Loading...
HomeMy WebLinkAbout04-21-06 Redevelopment Commission Minutes MinutesSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING Apri121, 2006 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Mr. Greg Downes, Secretary Mr. Hardie B lake, Jr. Mr. William Hojnacki Ms. Marcia Jones, President Mr. Karl King, Vice President Ms. Cheryl Greene, Esq. Mr. Shawn Peterson, Esq. Redevelopment Staff: Mr. Don Inks, Director Mr. Robert Mathia, Assistant Director Mr. Bill Schalliol, Economic Development Specialist Mrs. Cheryl Phipps, Recording Secretary Mr. Nick Witwer, Economic Development Specialist Mr. Andrew Laurent, Economic Development Specialist Ms. Jennifer Laurent, Economic Development Specialist Others Present: 2. APPROVAL OF MINUTES Ms. Pam Paluszewski, Legal Dept. Ms. Jamie Loo, South Bend Tribune Mr. Thomas Guinan Mr. Dennis Murphy, Lehman & Lehman Mr. Tyler Glynn, Edward Jones Investments Mr. Gary Spillers, Gameday Centers Mr. Brad Pager, Gameday Centers Mr. Rick Reed, Blackthorn Golf Course Mr. Paul Hartz, Mack Tool & Engineering Ms. Pam Hartz A. Approval of Minutes of the Special Meeting of Friday, March 24, 2006. Upon a motion by Mr. Hojnacki, seconded by Mr. COMMISSION APPROVED THE MINUTES of THE Blake and unanimously carried, the Commission SPECIAL MEETING of FRIDAY, MARCH 24, a roved the Minutes of the S ecial Meetin of 2006. pp p g Friday, March 24, 2006. South Bend Redevelopment Commission Regular Meeting -April 21, 2006 2. APPROVAL OF MINUTES (CONT.) B. Approval of Minutes of the Regular Meeting of Friday, April 7, 2006. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, April 7, 2006. COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FRIDAY, APRIL 7, 2006 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted April 21, 2006 for approval. 305 SBCDA 2003 BOND Lehman & Lehman $ 386.48 324 AIRPORT AEDA Owner's Association at Blackthorn, Inc. 33,287.49 420 FUND TIF DISTRICT-SBCDA GENERAL Schindler Elevator Corp 1,197.00 Rose Pest Solutions 87.00 CB Richard Ellis 1,160.69 424 FUND TIF SBCDA -BUILDING OPERATIONS CB Richard Ellis 275.92 Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved the Claims submitted April 21, 2006, and ordered checks to be released. $ 36,394.58 COMMISSION APPROVED THE CLAIMS SUBMITTED APRIL 21, 2006, AND ORDERED THE CHECKS TO BE RELEASED 4. COMMUNICATIONS There were no Communications. THERE WERE NO COMMUNICATIONS 2 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Public Hearing (1} Public Hearing on Resolution No. 2232 amending the Sample-Ewing Development Area Development Plan. Mr. Inks noted that the Public Hearing file is complete, containing: (1) a copy of the Notice of Hearing; (2) a copy of Resolution No. 2232; (3) an affidavit from Carol Smith, Advertising Director of the South Bend Tribune, that the Notice of Hearing was published in that newspaper on March 31 and April 7, 2006; (4) an affidavit from Richard Andrysiak, Classified Manager of the Tri- CountyNews, that the Notice of Hearing was published in that newspaper on March 31 and April 7, 2006; (5) a statement from Andy Laurent that affected property owners and registered neighborhood associations were notified o f the Public Hearing by Memorandum on March 24, 2006; and (6) as of 10:00 a.m., April 21, 2006 there were 0 written remonstrances received related to Resolution No.2232. Ms. Greene noted that under I.C. 36-7-14- 17.5 which governs amending a development plan, the Commission is not required to have evidence or make findings that were required for the establishment of the original development area. However, the Commission is required to make the following findings before approving the amendment: (1) The amendment is reasonable and appropriate when considered in relation to the original THERE WAS NO OLD BUSINESS 3 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) A. Public Hearing (1) Public Hearing on Resolution No. 2232 continue ... resolution, plan and purposes ofI.C. 36-7-14, and (2) The resolution or plan, with the proposed amendment, conforms to the comprehensive plan for the City. Resolution No. 2232 includes these findings and, accordingly, the Commission's adoption of Resolution No. 2232 as presented would satisfy the requirements of the statute. In addition, the Commission is required to hold a public hearing and to consider any written remonstrances that are filed during the filing period specified in the notice. Mr. Laurent noted that Resolution No. 2232 amends the Sample-Ewing Development Area Development Plan by adding one property to the Acquisition List. The property does not have an address. The tax key number is 18-006-003 8, owned by Peter H. Mullen and Peter J. Nemeth and operated as part of the Eckler-Lahey Lumber Company. Mr. Laurent asked that the following letter from Peter Mullen be entered into the record. 