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Home My WebLink About08/22/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: August 4, 2011 B. Regular Meeting: August 8, 2011 C. Claims Review: August 15, 2011 2. OPENING OF BIDS A. Ignition Park South Demolitions, Phase 1 —Project No. 111-035 1. Award and Approve Contract 2. Funding: AEDA TIF (324.1050.460.39.82) B. Demolition of Former CJ's Pub and Doctor's Office Building (400 Block North Michigan)—Project No. 111-042 1. Award and Approve Contract 2. Funding: MED TIF (426.1050.460.31.02) C. Demolition of 601 to 605 West Washington Street and 109/111 North Taylor Street—Project No. 111-048 1. Award and Approve Contract 2. Funding: West Washington Chapin TIF (422.1050.460.39.82) D. LaSalle Square Improvements, Phase I—Project No. 111-056 1. Award and Approve Contract 2. Funding: AEDA TIF (324.1050.460.42.03) E. Three (3) More or Less, 2011 or Newer 27 Cubic Yard Dual Arm Side Loading Refuse Trucks 1. Funding: 2011 Solid Waste Capital Lease Payments (611.0610.415.37.02) F. Two (2) More or Less, 2011 or Newer 3/4 Ton Four Wheel Drive Pick Up Trucks 1. Funding: 2011 Park Department Capital (201.1 101.452.43.02) G. Four(4) More or Less, 2011 or Newer, Trailer Mounted Leaf Vacs 1. Funding: 2011 Street Dpeartment Capital (655.0609.435.43.04) 3. AWARD QUOTATION A. EECBG Energy Retrofits -Project No. 111-019 1. Company: Martell Electric, LLC 2. Amount: $121,370 3. Funding: EECBG 4. Comments: Mayor and Controller Approval of Use of State Quotation Threshold 4. CHANGE ORDERS A. Mayflower Road Realignment and Improvements—Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,791.50 4. Percent of Increase: 0.23% Page 1 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. Revised Contract Amount: $2,505,527.71 6. Funding: AEDA TIF (324.1050.460.31.02) B. Mayflower Road Sanitary Sewer Extension, Phase I—Project No. 109-055 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $1,310.25 4. Percent of Increase: 0.07% 5. Revised Contract Amount: $1,870,053.75 6. Funding: TIF/Sewer Bond(404.0672.415.43.08) C. Erskine Detention Pond Reconstruction—Project No. 110-056 1. Company: C&E Excavating, Inc. 2. Change Order No.: 3 3. Increase Amount: $59,069.59 4. Percent of Increase: 4.6% 5. Revised Contract Amount: $1,334,373.45 6. Funding: SSDA TIF (430.1050.460.42.01) D. Oliver Plow Memorial Trail—Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 5 a) Increase Amount: $860 b) Percent of Increase: 0.19% c) Revised Contract Amount: $460,591.25 3. Change Order No.: 6 a) Increase Amount: $1,743.75 b) Percent of Increase: 0.38% c) Revised Contract Amount: $462,335 4. Change Order No.: 7 a) Increase Amount: $8,866 b) Percent of Increase: 1.92% c) Revised Contract Amount: $471,201 5. Funding: AEDA TIF (324.1050.460.42.01) E. Coveleski Stadium Main Concourse Renovation—Project No. 110-008I 1. Company: L.L. Geans Construction Company 2. Change Order No. 1 3. Decrease Amount: $960 4. Percent of Decrease (0.2%) 5. Revised Contract Amount: $344,040 6. Funding: SBCDA TIF (438.1001.460420.01 and 651.0630.415.42.06) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Computerized Maintenance Management Software—Project No. 111-062 1. Comment: Replacement of Obsolete Software for Wastewater Page 2 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Funding: WWTP Capital(642.0630415.43.08) B. One(1) or More, 2011 or Newer Emergency Medical Vehicles 1. Funding: 2011 Fire Department Capital Lease Payments (288.0902.422.37.02) 6. RESOLUTIONS A. No. 56-2011 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Recommending the Acquisition, Construction and