the Fourth
Amendment to Operation, Maintenance and
Easement Agreement.
(3) Proposal for commercial study in the
South Bend Central Development Area.
Mr. Schalliol noted that in June of 2010 the
Redevelopment Commission entered into a
contract with the Buxton Corporation to
perform a three - component retail study.
The first component updated the 2006
Community ID study and specifically
restudied the downtown study node
(Michigan- Jefferson) and a new node at
LaSalle Square. The downtown node was
studied at various drive time distances (2, 10,
15, 20 minute distances) and the LaSalle
Square area was studied at the standard 10
minute drive time distance. The results of
those studies were then applied to the Buxton
Retail Match List program and compatible
retailers were determined based on the
9
COMMISSION APPROVED THE FOURTH
AMENDMENT TO OPERATION, MAINTENANCE
AND EASEMENT AGREEMENT.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
profile information. At the completion of the
study, all of the information was plugged into
the Buxton Scout program for use and
application.
The second component was to complete a
grocery saturation study to identify all
grocery locations within the community and
then create a thematic map that showed
where there was over saturation and under
saturation of grocery stores: then, what sites
might be warrant consideration for a grocery
store. Currently, a downtown study for
grocery stores is being completed, as is a
study in the northwest part of the county
around the Huttsfield Square development
site.
The third component of the project was the
integration of all past and current data into
the Buxton Scout program. The program is a
web -based data warehouse with a mapping
feature that allows the user to gather site
distance information, create location maps
and warehouse retailer information that
would be relevant to the site matches of the
study nodes. As staff has continued to use
the Scout tool, we have determined that we
are in need of the Scout power user upgrade
to get more "bang for the buck" from the
program.
The Scout power use upgrade allows the user
to complete a variety of new tasks that the
City presently has to have Buxton perform,
such as a new specific site study and retailer
profiling against a proposed user. This new
tool allows broader access to all of the
Buxton retail clients, versus just those that
are on the match list and provided to the City
within Scout. The program will also create
consumer propensity reports and retail
10
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
leakage reports. These added features will
allow staff to be more responsive in other
parts of the city with a vast amount of retail
information and will also allow for very site
specific studies, like at Coveleski Park or the
Hall of Fame.
When the city entered into its existing
contract with Buxton, the city received a
subscription to the Scout program at no cost
as part of the Community ID refresh, and
then entered into a 1 year contract at
$1,000 /month for the service which will end
at the end of calendar year 2011. The
attached proposal from Buxton would allows
the city to upgrade to the Scout power user
program now and start the subscription price
of $1,250 /month beginning January 1, 2012.
Staff also recommends adding the Retail
Matching Model for an additional
$500 /month to give additional flexibility in
matching and profiling potential retail clients
for various sites across the city. The total
contract amount with Buxton for the
upgraded services would be $21,000.
Because the primary use for this program
would be for the downtown area, the funding
for this request would come from the
SBCDA TIF budget. Staff requests approval
of this proposal.
Mr. Downes questioned if the contract takes
the city through 2012. Mr. Schalliol
responded yes, December 31, 2012. Mr.
Downes questioned the usefulness of the
program. Mr. Schalliol responded that it has
been very useful. When the LaSalle Square
report was received, it modeled a number of
retailers and reported back to us. What it
gives us the ability to do is when someone
comes in and wants to do something outside
of that profile, for example a pharmacy, we
11
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
can pull the general pharmacy model and
model against the area and see if it would
work. Some training is involved. It gives us
flexibility about what types of retail will fit
into the market.
Mr. Downes asked if DTSB uses this to
target prospects downtown. Mr. Schalliol
replied yes.
Mr. Downes asked whether the data is
static? Mr. Schalliol answered that our
original report data is static but they are
continually populating on the backside
information (profile information or retail
information).
Upon a motion by Mr. Downes, seconded by
Mr. Varner and unanimously carried, the
Commission approved the Proposal for
commercial study in the South Bend Central
Development Area by Buxton in the amount
of $21,000 for the year 2012 in the South
Bend Central Development Area.
(4) Resolution No. 2923 approving an
Addendum to the Master Agency
Agreement (Century Center Island
Pavilion & Wall Repair).