11 /28/05 11~r. Don Inks Redevelopment Dept. City of South Bend County City Building South Bend, IN 46601 4 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) A. Public Hearing (1) Public Hearing on Resolution No. 2232 continue ... Dear Don: Per our conversation, you can pursue the purchase of our piece of property on the west side of Franklin. The special ordered material that we stored on that property has been delivered. And, the remaining material can be integrated into our property on the east side. Further, enclosed is the environmental study you requested. Please return to me when finished. Very truly yours, Peter H.1l~lullen Mr. Laurent noted that in October 2004 a resolution was put before the Commission to add this property to the acquisition list. The property owners remonstrated against that acquisition and this parcel was withdrawn from the resolution. They are now requesting that the property be added to the Acquisition List. This property was determined to be blighted as part of the Sample-Ewing Development Area by Resolution No.1207 in December 1993. This acquisition will be of public benefit and utility and is reasonable and necessary to create the Studebaker Industrial Park through the removal of the blighted properties that make up Studebaker Area A. 5 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) A. Public Hearing (1) Public Hearing on Resolution No. 2232 continue ... Adding this property to the Acquisition List conforms to both the Sample-Ewing Development Area Development Plan and to the Studebaker-Oliver Plow Works Strategy which calls for the acquisition of all properties in Area A for clearance and construction of a new light industrial park. Mr. Downes opened the Public Hearing for anyone who wished to speak. There was no one who wished to speak regarding Resolution No. 2232. Mr. Downes closed the Public Hearing for whatever action the Commission wished to take. (2) Commission approval requested for Resolution No. 2232. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2232 amending the Sample-Ewing Development Area Development Plan. B. Receipt of Bids (1) Receipt of Bids for property in the South Side Development Area. (505 E. Ireland Rd.) Mr. Inks noted that one bid was received by the 10:00 a.m. deadline. The bid is from ROI Holdings LLC, 25934 North Shore Drive, Elkhart. PUBLIC HEARING ON RESOLUTION N0.2232 COMMISSION APPROVED RESOLUTION N0.2232 AMENDING THE SAMPLE-SWING DEVELOPMENT AREA DEVELOPMENT PLAN 6 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) B. Receipt of Bids () continued... Ms. Greene noted that the submitted bid contains all necessary documents, fully executed, including the Statement of Qualifications and Financial Responsibility, the Statement of Public Disclosure, and the Affidavit ofNon-Collusion. ROI Holdings bid $1.00 for the entire parcel at 505 E. Ireland Rd., which does not meet the Commission's offering price. The bid is therefore non-conforming. Ms. Greene noted that disposition of property is governed by I. C. 3 6-7-14-22. Under this section of the Code, the Commission is required to obtain two independent appraisals of the value of the property for sale or lease. The appraisals must take into consideration the size, location and physical condition of the property and all other factors effecting value. The appraisals are solely for the information of the Commission and are not open for public inspection. The Commission must then prepare an offering sheet showing the properties and the offering price which may not exceed the average of the two appraisals. After publishing notice consistent with the requirements of I.C. 5-3-1, the Commission may reject any bids received and may make an award to the highest bidder. In determining the best bid, the Commission must consider the following: (1) The size and character of the improvements proposed to be made by the bidder on the real property bid on; (2) The bidder's plans and ability to 7 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) B. Receipt of Bids () continued... improve the real property with reasonable promptness; (3) Whether the real property when improved will be sold or rented; (4) The bidder's proposed sale or rental prices; (5) The bidder's compliance with the statute; and (6) Any factors that will assure the Commission that the sale or lease, if made, will further the execution of the redevelopment plan and best serve the interest of the community, from the standpoint of both human and economic welfare. Ms. Greene noted that because the bid submitted does not conform to the Commission's bid specifications, the Commission has several options. In accordance with I. C. 3 6-7-14-22(h), :the Commission may simply reject the bid as non-conforming and terminate further discussions with this particular bidder, or the Commission may refer the proposal