Installation of Certain Additions, Extensions and Improvements to the City's Sewage Works, the Issuance and Sale of Revenue Bonds for the Payment of Costs Thereof, and the Collection, Segregation and Distribution of the Revenues of the Sewage Works and Other Matters Related Thereto B. No. 57-2011— A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 2. Description: Miscellaneous Vehicles and Equipment (for Annual Central Services Auction) C. No. 58-2011 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Prisoner Transport Cages &Panasonic Docking Stations 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement-Nyhart 1. Service: 2011 GASB 45 Actuarial Services 2. Amount: $6,300 3. Funding: Administration/Finance Operating (101.0401.415.31.05) B. Professional Services Agreement—Lawson Fisher Associates 1. Service: South Bend Dam Annual Inspection by the Federal Energy Regulatory Commission—Project No. 111-061 2. Amount: $1,300 3. Funding: Engineering Operations C. Management Agreement—Kite Realty Eddy Street Garage, LLC 1. Service: Eddy Street Commons On-Street Parking Enforcement 2. Amount: $15,900 3. Funding: Parking Fund (601.0465.645.31.06) D. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Memorial Streetscape Improvements, Bid Packages 3 and 4 —Project No. 111-060 — Add DLZ Indiana, LLC, Supplement No. 2 to Addendum to Agency Agreement 2. Funding: Memorial Medical TIF (426.1050.460.31.02) E. Professional Services Supplemental Agreement 2 —DLZ Indiana, LLC 1. Service: Memorial Streetscape Improvements, Bid Packages 3 and 4 —Project No. 111-060 Page 3 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $320,700 3. Funding: Memorial Medical TIF (426.1050.460.31.02) F. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Add Coveleski Stadium Improvements, Phase 2 — Supplement 1 — Project No. 110-087 to Master Agency Agreement 2. Funding: SBCDA TIF (420.1050.460.31.02) G. Professional Services Proposal—Wightman Petrie 1. Service: Coveleski Stadium Improvements, Phase 2—Project No. 110-087 2. Amount: $83,965 3. Funding: SBCDA TIF (420.1050.460.31.02) H. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Add LaSalle Square, Phase I, Supplement 1 —Project No. 111-056 to Master Agency Agreement 2. Funding: TIF (324.1050.460.42.03) L Contract Termination— Tamara Nicholl-Smith 1. Service: College Football Hall of Fame Adaptive Re-Use Project — Termination of Contract as of May 8, 2011 2. Funding: COIT (404.0401.415.31.06) J. Contract—Lisa Roehrick 1. Service: Downtown Tenant Recruitment Project 2. Amount: $5,000 3. Funding: COIT (404.401.415.31.06) K. Contract—University of Notre Dame/South Bend Fire Department 1. Service: South Bend Fire Department to Provide Emergency Medical Services during Home Football Games for the 2011 Football Season 2. Amount: Per Game -Payable to City of South Bend L. Amendment to Contract—University of Notre Dame/South Bend Fire Department 1. Service: Delete Section Six (6) of the Contract for Emergency Medical Services for University of Notre Dame Special Events for 2011-2015 M. Special Purchase—Dell Computers 1. Service: Police Department Purchase of Lap Tops through State Bid Award (QPA#10029) 2. Amount: $91,493.40 (Up to 60 Dell E6420 Lap Top Computers) 3. Funding: Justice Assistance Grant 2009-SB-B9-1280 N. Maintenance Contract—Dell Computers 1. Service: Extended Five (5) Year Accidental Damage Service Contract and Warranty for 105 Lap Top Computers Purchased in 2010 2. Amount: $29,625.58 3. Funding: 2009 Justice Assistance Grant Page 4 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 8. RECOMMENDATIONS A. Block Parties 1. Applicant: Carolyn Powell a) Event: End of Summer Party b) Location: Elmer Street from Bergan to Pershing c) Date/Time: September 4, 2011; 10:00 a.