Mr. Relos noted that the Addendum covers
the installation of the new, permanent
pavilion at Island Park. It will be installed
after Century Center's last scheduled event
occurs in October. In addition, because of
drainage problem on the island's eastern
wall, a combination surface and sub -grade
storm water collection and drainage system
needs to be installed. This drainage system
will alleviate the drainage of storm water that
currently leaks through the wall and is
causing the settlement of pavement above. It
12
COMMISSION APPROVED THE PROPOSAL FOR
COMMERCIAL STUDY IN THE SOUTH BEND
CENTRAL DEVELOPMENT AREA BY BUXTON IN
THE AMOUNT OF $21,000 FOR THE YEAR 2012 IN
THE SOUTH BEND CENTRAL DEVELOPMENT
AREA.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
is estimated that the total cost of this project
will be $592,250, which includes
professional services to design and oversee
the work. Staff requests approval of
Resolution No. 2923 and a not -to- exceed
amount of $600,000 for the project.
Mr. Varner asked to identify the funding
source. Mr. Relos replied the SBCDA.
Upon a motion by Mr. Varner, seconded by
Mr. Downes and unanimously carried, the
Commission approved Resolution No. 2923
approving an Addendum to the Master
Agency Agreement for the Century Center
Island Pavilion and Wall Repair in the not -to-
exceed amount of $600,000.
(5) Proposal for planning services for minor
subdivision, special exception and variance
petitions (HDC properties in Monroe
Park).
Mr. Sikora noted that staff solicited a
proposal from Danch, Hamer & Associates
to provide planning services to bring seven
city -owned properties (currently managed
through the Housing Development
Corporation) and one vacant lot into
compliance with code and zoning ordinances.
When the city's lease with HDC draws to a
close, the HDC plans to sell the properties.
The compliance is necessary if they are to be
sold.
Part I of the proposal will prepare 12 Special
Use and multiple Variance Petitions for the
reconfigured home sites, including
preliminary site plans, application forms,
notice of public hearings, notice to adjacent
owners, and representation at Board of
Zoning Appeals public hearings and
13
COMMISSION APPROVED RESOLUTION NO. 2923
APPROVING AN ADDENDUM TO THE MASTER
AGENCY AGREEMENT FOR THE CENTURY
CENTER ISLAND PAVILION AND WALL REPAIR IN
THE NOT -TO- EXCEED AMOUNT OF $600,000
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Common Council hearing. Cost for this
portion is $3,850 plus filing fees of $550-
$4,600.
Part II of the proposal will prepare a 10 -11
Lot Minor Subdivision for the properties,
including the preparation of a primary plat,
support data sheet, application forms and a
list of adjacent property owners within 300
feet of the subdivision boundary. The plat
would allow access to the interior parking lot
through an ingress- egress easement and
pedestrian easement. Cost for this portion is
$4,850 with filing fees of $325.
Staff requests approval of this Professional
Services Agreement for an amount not -to-
exceed $13,625 (which includes the potential
maximum of $4,600 in Building Department
fees).
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved Proposal for planning
services for minor subdivision, special
exception and variance petitions (HDC
properties in Monroe Park) in the not -to-
exceed amount of $13,625.
(6) Resolution No. 2917 approving an
Addendum to the Master Agency
Agreement (Coveleski Stadium
Improvement, Phase 2 — Supplement #1).
Mr. Schalliol noted that the purpose of this
supplement is twofold: (1) to provide funding
to cover final design oversight and project
administration of the stadium improvement
project by Wightman Petrie and (2) to
provide a final budget amount for all change
orders related to the close -out of the project.
14
COMMISSION APPROVED PROPOSAL FOR
PLANNING SERVICES FOR MINOR SUBDIVISION,
SPECIAL EXCEPTION AND VARIANCE PETITIONS
(HDC PROPERTIES IN MONROE PARK) IN THE
NOT -TO- EXCEED AMOUNT OF $13,625.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
The first item related to this amendment is a
professional services proposal from
Wightman Petrie to cover construction
oversight and project close -out, as well as to
complete some additional project design
items. Wightman Petrie was hired by the
Commission and Board of Works to design
the stadium improvements and to assist in
project oversight. At a point in the project,
Wightman Petrie assumed the majority of the
oversight responsibilities from the city
because of their technical abilities, and it was
determined that the design budget would be
used to cover the time spent on the additional
oversight responsibilities. Because of the
quality control and project management
Wightman Petrie has provided, the stadium
project has been generally completed on time
and on budget. The supplement contract is
for a not -to- exceed amount of $83,965; it is
not expected that the full contract amount
will be paid out.