submitted by the bidder back to staff for continued discussions and negotiations related to sale of the property. However the Commission must wait a period of 30 days after opening the bids before executing any contract for sale of the property at terms other than those specified in the Commission's offering. Mr. Dennis Murphy, Lehman & Lehman, showed a site plan of the property at Ireland and Fellows. Mr. Murphy noted that the reason the proposed purchase price was $1.00 was that the city wants more land in 8 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) B. Receipt of Bids () continued... easements for widening and streetscape improvements to Fellows and Ireland than there is property being purchased from the city. The city wants right-of way along land adjacent to the development parcel as well, which the developer has bought for future development. The entire parcel has been rezoned to 0- Office. Phase I would start with the construction of a 3200-3600 sft office building overlooking Erskine Golf Course. Over the next two to three years, Phases II and III would expand the development. Mr. Tyler Glynn, Edward Jones Investments, currently has an office on Ireland Road. He acquired the additional property next to 505 E. Ireland. ROI Holding will own half the property with him and ROI will do the construction. Dan Brekke of ROI will be the developer. Mr. Brekke has done numerous developments in Elkhart; this is his first development in South Bend. Edward Jones Investments will be the primary tenant in the building; there will be one or two others. No lease has been signed, but State Farm who shares Edward Jones' current building is expected to take most of the remaining space in Phase I. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission acknowledged receipt of the non-confirming bid from ROI Holdings for 505 E. Ireland Rd. and referred the proposal COMMISSION ACKNOWLEDGED RECEIPT OF THE NON-CONFIRMING BID FROM ROI HOLDINGS FOR 505 E. IRELAND RD. AND REFERRED THE BID TO STAFF FOR REVIEW AND ANALYSIS 9 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) B. Receipt of Bids () continued... back to staff for further review and recommendation. C. Tax Abatements (1) Commission approval requested for Resolution No. 2239 approving an application for personal property tax deduction for property in the Airport Economic Development Area. (Mack Tool & Engineering, 2820 Viridian Dr.) Mack Tool and Engineering is a prototype and experimental precision machining parts business in the aerospace and medical industries. The new machines to be purchased are a Mazak Variaxis, two Mazak Intregrex 200s, an ADF washer, three Haas Mini Mills and two palleting systems. With the addition of this equipment, Mack Tool expects productive capacity to increase approximately 25%. It is estimated that the cost of the new equipment will be $2,000,000. The project is expected to create five new permanent jobs within the first year, representing a new annual payroll of $200,000. There are currently fifty-four employees with an annual payroll of $3,352,746. Mack Tool has been granted six previous tax abatements and is incompliance with the reporting requirements for those abatements. The property is properly zoned for the 10 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) C. Tax Abatements () continued... proposed use. The property is in the Airport Economic Development Area, a Tax Increment Allocation Area; therefore the abatement must first be approved by the South Bend Redevelopment Commission. The equipment purchase qualifies for afive- yearpersonal property tax abatement under the tax abatement ordinance. The cost of the abatement is estimated as follows: Estimated Taxes Over 5 Yrs Without Abatement $174,130 With 5 Yr Abatement $59,599 Estimated Cost of 5 Yr Abatement $114,531 Mr. Paul Hartz, owner of Mack Tool, explained that Mack Tool supplies parts to the aerospace industry across the U.S. and to the medical industry, mostly in Warsaw, Indiana. They have increased their employees from 42 to 54 employees over the last three years and payroll by $748,000. Today's market for their products requires that they be able to produce different products almost daily. These machines will enable that flexibility. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2239 approving an application for personal COMMISSION APPROVED RESOLUTION N0.2239 APPROVING AN APPLICATION FOR PERSONAL PROPERTY TAX DEDUCTION FOR PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. MACK TOOL & ENGINEERING, 2820 VIRIDIAN 11 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) C. Tax Abatements () continued... property tax deduction for property in the Airport Economic Development Area. (Mack Tool & Engineering, 2820 Viridian Dr.) (2) Commission approval requested for Resolution No. 2240 approving an application for real property tax deduction for property in the Northeast Neighborhood Development Area. (Thomas and Shannon Guinan, 915 N. Notre Dame Ave.) Thomas and Shannon Guinan are planning to build a new 2,800 sft home at 915 North Notre Dame Avenue. The home will have eight rooms and a basement. The cost of the home will be approximately $380,000. The property is properly zoned for the proposed use. The property is within the Northeast Neighborhood TIF area; therefore, the petition for real property tax abatement must first be approved by the Commission. Estimated Taxes Over 5 Yrs Without Abatement $42,750 With 5 Yr Abatement $31,939 Estimated Cost of 5 Yr Abatement $10,810 Mr. Guinan noted that his family will be moving from Granger to take advantage of the Notre Dame Faculty/Staff Housing Program. Theirs will be the fourth house DR. ) 12 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) C. Tax Abatements continue ... constructed between Corby and Howard on Notre Dame, with three additional lots being prepared for construction. Upon a motion by Mr. Blake, seconded by Mr. Hojnacki and unanimously carried the Commission approved Resolution No. 2240 approving an application for real property tax deduction for property in the Northeast Neighborhood Development Area. (Thomas and Shannon Guinan, 915 N. Notre Dame Ave.) D. South Bend Central Development Area (1) Commission approval requested for Resolution No. 2241 approving a Development Agreement with Gameday Centers Southeastern, LLC and other related matters. Ms. Laurent noted that in late 2005 the Commission offered for bid the air rights for private development on top of a parking structure that the Commission anticipated constructing at 121 S. St. Joseph St. Gameday Centers Southeastern submitted a conforming bid to construct a condominium/hotelproject ontop ofthe parking garage, and the Commission accepted the bid. As part of its proposal, Gameday expressed the desire to lead, construct and own the entire development. Subsequently, the Commission offered the real estate ground rights for the property, subject to the awarded air rights and no bids COMMISSION APPROVED RESOLUTION N0.2240 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. (THOMAS AND SHANNON GUINAN, 915 N. NOTRE DAME AVE.) 13 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area () continued... were received. The thirty day time period required by statute has expired. Today before you is the negotiated development agreement and Contract for Sale of Land. Its terms reflect Gameday's commitment to build 150 luxury, sports themed condominiums which may also function as hotel rooms with convenient access to the College Football Hall of Fame, as well as Century Center and other entertainment uses already downtown. The project will bring 12,000 sft of ground floor retail and a parking garage consisting of approximately 363 spaces with at least 125 of these available for private purchase or lease for non-project use. Ninety-two permanent jobs will be created. Gameday has investigated the local market for retail and parking facilities in the downtown, in addition to its due diligence for its condominium project. Synergies exist that make the entire project economically viable. However, certain site conditions exist that present risks that challenge the viability of the project, namely the removal of the foundation of the former parking structure, as well as the short length of the site. Market conditions for parking spaces in the downtown are generally unpredictable. So, in order to mitigate these risks, the development agreement provides an assistance option should Gameday determine the conditions exist to make the project less than viable. This is a financing option whereby the Commission purchases a portion 14 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area () continued... of the parking structure at a price related to the construction costs. This portion is subject to a long-term lease to Gameday. Gameday ultimately retains ownership. If Gameday deems it necessary to exercise the assistance option, the maximum commitment of the Commission to the project as currently contemplated will be $3.2 million with a maximum of $3.75 million if the parking facility significantly increases in size. Design work is underway and construction is anticipated to begin mid- to late-summer. It is hoped the project will be completed in time for the 12007 football season. Staff recommends approval of the resolution and development agreement. Mr. Peterson explained the terms of the development agreement and how we got there. Gameday is in the condo business, but wanted the opportunity to build the entire parking structure to support this project. Nevertheless, the market conditions for a parking structure in the downtown are somewhat volatile. The School Corporation