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Micah Caldwell a) Event: Neighborhood Block Parry b) Location: Elm Street from Colfax to Washington c) Date/Time: September 10, 2011; 12:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: River Park Grace by Katie Murray-Emmons &Ashley Swanson a) Event: River Park Block Party b) Location: 33rd Street from Mishawaka to Wall c) Date/Time: August 28, 2011; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: College Football Hall of Fame a) Event: 2011 Key Bank Salmon Chase b) Date/Time: September 17, 2011; 7:00 a.m. to 10:00 a.m. c) Favorable Recommendations 2. Applicant: A.B.A.T.E. of Indiana by Chris Moore a) Event: Muscular Dystrophy Ride b) Date/Time: September 4, 2011; 12:00 p.m. to 7:00 p.m. c) Favorable Recommendations C. Special Events 1. Applicant: College Football Hall of Fame a) Event: University of Southern Florida Tailgate/ND Buses b) Location: Washington from St. Joseph to Michigan c) Date/Time: September 3, 2011; 10:00 a.m. to 2:30 p.m. d) Favorable Recommendations D. Special Traffic Controls 1. No Parking Signs; Add Handicapped Parking inside Park a) Applicant: City of South Bend Park Department b) Event: Family Fun Fair at Rum Village c) Locations: Ewing—Douglas to Gertrude, South Side; Gertrude—Ewing to 200' South of Entrance to Park (Both Sides); Walnut — Ewing to 2115 Walnut East Side d) Date/Time: October 15, 2011; 6:00 a.m. to 4:00 p.m. e) Favorable Recommendations Page 5 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Temporary Alley Closure a) Event: Garden Party Potluck b) Applicant: Holy Trinity Episcopal Church c) Location: Close Southern Portion of North/South Alley between Hartzer St. and Prast St. with Angle Closure at the Intersection of East/West Alley d) Date/Time: September 4, 2011; 4:00 p.m. to 7:00 p.m. e) Favorable Recommendations E. License 1. Type: Open Air Business a) Applicant: Skinny's Coney Concessions b) Location: South Side of Sidewalk Before Entering Eddy Street Parking Garage c) Comments: Not Public Property - Building Department, Engineering, Community& Economic Development, Code Enforcement 9. TRAFFIC CONTROL DEVICES A. New Installation— 1-Hour and 2-Hour Parking 6:00 a.m. to 6:00 p.m. 1. Locations: a) West Side of Esther Street: No Parking 50' South of Mishawaka Avenue; Remove 1-Hour Parking, b) Extend No Parking on South Side of Mishawaka Avenue at Esther 20' to the West c) Extend No Parking on West Side and East Side of Bellevue Avenue 30' to the South; Remove 2-Hour Parking d) Extend No Parking on the South Side of Mishawaka Avenue West of Bellevue 20' 2. All criteria has been met — IUSB is Building Parking Lots along Esther and Bellevue Adding Traffic to Streets; Extended Sight Distance is Needed for Entering and Exiting onto Mishawaka Avenue 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51790 Hazel Road— Sewer/Water 11. MONTHLY REPORT -DEPARTMENT OF PUBLIC WORKS A. Central Services 12. SAFETY REPORT -DEPARTMENT OF PUBLIC WORKS A. Central Services 13. RATIFY BOND A. Excavation Bond Page 6 of 7 BOARD OF PUBLIC WORKS AGENDA August 22, 2011 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. BFS Plumbing—For Release Effective October 27, 2011 14. PERMIT A. Type: Temporary Occupancy Permit 1. Company: Union Station Properties 2. Location: 506 W. South Street 3. Purpose: Portable Chiller Unit Occupying Parking Area along South Street 4. Date: Through September 30, 2011 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7