The second item related to this amendment is
an appropriation from the SBCDA TIF to
close out the Coveleski project. The
Commission previously granted $1 million
for specific stadium improvements. The
remainder of those funds is being spent to
cover change orders, but due to the tight
budget for the project and some unforeseen
conditions that developed over the course of
construction, staff requests an additional
appropriation of funds that can be used to
close out the project.
Mr. Varner asked if there was anyone
interested in the Schillings building. Mr.
Schalliol responded yes, there are a couple of
groups that are interested.
Upon a motion by Mr. Downes, seconded by
15
COMMISSION APPROVED RESOLUTION NO. 2917
APPROVING AN ADDENDUM TO THE MASTER
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Mr. Varner and unanimously carried, the
Commission approved Resolution No. 2917
approving an Addendum to the Master
Agency Agreement (Coveleski Stadium
Improvement, Phase 2 — Supplement # 1) in
the not -to- exceed amount of $83,965.
C. Airport Economic Development Area
(1) Resolution No. 2927 approving an
Amendment to the Addendum to the
Master Agency Agreement (LaSalle
Square Phase One — Supplement #1).
Mr. Sikora noted that on June 28, 2011, the
Redevelopment Commission approved
Resolution No. 2912 to allow for the design,
and development of bid documents for, the
construction of Bonds Avenue and a new city
street adjacent to the St. Joseph County
Public Library at LaSalle Square. The
improvements are intended to support a
proposed senior housing development,
Heritage Place at LaSalle Square. Additional
work included a utility survey, environmental
assessment of the former Fernando's
restaurant (prior to demolition) and
engineering design to relocate a sanitary
sewer and water main currently running
through the development site.
Resolution No. 2927 approves an Addendum
to the Master Agency Agreement to include
an engineer's estimate, construction of the
road and sidewalk improvements to both
Bonds Avenue and the library drive, utility
realignment and demolition of the former
Fernando's restaurant. Total cost estimated
for this work is $398,555. Staff requests
approval of a Resolution No. 2927 and a not -
to- exceed amount of $400,000.
16
AGENCY AGREEMENT (COVELESKI STADIUM
IMPROVEMENT, PHASE 2 - SUPPLEMENT # 1) IN
THE NOT -TO- EXCEED AMOUNT OF $83,965
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Upon a motion by Mr. Downes, seconded by
Mr. Varner and unanimously carried, the
Commission approved Resolution No. 2927
approving an Amendment to the Addendum
to the Master Agency Agreement (LaSalle
Square Phase One — Supplement #1) in a not-
to- exceed amount of $400,000.
(2) Resolution No. 2916 approving an
Addendum to the Master Agency
Agreement (Fire Station #5 —
Predevelopment).
Mr. Schalliol noted that Fire Station #5,
located on a triangle shaped parcel at Ewing
and Prairie east of Olive Street is planned for
replacement. The Department of Community
and Economic Development is working with
the Board of Works staff and the Fire
Department to complete a predevelopment
study for the existing site relative to the
construction of a new fire station on the site.
As part of the project, property acquisition
might be necessary to ensure the proper size
station fits on the site. The predevelopment
study is necessary to develop the project
budget.
The predevelopment proposal from MPA
Architects is in the amount of $2,500. Site
survey work will be performed by Danch
Hamer at an additional cost of $5,500. Staff
asks for approval of Resolution No. 2916, the
Addendum to the Master Agency Agreement
and additional funding for title work and
environmental work, if necessary, for a total
project budget amount not to exceed
$15,000.
COMMISSION APPROVED RESOLUTION NO. 2927
APPROVING AN AMENDMENT TO THE ADDENDUM
TO THE MASTER AGENCY AGREEMENT
(LASALLE SQUARE PHASE ONE - SUPPLEMENT
#I) IN A NOT -TO- EXCEED AMOUNT OF $400,000.