moving into the Century Building will increase parking demand, and the surface lot at 121 S . St. Jo seph will be to st to make way for the parking garage. But the garage will not come online until about a year later. So, it's not certain that there will still be demand for the 125 public spaces. Mr. Peterson also noted that the site has some 15 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 issues. Soil borings will be required to determine whether the foundation of the former garage (which was left underground) will be sufficient to support the new structure. If not, the foundation will need to be removed. Due to those risks, the purchase price for the land has been reduced to $1.00. The agreement provides a mechanism whereby, if necessary, the city will buy the 125 spaces at a cost proportionate to the total cost of the garage and lease them back to Gameday. Mr. Spillars expressed Gameday's enthusiasm for this project. They are anxious to get started. Ms. Greene noted that Resolution No. 2241 approves the development agreement. It also includes various findings related to the project as proposed that summarize in part the negotiations with the developer to support he Commission's determination of the disposition price . As presented by Mr. Peterson, the disposition price to which the Commission approves is intended as a means of offseting any potential investment by the Commission in the future. The resolution also authorizes the Commission to sign the development agreement as well as any other documents necessary to effect the transaction. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2241 approving a Development Agreement with Gameday Centers Southeastern, LLC and other related matters. COMMISSION APPROVED RESOLUTION N0.2241 APPROVING A DEVELOPMENT AGREEMENT WITH GAMEDAY CENTERS SOUTHEASTERN, LLC AND OTHER RELATED MATTERS 16 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (2) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (ALTA Survey, 121 S. St. Joseph St.) Ms. Laurent noted that staff has solicited proposals for the completion of an ALTA survey for the Commission-owned property at 121 S. St. Joseph St. in anticipation of disposition. The Abonmarche Group's fee is $1,675; Danch Harner & Assoc.'s fee is 2,900-$3,300; and Wightman Petrie's fee is $3,200 - $3,600. Staff recommends accepting the proposal from The Abonmarche Group. Upon a motion by Mr. Blake, seconded by Mr. Hojnacki and unanimously carried the Commission approved the request for proposals and accepted the proposal from The Abonmarche Group for the scope of services and fee proposed. (3) Commission approval requested to replace exhaust fans in the Leighton garage, appointing the Board of Public Works as the Commission's agent for quoting and overseeing the project in an amount not to exceed X40,000. Mr. Inks noted that two of the exhaust fans in the basement of the Leighton garage no longer operate. They suffered corrosion from winter salt. There are parking spaces in that lower level. We are looking to replace them with fans designed for longer life. We recommend the Board of Public Works be appointed the Commission's agent for COMMISSION APPROVED THE REQUEST FOR PROPOSALS AND ACCEPTED THE PROPOSAL FROM THE ABONMARCH GROUP FOR THE SCOPE OF SERVICES AND FEE PROPOSED 17 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area continue ... obtaining quotes, contracting and overseeing installation of the new fans. The recommendation includes authorizing the Board of Public Works to incur costs up to $40,000 to accomplish the project. We did get a preliminary estimate and are comfortable that it can be accomplished for $40,000. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission authorized replacing two exhaust fans in the Leighton garage, and appointed the Board of Public Works as the Commission's agent for quoting and overseeing the project in an amount not to exceed $40,000. (4) Commission authorization requested to Enter Upon Public Property. (Monroe Park Neighborhood Association) Mr. Inks noted that the Monroe Park Neighborhood Association would like to make improvements to the gateway sign for their neighborhood. The sign is located on Commission owned property at the northwest corner of Bronson and Lincolnway East. The improvements would include repair and painting of the monument sign and landscaping of the lot with trees and flowers. The city's Building Block Grant program will pay for $1,500 of materials. The neighborhood association will contribute the labor. The authorization is valid for a period of 60 days. COMMISSION AUTHORIZED REPLACING TWO EXHAUST FANS IN THE LEIGHTON GARAGE, AND APPOINTED THE BOARD OF PUBLIC WORKS AS THE COMMISSION'S AGENT FOR QUOTING AND OVERSEEING THE PROJECT IN AN AMOUNT NOT TO EXCEED $40,000 18 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (} continued... Upon a motion by Mr. Blake, seconded by Mr. Hojnacki and unanimously carried the Commission approved the Authorization for Entry Upon Public Property located at the intersection of Bronson Street and Lincolnway East. (Monroe Park Neighborhood Association) E. Sample-Ewing Development Area (1} Filing of Resolution No. 2236 amending the Sample-Ewing Development Area Development Plan. Mr. Schalliol noted that Resolution No. 2236 would amend the Sample-Ewing Development Area Development Plan to add one property to the Acquisition List. The property is at 1217 S. Walnut Street. The Public Hearing would be set for 10:00 a.m., May 19, 2006. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission accepted Resolution No. 2236 for filing and set a Public Hearing on Resolution No. 2236 at 10:00 a.m., May 19, 2006. (2} Commission approval requested for proposals for professional services in the South Side Development Area. (Appraisals, Kokoku Wire, 1217 S. Walnut St.} Mr. Schalliol noted that staff solicited COMMISSION APPROVED THE AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY LOCATED AT THE INTERSECTION OF BRONSON STREET AND LINCOLNWAY EAST. (MONROE PARK NEIGHBORHOOD ASSOCIATION) COMMISSION ACCEPTED RESOLUTION N0.2236 FOR FILING AND SET A PUBLIC HEARING ON RESOLUTION No. 2236 AT 10:00 A.M., MAY 19, 2006 19 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) E. Sample-Ewing Development Area continue ... proposals from three appraisers. Two proposals were submitted. R.E. Pitts & Associates' fee is $4,500. Ralph Lauver's fee is $4,950. Staff requests approval of both proposals. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for professional services in the Sample-Ewing Development Area and accepted the proposals from R.E. Pitts & Assoc. and Ralph Lauver for the scope of services and fee proposed. (3) Commission approval requested for Resolution No. 2242 approving a Form of Memorandum of Understanding to provide for the acquisition of right of way for the Ireland Road project. Mr. Inks noted that this item properly belongs under section 6.I. and asked that it be so moved. F. Airport Economic Development Area (1) Commission approval requested for proposal for awning for Blackthorn Golf Club Pavilion. Mr. VUitwer noted that the awning over the Blackthorn Golf Course pavilion needs to be replaced. Golf Course Management has obtained three quotes for a new awning. Staff has reviewed the quotes and COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE-SWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSALS FROM R.E. PITTS & ASSOC. AND RALPH LAUVER FOR THE SCOPE OF SERVICES AND FEE PROPOSED 20 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area () continued... recommends approving the low quote from City Awning in the not-to-exceed amount of $15,000. Upon a motion by Mr. Blake, seconded by Mr. Hojnacki and unanimously carried the Commission approved request for proposals for an awning for Blackthorn Golf Club Pavilion and accepted the proposal from City Awning for the scope of services in an amount not to exceed $15,000. (2) Commission approval requested for proposal for renovation in the Blackthorn Golf Club Clubhouse. Mr. Hojnacki asked if these types of items need to be approved by the Commission. Ms. Greene responded that when public property requires improvement or renovation, we are required to follow the procedures set by statute. When the cost is under $25,000 we must solicit three quotes and approve the selection at a public meeting. A public entity, spending public funds, must allow everyone an opportunity to participate. Keeping the action public allows scrutiny to guarantee that opportunity. Commissioners would like to consider combining multiple items of this nature into one item and motion. Mr. VUitwer noted that Golf Course Management received three quotes for repair of the men's restroom at Blackthorn Golf Course Clubhouse. Staff has reviewed the quotes and recommends accepting the COMMISSION APPROVED REQUEST FOR PROPOSALS FOR AN AWNING FOR BLACKTHORN GOLF CLUB PAVILION AND ACCEPTED THE PROPOSAL FROM CITY AWNING FOR THE SCOPE OF SERVICES IN AN AMOUNT NOT TO EXCEED $15,000 21 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area continue ... proposal from Dewey Construction for an amount not to exceed $13,000. Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for the Blackthorn Golf Course Clubhouse and accepted the proposal from Dewey Construction for the scope of services in an amount not to exceed $13,000. G. South Bend Medical Services District There was no business in the Medical Services District. H. West Washington-Chapin Development Area There was no business in the West Washington- ChapinDevelopment Area. I. South Side Development Area (1} Filing of Resolution No. 2237 amending the South Side Development Area Development Plan. Mr. Schalliol noted that Resolution No. 2237 adds two parcels to the South Side Development Area Development Plan Acquisition List: 4215 S. Main Street and 315 W. Ireland Road. A Public Hearing will be set for 10:00 a.m., May 19, 2006. COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR THE BLACKTHORN GOLF COURSE CLUBHOUSE AND ACCEPTED THE PROPOSAL FROM DEWEY CONSTRUCTION FOR THE SCOPE OF SERVICES IN AN AMOUNT NOT TO EXCEED ~ 13,000 22 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) I. South Side Development Area () continued... Upon a motion by Mr. Hojnacki, seconded by Mr. Blake and unanimously carried, the Commission accepted Resolution No. 2237 for filing and set a public hearing on Resolution No. 2237 for 10:00 am., May 19, 2006. (2) Commission approval requested for proposals for professional services in the South Side Development Area. (R.O.W. 315 W. Ireland Rd.) Mr. Schalliol noted that staff requested four proposals for appraisal of 315 W. Ireland Rd. Two proposals Were received. Jerome Michaels' fee Was $3,600. Ralph Lauver's fee was $3,950. Staff recommends accepting both propo sals. Upon a motion by Mr. Blake, seconded by Mr. Hojnacki and unanimously carried the Commission approved the request for proposals in the South Side Development Area and accepted the proposals from Rick Pitts and Ralph Lauver for the scope of services and fee proposed. (3) Commission approval requested for Resolution No. 2242 approving a Form of Memorandum of Understanding to provide for the acquisition of right of way for the Ireland Road project. Ms. Greene explained that as part of the South Side Development Area project the City, through its Board of Public Works, and COMMISSION ACCEPTED RESOLUTION N0.2237 FOR FILING AND SET A PUBLIC HEARING ON RESOLUTION N0.2237FOR 10:00 AM., MAY 19, 2006 COMMISSION APPROVED THE REQUEST FOR PROPOSALS IN THE SOUTH SIDE DEVELOPMENT AREA AND ACCEPTED THE PROPOSALS FROM RICK PITTS AND RALPH LAUVER FOR THE SCOPE OF SERVICES AND FEE PROPOSED 23 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) I. South Side Development Area continue ... the Commission are engaged in doing some improvements on Ireland Road. It is necessary to acquire a portion of a parcel of property owned by Wenningson LLC in order to complete these improvements As the Commission utilizes a portion of the Wenningsonproperty, it will have reduced area and accordingly, would like to expand to the area located west of the existing property. The property that is located to the west that Weggingson desires is currently owned by Lock Joint Tube. Lock Joint Tube is willing to dispose of its property and instead, expand its operations at a site in the Sample-Ewing Development Area more commonly known as the Kokoku Wire property. The City anticipates acquiring the Kokoku Wire property from its current owner, the Industrial Revolving Fund which received this property through a default by the prior owner. ,. After the City, acting through the Redevelopment Commission, acquires the Kokoku Wire property, there would be a three-way swap among Lock Joint Tube, the Commission and Wennengson that would ultimately permit the Ireland Road improvements to proceed. Resolution No. 2242 approves aform ofnon-binding Memorandum of Understanding which contains all of the intended terms. This is the first step that is needed in order to permit the City to execute any necessary access agreements that will permit the City to get onto the Ireland Road property and commence construction of the improvements to Ireland Road. 24 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 6. NEW BUSINESS (CONT.) I. South Side Development Area continue ... Upon a motion by Mr. Hojnacki, seconded COMMISSION APPROVED RESOLUTION N0.2242 by Mr. Blake and unanimously carried, the APPROVING A FORM OF MEMORANDUM OF Comm1SS10n a roved Resolution No. 2242 UNDERSTANDING TO PROVIDE FOR THE pp ACQUISITION OF RIGHT OF WAY FOR THE approving a Form of Memorandum of IRELAND ROAD PROJECT Understanding to provide for the acquisition of right of way for the Ireland Road project. J. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. K. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. L. Other 7. PROGRESS REPORTS There was no report. PROGRESS REPORTS 8. NEXT COMMISSION MEETING There being no quorum for the May 5, 2006 meeting, NEXT COMMISSION MEETING the next meeting of the Redevelopment Commission is scheduled for Friday, May 19, 2006 at 10:00 a.m. 25 South Bend Redevelopment Commission Regular Meeting -April 21, 2006 9. ADJOURNMENT There being no further business to come before the ADJOURNMENT Redevelopment Commission, Mr. Hojnacki made a motion that the meeting be adjourned. Mr. Blake seconded the motion and the meeting was adjourned at 10:40 a.m. Donald E. Inks, Director Marcia I. Jones, President 26