Upon a motion by Mr. Varner, seconded by
COMMISSION APPROVED RESOLUTION No. 2916
Mr. Downes and unanimously carried, the
APPROVING AN ADDENDUM TO THE MASTER
Commission approved Resolution No. 2916
1�P
AGENCY AGREEMENT (FIRE STATION #5 -
PREDEVELOPMENT) TOTALING PROJECT BUDGET
17
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
approving an Addendum to the Master
Agency Agreement (Fire Station #5 —
Predevelopment) totaling project budget
amount not to exceed $15,000.
(3) Resolution No. 2924 related to acquisition
of property in the Airport Economic
Development Area (1520 —1526 S. Chapin
Street).
Mr. Relos noted that 1520 - 1526 S. Chapin
St. was added to the Airport Economic
Development Area Acquisition List by
Resolution No. 2668 on May 21, 2010. The
property contains a cement block machine
shop on two parcels of land. The shop is
approximately 1,700 square feet, has 200
amp electrical service, and contains a
bathroom with shower. The majority of this
building, approximately 1,300 square feet,
was added on in 1988. Resolution No. 2924
sets the acquisition value of the property at
$18,950, the average of two independent
appraisals. Staff requests approval of
Resolution No. 2924.
Upon a motion by Mr. Varner, seconded by
Mr. Downes and unanimously carried, the
Commission approved Resolution No. 2924
related to acquisition of property in the
Airport Economic Development Area (1520
— 1526 S. Chapin Street).
(4) Administrative Settlement for 1520 —1526
S. Chapin Street.
Mr. Relos noted that the property owners of
1520 -1526 Chapin Street have expressed
interest in selling this property. The property
was built as a tool and die shop, but is
currently not being used. The owners have
made a counter offer of $50,000, including
18
AMOUNT NOT TO EXCEED $15,000.
COMMISSION APPROVED RESOLUTION NO. 2924
RELATED TO ACQUISITION OF PROPERTY IN THE
AIRPORT ECONOMIC DEVELOPMENT AREA
(1520 -1526 S. CHAPIN STREET).
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
acquisition and relocation. Staff searched
currently listed properties for a similar sized
building, to determine what relocation costs
could have been. Prices began at $69,900.
Staff feels this lump sum administrative
settlement of $50,000 is reasonable for this
property and requests your approval of the
administrative settlement.
Upon a motion by Mr. Alford, seconded by
Mr. Downes and unanimously carried, the
Commission approved Administrative
Settlement for 1520 — 1526 S. Chapin Street.
(5) Resolution No. 2925 related to acquisition
of property in the Airport Economic
Development Area (1521 — 1527 S. Kendall
Street).
Mr. Relos noted that 1521 - 1527 S Kendall
St. was added to the Airport Economic
Development Area Acquisition List by
Resolution No. 2668 on May 21, 2010. It is
a one story, wood post, metal sided auto
garage on two parcels of land. The building
is 1,664 square feet, has 200 amp electrical
service, private office, and contains one
bathroom. This building was built by the
owner in 1990.
Resolution No. 2925 sets the acquisition
value of the property at $25,000, the average
of two independent appraisals. Staff requests
approval of Resolution No. 2925.
Upon a motion by Mr. Varner, seconded by
Mr. Downes and unanimously carried, the
Commission approved Resolution No. 2925
related to acquisition of property in the
Airport Economic Development Area (1521
—1527 S. Kendall Street).
19
COMMISSION APPROVED ADMINISTRATIVE
SETTLEMENT FOR 1520 - 1526 S. CHAPIN
STREET.
COMMISSION APPROVED RESOLUTION NO. 2925
RELATED TO ACQUISITION OF PROPERTY IN THE
AIRPORT ECONOMIC DEVELOPMENT AREA
(1521 - 1527 S. KENDALL STREET).
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
(6) Administrative Settlement for 1521 -1527
S. Kendall Street.
Mr. Relos noted that the owners of 1521-
1527 S. Kendall Street have made a counter
offer to the Commission's offer of $25,000.
They wish to receive a lump sum payment of
$50,000 that includes the purchase price and
relocation costs. This property was built as
an automotive garage, and is currently being
used for auto storage. Since the property is
similar to 1520 — 1526 S Chapin St. on
today's agenda, staff assumes the relocation
costs would also amount to at least $69,900.
Staff, therefore, feels this lump sum
administrative settlement of $50,000 is
reasonable for this property and its two
parcels of land, and requests your approval of
the administrative settlement.
Upon a motion by Mr. Alford, seconded by
Mr. Downes and unanimously carried, the
Commission approved Administrative
Settlement for 1521 — 1527 S. Kendall Street.
(7) Resolution No. 2926 related to acquisition
of property in the Airport Economic
Development Area (622 E. Sample Street).
Mr. Sikora noted that 622 E. Sample Street
was added to the Airport Economic
Development Area Acquisition List by
Resolution No. 1839 on July 20, 2001. It
was added as part of an effort to create a site
for a proposed expansion of South East
Neighborhood Park. This particular property
is a two- story, 1,806 square foot, three -
bedroom single family residence. The
property owner contacted Staff of their
interest in selling this property. Resolution
No. 2926 sets the acquisition value of the
property at $27,000, the average value as
011
COMMISSION APPROVED ADMINISTRATIVE
SETTLEMENT FOR 1521 - 1527 S. KENDALL
STREET.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
determined by two independent appraisals.
Staff requests approval of Resolution
No. 2926.
Upon a motion by Mr. Alford, seconded by
Mr. Downes and unanimously carried, the
Commission approved Resolution No. 2926
related to acquisition of property in the
Airport Economic Development Area (622 E.
Sample Street).
(8) Administrative Settlement for 622 E.
Sample Street.
Mr. Sikora noted that 622 E. Sample Street is
a two - story, 1,806 square foot, three -
bedroom single family residence dating back
to 1900. It remains in excellent shape. The
purchase offer of $27,000 reflects the
depressed values of homes in neighborhood,
a result due in part to previous acquisitions in
the area. (The property's prior appraisal put
its value at $68,000.) A search for decent,
safe and sanitary homes similar in size and
scope to this property resulted in an average
value of $65,900. Under the Act, the owner
is eligible for relocation benefits, estimated at
$68,400. The owner has made a counter
offer to the purchase price, requesting a lump
sum payment of that amount. Staff feels the
sum is reasonable for this property and
requests your approval of the administrative
settlement in the amount of $68,400.
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved Administrative
Settlement for 622 E. Sample Street in the
amount of $68,400.
(9) Proposal for professional services related
to Data Realty site in Ignition Park
21
COMMISSION APPROVED RESOLUTION NO. 2926
RELATED TO ACQUISITION OF PROPERTY IN THE
AIRPORT ECONOMIC DEVELOPMENT AREA (622
E. SAMPLE STREET).
COMMISSION APPROVED ADMINISTRATIVE
SETTLEMENT FOR 622 E. SAMPLE STREET IN THE
AMOUNT OF $68,400.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
(Environmental testing).
Mr. Inks noted proposed Data Realty site in
Ignition Park is an older industrial site with
known environmental issues. The city has
done a fair amount of clean up to it,
particularly in the soil. However, there is
still some ground water contamination on the
site with potential for vapor to rise up
through the soil, into the buildings creating
unhealthful situations. This testing would
identify whether there is vapor, the extent of
it, the concentration of it, and whether there
is anything necessary to mitigate that in the
building design. A similar situation arose at
the Oliver site and it may not be the last time
the city runs into these issues. The cost of
the proposal is $15,310. Staff recommends
approval.
Mr. Varner asked what the cost would be for
the vapor. Mr. Inks replied that the vapor
barrier could exceed $100,000. The testing
will indicate whether the city needs to go that
route.
Mr. Downes questioned whether the vapor
barrier affects the design to the park. Mr.
Inks responded that the design would keep
most of the water from perking through the
site.
Upon a motion by Mr. Downes, seconded by
Mr. Varner and unanimously carried, the
Commission approved the Proposal for
professional services related to the Data
Realty site in Ignition Park (Environmental
testing) in the amount of $15,310.
D. West Washington - Chapin Development Area
There was no business in the West Washington-
22
COMMISSION APPROVED THE PROPOSAL FOR
PROFESSIONAL SERVICES RELATED TO THE DATA
REALTY SITE IN IGNITION PARK
(ENVIRONMENTAL TESTING) IN THE AMOUNT OF
$15,310.
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Chapin Development Area.
E. South Side Development Area
There was no business in the South Side
Development Area.
F. Northeast Neighborhood Development Area
There was no business in the Northeast
Neighborhood Development Area.
G. Douglas Road Economic Development Area
There was no business in the Douglas Road
Economic Development Area.
H. Other
(1) Addendum to Agreement for programs
and services with the Urban Enterprise
Association of South Bend, Inc. (Fagade
Matching Grant Program for Western
Avenue, Miami Street and Lincolnway
West).
Mr. Divita noted that on May 10, 2011, the
Commission approved an extension of the
Fagade Matching Grant Agreement and
expanded its scope to include Lincolnway
West corridor. This second step is to
facilitate a potential expansion of Gene's
Camera Store property along Lincolnway.
This addendum would allow the Urban
Enterprise Association to award grants up to
$50,000, instead of the current maximum
$20,000, and clarifies the eligible costs that
may be counted toward the project match. It
doesn't change the city's funding or the
length of the agreement. Mr. Divita
requested approval.
23
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
Upon a motion by Mr. Downes, seconded by
Mr. Alford and unanimously carried, the
Commission approved the Addendum to
Agreement for Programs and Services with
the Urban Enterprise Association of South
Bend, Inc. (Fagade Matching Grant Program
for Western Avenue, Miami Street and
Lincolnway West).
I. Ratification of Services Contracts
COMMISSION APPROVED THE ADDENDUM TO
AGREEMENT FOR PROGRAMS AND SERVICES
WITH THE URBAN ENTERPRISE ASSOCIATION OF
SOUTH BEND, INC. (FAQADE MATCHING GRANT
PROGRAM FOR WESTERN AVENUE, MIAMI
STREET AND LINCOLNWAY WEST).
Upon a motion by Mr. Downes, seconded by Mr.
Alford unanimously carried, the Commission
ratified the Temporary Use Agreements approved
by staff since July 26, 2011.
7. PROGRESS REPORTS
There was no report.
8. NEXT COMMISSION MEETING
The next meeting of the Redevelopment Commission is
scheduled for Tuesday, August 23, 2011 at 4:00 p.m.
9. ADJOURNMENT
24
COMMISSION RATIFIED THE TEMPORARY USE
AGREEMENTS APPROVED BY STAFF SINCE JULY
26, 2011.
PROGRESS REPORTS
NEXT COMMISSION MEETING
Commission
Role in
Service
Contract
Staff
Transaction
Contractor
Provided
Amount
Member
1517 Kendall
Acquisition
Witt Appraisal
Appraisal
$450
Relos
Services
1517 Kemble
Acquisition
Michaels
Appraisal
$475
Relos
Appraisal
Services
2762 U.S. 20
Acquisition
R.E. Pitts &
Appraisal
$2,550
Sikora
West
Assoc.
2762 U.S. 20
Acquisition
David Waszak
Appraisal
$2,900
Sikora
West
Appraisals.
Upon a motion by Mr. Downes, seconded by Mr.
Alford unanimously carried, the Commission
ratified the Temporary Use Agreements approved
by staff since July 26, 2011.
7. PROGRESS REPORTS
There was no report.
8. NEXT COMMISSION MEETING
The next meeting of the Redevelopment Commission is
scheduled for Tuesday, August 23, 2011 at 4:00 p.m.
9. ADJOURNMENT
24
COMMISSION RATIFIED THE TEMPORARY USE
AGREEMENTS APPROVED BY STAFF SINCE JULY
26, 2011.
PROGRESS REPORTS
NEXT COMMISSION MEETING
South Bend Redevelopment Commission
Regular Meeting — August 9, 2011
There being no further business to come before the ADJOURNMENT
Redevelopment Commission, Ms. Downes made a
motion that the meeting be adjourned. Mr. Alford
seconded the motion and the meeting was adjourned at
4:55 p.m.
Donald E. Inks, Director Marcia I. Jones, President
25